Councillor Roy Councillor Yamada (arrived at 7:04 p.m.)

Transcription

1 October 17, :00 pm Council Chambers Whitby Municipal Building Present: Also Present: Mayor Mitchell Councillor Gleed Councillor Drumm Councillor Roy Councillor Yamada (arrived at 7:04 p.m.) Councillor Emm Councillor Leahy Councillor Mulcahy R. Petrie, Chief Administrative Officer S. Beale, Commissioner of Public Works P. LeBel, Commissioner of Community & Marketing Services W. Mar, Commissioner of Legal and By-law Services/Town Solicitor R. Short, Commissioner of Planning S. Cassel, Deputy Clerk L. MacDougall, Agenda Clerk Regrets: None noted 1. Declarations of Pecuniary Interest 1.1 There were no declarations of pecuniary interest. 2. Presentations 2.1 There were no presentations. 3. Delegations 3.1 Colleen Quinn-Joyce and Sharon Worsley representing Spencer Community Centre Re: Planning and Development Department Report, PL Designation of the Spencer School, 1877, located at 7035 Country Lane, as being of Historic and Architectural Value and Interest under Part IV of the Ontario Heritage Act, R.S.O. c. O.18 Page 1 of 14

2 Sharon Worsley, representing Spencer Community Centre, appeared before the Committee and stated that she moved to Brooklin in 1977 and quickly became involved with the Spencer Community Centre Board. She advised that she was one of the volunteers that applied for summer grants from the Federal government to run programs for children. She further advised of damage to the ceiling beam that spanned the width of the building and noted that when it collapsed, the Town had replaced the beam and repaired the damage. She stated that the Spencer School Community Centre is currently used extensively for various events and that the Spencer Community Centre Board was in support of the building being designated in accordance with the Ontario Heritage Act. A question and answer period ensued between Members of Council and Ms. Worsley regarding: the current physical state of the building; whether there were any drainage issues with the building; and, when the bell had been enclosed and the reasoning for its enclosure. Colleen Quinn-Joyce, Chairperson, Spencer Community Centre, appeared before the Committee and advised that she was in support of the staff report. She commented on the past and current use of the building, its uniqueness and the opportunity to have the building designated under the Ontario Heritage Act. 3.2 Margaret Clayton representing LACAC Heritage Whitby Re: Planning and Development Department Report, PL Designation of the Spencer School, 1877, located at 7035 Country Lane, as being of Historic and Architectural Value and Interest under Part IV of the Ontario Heritage Act, R.S.O. c. O.18 Margaret Clayton, representing LACAC Heritage Whitby, appeared before the Committee and stated that LACAC Heritage Whitby was in support of the staff report. She advised that after reviewing the designation report of the Spencer School at a LACAC Heritage Whitby meeting in October 2015, the Committee made a motion to recommend moving forward with the designation of the building. Ms. Clayton noted that the designation report for Spencer School was well researched and includes historic documents that validate an earlier school located on this site. The 1877 red brick Spencer School replaced the original school on the site while retaining many of its original features such as the bell and bell tower. It was the consensus of the Committee to hear Item 6.1, PL at Page 2 of 14

3 this time. 3.3 Brian Kelly, Manager of Sustainability, Region of Durham Re: Planning and Development Department Report, PL Durham Community Climate Adaptation Plan - Staff Comments Brian Kelly, Manager of Sustainability, Region of Durham, appeared before the Committee and provided a PowerPoint presentation on the proposed Durham Community Climate Adaptation Plan. Highlights of presentation included: 4. Correspondence the phasing and scheduling of the Community Adaptation Plan; characteristics of the process which included the SENES study, consultation with stakeholders, risk analysis and best practices analysis among municipalities; vision and goals as well as costs and benefits of climate adaptation; the various government bodies and agencies involved in the program implementation; next steps including the stakeholder review period, Regional Council approval in principle, the referral of the plan to the responsible agencies for further development and costing decisions; and, annual reporting on progress and plan renewal. A question and answer period ensued between Members of Council and Mr. Kelly regarding: the types of evaluation that would take place and how success could be measured; and, whether the Region of Durham has a long term plan with respect to low carbon commercial vehicles. The time being 7:52 p.m., the Committee heard Item 5.1, PL at this time. 4.1 There was no correspondence. 5. Public Meetings 5.1 Planning and Development Department and Public Works Department Joint Report, Re: Street Name Change due to Highway 407 and 412 Construction The time being 7:52 p.m., the public meeting began. Page 3 of 14

