1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

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1 Heritage Advisory Agenda August 8, The Corporation of the Township of Lake of Bays A G E N D A Page There will be a regular scheduled meeting of the Heritage Advisory held at 2:00 p.m., on August 8, in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario. 1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA (a) Heritage Advisory Agenda - August 8, 2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF 3. CONSENT AGENDA Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting. 3-8 (a) Heritage Advisory Meeting Minutes - July 18, 4. DEPUTATIONS/DELEGATIONS 5. REPORTS 9-14 (a) Summary of Provincial Plaque Unveiling Plans 6. DISCUSSIONS (a) (b) Update - The District Municipality of Muskoka - Heritage Property Tax Relief Report (June 22, ) (CES-7--7) Lake of Bays Heritage Foundation Update (Brian Simpson) 7. COMMUNICATION ITEMS AND PETITIONS 8. UNFINISHED BUSINESS (a) Website - Online Heritage Register Development (on-going) (b) Heritage Designations Page 1 of 14

2 Page Heritage Agenda - August 8, 9. ADJOURNMENT Billie Bear Resort (on-hold at request of applicant) Paint Lake School House and Cemetery Winter's Cemetery Jones - Pratt House (Lake of Bays Lane) ONT INC - Tudhope Log Home (Lake of Bays Lane) Dillenberger - Point Sibylla (Main Street, Dorset) (a) Next Meeting - September 11, Page 2 of 14

3 AGENDA ITEM #3.(a) Draft The Corporation of the Township of Lake of Bays Heritage Advisory Meeting - Tuesday, July 18, MINUTES There was a regularly scheduled meeting of the Heritage Advisory held at 2:00 p.m., on July 18,, in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario. Attendance Regrets Chair Co-Chair/Councillor Members of the Clerk's Assistant Mayor Members of Nancy Tapley Ruth Ross Jacqueline Godard Harriet Muirhead (arrived at 2:06 p.m.) Brian Simpson (arrived at 2:03 p.m.) Ian Crowley Rick Brooks Erica Cole Robert Young Rebecca Krawczyk 1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA Chair Tapley called the meeting to order at 2:02 p.m. (a) Heritage Advisory Agenda - July 18, Resolution # 1(a)/07/18/17 Ian Crowley and Councillor Ross BE IT RESOLVED THAT the Heritage Advisory Meeting Agenda dated July 18, be adopted as circulated. 2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Nil Heritage Advisory Meeting Minutes - July 18, Page 3 of 14 Page 1 of 6

4 Heritage Advisory Meeting Minutes - Tuesday, July 18, AGENDA ITEM #3.(a) Draft 3. CONSENT AGENDA Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting. Resolution # 3/07/18/17 Councillor Ross and Ian Crowley WHEREAS the Heritage Advisory of the Corporation of the Township of Lake of Bays has reviewed the Consent Agenda consisting of various proposed resolutions/by-laws; and NOW THEREFORE BE IT RESOLVED THAT the Heritage Advisory approve and adopt the recommendations contained in the Consent Agenda dated July 18, and direct staff to proceed with all necessary administrative actions. (a) Heritage Advisory Meeting Minutes - May 9, Resolution # 3(a)/07/18/17 Brian Simpson and Harriet Muirhead BE IT RESOLVED THAT the Heritage Advisory Meeting Minutes dated May 9, be adopted as circulated. (b) Ministry of Tourism, Culture and Sport "Archaeology Management Plan InfoSheet (Spring )" Resolution # 3(b)/07/18/17 Harriet Muirhead and Brian Simpson BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays receives correspondence from the Ministry of Tourism, Culture and Sport, "re: Archaeology Management Plan InfoSheet (Spring )". Page 2 of 6 Heritage Advisory Meeting Minutes - July 18, Page 4 of 14 Page 2 of 6

5 Heritage Advisory Meeting Minutes - Tuesday, July 18, AGENDA ITEM #3.(a) Draft (c) Community Heritage Ontario (CHO), Publication of CHO News - Summer ( viewed at the meeting) Resolution # 3(c)/07/18/17 Brian Simpson and Harriet Muirhead BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays receives the Community Heritage Ontario (CHO), Publication of CHO News - Spring. (d) Architectural Conservancy of Ontario (ACORN) in a Nutshell Newsletter, received July 10,. Resolution # 3(d)/07/18/17 Harriet Muirhead and Brian Simpson BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays receives the Architectural Conservancy of Ontario (ACORN) in a Nutshell Newsletter received on July 10,. 4. DEPUTATIONS/DELEGATIONS Nil 5. REPORTS (a) Summary of Provincial Plaque Unveiling Plans Lake of Bays Invitation List Provincial Plaque Text The reviewed the staff report and invitation list. Staff advised receipt of the provincial plaque text has been delayed from Ontario Heritage Trust. The should have receipt of provincial plaque text for review at the August 8, meeting. Page 3 of 6 Heritage Advisory Meeting Minutes - July 18, Page 5 of 14 Page 3 of 6

