CORPORATION OF THE CITY OF CLARENCE-ROCKLAND REGULAR MEETING MINUTES

Transcription

1 CORPORATION OF THE CITY OF CLARENCE-ROCKLAND REGULAR MEETING MINUTES March 21, 2016 Council Chambers 415 rue Lemay Street, Clarence Creek, Ont. PRESENT: Guy Desjardins, Mayor Jean-Marc Lalonde, Councillor Ward 1 Mario Zanth, Councillor Ward 2 Carl Grimard, Councillor Ward 3 Yvon Simoneau, Councillor Ward 4 André J. Lalonde, Councillor Ward 5 Krysta Simard, Councillor Ward 6 Michel Levert, Councillor Ward 7 Helen Collier, Chief Administrative Officer Monique Ouellet, Clerk Maryse St-Pierre, Deputy Clerk ABSENT: Diane Choinière, Councillor Ward 8 1. Opening of the meeting The Mayor calls the meeting to order at 6:45 pm. 2. Prayer Councillor Carl Grimard recites the prayer. 3. Adoption of the agenda RESOLUTION Moved by Jean-Marc Lalonde Seconded by Krysta Simard BE IT RESOLVED that the agenda be adopted with the following addition: Member's resolution by Councillor Krysta Simard in regards to a licence for a refreshment vehicle - Lise Gravelle. 1

2 , as modified 4. Disclosure of pecuniary interests Councillor Yvon Simoneau declares a pecuniary interest on item Hiring of a Coordinator of cultural and community activities. 5. Closed meeting RESOLUTION Moved by Michel Levert Seconded by Mario Zanth BE IT RESOLVED that the regular meeting be adjourned in order to discuss the following items, as stipulated in Section 239 of the Municipal Act, 2001, as amended: 5.1. Minutes - August - September Hiring of a Coordinator of cultural and community activities 5.3. Hiring of a full time Early Childhood Educator Members of Council move to the conference room adjacent to the Council Chambers at 6:47 pm and return to the Council Chambers at 6:59 pm. RESOLUTION Moved by Michel Levert Seconded by Carl Grimard BE IT RESOLVED that the closed session be adjourned in order to resume the regular meeting. 6. Closed Meeting report The Mayor informs the members of the public that Council discussed some matters in closed session and that resolutions should be considered. 2

3 RESOLUTION Moved by Krysta Simard Seconded by Michel Levert BE IT RESOLVED that Municipal Council hereby accepts the hiring of M. Martin Irwin as full-time Coordinator of cultural and community activities, effective April 4th, 2016 and that he be subject to a probationary period of six (6) months; and; BE IT ALSO RESOLVED that Mr. Martin Irwin s salary is established at Level 1, Class 1, of the current unionized employee s salary grid, as recommended RESOLUTION Moved by André J. Lalonde Seconded by Jean-Marc Lalonde BE IT RESOLVED that Municipal Council hereby accepts the hiring of Mr. Joshua Bonneville as temporary full-time Early childhood educator, effective March 22nd, 2016 and ending October 7th 2016; and BE IT ALSO RESOLVED that Mr. Joshua Bonneville s salary is established at Level 1, Class 7, of the current unionized employee s salary grid, as recommended 7. Announcements Helen Collier introduces the new Director of Infrastructure and Planning, Mr. Jean-Yves Carrier. Councillor Jean-Marc Lalonde announces that there is an important meeting on Thursday with the Mayor of Ottawa in regards to the widening of the Highway 17/174 and explains what will be discussed. Councillor André Lalonde announces that there is a Wine and Cheese at the Bourget Community Centre at 7:00 pm on April 16. It is organized by the Bourget Recreational Committee. Councillor André Lalonde announces that from March 31 to April 3, it is the Families Tournament at Clarence Creek, organized by the Optimist Club. Councillor Yvon Simoneau announces that there will be a meeting in regards to Mountain View Subdivision on March 30 at 7:00 pm in the Council Chambers. He 3

