MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, September 24 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, September 24 th, 2018 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk-Administrator D. Hunks, Treasurer S. McLeod, Public Works Manager P. Johnston, Chief Building Official C. Steinhoff, Facilities, Parks & Recreation Manager 1. Adoption of Agenda Be It Resolved, That the agenda for the Council Meeting of September 24 th, 2018 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C# held September 10 th, 2018 Moved by: Councillor Bell

2 Be It Resolved, That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C# held Monday, September 10 th, 2018, as circulated. Carried Resolution # Business Arising from the Minutes None 5. Public Meeting(s) None 6. Presentation(s) None 7. Delegation(s) 7.1 Update OPG s activities including initiatives involving the Western Waste Management Facility at the Bruce Nuclear Site and the Deep Geologic Repository (DGR) project Fred Kuntz, Manager, Corporation Relations and Communications Bruce County and Vincent Le Bel, Section Manager, Radioactive Materials Transportation at Ontario Power Generation (OPG) addressed council and provided an update regarding the OPG s activities including initiatives involving the Western Waste Management Facility at the Bruce Nuclear Site and the Deep Geologic Repository (DGR) project. Discussion included the Western Waste Management Facility expansion continues under 10-year licence granted in 2017, new storage facilities will be designed as Multi-Purpose storage buildings, to take refurbishment and other waste, the OPG s Deep Geologic Repository, OPG company highlights, and OPG Community Sponsorships. 7.2 Krista Miller, A/Inspector, Interim Detachment Commander, South Bruce OPP Krista Miller, A/Inspector, the Interim Detachment Commander for South Bruce OPP addressed Council, providing information regarding the speeding in the school zone and the three (3) urban areas. Discussion included purchasing of a speed spy and increased presence in the school areas, parking on Brook Street in front of Arran Tara Elementary School, increased break and enters and vehicle thieves. 7.3 Jacob Van Dorp, Senior Planner Bruce GPS Engagement Project Jacob Van Dorp, Senior Planner of the County of Bruce addressed Council, providing information regarding the Bruce GPS Engagement Project, noting that the Bruce GPS is part of a broader effort to transform land use planning and that the goal of the Bruce GPS Engagement Project is to encourage those who live, work and visit to share their thoughts and help guide the future growth and development of Bruce County. A recess was held at this time (10:13 a.m. 10:21 a.m.). 8. Correspondence 8.1 Requiring Action None 8.2 For Information Subsequent to discussion, Be It Resolved, That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes: Saugeen Mobility and Regional Transit June 22 nd, 2018 Meeting Minutes Page 2 of 8

3 8.2.2 Saugeen Mobility and Regional Transit st Half Operational Report South Glengarry Resolution Paramedic Services as Full Essential Service Township of Amaranth Resolution NAFTA Dairy Supply Management Program Ontario Business Improvement Area Association Digital Main Street Expansion Across Ontario Nuclear Economic Development and Innovation Initiative July/August 2018 Update Carried Resolution # Events/Notices Nuclear Job Fair & Information Session October 4 th, Staff Reports 9.1 Clerk-Administrator Peggy Rouse SRCLK Request for Comments B Concession 12 Lot 4 Elderslie P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Be It Resolved, 1) That SRCLK be received Request for Comments B Concession 12 Lot 4 Elderslie; and 2) That Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality s position of no objection to permit a severance of the property owned by Murray Trelford, described as Concession 12 Lot 4 (Elderslie), Municipality of Arran-Elderslie and located at 1307 Bruce Road 40 by imposing the following conditions of granting for Consent File No. B : a) That a Reference Plan be completed and a copy filed with the Municipal Clerk, the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce; and b) That the owner provides a letter from a certified well driller that a new well has been developed on the severed parcel and that such well meets the applicable Ministry of Environment standards for yield and aesthetic parameters; c) That the Clerk of the Municipality provides written confirmation to the Approval Authority that zoning amendment Z is in force and effect; and d) That should the applicant elect to finalize the easement, the easement document be referenced and surveyed together with the transfer. Carried Resolution # Middleton Subdivision - Tara P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Be It Resolved, 1) That SRCLK be received Middleton Subdivision - Tara; 2) That Council agrees to remove the deeming by-law Page 3 of 8

4 upon receiving a separate Highway Assumption Agreement for the remainder of Chestnut Hill Crescent (Phase II and III in the Subdivision Agreement) with the installation of the final coat of asphalt on such portion to be done by May 31 st, 2019; and 3) That the necessary by-law be prepared. Carried Resolution # Treasurer David Hunks Accounts Payable Voucher # dated September 24 th, 2018 D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon Be It Resolved, That Accounts Payable Voucher # dated September 24 th, 2018 in the amount of $ 1,703, be approved for payment as submitted by the Treasurer. Carried Resolution # SRFIN January to August Budget vs. Actual Comparison Report D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon Be It Resolved, That SRFIN January to August Budget vs. Actual be received for information purposes. Carried Resolution # Works Manager Scott McLeod SRW Chesley Bridge Proposed Financial Agreement with the County of Bruce S. McLeod, Public Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Be It Resolved, 1) That SRW be received Chesley Bridge Financial Agreement; 2) That Council authorize the Mayor and Clerk to sign an agreement with the County of Bruce regarding the reconstruction of the Chesley Main Street Bridge and associated road improvements on a section of Bruce Road 30 (1 st Ave. S.) in the Town of Chesley; and 3) That the necessary by-law be prepared. Carried Resolution # SRW Wood, Brush and Compost Waste in Arran- Elderslie S. McLeod, Public Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Be It Resolved, 1) That SRW be received Wood, Brush and Compost Waste in Arran-Elderslie; Page 4 of 8