4 R. Short, Commissioner of Planning and Development, provided a brief overview of the staff report and the changes from the report presented at the June 3, 2016 Planning and Development Committee meeting. S. Cassel, Deputy Clerk, provided the purposes and guidelines of the public meetings, included as Agenda Items 5.1, 5.2 and 5.3, to members of the audience. The Chair opened the floor for comments from the public. Terry German, 65 Lakeridge Road South, appeared before the Committee and stated that he has lived at his address for 20 years and assumed the role of the community representative when construction in the area began. He advised that 7 residents are directly impacted by the street name change and some of the residents have home operated businesses that would incur costs greater than the reimbursement amount of $200 to switch over to the new address. He noted that one of the businesses has a number of vehicles registered to the address which would need to be transferred to the new address, along with flyers, website and business cards, etc. Mr. German stated that nonbusiness residents would not incur the same costs. He inquired whether the renamed streets would retain the current street numbers. A brief question and answer period ensued between Members of Council and Terry German regarding whether retaining the street numbers would satisfy most residents. There were no further submissions from the public. A question and answer period ensued between Members of Council and staff regarding: whether the portion of open road allowance between Lakeridge Road and Halls Road would be renamed Peleshok Drive and the reasoning for renaming; clarification on the use of the Peter Perry award winners for future street naming and a request to make use of the names as a priority; clarification that all original street names would remain the same with the exception of Old Lakeridge Road and Peleshok Drive; and, the costs to residents associated with changing the street names. Moved By Councillor Gleed Page 4 of 14

5 1. That Council approve the renaming of the streets impacted by the West Durham Link Highway 412 as shown on Attachment #2; 2. That the Clerk be instructed to bring forward the by-law(s) to change the street names in accordance with Attachment #2; and, 3. That the affected residents be reimbursed in the amount of $ per property to assist with any related costs incurred due to the street name change upon the final passing of the by-law(s). later in the meeting (see following motion) Moved By Mayor Mitchell That the main motion be amended by adding the following as Item 4: That residents impacted with exceptional costs, over and above $200 per property, due to the street name change to Old Lakeridge Road, submit expenses to the Town for review and consideration. The main motion, as amended, was then carried. 5.2 Planning and Development Department Services Report, Re: Country Lane Estates Inc. - Draft Plan of Subdivision and Zoning By-law Amendment (SW and Z-12-16) Ken Hoy, representing Country Lane Estates, appeared before the Committee and provided an overview of the Draft Plan of Subdivision and Zoning By-law Amendment. The Chair opened the floor for comments from the public. There were no members of the public present to speak on the matter Ken How, representing Country Lane Estates, appeared before the Committee to answer questions regarding: clarification that the existing residence, on adjacent lands, as indicated in Attachment 1 to the staff report would remain; and, whether consideration could be given to changing the lots that would be fronting Country Lane due to traffic concerns. Moved By Councillor Drumm Page 5 of 14

6 1. That Planning Report PL be received as information; and, 2. That the Planning and Development Department report back to the Planning and Development Committee at such time as the public input and agency comments are received and assessed. 5.3 Planning and Development Department Report, PL Re: Downtown Whitby Action Plan 2016 Maria McDonnell, Manager of Sustainability, Heritage, Downtown and Community Development, and Christy Chrus, Principal Planner Downtown and Cultural Heritage, appeared before the Committee and provided a PowerPoint presentation. Highlights of the presentation included: the public consultation process and feedback received; an updated vision statement and objectives to strengthen, beautify and develop the downtown; the four objectives and a detailed summary of action items for each objective; the formation of an action team to monitor the action items; and, providing updates to Council on the progress of the action plan. The Chair opened the floor for comments from the public. Kim Copetti, representing the Downtown Whitby Development Steering Committee (DWDSC), appeared before the Committee and stated that the members of the DWDSC are a mix of residents and business owners in the downtown core. She referred to the executive summary of the 10 year strategic action plan update in 2012 and stated there has been continuous development in downtown Whitby and that a more elaborate plan was needed for a sustainable future. Ms. Copetti further stated that that the DWDSC is in support of the staff report and requested that the Committee endorse and support the plan. She commented that the plan is a comprehensive action plan that coincides with the 2014 Council goals with action items that have realistic timelines and that the vision would lead to transformation in downtown Whitby. Steve Poppoff, 3 Hanover Court, appeared before the Committee and stated that he is the president of a family business and owner of other property in Whitby. He raised concerns regarding the heritage area designation and the way it was presented in the staff report. Mr. Popoff advised that he has no intention of demolishing any of the buildings on the property he owns and stated that the matter of designation was dealt Page 6 of 14