4 adds that there is also a meeting on March 30 at 7:00 at the Optimist Performance Hall in regards to the St-Joseph Road project. The Mayor presents a summary of the activities that were held during the March Break. The Mayor announces that the City Hall will be closed on Friday and Monday due to Easter. He explains that the population will be able to reach the Public Works and By-Law Enforcement in case of emergency. 8. Comment/Question Period None 9. Council Members' Items 9.1 Member's resolution by Councillor Krysta Simard RESOLUTION Moved by Krysta Simard Seconded by Mario Zanth WHEREAS Mrs. Lise Gravelle submitted an application on March 17, 2016 to renovate the building located at 8244 Unit A, County road 17, Clarence- Rockland, in order to open a restaurant; and WHEREAS during the renovations, Mrs. Gravelle wishes to operate this restaurant via a temporary refreshment vehicle; and WHEREAS City By-Law , which regulates business licences for the operation of refreshment vehicles is very strict in regards to the location of the refreshment vehicle within the different sectors of the City; and WHEREAS the issuance of licences for refreshment vehicles is not permitted in rural areas; BE IT RESOLVED that Municipal Council exceptionally authorizes that a temporary licence for a refreshment vehicle be granted to Mrs. Lise Gravelle until May 15, 2016, subject to Mrs. Gravelle s application meeting all other requirements stipulated in By-Law ; and BE IT RESOLVED that the price of the licence be fixed at $ Consent Items 4

5 RESOLUTION Moved by Yvon Simoneau Seconded by Krysta Simard BE IT RESOLVED that the items identified under the consent items of the regular meeting agenda of March 21, 2016 be adopted: Adoption of the minutes of the following meeting: a. Regular meeting of March 7, Receipt of the minutes of the following meetings: a. Accessibility Advisory Committee of October 27, 2015 b. Accessibility Advisory Committee of January 26, 2016 c. Planning Committee of February 3, The following items as recommended by Committee of the Whole: a. to authorize a sponsorship of $2500 to the All-Ontario Bantam AAA Championship b. to authorize a sponsorship of $2500 to the "Club Richelieu de Rockland" for their 50th Anniversary c. to proclaim April 2 as World Autism Awareness Day f. to authorize the conversion of hard surface roads to gravel roads of the identified sections on Labelle Road and St-Felix Road g. to authorize the installation of a 2 metre high fence at 3555 Drouin Road i. to accept that Valoris for Children and Adult of Prescott-Russell use the Chamberland Centre at no charge j. to authorize the Community Services and the Canadian Hockey International Hockey to rent the ice at a rate of $175/h for a major hockey tournament organized by CANLAN CLASSIC on October 7th, 8th and 9th Adoption of the salaries paid from January 31st, 2016, to February 27th, 2016, in the gross amount of $868, and net amount of $628,614.33, as modified 5

6 Text of the resolutions adopted by consent as identified in resolution a to authorize a sponsorship of $2500 to the All-Ontario Bantam AAA Championship WHEREAS Committee of the Whole recommends that Municipal Council sponsors the All-Ontario Bantam AAA Championship for the Silver Package, being $2500; now therefore BE IT RESOLVED that Municipal Council hereby accepts to sponsor $2500 towards the All-Ontario Bantam AAA Championship; and BE IT FURTHER RESOLVED that this amount be taken from the budget account number , as recommended b to authorize a sponsorship of $2500 to the "Club Richelieu de Rockland" for their 50th Anniversary WHEREAS Committee of the Whole recommends that Municipal Council sponsor the Club Richelieu de Rockland for their 40th anniversary celebrations, being a sponsorship of $2500; now therefore BE IT RESOLVED that Municipal Council hereby accepts to sponsor $2500 to the Club Richelieu de Rockland; and BE IT FURTHER RESOLVED that this amount be taken from the contingency budget, as recommended c to proclaim April 2 as World Autism Awareness Day WHEREAS World Autism Awareness Day will be recognized on April 2, 2016 in Canada thanks to Liberal Senator Jim Munson's Bill S-206, An Act Respecting World Autism Awareness Day; and WHEREAS Autism Spectrum Disorder (ASD) affects more than 100,000 Ontarians. Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children, as well as their friends, family and community; and WHEREAS ASD is a spectrum disorder, which means it not only manifest itself differently in every individual in whom it appears, but its characteristics will change over the life of each individual as well. A child with ASD will become an adult with ASD; and 6

