HAGLEY/FERRYMEAD COMMUNITY BOARD AGENDA WEDNESDAY 16 SEPTEMBER 2015 AT 3.30PM

Transcription

1 HAGLEY/FERRYMEAD COMMUNITY BOARD AGENDA WEDNESDAY 16 SEPTEMBER 2015 AT 3.30PM IN THE BOARD ROOM, 180 SMITH STREET, LINWOOD, CHRISTCHURCH Community Board: Sara Templeton (Chairperson), Alexandra Davids, Joe Davies, Yani Johanson, Paul Lonsdale, Brenda Lowe-Johnson and Islay McLeod. Community Board Adviser: Jo Daly Phone: DDI PART A PART B PART C - MATTERS REQUIRING A COUNCIL DECISION - REPORTS FOR INFORMATION - DELEGATED DECISIONS INDEX PG NO PART C 1. APOLOGIES 2 PART B 2. DECLARATION OF INTEREST 2 PART C 3. CONFIRMATION OF MINUTES 2 SEPTEMBER PART B 4. DEPUTATIONS BY APPOINTMENT 8 PART B 5. PRESENTATION OF PETITIONS 8 PART B 6. NOTICES OF MOTION 8 PART B 7. CORRESPONDENCE 8 PART B 8. BRIEFINGS 8 PART C BEALEY AVENUE - PROPOSED 5 MINUTE PARKING 17 PART B 10. HAGLEY/FERRYMEAD COMMUNITY BOARD ADVISER'S UPDATE 23 PART B 11. QUESTIONS UNDER STANDING ORDERS 24 PART B 12. ELECTED MEMBERS INFORMATION EXCHANGE 24 For copies of Agendas and Reports Visit:

2 APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. CONFIRMATION OF MEETING MINUTES 2 SEPTEMBER 2015 The minutes of the Board s ordinary meeting of 2 September 2015 are attached. STAFF RECOMMENDATION That the minutes of the Board s ordinary meeting be confirmed.

3 - 3 - HAGLEY/FERRYMEAD COMMUNITY BOARD 2 SEPTEMBER 2015 ATTACHMENT TO CLAUSE 3 Minutes of a meeting of the Hagley/Ferrymead Community Board held on Wednesday 2 September 2015 at 3.32pm in the Boardroom, 180 Smith Street, Linwood, Christchurch. PRESENT: APOLOGIES: Sara Templeton (Chairperson), Alexandra Davids, Joe Davies, Yani Johanson, Paul Lonsdale, Brenda Lowe-Johnson and Islay McLeod. Sara Templeton departed at 5.32pm and was absent for Clauses 6.3, 6.4 and 7 to 9. Paul Lonsdale departed at 6.43pm and was absent for Clause 6.4. The Board meeting adjourned at 4.58pm and reconvened at 5.32pm with Islay McLeod in the Chair. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DECLARATION OF INTEREST There were no declarations of interest. 2. DEPUTATIONS BY APPOINTMENT 2.1 AVON-HEATHCOTE ESTUARY IHUTAI TRUST The Board received a presentation and supporting information from Tanya Jenkins, Co-ordinator for the Avon-Heathcote Estuary Ihutai Trust providing an update on the Trust's activities and restoration projects at Charlesworth Wetland Wildlife Reserve and McCormacks Bay Wetland Reserve. The Board was advised of the Trust's work with Council staff on these projects and that the next restoration projects to be undertaken are to be Sandy Point and Steamwharf Creek. The Board Chairperson thanked Tanya Jenkins for her deputation. 2.2 OTAUTAHI CREATIVE SPACES TRUST The Board received a deputation and presentation from Kim Morton and Alexia Martin from Otautahi Creative Spaces Trust providing an update on the Trust's activities and the positive impact it is having on participants. The Board was advised of the success of the Phillipstown Hub, that the Trust is working with other community organisations and have other creative partnerships developing. The Board Chairperson thanked Kim Morton and Alexia Martin for their deputation. 3. PRESENTATION OF PETITIONS Nil.

