MINUTES MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.30AM ON THURSDAY 14 AUGUST 2014

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1 MINUTES MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.30AM ON THURSDAY 14 AUGUST 2014 PRESENT: The Mayor, (Chairperson). Councillors Vicki Buck, Jimmy Chen, Phil Clearwater, Pauline Cotter, David East, Jamie Gough, Yani Johanson, Ali Jones, Raf Manji, Glenn Livingstone, Paul Lonsdale, and Andrew Turner. 1. APOLOGIES An apology for absence was received from Councillor Scandrett. It was resolved on the motion of Councillor Clearwater, seconded by Councillor East, that the apologies be accepted. 2. DECLARATION OF INTEREST Nil. The agenda was dealt with in the following order. 3. DEPUTATIONS BY APPOINTMENT 3.1 Professor Doug Sellman addressed the Council regarding clause 21, Mayor Signature on Action of Alcohol. 3.2 Genevieve despa, addressed the Council regarding clause 31 Report of the Chairperson of the Earthquake Recovery Committee of the Whole Meeting of 7 August regarding the Trans-Pacific Partnership Agreement. 3.3 Pete Simpson, Managing Director of Tall Poppy Consulting will address the Council regarding clause 6, item 1.1, a deputation they presented to the Lyttelton/Mt Herbert Community Board regarding Get to the Point Stoddart Point Regeneration Ideas Group (SPRIG). 21. MAYOR SIGNATURE ON ACTION OF ALCOHOL It was resolved on the motion of the Mayor, seconded by Councillor Clearwater, that the Council agree that the Mayor, Lianne Dalziel, sign the Call for Alcohol Action. Councillor Cotter asked that her vote against the resolution be recorded. 5. REPORT OF A MEETING OF THE AKAROA/WAIREWA COMMUNITY BOARD: MEETING OF 11 JUNE 2014 Pam Richardson, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Turner, seconded by Councillor Clearwater, that the report be received and that the canal access issue at Birdlings flat be the subject of a joint workshop between the Environmental Committee and the Akaroa Wairewa Community Board.

2 REPORT OF A MEETING OF THE LYTTELTON/MT HERBERT COMMUNITY BOARD: MEETING OF 18 JUNE 2014 Paula Smith, Chairperson, joined the table for the discussion of this item. (1.) DEPUTATIONS BY APPOINTMENT It was resolved on the motion of Councillor Turner, seconded by Councillor Clearwater, that the Community Board, supported by Council staff, begin formal engagement and consultation with the Diamond Harbour community about issues highlighted in the Getting to the Point report to enable projects to considered for the Long Term Plan. It was resolved on the motion of Councillor Turner, seconded by Councillor Clearwater, that the matter referred to in item 1.3 St Davids Street Steps be referred to staff to determine a way forward including ascertaining the legal ownership of the steps. 4. PRESENTATION OF PETITIONS Nil. 9. REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD: MEETING OF 7 JULY 2014 Andrea Cummings, Chairperson, joined the table for discussion of this item. (1.) DEED OF LEASE AT RAWHITI DOMAIN NEW BRIGHTON COMMUNITY GARDEN TRUST It was resolved on the motion of Councillor Livingstone, seconded by Councillor East, that the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to the New Brighton Community Garden Trust over that part of the land described as being approximately 2,420 metres square at 136 Shaw Avenue, New Brighton being Part Reserve 1579 and Part Reserve 1616, contained in Certificate of Title in accordance with Section 54 of the Reserves Act It was resolved on the motion of Councillor East, seconded by Councillor Livingstone, that the report as a whole be adopted and that item 4.1 and the issue of right-turn arrows be referred to the Environmental committee. 10. REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD: MEETING OF 21 JULY 2014 Andrea Cummings, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Livingstone, seconded by Councillor East, that the report be received and that staff refer the item in 3.2 to the Environmental Committee in order to consider the responsibility for the coordination and integration of neighbourhood works projects in the city where multiple agencies are involved, the sequencing and timing of the different parts e.g. SCIRT, non-scirt, Enable, City Arborists etc to ensure a joined up approach wherever possible and report back to the Council.