7 WHEREAS Autism Ontario (formely Autism Society Ontario is the leading source of information and referral on autism and one of the largest collective voices representing the autism community. Since 1973, Autism Ontario has been provinding support, information ans opportunities for thousands of families across the province; and WHEREAS Autism Ontario is dedicated to increasing public awareness about autism ad the day-to-day issues faced by individuals with autism, their families and the professionals with whom they interact. The association and it chapters share common goals of providing information and education, supporting research and advocating for programs and services for the autism community; now therefore BE IT RESOLVED that Municipal Council of the City of Clarence-Rockland hereby declare April 2 as World Autism Awareness Day f to authorize the conversion of hard surface roads to gravel roads of the identified sections on Labelle Road and St-Felix Road WHEREAS the Infrastructure and Planning Department recommends in report INF that the extremely high per kilometer maintenance costs do not justify the continuation of retaining the "hard surfaced" sections of Labelle Road and St-Felix Road in their present state and it is more appropriate to convert these roadways to a gravel road until such time as funding is available to reinstate them to a hard surface roadway; and WHEREAS the Committee of the Whole recommends to Council to convert the identified sections on Labelle Road and St-Felix Road to a gravel road, as recommended in report INF with the condition that 2/3 of shoreline landowners signifying concurance with the conversion; now therefore BE IT RESOLVED that Municipal Council approves the conversion of the identified sections on Labelle Road and St-Felix Road to a gravel road, as recommended in report INF with the condition that 2/3 of shoreline landowners signifying concurance with the conversion g to authorize the installation of a 2 metre high fence at 3555 Drouin Road BE IT RESOLVED that Council approves of the installation of a 2 metre high fence at 3555 Drouin Road along the interior side lot line with a setback of 1 metre from the front lot line. 7

8 10.3.i to accept that Valoris for Children and Adult of Prescott-Russell use the Chamberland Centre at no charge WHEREAS the municipality received a request from Valoris for Children and Adult of Prescott-Russell to have access to the Chamberland Centre at no charge from Monday to Thursday from 12h00 to 3h00; and BE IT RESOLVED that Municipal Council hereby accepts that Valoris for Children and Adult of Prescott-Russell use the Chamberland Centre at no charge from Monday to Thursday from 12h00 to 3h00 for the year 2016, as recommended j to authorize the Community Services and the Canadian Hockey International Hockey to rent the ice at a rate of $175/h for a major hockey tournament organized by CANLAN CLASSIC on October 7th, 8th and 9th 2016 BE IT RESOLVED that Municipal Council hereby authorizes the Community Services and the Canadian Hockey International Hockey to rent the ice at a rate of $175/h for a major hockey tournament organized by CANLAN CLASSIC on October 7th, 8th and 9th 2016, as recommended Adoption of the salaries paid from January 31st, 2016, to February 27th, 2016, in the gross amount of $868, and net amount of $628, BE IT RESOLVED that the salaries paid from January 31st, 2016, to February 27th, 2016, in the gross amount of $ 868, and net amount of $ 628, be adopted as recommended d to approve the option in order to respond to the Provincial Officer's Order dated February 18, 2016 with respect to the requirement to develop a Closure Plan for the Notre Dame Landfill site and a plan for managing the Caron Street storm water discharge RESOLUTION Moved by Jean-Marc Lalonde Seconded by Mario Zanth WHEREAS on February 18, 2016, the Ministry of Environment and Climate Change issued a Provincial Officer's Report and Provincial Officer's Order with respect to the requirement to develop an action plan to formally close the former Notre Dame Landfill site and management of the discharge of storm water into the landfill area; and 8

