Minutes of the Executive Committee of Council meeting held Monday, July 8, 1996, at 1:00 p.m. in the Matsqui Centennial Auditorium

Transcription

1 , at 1:00 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor - G. Ferguson; Councillors - B. Boyes, K. Funk, S. Gibson, W. Lee, G. Peary, P. Ross, R. Sweeney, and M. Warawa Staff Present: City Manager - H. Cochran; City Clerk - T.O. Strong; and Committee Clerk - T. Harder Staff Present for a portion of the meeting: Director of Development Services - R. Danziger; Manager, Current Development - G. Boyle; Manager, Community Planning - W. Gordon; Environmental Manager - P. Andzans; Senior Planner - T. Mahler; Assistant Planner - A. Young; Manager of Inspection Services - T. Higgins; By-law Enforcement Officer - R. Redfern; By-law Enforcement Officer - S. Stach; Director of Engineering - E. Regts; Manager of Engineering Services - J. Duckworth; Development Engineer - B. Twerdoff; Director of Finance - D. Bottrill; Deputy Treasurer/Collector - S. Westby; Director of Parks and Recreation - K. Yates; Economic Development Officer - M. Harvey Media Present: 85 Radio MAX and Rogers Cablesystems Public Present: CALL TO ORDER The Chairman called the meeting to order at 1 :00 p.m. 2. ADOPTION OF MINUTES Moved by Councillor Funk, seconded by Councillor Sweeney, that the minutes of the Executive Committee meeting held June 24, 1996, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES.1 G. Reimer, Townshipline Road - Second Dwelling ( /T90-14) Correspondence dated June 24, 1996, from G. Reimer, requested that therequired demolition of a second dwelling on his property at Townshipline Road be deferred until a committee can be struck to review by-laws pertaining to second dwellings.

2 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 2 Moved by Councillor Lee, seconded by Councillor Warawa, that the provisions of the Zoning By-law be upheld, and the demolition or conversion to non-residential use of the second dwelling on property located at Townshipline Road be required. Some Councillors felt that the second dwelling should be allowed to remain on the property, and the Zoning By-law should be reviewed to allow for similar situations. One Councillor suggested that a six-month extension be granted to have the second dwelling vacated. Another pointed out that the building could be converted to a non-residential use. The majority maintained that the Zoning By-law should be consistently upheld to avoid further urbanization of agricultural land. The motion was then put and E CARRIED. Opposed: Councillors Boyes, Funk, and Ross Moved by Councillor Peary, seconded by Councillor Ross, that staff be directed to review the issue of second dwellings in rural areas as part of the Official Community Plan fine-tuning. E CARRIED. Opposed: Councillor Lee Moved by Councillor Gibson, seconded by Councillor Warawa, that G. Reimer be given 60 days to notify the tenants in the second dwelling on his property at Townshipline Road to vacate. E CARRIED. Opposed: Councillors Boyes, Funk, and Ross

3 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 3 4. DELEGATIONS.1 C. Meenderinck, M.S.A. Terminals, Cyril Street ( / / ) Noise C. Meenderinck, M.S.A. Terminals, addressed Council regarding its decision that he engage an acoustical engineer to recommend measures to reduce noise levels at the plant Cyril Street. He advised that he has retained the services of D. Whicker of Barron, Kennedy and Lyzun, Acoustical Engineers, as well an attorney, Davis and Associates, to deal with any further correspondence related to the issue. One Council member pointed out that confirmation of substantial works having been completed has not been received by the City, and the Manager of Inspection Services advised that the decibel readings have not changed substantially. B. Kingman, Fraser Street, reported that he lives near M.S.A. Terminals, but is not impacted by noise, dust, or odour in any way. He presented Council with a petition in support of M.S.A. Terminals, which was signed by 19 residents of the area. Mr. Kingman advised that Mr. Meenderinck had hired three students to canvass the same area as the original petition. One Councillor stated that people purchased houses in the area knowing about the plant, and were disturbed only when it started operating on a 24-hour basis. The continuous conflict continue between the plant and the residents, and the City's support of local industry and investment in the community were also mentioned. Moved by Councillor Boyes, seconded by Councillor Sweeney, that the delegation of C. Meenderinck, M.S.A. Terminals, disagreeing with Council's decision that an acoustical engineer be engaged to recommended measures to reduce noise levels at the plant located at Cyril Street, be received. Mr. Meenderinck said that he had already spent $300,000 at the plant to improve noise, dust, and odour problems. He estimated the costs to engage an acoustical engineer as follows: $4,000 for the initial meeting, plus $135 per hour, including travel time andlor any meetings, for a minimum of four hours.