3 REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: MEETING OF 30 JUNE 2014 Val Carter, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Manji, seconded by Councillor Gough, that the report be received and that the item referred to in 6.1 be referred to the Environmental Committee. 12. REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: MEETING OF 30 JUNE 2014 Val Carter, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Manji, seconded by Councillor Gough, that the be received 13. REPORT OF THE MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD: MEETING 2 JULY 2014 Sara Templeton, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Johanson, seconded by Councillor Lonsdale, that the report be received. 14. REPORT OF THE MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD: MEETING 16 JULY 2014 (1.) EASEMENT OVER OLD SCHOOL RESERVE 172 MAJOR HORNBROOK ROAD. This item was deferred to the next Council meeting on and to seek legal advice and whether the Council can tag the compensation paid to a particular reserve. With the exception of item (1.) it was resolved on the motion of Councillor Lonsdale, seconded by Councillor Clearwater, that the report as a whole be adopted. 15. REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 1 JULY 2014 Mike Mora, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Chen, seconded by Councillor Buck, that the report be received. 16. REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 15 JULY 2014 (1.) SIR JAMES WATTIE DRIVE - PROPOSED PROHIBITED TIMES ON ROADS It was resolved on the motion of Councillor Buck, seconded by Councillor Chen, that the Council approves pursuant to the Christchurch City Council Traffic Parking Bylaw 2008, Clause 15, motor vehicles weighing less than 3,500 kilograms are prohibited from being operated from 10pm on any day to 5am the following day on Sir James Wattie Drive. It was resolved on the motion of Councillor Chen, seconded by Councillor Buck, that the report as a whole be adopted.

4 REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: MEETING OF 2 JULY 2014 Mike Davidson, Chairperson, joined the table for discussion of this item. It was resolved on the motion of Councillor Cotter, seconded by Councillor Jones, that the Council recommends that the Environmental Committee considers the high prioritisation of the scheduled extension of the Northern Railway Corridor Cycleway from Tuckers Road to Radcliffe Road as the Board believes this would be of significant benefit at a low cost to the ward and the city. It was resolved on the motion of Councillor Jones, seconded by Councillor Cotter, that the report as a whole be adopted and that staff urgently address the flooding issues in Spencerville Road and report back to the Community Board and the Council. 18. REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: MEETING OF 16 JULY 2014 It was resolved on the motion of Councillor Cotter, seconded by Councillor Jones, that the Council approve, pursuant to the Christchurch City Council Traffic Parking Bylaw 2008, Clause 15, motor vehicles weighing less than 3,500 kilograms are prohibited from being operated from 10pm on any day to 5am the following day on Blakes Road. It was resolved on the motion of Councillor Jones, seconded by Councillor Cotter, that the report as a whole be adopted. 7. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD: MEETING OF 1 JULY 2014 Paul McMahon, Chairperson, joined the table for discussion of this item. report be received. 8. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD: MEETING OF 18 JULY 2014 Paul McMahon, Chairperson, and Karolin Potter, Deputy Chairperson, joined the table for discussion of this item. (1.) GIFTING OF LAND FOR RESERVE PURPOSES 160 BOWENVALE AVENUE Council: 1.1 The acceptance of the offer from the Bowenvale Trust (Adrienne Mary Curtis and Bruce Cameron Taylor as trustees) to gift to the Council all that parcel of land shown on the plan at Attachment 2 as approximately marked in yellow (subject to survey) on the substantive conditions as outlined in the report. 1.2 That pursuant to Section 16 2A of the Reserves Act 1977 the Council resolve to classify as recreation reserve with in the meaning of Section 17 of that Act, the land received by way of gift being Part Lot 3 DP comprised in CT CB 17B/117 shown on the plan at Attachment 2 as approximately marked in yellow, containing approximately 2.3 hectares (subject to survey).

5 - 5-8 Cont d 1.3 Subject to 1.2 the Council, pursuant to Section 52 of the Reserves Act 1977, declare under delegated authority from the Minister of Lands, that the land to be received by gift is united to form one reserve to be known as the Bowenvale Reserve. 1.4 That the Corporate Support Unit Manager be authorised to take such steps and enter into such documentation as she shall consider expedient or necessary to implement this transaction. 1.5 The Council send a letter to the Curtis Family in formal recognition and appreciation of this land donation. (2.) NOTICES OF MOTION Council investigate and report on the Council instituting a policy that requires all organisations and projects that it partners, invests in and/or provides funding to, to be disability accessible and comply in their buildings with New Zealand Standard 4121 (NZS 4121). report as a whole be adopted. 23. CITY MISSION PROJECT It was resolved on the motion of Councillor Livingstone, seconded by Councillor Buck, that the Council: 23.1 Agree to pay (in-conjunction with (Ministry of Business, Innovation and Employment s $100,000 contribution) $38, from the Housing Fund towards the reconfiguration of the old City Mission building Note that a separate Metropolitan Discretionary Response Fund application has been submitted for consideration at the 14 August 2014 council meeting Consider any further on-going operational funding for this project through the LTP process That staff work with the City Mission to investigate the potential for additional on-going contribution towards this project by the Ministry of Social Development. 22. APPLICATION TO THE 2014/15 METROPOLITAN DISCRETIONARY RESPONSE FUND Council make a grant of $53,002 to the Christchurch City Mission towards Family Emergency Accommodation for wages and operating costs. 19. TEMPORARY FLOODING SOLUTION This report was not considered at this meeting.