4 NOTICES OF MOTION ATTACHMENT TO CLAUSE 3 Cont'd Nil. 5. CORRESPONDENCE 5.1 ENVIRONMENT CANTERBURY The Board received correspondence from Dame Margaret Bazley, Chair of the Commissioners, Environment Canterbury in response to the Board's correspondence from July 2015 on bus service changes The Board decided to receive the correspondence from Environment Canterbury. Islay McLeod/Alexandra Davids Carried The Board was advised of and discussed matters relating to public transport governance in Christchurch The Board decided to request information on future public passenger transport governance arrangements and the opportunities for Board input. Islay McLeod/Alexandra Davids Carried 5.2 COMMUNITY ENERGY ACTION CHARITABLE TRUST The Board received correspondence from Caroline Shone, Chief Executive, Community Energy Action Charitable Trust with details of activities the Trust has undertaken in the Hagley- Ferrymead ward. The Board decided to receive the correspondence from the Community Energy Action Charitable Trust. Islay McLeod/Alexandra Davids Carried 6. BRIEFINGS 6.1 SUMNER SKATE PARK PROJECT The Board received a briefing from Council staff, Megan Carpenter, Recreation Planner - Greenspace and Brent Smith, Team Leader Planning Parks and Facilities on the Sumner Skate Park Project. The Board discussed the decision of Levi Strauss & Co New Zealand to no longer contribute to the skate park project due to delays in project timing and the decision that the resource consent application for the proposed skate park will be publicly notified. Staff provided advice and further information on the project. That the Board write to Levi Strauss New Zealand to thank them for the offer that was made to build a skatepark in Sumner. Sara Templeton/Alexandra Davids Lost Note: Sara Templeton and Alexandra Davids requested their votes for the motion be recorded.

5 - 5-6 Cont'd ATTACHMENT TO CLAUSE 3 Cont'd 6.2 RECREATIONAL SERVICES The Board received a briefing from Brett Sipthorpe, Operations Manager of Recreational Services and Harry Roelofs, Council Parks Advisor - East providing an overview on Recreational Services' work as the eastern parks maintenance contractor and work to be undertaken. The Board was advised that updates from Recreational Services will be scheduled on a regular basis. 6.3 AN ACCESSIBLE CITY NUMBER 3 CONSULTATION The Board received a briefing and presentation from Council staff, Tim Cheesebrough, Senior Transport Planner and Jennie Hamilton, Consultation Leader on An Accessible City Number 3 consultation: Hospital Corner (final layout), Durham Street/Cambridge Terrace and Manchester Street, and the proposed plans for Council approval. The briefing included key issues raised in the consultation and recommended changes to the concept plans. The Board was advised that the Infrastructure, Transport and Environment Committee will be considering the report on the consultation on 3 September and the Committee's recommendations will be made to the Council meeting on 10 September ST ASAPH STREET SEPARATED CYCLEWAY The Board received a briefing from Council staff Gemma Dioni, Senior Traffic Engineer, Stefan Jermy, Project Manager and Jennie Hamilton, Consultation Leader on the proposed consultation plans for the St Asaph Street separated cycleway. The briefing included the key objectives for the separated cycleway, options considered and proposed landscaping and parking changes. The Board was advised that consultation is proposed to begin in September and a decision on the project to be made in December COMMUNITY BOARD ADVISER S UPDATE The Board received an update from the Community Board Adviser on Board related matters including upcoming Board commitments, Council consultations and the current balance of the Hagley/Ferrymead Community Board 2015/16 Discretionary Response Fund. The Board received an update on the graffiti removal and future protection for the Woolston Borough Monument. Clause 7 Community Board Advisers Update Continued (Part C) of these minutes records the Board's consideration and decision regarding its submission to the Proposed Christchurch Replacement District Plan Stage Three. 8. QUESTIONS UNDER STANDING ORDERS Nil. 9. ELECTED MEMBERS INFORMATION EXCHANGE The Board discussed the Avon-Heathcote Estuary Tidal Barrier Pre-Feasibility Study considered by the Infrastructure, Transport and Environment Committee and the Council in August. Board members expressed disappointment that the Board has not been considered as a stakeholder or had the opportunity to have input into the report on this matter or its implications.