6 Heritage Advisory Meeting Minutes - Tuesday, July 18, AGENDA ITEM #3.(a) Draft Resolution # 5(a)/07/18/17 Ian Crowley and Councillor Ross BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays receives the staff report Summary of Provincial Plaque Unveiling Plans, dated July 18,. Resolution # 5(a)(i)/07/18/17 Rick Brooks and Jacqueline Godard BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays approves the Invitation List, with amendments, for the Provincial Plaque Unveiling recognizing First Nations in Dorset; AND FURTHER directs staff to forward said Invitation List to the Ontario Heritage Trust. 6. DISCUSSIONS (a) Re-print of the Dwight Heritage Walking & Driving Tour Brochures discussed the re-printing and the quote for the brochures. Chair Tapley requested the review the current Dwight brochure and forward any recommended changes to her prior to the re-print. Resolution # 6(a)/07/18/17 Rick Brooks and Jacqueline Godard BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays approves $2, in replacement of the Dwight Heritage Walking Tour brochure for the budget. Heritage Advisory Meeting Minutes - July 18, Page 6 of 14 Page 4 of 6 Page 4 of 6

7 Heritage Advisory Meeting Minutes - Tuesday, July 18, AGENDA ITEM #3.(a) Draft (b) The District Municipality of Muskoka - Heritage Property Tax Relief Report (June 22, ) (CES-7--7) Staff advised they are waiting for any recommendations from the District Municipality of Muskoka Council and will notify the if any are received at the next Heritage Advisory meeting. 7. COMMUNICATION ITEMS AND PETITIONS Nil 8. UNFINISHED BUSINESS (a) (b) Website - Online Heritage Register Development (on-going) Storage & Display of Heritage Collection (Request by Lake of Bays Heritage Foundation - January 22, 2013 agenda) Resolution # 8(b)/07/18/17 Rick Brooks and Ian Crowley WHEREAS a request was received by the Lake of Bays Heritage Foundation on January 22, 2013 for the storage and display of a Heritage Collection; and WHEREAS this item has been placed under Unfinished Business on the Heritage Advisory Agenda waiting for completion; THEREFORE BE IT RESOLVED that the Heritage Advisory of the Corporation of the Township of Lake of Bays hereby remove this item from Unfinished Business. (c) Heritage Designations Billie Bear Resort (on hold at request of applicant) Paint Lake School and Cemetery Winter's Cemetery Jones - Pratt House (Lake of Bays Lane) ONT INC - Tudhope Log Home (Lake of Bays Lane) 9. ADJOURNMENT Page 5 of 6 Heritage Advisory Meeting Minutes - July 18, Page 7 of 14 Page 5 of 6

8 Heritage Advisory Meeting Minutes - Tuesday, July 18, AGENDA ITEM #3.(a) Draft (a) Next Meeting - August 8, Resolution # 9(a)/07/17/18 Councillor Ross and Jacqueline Godard BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays adjourns at 3:37 p.m. to meet again on Tuesday, August 8, in the Council Chambers at the Municipal Office. Chair Clerk Page 6 of 6 Heritage Advisory Meeting Minutes - July 18, Page 8 of 14 Page 6 of 6

9 AGENDA ITEM #5.(a) THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT TO: Heritage Advisory FROM: Erica Cole, Clerk s Assistant DATE: August 8, RE: Summary of Provincial Plaque Unveiling Plans REPORT HIGHLIGHTS: Provide an update on the Provincial Plaque Unveiling Plans. RECOMMENDATION: BE IT RESOLVED THAT the Heritage Advisory of the Corporation of the Township of Lake of Bays receives the staff report Summary of Provincial Plaque Unveiling Plans, dated August 8,. ORIGIN: The Heritage Advisory applied for a Provincial Plaque application to Ontario Heritage Trust on August 25, The plaque will commemorate the First Nations at Lake of Bays. On December 22, 2015 staff received a letter of approval that the application was approved by the Board of Directors from Ontario Heritage Trust. ANALYSIS: As confirmed by the Ontario Heritage Trust the unveiling of the Provincial plaque for the First Nations on Lake of Bays is scheduled for Thursday, October 5,. As this is a very exciting time for the Ontario Heritage Trust, Chippewas of Rama First Nation, and the Lake of Bays Heritage Advisory, a great amount of time and energy will be required by all of committee. An updated summary of the unveiling event details for this spectacular event is attached as Appendix A setting out the timelines and responsibilities for the committee to work with. Below is a brief list of the items that have been completed by staff and committee members, to date: Lake of Bays Invitation List ed to Ontario Heritage Trust (OHT); Inquiry submitted to SS Bigwin Marine Museum, Dorset, for information on renting the Museum for an alternative reception space. Rates and rental arrangements to be provided to the for review; Photograph of Chief Bigwin received from Muskoka Heritage Place, other photos pending; Inquiry submitted to the Dorset Heritage Museum for photographs of Chippewas of Rama First Nation and Chief Bigwin; Inquiry submitted to local author regarding published book for event favors; Summary of Provincial Plaque Unveiling Plans Page 9 of 14