7 with a number of years ago and that the designation process was to be collaborative. He further advised of a petition from the downtown property and business owners in support of the designation area not moving forward. Mr. Popoff commented that the heritage area designation should not be part of the plan and that it should be undertaken after the implementation of walking areas, making it more accessible and giving the downtown the look and feel of a vibrant, old downtown. He stated that it was too soon and that he was surprised to see a timeline and concrete proposal to have a heritage area designation. He requested that Item 3.6 of the action plan be amended to read that a collaborative process would be initiated and that all stakeholders including property and business owners be consulted. Peter Brereczki,111 Dundas Street West, appeared before the Committee and raised concerns regarding the heritage area designation in the four corners area and stated that every stakeholder should be consulted on the matter. Jack Dougan, 280 Birkdale Road, Toronto, appeared before the Committee and stated that over the past year, in his capacity as a downtown planner, he had researched 20 downtowns in eastern Ontario. He advised that he was a volunteer of the Business Improvement Area Formation Committee and that as part of his function he had drafted a response to the staff report from the Committee; however, no substantive changes had been made from the recommendations provided. He commented on Whitby's growth over the next 15 years and that the vision, as expressed in the report, could describe almost any major intersection in Whitby. He stated that the objective of the study may be short term but longer term actions are needed. Mr. Dougan commented on the size of Whitby in comparison to other municipalities noting that in 15 years Whitby would be the 15th largest municipality in Ontario. He noted major developments that a significant, powerful and healthy downtown would include such as a university, hospital, performing arts centre, and city hall. He recommended that the policies for the downtown be more far reaching in its objectives and goals. He suggested modelling Whitby after the City Kingston, Town of Oakville, or the City Kitchener. A question and answer period ensued between Members of Council and Mr. Dougan regarding: tactics that would assist with retail in the downtown; and, whether the City of Kingston's downtown would be a good model for the Town of Whitby. There were no further submissions from the public. Maria McDonnell, Manager of Sustainability, Heritage, Downtown and Page 7 of 14

8 Community Development, and Christy Chrus, Principal Planner Downtown and Cultural Heritage, appeared before the Committee to answer questions regarding: whether consultation had taken place with the Whitby Chamber of Commerce and if any feedback was received; timelines with respect to the design of the gateway features at each boundary of the historic downtown; moving traffic out of the downtown as opposed to through the downtown; the methodology of the reporting structure within the staff report; the importance of the Fire Hall site in the downtown; the future relocation of the Farmers Market; streamlining the development review process; and, attracting desired business to the downtown and focusing on employment opportunities. Moved By Councillor Gleed 1. That Report No. PL regarding the Downtown Whitby Action Plan 2016 be received as information; 2. That Council adopt the Downtown Whitby Action Plan 2016 as presented in Attachment #1; 3. That if the Downtown Whitby Action Plan is adopted by Council, that any new financial considerations for projects and initiatives beyond those already included in the budget and budget forecast, will be identified through the annual budget process; 4. That the interdepartmental action team provide quarterly updates on the Downtown Whitby Action Plan to Council; and, 5. That a copy of the Downtown Whitby Action Plan be circulated to the Downtown Whitby Development Steering Committee (DWDSC) and be made available at Town Hall, the Whitby Public Library and on the Town's website. later in the meeting (see following motions) Moved By Mayor Mitchell That Item 2.3 of the Action Plan, included as Attachment #1 to PL be amended to read as follows: 'Conduct a Downtown Whitby Corridor Study to support a pedestrian Page 8 of 14

9 friendly historic core around Brock and Dundas. The Study shall address the need for additional pedestrian crossings and the need to redirect truck and commuter traffic to other roads while reducing the traffic impact on adjacent residential neighbourhoods.' Moved By Mayor Mitchell That Item 3.6 of the Action Plan, included as Attachment #1 to PL be amended by deleting the listed time line and inserting: 'Subject to future Council direction following a review of the implementation outcomes of the Werden's Conservation District.' Moved By Mayor Mitchell That the following be added as a new Item 4.1 of the Action Plan, included as Attachment #1 to PL 99-16: 'Review and establish the boundaries for Historic Downtown Whitby with a timeline of Q1-2017; and, Report back on options for gateway features at each boundary of the Historic Downtown with a timeline of Q2 or Q3-2017' Moved By Mayor Mitchell That Item 4.2 of the Action Plan, included as Attachment #1 to PL be amended to read as follows: 'Review and establish boundaries for Downtown Whitby and identify brand area/districts (Werden's, Perry's, Innovation, etc.) withe a timeline of 2018; and, That the remaining Action Items under Objective 4 be renumbered accordingly. Page 9 of 14