4 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 4 One Councillor felt that there was no alternative but to engage the services of a third party for technical input. Several expressed dissatisfaction with the imposition of a study without establishing the costs or criteria to evaluate the results. The Manager of Inspection Services confirmed that there are currently no standards in the Noise By-law for acceptable decibel readings. The motion was then put and E CARRIED. Moved by Councillor Funk, seconded by Councillor Sweeney, that the resolution of June 17, 1996, to require M.S.A. Terminals to engage an acoustical engineer to recommend measures to reduce noise levels at Cyril Street, be rescinded. DEFEATED. Opposed: Councillors Boyes, Lee, Peary, Ross, and Warawa.2 S. Toews/E. and G. Voth, 5265 Willett Road - Building Permit S. Toews addressed Council regarding the E. and G. Voth request for a building permit at 5265 Willett Road. He requested clarification of the definitions of "family", "single family residence", and "One Unit Residential Use", and presented slides of the property, showing its rural location. He noted that the family wants to extend the home in order to have more privacy, while accommodating the space requirements of individual members. The Manager of Inspection Services outlined the plan of the proposed house, which is, essentially, three separate living accommodations built around a central kitchen area. The foundation of the original building would be maintained and a hallway would connect one section of the house to the other. It was suggested that this is similar to co-housing, which is separate and distinct from single-family housing. Discussion ensued as to whether the proposed house would be considered single-family or semi-detached. Concern was expressed that ownership of the house would eventually change, and the house could be converted into accommodation for more than one family. Council generally supported the proposal, but felt it should conform to existing by-laws and standards. One Council member suggested a committee be struck to discuss the ramifications of this type of housing.

5 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 5 Moved by Councillor Warawa, seconded by Councillor Lee, that the matter of a building permit for the E. and G. Voth property at 5265 Willett Road be referred back to staff for a report on how to implement housing for an extended family in separate units with a common kitchen/ dining room. E. Voth outlined the family's history as immigrants to Canada, and stated that his extended family lives with him for economic reasons. One Councillor related this proposal to the secondary suite matter, where the main issue was a second set of cooking facilities. Others agreed, and noted that this proposal does not contravene any by-laws in that respect. Some Councillors were of the opinion that the proposal complied with the definition of "family", and a report was not necessary. The motion was then put and E CARRIED. Opposed: Councillors Funk, Ross, and Sweeney 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 L. and H. Leisure Vehicles, King Road (Willson Design & Services - Agent) Development Variance Permit Application ( /D96-12) Report No. DEV dated July 2, 1996, from the Senior Planner, presented an application from L. and H. Leisure Vehicles Ltd. for a development variance permit to vary the interior lot line setback to allow construction of a recreational vehicle/ sales repair facility on property at King Road. Moved by Councillor Funk, seconded by Councillor Ross that, as recommended in Report No. DEV dated July 2, 1996, from the Senior Planner: (1) application D96-12 for property at King Road, be approved in principle; (2) a permit be prepared for an upcoming Council hearing; and (3) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED.