10 Summary of Provincial Plaque Unveiling Plans August 8, Page 2 of 6 Chippewas of Rama First Nation contacted to confirm certain event details, including refreshments, cake design, etc.; OHT mailed out special save the dates cards to dignitaries and Federal and Provincial politicians; Township of Lake of Bays Mayor and Heritage Advisory Chair provided quotes about the upcoming event to OHT; Staff conduct site visit to confirm proposed location of plaques is acceptable. Below are upcoming key items to be completed by staff and committee members August 8, : to approve/provide comment, by resolution, on the plaque text provided by OHT; August 11, : Comments are due back to OHT regarding the plaque text **plaque text is not released publically until immediately after the unveiling event; August 11, to August 16, : OHT has the plaque text finalized, authorized, edited, and translated into French and Indigenous language; August 17, : OHT, Township of Lake of Bays, and Chippewas of Rama First Nation conduct an on-site meeting; Mid-August : OHT will send out special letters of invitations to dignitaries and Federal and Provincial politicians, and some will be invited to bring remarks. OHT will write and coordinate emcee, OHT speeches, and historical address; August 31, : to begin ordering refreshments, tents, chairs, tables, contacting caterers, confirm cake details, etc. Below are key dates to remember with relation to the Provincial Plaque Unveiling event: September 1, : Event Program will be finalized by OHT; September 5, : OHT will send out electronic invitations; September 25, : OHT Marketing and Communications Department distributes media and social media advisories, releases, and arranges for media interviews, etc.; September 29, : OHT to advise local radio stations of Plaque Unveiling and Media Release is issued from OHT; September 29, : Plaque posts installed; October 5, : Plaques are installed on permanent posts; October 5, : Set-Up Event; It is important that other details or concerns surrounding the event be raised at committee meetings so that the committee can discuss it and hopefully come up with a resolution or so that staff can forward any questions to the Trust. FINANCIAL IMPLICATIONS: Not applicable ALTERNATIVES: Not applicable AGENDA ITEM #5.(a) Summary of Provincial Plaque Unveiling Plans Page 10 of 14

11 Summary of Provincial Plaque Unveiling Plans August 8, Page 3 of 6 LINKAGE TO COMMUNITY-BASED STRATEGIC PLAN: This report as presented follows the following Strategic Priorities: Engage and communicate openly with the community Prepared by, Approved by, Reviewed by, AGENDA ITEM #5.(a) Erica Cole Carrie Sykes, Dipl. M.A., CMO Michelle Percival CMMIII,CMO Clerk s Assistant Director of Corporate Services Chief Administrative Officer REFERENCES: First Nations Provincial Plaque Unveiling File s from Beth-Anne Mendes, Ontario Heritage Trust, and Dan Shilling, Chippewas of Rama First Nation, dated March 17, 2016 to August 3, Township of Lake of Bays First Nations Provincial Plaque Unveiling Event List Details Ontario Heritage Trust Provincial Plaque Unveiling Timeline Summary of Provincial Plaque Unveiling Plans Page 11 of 14

12 AGENDA ITEM #5.(a) Summary of Provincial Plaque Unveiling Plans August 8, Page 4 of 6 Deadline JULY July 18, July 18, July 18, July 21, July 21, July 31, July 31, July 31, July 31, AUGUST August 1, August 1, APPENDIX A First Nations Provincial Plaque Unveiling Event Details ****items highlighted in yellow to Complete Detail Invitation List Approved by HAC Resolution approved Invitation List to OHT Contact local author re: Favours and cost associated Contact Chippewas of Rama First Nation re: event details, including cake design, refreshments, photographs, etc. Contact Dorset Heritage Museum re: photographs Quote from Community Partner about the Unveiling Confirm Location of Reception (with SS Bigwin) Confirm costs and items with Muskoka Heritage Place re: Photographs, etc. Order Large Prints, etc. of Photographs for Event Contact Muskoka Party Rental (MPR) and book key items Attend Event Site to confirm location of Plaque Installation Who is responsible Research July 18, HAC Meeting Resolution #5(a)/07/18/17 Completed Staff ed July 18, Member ed on July 18, Staff ed July 21, Staff ed July 21, & August 2, Staff Quote about project to OHT Staff Staff Staff Confirm Location and/or Tent for Reception Confirm Details and Cost Order Large Prints of Certain Pictures, etc. (i.e. Via Big Print on South Portage, etc.) & confirm costs Include Tent, Chairs, Tables, Linens, Podium, PA System To confirm the location of the plaques August 1, Confirm with Building Department re: Tent Permit Tent 15 x 15 Early August Week of August 8, August 8, OHT will send out special 'save the date' letters to dignitaries and Federal and Provincial politicians Project Partners will review plaque text for approval/comment [a 3 day turn-around is requested] Heritage Advisory Meeting OHT OHT,, Chippewas of Rama First Nation OHT will mail out special Save the Dates to dignitaries OHT prepares the text for review Additional Meeting in consider of many details of unveiling Summary of Provincial Plaque Unveiling Plans Page 12 of 14