5 2) That Council approve the purchase of an extra bin similar to the compost bin for brush for Paisley from Long Haul Trailer Sales in the amount of $4, being financed from Account (Reserves Transportation - Equipment); and 3) That this purchase be exempt in accordance with Article 4.7 of By-law No , Purchasing Policies and Procedures, as amended. Carried Resolution # SRW Traffic Speed on Brook Street West in the Village of Tara S. McLeod, Public Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Be It Resolved, That Report SRW Traffic Speed on Brook Street West in the Village of Tara be received. Carried Resolution # Building Department Pat Johnston None 9.5 Recreation Department Carly Steinhoff None 9.6 Fire Departments Tara-Arran August 2018 Incident Report Subsequent to further discussion, Council passed the following resolutions: Be It Resolved, That the Tara-Arran Fire Department Monthly Incident Report August 2018 be received for information purposes. Carried Resolution # Planning Department Jacob Van Dorp None 10. Reports of Members of Council Bell: Councillor Bell advised that he had attended the Chesley Hospital Auxiliary 70 th Anniversary last week and will be attending the Doctor Recruitment tomorrow night, September 25 th. Hammell: Councillor Hammell advised that he had nothing additional to report that has not already been discussed. Kerr: Councillor Kerr advised that he had nothing additional to report that has not already been discussed. Steinacker: Councillor Steinacker advised that he had nothing additional to report that has not already been discussed. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Deputy Mayor Davis: Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed. Page 5 of 8

6 Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting noting that he attended the Plague unveiling of the David Brown Milne in the Village of Paisley as a Person Of National Historic Significance. David Milne was one of the first Canadian artists to explore modernist styles and subject matter. His paintings, watercolours, and prints are subtle arrangements of colour, space, and line. In 1903, he left Paisley for New York City, where he exhibited at the famous Armory Show in He later became a Canadian war artist, depicting scenes of First World War battlefields. He moved to upstate New York, returning to Ontario in 1929, where he lived and painted in Temagami, Palgrave, Six Mile Lake, Toronto, Uxbridge, and Bancroft. The thing that makes a picture, Milne wrote, is the thing that makes dynamite compression. 11. Health and Safety None 12. Other Business None 13. Notice of Motion None 14. By-law(s) Amend By-law No Schedule of Retention Periods for Corporate Records for the Municipality Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to amend By-law No passed November 23 rd, 2015, to provide a schedule of retention periods for the records of the Municipality of Arran-Elderslie (and repeal By-law No ). Carried Resolution # Be It Resolved, That By-law No be taken as read a Carried Resolution # Appoint Members 2018 Municipal Election Compliance Audit Committee Moved by: Councillor Bell Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to appoint members the Compliance Audit Committee (2018 Municipal Election). Carried Resolution # Be It Resolved, That By-law No be taken as read a Carried Resolution # Authorize Execution of Agreement Gameonstream Inc. Moved by: Councillor Hammell Be It Resolved, That By-law No be introduced and Page 6 of 8

7 taken as read a first and second time, being a By-law to authorize executing an Agreement with the Gameonstream Inc. regarding the installation and maintenance of fixed cameras in the Chesley Community Centre. Carried Resolution # Moved by: Councillor Hammell Be It Resolved, That By-law No be taken as read a Carried Resolution # Authorize Execution of Licence for Use of Commercial Space Agreement Concession Booths Community Centres Moved by: Councillor Hammell Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to authorize entering into an Agreement with Crystal Hindman- Moulton regarding the concession booths and properties. Carried Resolution # Moved by: Councillor Hammell Be It Resolved, That By-law No be taken as read a Carried Resolution # Authorize Execution of Agreement with Bruce County Transfer of Property Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to authorize the execution of an Agreement between the Corporation of the County of Bruce and the Corporation of the Municipality of Arran-Elderslie regarding the property known as Plan 205 Part Lot 224 RP 3R-1248 Part 1 (Municipally known as 203 Mill Road). Carried Resolution # Be It Resolved, That By-law No be taken as read a Carried Resolution # Exempt Transfer of Lot at Gillies Hill Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to exempt the transfer of a lot at Gillies Hill to Martin as in By-law No Carried Resolution # Be It Resolved, That By-law No be taken as read a Carried Resolution # Page 7 of 8

8 15. Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 12:02 p.m. for the purpose of matters identified in the motion below. Seconded by: Councillor Dudgeon Be It Resolved, That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: 1) Personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2) of the Municipal Act, 2001, as amended. Staff authorized to Remain: Clerk Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 12:15 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session None 18. Confirming By-law By-law Confirming By-law Moved by: Councillor Bell Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to confirm the proceeding of the council meeting of the Municipality of Arran-Elderslie held September 24 th, Carried Resolution # Be It Resolved, That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the Carried Resolution # Adjournment Moved by: Councillor Bell Seconded by: Councillor Hammell Be It Resolved, That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 12:21 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy, Rouse, Clerk-Administrator Page 8 of 8