6 - 6-9 Cont'd ATTACHMENT TO CLAUSE 3 Cont'd The Board decided to: 9.1 Strongly request that it be considered as a stakeholder on the Avon-Heathcote Estuary Tidal Barrier Pre-Feasibility Study and be consulted with prior to further Council Committee and Council consideration. Islay McLeod/Joe Davies Carried The Board discussed matters relating to the Council's Social Housing, including the Housing Accord. The Board decided to: 9.2 Request an urgent briefing on the Council's Social Housing, including the Housing Accord, with the Deputy Mayor to be invited. Joe Davies/Yani Johanson Carried The Board discussed the temporary villages provided by the Canterbury Earthquake Temporary Accommodation Service. The Board decided to: 9.3 Request an update to the Board on the temporary housing villages, including the managers of the Linwood Village. Yani Johanson/Islay McLeod Carried PART C REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 7. COMMUNITY BOARD ADVISER S UPDATE CONTINUED 7.1 PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN STAGE THREE The Board discussed the separately circulated Draft Submission to the Proposed Christchurch Replacement Plan Stage Three. Information was provided that the submission period for the coastal aspects of the Natural Hazard Proposal and Costal Environment Proposal has been extended to Friday 16 October The Board resolved to: 7.1 Adopt its submission to the Proposed Christchurch Replacement District Plan Stage Three, excluding the coastal aspects of the Natural Hazard Proposal and Coastal Environment Proposal which are subject to an extended submission period, to enable it to be submitted by 4 September Islay McLeod/Brenda Lowe-Johnson Carried Note: Joe Davies requested it be noted he did not support the submission point relating to the Central City Sale of Alcohol. The Board discussed matters relating to the coastal aspects of the Proposed Christchurch Replacement District Plan and the tidal barrier pre-feasibility study and decided that the Board should hold a public meeting regarding these matters. The purpose of the meeting will be to be to provide information on the proposals and study to the Board and the public. The Board expressed commitment to ensure that it and its communities have access to detailed information from the staff leading this.

7 - 7-7 Cont'd ATTACHMENT TO CLAUSE 3 Cont'd The Board decided to: 7.2 Request an urgent meeting with the Director Council Facilities and Infrastructure Rebuild and the Chief Planning Officer to discuss a public meeting and communication with Hagley/Ferrymead residents with regard to the matters considered under the proposed Christchurch Replacement District Plan Stage Three, Chapter 19 Coastal Environment. Islay McLeod/Paul Lonsdale Carried 10. CONFIRMATION OF MEETING MINUTES 19 AUGUST It was resolved, that the minutes of the Hagley/Ferrymead Community Board ordinary meeting of 19 August 2015 be confirmed. Brenda Lowe-Johnson/Islay McLeod Carried 10.2 It was resolved, that the minutes of the Hagley/Ferrymead Community Board public excluded meeting of 19 August 2015 be confirmed. Joe Davies/Islay McLeod Carried 11. APPLICATION TO THE HAGLEY/FERRYMEAD COMMUNITY BOARD 2015/16 DISCRETIONARY RESPONSE FUND REDCLIFFS TENNIS CLUB The Board considered a report seeking the Board's approval of an application for funding from its 2015/16 Discretionary Response Fund from the Redcliffs Tennis Club. The Board resolved to: Make a grant of $2,500 from its 2015/16 Discretionary Response Fund to the Redcliffs Tennis Club towards equipment and outside lighting. Islay McLeod/Paul Lonsdale Carried The Board Deputy Chairperson declared the meeting closed at 6.58pm. CONFIRMED THIS 16TH DAY OF SEPTEMBER 2015 SARA TEMPLETON CHAIRPERSON

8 DEPUTATIONS BY APPOINTMENT Details of deputations by appointment to be advised. 5. PRESENTATION OF PETITIONS 6. NOTICES OF MOTION 7. CORRESPONDENCE 7.1 MAYOR OF CHRISTCHURCH, LONG TERM PLAN Attached is correspondence from Lianne Dalziel, Mayor of Christchurch in response to the Board's submission to the Christchurch City Council Long Term Plan. STAFF RECOMMENDATION That the Board receive the correspondence. 7.2 HEARINGS TEAM LEADER, DEVELOPMENT CONTRIBUTIONS POLICY 2015 Attached is correspondence from Megan Pearce, Hearings Team Leader in response to the Board's submission to the Christchurch City Council Development Contributions Policy Consultation. STAFF RECOMMENDATION That the Board receive the correspondence. 8. BRIEFINGS

9 - 9 - ATTACHMENT TO CLAUSE 7.1

10 ATTACHMENT TO CLAUSE 7.1 Cont'd

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14 ATTACHMENT TO CLAUSE 7.1 Cont'd