6 RESOLUTION TO BE PASSED - SUPPLEMENTARY REPORTS The Mayor moved, seconded by Councillor Jones, that the following reports be received and considered at the meeting of the Council on 14 August 2014: Clause 20 Stormwater and Flood Protection Update Clause 31 Report of the Chairperson of the Earthquake Recovery Committee of the Whole meeting of 7 August 2014 Clause 32 Engaging with the Community on the Matters Raised in the Cameron Report (also indicated as Consultation on Funding Options Clause 33 Land Acquisition (public excluded item) The items were put to the meeting separately. Clause 20 on being put to the meeting was declared carried. Councillor East asked that his vote against the resolution be recorded. Clause 31 on being put to the meeting was declared carried. against the resolution be recorded. Councillor East asked that his vote Clause 32 on being put to the meeting was declared carried on electronic vote No. 1. by 7 votes to 6, the voting being as follows: For (7): Against (6): The Mayor and Councillors Buck, Chen, Gough, Jones, Lonsdale and Manji. Councillors Clearwater, Cotter, East, Johanson, Livingstone and Turner Clause 33 on being put to the meeting was declared carried. vote against the resolution be recorded. Councillor Johanson asked that his 20. STORMWATER AND FLOOD PROTECTION UPDATE It was resolved on the motion of the Mayor, seconded by Councillor Turner, that the Council: 20.1 Receive the Mayoral Flood Taskforce Final Report on short-term flood defence measures Note the work completed to date in investigations and implementation and thank the Taskforce team, Council staff and Contractors for working to produce rapid outcomes Approve an increase in funding of the Tay Street Drain Pump Station from $4.35 million to $6.1 million to be funded from Earthquake Rebuild Capital funding Request that relevant Council staff review the floodplain management options for the Lower Heathcote for inclusion in the LTP Work with other agencies to identify potential funding mechanisms for house tanking or raising Request the Chief Operating Officer incorporate the balance of the Taskforce recommendations relating to maintenance and capital works yet to be actioned, into medium and long term work programmes within available budgets and advise Council of any shortfall in funding so that this can be considered during the Long Term Plan process Request the Chief Planning Officer to undertake the further policy development work on the long term options for flood management, defence and/or retreat based on the initial findings from the Taskforce Request that Council staff are working with other agencies, through the Horizontal Infrastructure Governance Group, Council/CERA Flood Steering Group and the Environment

7 - 7 - Canterbury/Council Stormwater Issues Management Group, report to the next Council meeting on the alignment and coordination with respect to flood management Request the Dudley Creek Options referred to in paragraph 5.31 be re-assessed and reported back to the Council by the end of October That Council staff urgently prepare a report on central city flooding issues and what can be done to mitigate the flood risk in the central city to residential and commercial properties That Council staff contact SCIRT to inform them of this work and seek alignment and cost efficiencies with current projects underway to mitigate the flooding risk in the central city That Council support the establishment of community flood defence plans, linking local community groups and organisations with metropolitan and civil defence planning. Phil Clearwater left the meeting at 3.07 pm ENGAGING WITH THE COMMUNITY ON THE MATTERS RAISED IN CAMERON PARTNERS REPORT The Mayor moved, seconded by Councillor Manji, that the Council: 4.1 Receive the Korda Mentha and Cameron Partners Report 4.2 Request staff to prepare information for the purpose of engaging with the community on the issues and exploring all options arising from the financial challenges the Counicl faces. 4.3 Request that Christchurch City Holdings Ltd prepare a paper for inclusion in a briefing to Councillors that sets out options for releasing capital/optimising assets from CCHL's balance sheet 4.3 Request staff to prepare information for the purpose of engaging with the community on the issues and options arising from the financial challenges the Council faces. 4.4 Request staff to prepare an engagement plan 4.5 Request that the outcome of that engagement be used to inform the development of the draft 2015/25 Long Term Plan, in particular the Council's financial and infrastructure strategies 4.6 Commence the engagement process on 4 September When put to the meeting clause 4.1 and clauses 4.3 to 4.6 were declared carried. When put to the meeting Clause 4.2 was declared carried. Councillor Chen asked that his vote against the resolution be recorded. Councillor Gough left the meeting at 3.55 pm. The Mayor left the meeting at 4.06 pm. 31 REPORT OF THE CHAIRPERSON OF THE EARTHQUAKE RECOVERY COMMITTEE OF THE WHOLE MEETING OF 7 AUGUST 2014 It was resolved on the motion of Councillor Johanson, seconded by Councillor Lonsdale, that the Council adopt attachment 1 as its position and that the Council request that Local Government New Zealand adopt attachment 1 as its position. 24. NOTICES OF MOTION

8 - 8 - Nil. 25. RESOLUTION TO EXCLUDE THE PUBLIC At 4.13 pm it was resolved on the motion of Councillor Buck, seconded by Councillor East, that the resolution to exclude the public set out on pages 137 and 475 of the agenda be adopted. The public were readmitted at 4.35pm at which point the meeting concluded. CONFIRMED THIS 28 TH DAY OF AUGUST 2014 MAYOR