13 AGENDA ITEM #5.(a) Summary of Provincial Plaque Unveiling Plans August 8, Page 5 of 6 Week of August 8, Plaque text approved by HAC Resolution At August 8, HAC Meeting BY August 11, Comments DUE BACK to OHT regarding the plaque text OHT,, Chippewas of Rama First Nation **plaque text is not released publically until immediately after the unveiling event Comments ed July 31, August 11, Favours ideas Confirmed Confirm: Supply Favours for the event and/or ideas for Favours August 16, OHT Plaque text finalization, OHT OHT to complete authorization, editing, and translation into French and Indigenous languages by OHT By Week of Staff August 14, August 17, August 21, By Mid-August By Mid-August Plaque posts will be shipped by the OHT through overnight courier to the Township of Lake of Bays Site Visit to be attended by Township Staff, OHT, and Chippewas of Rama First Nation Plaques will be ordered by the OHT OHT will send out special letters of invitation to dignitaries and federal and provincial politicians. Some of these people will be invited to bring remarks. Confirm with By-law Department re: signs for parking and directions OHT, Staff, Chippewas of Rama First Nation Installation of posts is responsibility of Township at their cost Visit site and confirm some event details, including entertainment, parking, reception space, etc. OHT OHT to order plaques ordered June 2015 OHT OHT will mail special letters of invitation to dignitaries. OHT will also coordinate dignitary RSVP's and platform party assignments. Consultation will also be made with community partners on platform party members, remarks, etc. August 30, Order Favors Order Favors for Dignitaries August 30, Confirm Cake Details (flavors, design, etc.) SEPTEMBER September 1, September 1, September 5, The Platform Party, speakers, and other participants, will be confirmed Event Program will be finalized by Partners OHT will send out electronic invitations 4 weeks prior to the event date OHT OHT,, and Chippewas of Rama First Nation OHT Confirmation of Dignitaries attending Confirmation of the event program Summary of Provincial Plaque Unveiling Plans Page 13 of 14

14 AGENDA ITEM #5.(a) Summary of Provincial Plaque Unveiling Plans August 8, Page 6 of 6 From September 5, to October 5, September 8, September 21, September 21, September 25, to October 5, September 29, September 29, September 29, September 29, OHT will write and/or coordinate emcee and OHT Board Member speeches, and historical address. Confirm Details of Cake, including drop off time, locations, etc. Order Refreshments (fruit tray, veggie platter, cold meats, etc.) and confirm times of p/u and delivery Portable Washrooms - Confirm Details (i.e. set up location, time of delivery, etc. The OHT Marketing and Communications Dept. distributes media and social media advisories, releases, and arranges for media interviews, etc. Plaque Posts Installed Target Completion Date for final authorization of ceremony Itinerary, speakers, and program OHT OHT Staff OHT,, and Chippewas of Rama First Nation Set Up Location, Details, Delivery and Pick Up, etc. Prepare Signs Reserved Parking, Accessible Parking, Direction Signs, etc. Advise Local Radio of Plaque Unveiling - Media Release from OHT OHT OCTOBER October 2-4, Pick Up Favours for Event October 5, Plaques Installed on OHT and Staff Permanent Posts October 5, Set-Up the Event Staff and October 5, October 5, By end of October Pick up Light Refreshments (food), and any other items Day of Public Provincial Plaque Unveiling Event & Reception Staff and OHT,, and Chippewas of Rama First Nation Install Plaques Set-Up the Event Pick Up Refreshments OHT staff will bring the plaques and veils to the event. An OHT marketing staff member will be present to take photographs, post to social media, distribute press kits and coordinate any media interviews Mail Out Thank-You Cards To Local Financial Contributors, etc. Summary of Provincial Plaque Unveiling Plans Page 14 of 14