15 ATTACHMENT TO CLAUSE 7.2

16 ATTACHMENT TO CLAUSE 7.2 Cont'd

17 BEALEY AVENUE - PROPOSED 5 MINUTE PARKING Reference: 15/ Contact: Stephen Hughes Stephen.Hughes@ccc.govt.nz DDI: Purpose and Origin of Report Purpose of Report 1.1. The purpose of this report is to seek the Hagley/Ferrymead Community Board's approval to change existing 30 minute restricted parking on Bealey Avenue to 5 minute restricted parking. Refer Attachment 1. Origin of Report 1.2. This report is staff generated after a request was received from the operator of the Manchester Market (Dairy) on the corner of Manchester Street and Bealey Avenue. 2. Significance 2.1. The decisions in this report are of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Councils Significance and Engagement Policy The community engagement and consultation outlined in this report reflect that assessment. 3. Staff Recommendations That the Hagley/Ferrymead Community Board: 3.1. Revoke all and any parking restrictions on the southern side of Bealey Avenue commencing at a point 15 metres west of its intersection with Manchester Street and extending in a westerly direction for 18 metres Approve that the parking of vehicles be restricted to a maximum period of 5 minutes at any time on the southern side of Bealey Avenue, commencing at a point 15 metres west of its intersection with Manchester Street and extending in a westerly direction for 18 metres. 4. Key Points 4.1. This report supports the Council's Long Term Plan ( ): Activity: Transport - Parking. Level of Service: Optimise Operational Performance The following reasonably practicable options have been considered: Option 1 - Changing the existing 30 minute parking spaces on Bealey Avenue to 5 minute parking. Option 2 - Leaving the 30 minute parking spaces as is. (No change) 4.3. Option 1 is the preferred option. It has the advantage of changing the closest existing parking to the Manchester Market to a time limit that is more appropriate for the customers to the dairy ensuring a better chance of customers finding this parking available.

18 Cont'd 4.4. Option 2 is not preferred as doing nothing would not address the issue of the closest parking to the dairy often not being available for prospective customers, not being appropriate to the surrounding retail activity, and not supporting economic activity in accordance with the Council's Long Term Plan. 5. Background 5.1 Council staff have received a request from the operator of the Manchester Market (Dairy) on the corner of Manchester and Bealey Avenue to change the existing 30 minute restricted parking adjacent to his diary to 5 minute restricted parking to better serve customer needs. 5.2 There is no vehicle parking immediately outside the dairy. Outside the Manchester Street frontage there is a left turn lane against the kerb. Outside the Bealey Avenue frontage there are no stopping lines around a landscaped corner build-out that extends to the western boundary of the dairy. 5.3 Thirty minute parking starts at this western boundary and extends further west for 18 metres. Due to there being a vehicle entrance in the middle of this time restricted parking there is only room for two 'average' sized cars to park. Beyond this to the west there is over 100 metres of unrestricted parking. The properties in this area are mainly houses, flats or motels, most with plenty of off-street parking. The unrestricted parking spaces in front of these properties are mainly used by commuters for all day parking. 5.4 A typical dairy customer is a passing motorist who stops for less than 5 minutes to buy small items. The business is therefore reliant on a regular turnover of customers and of nearby parking spaces. The existing 30 minute time limit encourages these two parking spaces to be occupied by visitors to properties and businesses some distance away, and for a longer period of time. This penalises the dairy which depends on these parking spaces for the use of prospective customers. 5.5 When the 30 minute parking is occupied, which the dairy operator advises is often for longer than 30 minutes, and with the unrestricted parking also being fully occupied, the next closest parking spaces are 60 minute restricted parking spaces approximately 100 metres away. Therefore prospective customers often go elsewhere. 5.6 To provide close short term parking that is more appropriate for prospective customers of the dairy, it is proposed that the existing 30 minute restricted parking be changed to 5 minute restricted parking. The 60 minute parking will be available for visitors to the area requiring medium term parking. 6. Option 1- Change P30 parking to P5 (preferred) Option Description 6.1. Change the existing 18 metres of 30 minute restricted parking to 5 minute restricted parking. Significance 6.2. The level of significance of this option is low in accordance with section 2 of this report. Engagement requirements for this level of significance are low. Impact on Māori 6.3. This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic cultural value therefore this decision does not specifically impact Māori, their culture and traditions.