6 , at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 6.2 Fernco Development Ltd., Norco Development Ltd., Lenco Development Ltd., and Field Construction Ltd. (F. Dykstra - Agent), Country Place - Development Variance Permit Application ( /D96-23) Report No. DEV dated June 28, 1996, from the Assistant Planner, outlined an application from Fernco Development Ltd., Norco Development Ltd., Lenco Development Ltd., and Field Construction Ltd., for a development variance permit to reduce the front and rear lot line setback requirements to allow construction of a single-family residence at Country Place. Moved by Councillor Warawa, seconded by Councillor Sweeney that, as recommended in Report No. DEV dated June 28, 1996, from the Assistant Planner, application D96-23 for property at Country Place be approved in principle, and a permit be prepared for an upcoming Council hearing. E CARRIED..3 E. and P. Bird, 1912 Lefeuvre Road - Application to Use a Portion of the Property for Non-farm Purposes ( / A96~1) Report No. DEV dated June 26, 1996, from the Assistant Planner, submitted an application from E. and P. Bird to use a portion of their property at 1912 Lefeuvre Road for non-farm purposes; specifically, to construct an addition to an existing mobile home. Moved by Councillor Peary, seconded by Councillor Funk, that application A96-01 for property at 1912 Lefeuvre Road, to construct an addition to an existing mobile home, be approved and forwarded to the Agricultural Land Commission for approval. E CARRIED.

7 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 7.4 M. and C. Dykshoorn, 2266 McDermott Road - Agricultural Land Commission Application for Dog Kennel ( ) The Committee received Report No. DEV dated July 4, 1996, from the Assistant Planner, attaching an application from M. and C. Dykshoorn to the Agricultural Land Commission to allow a dog kennel on the property at 2266 McDermott Road. Moved by Councillor Sweeney, seconded by Councillor Gibson, that the Agricultural Land Commission be advised that: (1) a dog boarding kennel is a permitted use at 2266 McDermott Road; and (2) the City has no objection in principle to construction of such a facility on the property. E CARRIED..5 B.C. Tel Remote Switching Unit, 3798 Townline Road - Agricultural Land Commission Application ( ) Report No. DEV dated July 4, 1996, from the Assistant Planner, explained that B.C. Tel is applying to the Agricultural Land Commission to place a Remote Switching Unit er.s.u.) on property at 3798 Townline Road. Moved by Councillor Gibson, seconded by Councillor Funk, that the Agricultural Land Commission be advised that: (1) a Remote Switching Unit (R.S.U.) is a permitted use at 3798 Townline Road; and (2) the City has no objection in principle to the construction of an R.S.U. on the property, subject to meeting setback requirements for a One Unit Residential Use and provision of landscaping. E CARRIED.

8 , at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 8.6 M. Aplas (Langford Restaurants Ltd. - Agent), 2607 Ware Street - Application For a "D" Neighbourhood Public House Licence ( ) The Director of Development Services highlighted Report No. DEV dated July 3, 1996, regarding an application from M. Aplas for a "D" Neighbourhood Public House licence for Henry's Landing Restaurant at 2607 Ware Street. R. Danziger noted that, if the Committee decides that this is an appropriate location for a pub, the Liquor Control and Licensing Branch requires a resolution with respect to the public opinion process. He recommended two methods of measuring public opinion: the referendum approach - a vote of affected parties; or the rezoning approach, which requires a notification process and public hearing. Moved by Councillor Funk:, seconded by Councillor Lee, that the referendum approach (400 m) be used to seek community opinion for the establishment of a neighbourhood pub on the property located at 2607 Ware Street, with the applicant absorbing all costs associated with the seeking of public opinion. Some Councillors felt that input should be received from all residents of the City, not just those in a specified area and, therefore, recommended the rezoning approach. One Councillor supported the referendum approach with a 1 km range. The possibility of this establishment housing a cabaret or beer and wine outlet was questioned, and the Director of Development Services stressed that the use of the property is currently restricted by a land use contract to a restaurant use, which would have to be amended to allow other uses. Another application to the Liquor Control and Licensing Board, including opportunity for public input, would be required for beer and wines sales in connection with a pub. M. Aplas reported that there are currently 67 Class "B" licensed facilities within the City, and only three Class "D" licences. Both provide food and beverage services; however, Class "B" licensed establishments are strictly dining facilities and Class "D" licensed facilities are social gathering places which offer different services to the community.