10 6. Staff Reports The main motion, and the Action Plan, as amended, were then carried. 6.1 Planning and Development Department Report, PL Re: Designation of the Spencer School, 1877, located at 7035 Country Lane, as being of Historic and Architectural Value and Interest under Part IV of the Ontario Heritage Act, R.S.O. c. O.18 A question and answer period ensued between Members of Council and staff regarding: the Town's responsibilities for maintenance of the building and clarification of minor versus major repairs and associated costs; capital funds set aside for major repairs; whether an agreement would be put into place to identify the responsibilities of the Town and Spencer School Association with respect to repairs; addressing the freezing issues under the sidewalk; what would need to take place in order to reveal the bell and if it could be rung for celebrations; and, requirements for accessibility in relation to designating the building under the Ontario Heritage Act. Moved By Councillor Gleed 1. That the Planning Report Item No. PL be received as information; 2. That the Notice of Intent to designate the Spencer School, 1877, located at 7035 Country Lane, be published as per Section 29. (1.1) of the Ontario Heritage Act, R.S.O 1990 c. O.18; 3. That, if there are no objections to the designation in accordance with Section 29. (6) of the Ontario Heritage Act, the Clerk be authorized to introduce the by-law designating the property under Part IV, Section 29 of the Ontario Heritage Act; and, 4. That, if there are objections in accordance with Section 29. (7) of the Ontario Heritage Act, the Clerk be directed to refer the proposed designation to the Conservation Review Board. Page 10 of 14

11 It was the consensus of the Committee to hear Item 3.3, Delegation by Brian Kelly at this time. 6.2 Planning and Development Department Report, PL Re: Ontario's Five Year Climate Change Action Plan: Maria McDonnell, Manager, Sustainability, Heritage, Downtown and Community Development and Meghan Craven, Senior Planner Sustainability, appeared before the Committee and provided an overview of the staff report. A brief question and answer period ensured between Members of Council and staff regarding the anticipated impact on operating costs. Moved By Councillor Drumm 1. That Planning and Development Report Item PL be received as information; and, 2. That staff report back at such time as more details are released by the Province of Ontario on implementation of the actions contained in Ontario s Five Year Climate Change Action Plan: Planning and Development Department Report, PL Re: Durham Community Climate Adaptation Plan - Staff Comments The Chair advised of the Memorandum from S. Beale, Commissioner of Public Works, regarding the preliminary public comments for the Durham Community Climate Change Adaptation Plan which was distributed to Members of Council prior to the meeting. Brian Kelly, Manager of Sustainability, Region of Durham, appeared before the Committee to answer questions from Members of Council regarding: clarifying the approval of the Plan, in principle, by the Durham Region Round Table as opposed to approval by Durham Region; clarifying responsibility for implementation of the plan; approval of the proposal for the creation of the Ontario Climate Resilience Fund by each municipality within the Region of Durham and communicating support to senior levels of government; and, Page 11 of 14

12 whether dialogue had taken place regarding the creation of a region-wide standard for new housing construction. Moved By Councillor Drumm 1. That Planning and Development Report, Item PL be received as information; 2. That Council receive the Durham Community Climate Adaptation Plan (Attachment #1 to Planning and Development Report Item PL ) as information; 3. That Council endorse the staff comments in Planning and Development Report, Item PL ; 4. That the Durham Community Climate Adaptation Plan be considered as input into the development of a Town of Whitby strategy and plan of implementation to climate change; 5. That staff report back in 2017 with a proposed framework for a Town of Whitby approach for climate change; and, 6. That the Clerk forward a copy of this report and Council s Resolution to the Region of Durham. later in the meeting (see following motions) Moved By Mayor Mitchell That Item 3 of the main motion be deleted in its entirety. Moved By Mayor Mitchell That the main motion be amended by adding the following: 'That Council supports the creation of an Ontario Climate Resilience Fund as detailed in Section 8.2 of the Durham Community Climate Adaptation Plan dated September 9, 2016.' Page 12 of 14

13 The main motion, as amended, was then carried. 7. New and Unfinished Business 7.1 New and Unfinished Business - Planning and Development Committee Moved By Councillor Gleed That Items MD 2743, MD 2789 and MD 3046 be lifted from the Planning and Development New and Unfinished Business List. 7.2 Councillor Gleed requested that Planning and Development staff in conjunction with the Town Solicitor and the Town Clerk, be directed to undertake a review and develop procedures and guidelines that clearly identify the role of Councillors when dealing with development projects and how best to address resident needs and inquiries without putting Council in situations of conflict or situations that could create later challenges. 8. Adjournment 8.1 Motion to adjourn Moved By Councillor Yamada That the meeting adjourn. The meeting adjourned at 10:07 p.m. 9. Advisory Committee Minutes For Information Only 9.1 Accessibility Advisory Committee Minutes - September 13, 2016 Downtown Whitby Development Steering Committee Minutes- September 15, 2016 Doors Open Whitby Advisory Committee Minutes - September Page 13 of 14

14 20, 2016 Brooklin Downtown Development Steering Committee Minutes - September 22, 2016 Accessibility Advisory Committee Minutes - October 4, 2016 S. Cassel, Deputy Clerk Councillor E. Roy, Committee Chair Page 14 of 14