C-1. Received DC Office August 17/16. Hello,

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1 Received DC Office August 17/16 From: Dayle Hopp Sent: Wednesday, August 17, :55 AM To: Chris Cvik Subject: Information Update - 1 of 2 Hello, BC Hydro will update First Nations and Stakeholders about the progress made to date on the Peace River Water Use Plan. Monitoring Studies and Physical Works have been conducted, or are underway as ordered by the provincial Comptroller of Water Rights. You, or your organization, are welcome to attend one of two planned Information Update sessions scheduled for late October. Please see the attached Peace WUP Information Update Invitation and registration documents. For those who wish to participate and are coming from a distance, please refer to the Stakeholder Funding Guidelines document for information on eligible expenses. Thanks, Bob

2 Information Update October 26 & 27, 2016 BC Hydro is very pleased to contact you to let you know that we are initiating an Information Update for the Peace Water Use Plan. The (WUP) was developed for BC Hydro s Peace River facilities of G.M. Shrum and Peace Canyon generating stations, W.A.C. Bennett and Peace Canyon dams, and Williston and Dinosaur reservoirs. The WUP was developed through engagement with First Nations, government and other interest groups to benefit specific power and non-power interests in the Peace River basin. These interests include cultural/heritage values, fisheries wildlife, dust, debris, recreation and power generation. The provincial Comptroller of Water Rights reviewed the Water Use Plan and directed BC Hydro to implement operating procedures, physical works and monitoring studies recommended in the WUP process through Orders under the Water Act. Information Update BC Hydro is inviting First Nations, government, and stakeholders to attend a Information Update in October The session will provide information and results to date on projects and monitoring studies related to the Peace WUP. BC Hydro is proposing to host two sessions in October for representatives to participate in the Information Update. In an effort to maximize participation, we are proposing meetings in Hudson s Hope on October 26 and Mackenzie, October 27. It is not necessary to attend both sessions. Additional material on the Information Update will be provided to you over the next couple of months. Information will include a meeting invitation, a communication package and a Frequently Asked Question Sheet. Information Update Objectives The purpose of the Information Update is to: share information on the history of the Water Use Plan and the implementation process; answer questions you may have on the Water Use Plan; provide information and results to date on various projects and monitoring studies related to the Water Use Plan; and, discuss selected projects and monitoring studies.

3 BC Hydro is not contemplating any changes to the Williston Reservoir minimum operating level. The Williston minimum operating elevation will not be part of the Update. In addition, there are other programs and interests associated with Williston Reservoir and Peace River outside of the Water Use Plan process including Fish and Wildlife Compensation Program, Williston Dust Mitigation Program and Site C. These topics will not form part of the Information Update. We will use feedback from the sessions to better understand the interests and assess how we can improve the implementation of the monitoring studies. What s Next? Session 1: Wednesday, October 26 in Hudson s Hope Session 2: Thursday, October 27 in Mackenzie Please confirm your attendance at one of the community sessions by September 8, Additional materials will be provided over the next few months. Information will include a meeting invitation, a communication package and a Frequently Asked Question Sheet. More information on the Peace WUP projects and the Peace Project Annual Report can be found at BC Hydro s Peace River Water Use Planning site. For more information please contact a BC Hydro Community Relations Representative More information on the including monitoring study terms of reference and reports are available at BC Hydro s Water Use Planning website: Please contact Bob Gammer at or bob.gammer@bchydro.com to confirm your attendance, ask questions, or provide feedback on the upcoming Information Update. Bob Gammer Northern Community Relations Manager Prince George Phone: bob.gammer@bchydro.com BCH16-301

4 Information Update October 26 & 27, 2016 Delegate registration form Name Organization Position/Title Mailing Address Work Phone number address Fax I prefer to receive correspondence by: Mail Fax I plan to attend (It is not necessary to attend both sessions.) Wednesday, October 26, 2016 in Hudson s Hope Thursday, October 27, 2017 in Mackenzie Please describe your organization s interest in the Information Update: Please send completed registration by September 08, 2016 to: Bob Gammer Northern Community Relations Manager Prince George Phone: Bob.Gammer@bchydro.com BCH16-321A

5 Information Update October 26 & 27, 2016 Stakeholder funding guidelines BC Hydro is committed to making our engagement initiatives accessible to stakeholders whose participation is limited by geographic location or other factors that would otherwise preclude participation. The funding criteria and eligible costs and rates that are used are based upon those found in the British Columbia Utilities Commission s (BCUC) Participant Assistance/Cost Awards Guidelines (July 2007). Funding for meals and mileage has been changed to reflect the BC Hydro Corporate Rates to better reflect our current practices, ensure equity and to demonstrate prudence. Stakeholder eligibility Participant funding will be made available only to eligible stakeholders (not guests, observers or presenters). To be eligible, stakeholders must not be associated with federal, provincial or municipal government organizations, regulatory agencies, for-profit corporations or other organizations that can be reasonably expected to bear their own costs. In particular, stakeholders who are being paid by an employer or client to participate are not eligible for funding under these guidelines. BC Hydro will also consider: Does the stakeholder have considerable interest in a substantive issue within the engagement initiative? Will the stakeholder be affected by the outcome? Are the costs incurred by the stakeholder for the purposes of participating in the engagement initiative fair and reasonable? Will the stakeholder contribute to a better understanding of the issues for BC Hydro? Has the stakeholder joined with other groups with similar interests to reduce costs? Any other matters appropriate in the circumstances. The responsibility of establishing eligibility for funding lies with the party applying for support and interested parties must provide BC Hydro with a statement justifying their eligibility. Eligible costs and rates See table on page 2.

6 Funding process Reimbursements for costs claimed will require the use of a BC Hydro expense claim form, available upon request. Claims should be submitted within 30 days of the meeting. Stakeholder funding eligible costs and rates Eligible Expense1 Maximum Amount ($)/ day Description Description Accommodation Government rate2 for a single room. For out of town stakeholders3 only. Private Accommodation $30.00 For those who prefer to stay in private accommodation as an alternative to a hotel. For out of town stakeholders only. Meals4 $11.00 Breakfast only. $14.00 Lunch only. $26.00 Dinner Only. $51.00 Full day of meals. Mileage $0.535/km For out of town stakeholders only. Childcare $50.00 Miscellaneous Childcare expenses (when such expenses are incurred for the purpose of participating) may be allowed. Other costs that BC Hydro may deem as reasonable and justified. Subject to approval. Foregone earnings5 $ Participants claiming foregone earnings are required to provide proof of actual foregone earnings, except where to do so would be unreasonably difficult. In this case, an indication of the usual daily earnings must be provided. Will be pro-rated based on the duration of the meeting. Foregone earnings will be paid for scheduled meeting days only and will not be paid for preparation or travel time. 1Receipts are required for all expenses. 2Out of town stakeholders are categorized as participants who have to travel at least 100 kilometres from their residence to attend the engagement initiative. 3For a list of participating establishments 4Not applicable when meals are provided by BC Hydro as part of an event or program 5Honorariums for First Nations representatives are established by BC Hydro s Aboriginal Relations and Negotiations Department. BCH16-321B