9 1996, at 1:00 p.m. in the Matsqui Centennial Auditorium Page 9 One Councillor felt that the representative sampling would be the same for a 400 m radius as it would be for a 1 km radius, and that a larger area would only impose more cost on the applicant. Another Councillor noted that if the referendum is supported, a public hearing would have to be held before the land use contract could be amended. The motion was then put and E CARRIED. Opposed: Councillors Gibson, Sweeney, and Warawa.7 Zoning By-law - Public Hearing Response ( /R96-15) T. Mahler, Senior Planner, presented Report No. DEV dated July 4, 1996, which provided Council with further information and comments on issues raised at the Zoning By-law Public Hearing held June 26, Moved by Councillor Lee, seconded by Councillor Boyes, that By-law No , cited as "Abbotsford Zoning By-law, 1996", be amended at third reading to reflect revisions to the NlO Zone, as noted in Report No. DEV , and that other issues which were identified be brought back to Council after adoption of the by-law. Discussion ensued amongst Council regarding the issues raised at the Public Hearing. It was generally agreed that these issues should be deferred until after adoption of the new Zoning By-law. However, no additional costs for rezoning will be imposed on any of the applicants. The motion was then put and E CARRIED..8 Hazelwood Advance Street Plan Transportation Review ( CP-188) The Manager, Current Development, presented Report No. Dev dated July 4, 1996, which discussed the Hazelwood Advance Street Plan Transportation Review. G. Boyle outlined the available options, and requested direction from Council in order to advance the project and provide direction for development applications which have been pending a decision by Council.

10 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 10 Moved by Councillor Funk, seconded by Councillor Lee that, as recommended in Report No. DEV dated July 4, 1996 from the Manager, Current Development: (1) Options D3 and El be adopted as advance street plans; (2) Options Band B 1 be retained as viable road system options for the Hazelwood area; and (3) an application be filed with the Agricultural Land Commission for approval of Option B 1. It was generally agreed that Option B 1, to have the road go north of the two duplexes and through the Agricultural Land Reserve, was the best option. Cost implications were discussed, and one Councillor felt that the total would be comparable for either option. It was clarified that the road will be built to a four-lane standard, similar to Trethewey Street, but will not function as a highway. Moved by Councillor Lee, seconded by Councillor Warawa, that the motion be amended to delete the reference to retaining both Option B and Bl as viable road options for the Hazelwood Area. DEFEATED. Opposed: Councillors Boyes, Funk, Peary, and Sweeney, and Mayor Ferguson The original motion was then put and E CARRIED. Opposed: Councillors Gibson, Lee, and Warawa.9 Clayburn Village - Road Widening/Realignment and Heritage Conservation Area ( /0CP ) The Assistant Planner reviewed his Report No. DEV dated July 3, 1996, which provided a status report on Clayburn Village related to Clayburn Road widening/ realignment and the by-laws for a proposed Heritage Conservation Area for Clayburn Village.

11 00047~3 1996, at 1:00 p.m. in the Matsqui Centennial Auditorium Page 11 Moved by Councillor Boyes, seconded by Councillor Ross that, as recommended in Report No. DEV dated July 3, 1996, from the Assistant Planner: (1) By-laws Nos , , and , cited as "Official Community Plan By-law, 1996, Amendment By-law No.1", "Heritage Alteration Permit Application Procedures By-law, 1996", and "Clayburn Village Community Heritage Commission By-law, 1996", respectively, proceed for first reading at a future Council meeting; (2) By-law No be advanced to public hearing in September in Clayburn Village, time and date to be announced; (3) the Mayor and City Clerk be authorized execute all documentation relating to this matter; and (4) building permits for properties within the proposed Clayburn Village Heritage Conservation Area be withheld for a period of 30 days pending Council review pursuant to Section 981 of the Municipal Act. Some Councillors felt the issue of roadworks should be resolved before taking any further action on preserving the village. One Council member was opposed to withholding building permits pending a Council review. He felt that Council should not be trying to preserve the entire area, only the existing heritage homes. Another Councillor observed that the people of Clayburn Village take a great deal of pride in preserving the historical significance of the Village, and new construction can easily accommodate the heritage style. The motion was then put and E CARRIED. Opposed: Councillor Funk.10 N.E.S.C.O. Boundary Paper Ltd., Sumas, Washington - Environmental Assessment Report ( ) Moved by Councillor Sweeney, seconded by Councillor Warawa, that Report No. DEV dated June 28, 1996, from the Environmental Manager, providing a summary and evaluation of the environmental assessment report prepared for the proposed N.E.S.C.O. Boundary Paper Ltd. mill in Sumas, Washington, be received. E CARRIED.