19 9. Cont'd Community Views and Preferences Consultation documents were distributed to properties from 168 to 182 Bealey Avenue. There were two responses The occupant of 182a Bealey Avenue, outside which it is proposed to change the 30 minute parking to 5 minute parking, supported the proposal An occupant of 178 Bealey Avenue, which is not within the area proposed to be changed but borders it, objected to the proposal saying: "I have lived at this address for 20 years. The problem has only arisen because of the temporary business at 176 Bealey Avenue. I have a taxi business and cannot sit in my taxi outside where I live. The mention of high volume unrestricted parking in the area is absolute rubbish. This would not allow any visitor to my residence to park in the near vicinity. The request for 5 minute parking is absolute greed by the shop owner. If he is permitted to do this will other dairies by allowed. I have no objection to the 30 minute parking being extended, but if it is reduced I will take the matter up with local media and may even request the owner of the property to ask for a judicial review. I repeat this request is one of greed on the part of the shopkeeper." Staff Comment The property where this respondent lives has plenty of off-street parking. The parking outside the address is unrestricted and is not part of the 30 minute parking that is proposed to be changed. There is 60 minute time restricted parking available in close proximity of this address that the respondent or visitors could use. Alignment with Council Plans and Policies 6.5. This option is consistent with supporting businesses in accordance with the Council s Plans and Policies Financial Implications 6.6. The cost of installing new signs is estimated to be $250 and is funded from Traffic Operations budgets The cost of maintaining the signs is dependent on the levels of graffiti or wilful damage and would be funded from Pavement Maintenance budgets. This would be no more or less than maintaining the existing signs. Legal Implications 6.8. The Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install stopping and parking restrictions by resolution. The Council has delegated this authority for this part of Bealey Avenue to the Hagley/Ferrymead Community Board The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices These signs will comply. Risks and Mitigations Not applicable. Implementation The implementation of this parking restriction is dependent on the Hagley/Ferrymead Community Board approving it The timeframe for implementation is dependent on weather conditions and the contractor's workload. It should be within one month of being approved.

20 Cont'd Option Summary - Advantages and Disadvantages This is the preferred option because it supports business in accordance with the Councils Long Term Plan, and does not adversely affect other parking in the immediate vicinity. 7. Option 2 - No change (Do nothing) Option Description 7.1. Make no change. (Do nothing) Significance 7.2. The level of significance of this option is low in accordance with section 2 of this report. Engagement requirements for this level of significance are low. Impact on Māori 7.3. This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic cultural value, therefore this decision does not specifically impact Māori, their culture and traditions Community Views and Preferences 7.4. See sections 6.4 above. Alignment with Council Plans and Policies 7.5. This option is inconsistent with the Council s Plans and Policies in that it does not support business. Financial Implications 7.6. There are no costs associated with retaining this option as no change will be made The existing signs are maintained from Pavement Maintenance budgets. Legal Implications 7.8. If no changes are made, there is no new legal implications. Risks and Mitigations 7.9. Not applicable. Implementation Implementation dependency: - Not applicable Implementation timeframe: - Not applicable. Option Summary - Advantages and Disadvantages This is not the preferred option because it doesn't support business by providing suitable customer parking solutions.

21 Cont'd Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Author Stephen Hughes Traffic Engineer Approved Michael Day Finance Manager By Paul Burden Acting Unit Manager Michael Aitken Director

22 ATTACHMENT1 TO CLAUSE 9

23 HAGLEY/FERRYMEAD COMMUNITY BOARD ADVISER'S UPDATE Contact: Jo Daly Purpose of Report 1.1 This report will be tabled at the meeting. 2. Uni-Cycle Route - Kahu Road and Straven Road Crossings, Boys' High Link Upgrade and North Hagley Park Shared Path A report on the Uni-Cycle Route will be included in the Infrastructure Transport and Environment Committee Meeting agenda on 8 October The Fendalton/Waimairi, Hagley/Ferrymead and Riccarton/Wigram Community Boards are asked to consider the report and provide any comments (not formal recommendation) on it to the Committee meeting by way of memo, with Chairpersons invited to attend the meeting. The report has been separately circulated to Board members under separate cover for information and consideration at the Board meeting. 3. Staff Recommendation 3.1 That the information in this report be received.

24 11. QUESTIONS UNDER STANDING ORDERS ELECTED MEMBERS INFORMATION EXCHANGE This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.