9 WHEREAS the Infrastructure and Planning Department, as detailed in Report INF , has identified two options as being the most viable to meet the specifics of the Order; and WHEREAS the Committee of the Whole recommends to choose Option 2, being a staged implementation which requires monitoring of the entire landfill site for a 12 month period commencing May, 2016; now therefore BE IT RESOLVED that Municipal Council hereby approves that staff proceed with the submission of a staged implementation plan to the Ministry, as described in Option 2 of Report INF , which provides for a systematic 12 month monitoring program which will be carefully reviewed to determine alternate mitigation measures to address surface, groundwater, and landfill gas impacts in order to respond to the Provincial Officer's Order dated February 18, 2016 with respect to the requirement to develop a Closure Plan for the Notre Dame Landfill site and a plan for managing the Caron Street storm water discharge. BE IT RESOLVED that Municipal Council mandates the staff to submit a report every month to Council in regards to this matter., as modified 10.3.e to autorize that the Leaf & Yard waste transfer station located at 700 Industrielle Road, remain open for the 2016 season RESOLUTION Moved by Yvon Simoneau Seconded by Jean-Marc Lalonde WHEREAS In 2015, Council approved a new waste and recycling collection contract with Tomlinson Environmental Services that includes leaf & yard waste collection every 2 weeks, from April to November; and WHEREAS this new leaf and yard collection service will offer residents the opportunity to have their leaf & yard waste collected at curbside without having to go to either the transfer station or the landfill site; and WHEREAS it was noted that there were reservations by Council during the contract approval process that the leaf and yard collection every 2 weeks would not be sufficient to meet residential demand; WHEREAS staff recommends that the leaf and yard waste transfer station remain open for one more year in order to allow the collection of data in comparison to the previous years where no curbside collection was available; 9

10 WHEREAS Committee of the Whole recommends Municipal Council to authorize that the leaf and waste transfer station located at 700 Industrielle Road, remain open for the 2016 season, on Saturdays only; now therefore BE IT RESOLVED that Municipal Council hereby authorizes that the leaf and waste transfer station located at 700 Industrielle Road, remain open for the 2016 season, on Saturdays only h to approve the modernization of the existing signs announcing the villages and the City RESOLUTION Moved by Krysta Simard Seconded by Mario Zanth WHEREAS the Committee of the Whole recommended to Council that no new signs announcing Rockland and Bourget be installed; and WHEREAS the Committee of the Whole recommended to Council that the existing signs located on the periphery of the villages be modernized; now therefore BE IT RESOLVED that Council approves the modernization of the existing signs announcing the villages and the City; and BE IT RESOLVED that the Infrastructure and Planning Department bring forward a report with the new design of those signs. 11. Committee/Staff Reports 11.1 Accounts paid RESOLUTION Moved by Jean-Marc Lalonde Seconded by Yvon Simoneau BE IT RESOLVED that the accounts paid from February 3rd, 2016, to March 11th, 2016, in the amount of $ 3,287, be adopted as recommended. 10

11 12. By-laws RESOLUTION Moved by Krysta Simard Seconded by Yvon Simoneau BE IT RESOLVED that the following by-laws be adopted: Renewal of agreement with Leduc Bus Lines for routes 530 et to authorize the signature of an agreement with Michanie Construction for the renovation of the front entrance of the Rockland City Hall Amendment to the agreement with Product Care Association 13. Confirmatory By-law RESOLUTION Moved by Yvon Simoneau Seconded by Krysta Simard BE IT RESOLVED that Municipal Council of the City of Clarence-Rockland hereby adopts By-law no , being a confirmatory by-law for the regular meeting of March 21, Adjournment The Mayor adjourns the meeting at 7:39 pm. Guy Desjardins, Mayor Maryse St-Pierre, Deputy Clerk 11