12 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page Planning Institute of British Columbia 1996 Conference ( ) Moved by Councillor Funk, seconded by Councillor Warawa, that Report No. DEV dated July 2, 1996, from the Assistant Planner (A. Stewart), Senior Planner (J. Malcolm), and Director of Development Services, reporting on the Planning Institute of British Columbia 1996 Conference, be received. E CARRIED. 5.2 ENGINEERING.1 Trunk Sewer Lines ( ) Moved by Councillor Sweeney, seconded by Councillor Ross that, as recommended in Report No. ENG dated June 7, 1996, from the Director of Engineering, trunk sewer lines within the boundaries of Abbotsford become the responsibility of the City, effective in E CARRIED..2 Blueridge Drive - Request for On-street Parking ( ) Report No. ENG dated June 25, 1996, from the Manager, Transportation and Drainage, responded to a petition requesting on-street parking on the eastern end of Blueridge Drive, west of Valdes Drive. B. Toews, Blueridge Drive, presented Council with a petition from residents of the block of Blueridge Drive, requesting that on-street parking on Blueridge Drive be restricted between 7:00 a.m. and 7:00 p.m., Monday to Friday only. He agreed that safety and efficient traffic access routes to and from City regions are of utmost importance. However, the residents request Council give consideration to the neighbourhood concerns, as outlined in the correspondence dated March 22, The Director of Engineering advised that the Blueridge Drive was designed to accommodate four lanes if necessary, but is currently only two lanes to allow for the movement of both vehicles and bicycles. He noted that the road will eventually extend to Mt. Lehman Road.

13 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 13 Moved by Councillor Warawa, seconded by Councillor Funk, that on-street parking be temporarily permitted on Blueridge Drive. One Council member expressed concern that on-street parking would eliminate the bicycle lane, and several members concurred that the issue should be referred to the Traffic Safety Advisory Committee. Another was of the opinion that the residents should not be penalized because of the cycling route. The motion was then put and DEFEATED. Opposed: Boyes, Gibson, Lee, Peary, and Ross Moved by Councillor Peary, seconded by Councillor Ross, that the issue of on-street parking on Blueridge Drive be referred to the Abbotsford Traffic Safety Committee. E CARRIED. Opposed: Councillors Boyes, Funk, and Sweeney 5.4 FINANCE.1 Status of 1996 Tax Collections The Deputy Treasurer/ Collector reported on the 1996 tax collection. He indicated that $86 million, or 92% of the total revenue of taxes, was collected, and the tax prepayment plan continued to be a success with an additional 600 taxpayers, accounting for over $4.5 million. In addition, a new program was allowed for the payment of taxes at a number of financial institutions. Over $10 million was collected in this manner, and included locations in Vancouver, Surrey, Pemberton, Whistler, etc. S. Westby added that armoured car services were used this year to enhance the visible protection of the City's assets, and commended staff and the Abbotsford Police Department for their services.

14 , at 1:00 p.m. in the Matsqui Centennial Auditorium Page 14 Moved by Councillor Peary, seconded by Councillor Sweeney, that the verbal report from the Deputy Treasurer/ Collector, on the status of tax collections, be received. E CARRIED. 7. ADJOURNMENT Moved by Councillor Warawa, seconded by Councillor Gibson, that the Executive Committee meeting be adjourned. (4:05 p.m.) CARRIED. Certified Correct: