MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.30AM ON THURSDAY 12 SEPTEMBER 2013

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1 MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.30AM ON THURSDAY 12 SEPTEMBER 2013 PRESENT: The Mayor, Bob Parker (Chairperson). Councillors Peter Beck, Sally Buck, Tim Carter, Jimmy Chen, Barry Corbett, Jamie Gough, Aaron Keown, Glenn Livingstone, Yani Johanson, Claudia Reid and Sue Wells. Adjourned am until 10.59, 12.52pm to 1.30pm 1. APOLOGIES Apologies for absence were received from Councillors Wells and The Mayor for lateness. Councillor Wells arrived 12.55pm and was absent for items 1 to 32, 36 and DECLARATION OF INTEREST Councillor Beck declared an interest in Items 22 and 31 and left the table during debate and voting on those items. 3. DEPUTATIONS BY APPOINTMENT 3.1 CHESTER STREET WEST ROAD STOPPING David Thornley, Vice Chair ICON, spoke in support of the Hagley /Ferrymead Community Board s recommendation to the Council that the status and operation of Chester Street West remain unchanged from what currently exists and that the Cathedral Grammar Schools request to be granted a lease over a portion of Chester Street West be declined. 3.2 MAIN ROAD MASTER PLAN DRAFT FOR COMMUNITY CONSULTATION Leo Byatt presented his proposal for enhancing Scott Park, noting that the Estuary Edge Master Plan is looking at options for the redevelopment of the reserve. Mr Byatt was invited to submit his suggestions during the consultation period. 4. PRESENTATION OF PETITIONS 4.1 CHRISTCHURCH TOWN HALL A petition signed by two people was presented by Peter Wakeman, the prayer of which read: Council to get an alternative costing and location of the Christchurch Town Hall near parking. The cost of the Town Hall rebuild maybe too high and an alternative with costing needs to be known 4.2 REBUILD A petition signed by two people was presented by Peter Wakeman, the prayer of which read: Request the Government to give our Council debt-free money to fund the rebuild. Given PM Michael Joseph Savage did this to build State Houses in New Zealand which was money created by the RBNZ. 4.3 ORION A petition signed by two people was presented by Peter Wakeman, the prayer of which read: The power bills are too high for people under financial stress. Council to give Orion away to the people. The Crown will force the sale of Orion otherwise.

2 It was carried on the motion of Councillor Button, seconded by Councillor Carter, that the petitions be 5. REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 6 AUGUST 2013 Mike Mora, Chairperson, joined the table for discussion of this item. (1.) ILAM ROAD PROPOSED NO STOPPING RESTRICTION AND SPEED LIMIT CHANGE CONSULTATION It was carried on the motion of Councillor Chen seconded by Councillor Corbett, that the Council: Revoke existing parking restrictions (i) (ii) (iii) That any existing parking restriction on the west side of Ilam Road commencing at its intersection with Rountree Street and extending in a southerly direction for a distance of 38 metres be revoked. That any existing parking restriction on the east side of Ilam Road commencing at its intersection with Kirkwood Avenue and extending in a southerly direction for a distance of 15 metres be revoked. That any existing parking restriction on the south side of Kirkwood Avenue commencing at its intersection with Ilam Road and extending in a easterly direction for a distance of 15 metres be revoked. Install parking restrictions (i) (ii) (iii) That the stopping of vehicles be prohibited at any time on the west side of Ilam Road commencing at its intersection with Rountree Street and extending in a southerly direction for a distance of 45 metres. That the stopping of vehicles be prohibited at any time on the east side of Ilam Road commencing at its intersection with Kirkwood Avenue and extending in a southerly direction for a distance of 15 metres. That the stopping of vehicles be prohibited at any time on the south side of Kirkwood Avenue commencing at its intersection with Ilam Road and extending in a easterly direction for a distance of 17 metres. Speed Limit Consultation (i) Community consultation commencement on the proposal to lower the permanent speed limit on Ilam Road ( From just south of Kirkwood Avenue to just north of Montana Avenue) and Kirkwood Avenue ( From Ilam Road to Clyde Road). It was carried on the motion of Councillor Chen, seconded by Councillor Corbett, that the report as a whole be adopted. 6. REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 20 AUGUST 2013 Mike Mora, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Chen, seconded by Councillor Corbett, that the report be

3 7. REPORT OF A MEETING OF THE RICCARTON/WIGRAM SMALL GRANTS ASSESSMENT COMMITTEE MEETING OF 21 AUGUST 2013 Mike Mora, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Chen, seconded by Councillor Keown, that the report be 8. REPORT OF THE MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD MEETING OF 7 AUGUST 2013 It was carried on the motion of Councillor Keown, seconded by Councillor Buck, that the report be 9. REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD SMALL GRANTS FUND ASSESSMENT COMMITTEE MEETING OF 13 AUGUST 2013 It was carried on the motion of Councillor Keown, seconded by Councillor Buck, that the report be 10. REPORT OF THE MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD MEETING OF 21 AUGUST 2013 (1.) EASEMENTS OVER ROAD RESERVE 13R COLE PORTER AVENUE It was carried on the motion of Councillor Keown, seconded by Councillor Buck, that the Council, pursuant to Section 48(1) of the Reserves Act 1977: Grant the Minister of Conservation s consent for the easements listed in the schedule below: Schedule of Proposed Easements Purpose Shown Servient Tenement Dominant Tenement Right of Way Right to convey electricity Right to convey telecommunications & computer media Right to convey water A B B B A/560 Lot 303 DP Lot 1 DP A/560 Lot 303 DP Lot 1 DP A/560 Lot 303 DP Lot 1 DP A/560 Lot 303 DP Lot 1 DP Waive the requirement for public notification of these easements. (2.) PROPOSED EASEMENT FOR THE CONVEYANCE OF ELECTRICITY HAREWOOD PARK It was carried on the motion of Councillor Keown, seconded by Councillor Corbett, that the Council, pursuant to Section 48(1) of the Reserves Act 1977:

4 10 Cont d Grant the Minister of Conservation s consent for the Council to grant a 5.5 square metre easement in favour of Orion New Zealand Limited over a portion of Harewood Park, being Reserve 4892 (SO 9044). Note that this easement will accommodate the provision of a 11kva transformer that will enable the power supply to be upgraded to the Council s expanded Harewood Nursery site. Resolve, as conditions of the granting of the easement: (i) (ii) (iii) That all costs associated with the survey and registration of the easement on the Council s title, be paid for by the Council. Not to request a one-off compensatory payment for the privilege of having the easement encumbrance placed on the Council s title in accordance with Council policy (27 September 2001), because the easement being requested is to build a transformer kiosk, which is being built earlier than would normally be the case with future subdivisions so as to partly service a Council owned facility. To pay for officers time, and other processing costs to process the application for the easement. (d) (e) Approve that no public consultation be undertaken before granting the easement as required by section 48 (2) of the Reserves Act 1977 due to the requirements of section 48 (3) of that Act being fulfilled. Approve that no Iwi consultation be undertaken as required under section 4 of the Conservation Act 1987 for the following reasons: (i) (ii) This area is not identified as an area of interest to Iwi in Appendix 3 Sites of Significance to Tangata Whenua in the Christchurch City Plan. The area is already a highly modified site. Councillor Johanson requested that his vote against the motion be recorded. It was carried on the motion of Councillor Keown, seconded by Councillor Buck, that the report as a whole be adopted. 11. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD MEETING OF 6 AUGUST 2013 Phil Clearwater, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Corbett, seconded by Councillor Reid, that the report be 12. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE SMALL GRANTS ASSESSMENT COMMITTEE MEETING OF 13 AUGUST 2012 Phil Clearwater, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Corbett, seconded by Councillor Reid, that the report be

5 13. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD MEETING OF 13 AUGUST 2013 Phil Clearwater, Chairperson, joined the table for discussion of this item. (1.) SURRENDER OF LEASE CANTERBURY SOCIETY OF MODEL AND EXPERIMENTAL ENGINEERS AT JERROLD RESERVE It was carried on the motion of Councillor Corbett, seconded by Councillor Buck, that the Council pass the following resolutions: That the application made by the Canterbury Society of Model and Experimental Engineers to surrender their lease over part of Jerrold Reserve which is located at 26 Andrews Crescent be approved. That the Corporate Support Unit Manager is delegated the authority to negotiate, finalise and document all other terms and conditions of the lease surrender and site vacation. It was carried on an amendment made by Councillor Reid, seconded by Councillor Corbett, that the Council pass the following resolution: That it releases the Canterbury Society of Model and Experimental Engineers from its obligations to remove its improvements from the site. Councillor Reid requested that her vote against the motion be recorded. It was carried on the motion of Councillor Corbett, seconded by Councillor Reid, that the report as a whole be adopted. 14. REPORT OF A MEETING OF THE AKAROA/WAIREWA COMMUNITY BOARD MEETING OF 17 JULY 2013 It was carried on the motion of Councillor Reid, seconded by Councillor Carter, that the report be 15. REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD MEETING OF 5 AUGUST 2013 Linda Stewart, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Beck, seconded by Councillor Livingstone, that the report be 16. REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD MEETING OF 19 AUGUST 2013 Linda Stewart, Chairperson, joined the table for discussion of this item. (1.) RAWHITI DOMAIN EASEMENT FOR ORION 66KVA ELECTRICITY CABLE It was carried on the motion of Councillor Livingstone seconded by Councillor Beck that the Council resolves as follows: That the Council as Delegate of the Minister of the Conservation, gives Ministerial approval under section 48 of the Reserves Act 1977 to the granting by the Council of the easements referred to in paragraph a to c of the staff recommendation.

6 16 Cont d It was carried on the motion of Councillor Livingstone, seconded by Councillor Beck, that the report as a whole be adopted. 17. MINUTES OF A MEETING OF THE BURWOOD/PEGASUS SMALL GRANTS FUND ASSESSMENT COMMITTEE MEETING OF 22 AUGUST 2013 Linda Stewart, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Beck, seconded by Councillor Livingstone, that the report be 18. REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD MEETING OF 6 AUGUST 2013 Val Carter, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Buck, seconded by Councillor Gough, that the report be 19. REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI SMALL GRANTS FUND ASSESSMENT COMMITTEE MEETING OF 20 AUGUST 2013 Val Carter, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Buck seconded by Councillor Gough that the report be 20. REPORT BY THE CHAIRPERSON OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD 3 SEPTEMBER 2013 Val Carter, Chairperson, joined the table for discussion of this item. (1.) SALE OF RESERVE 23 CLIFFORD AVENUE It was carried on the motion of Councillor Buck, seconded by Councillor Gough that the Council: Under the provisions of the Reserves Act 1977, revoke the reservation of that land at 23 Clifford Avenue comprised in Identifier CB27A/1295 having an area of 147 metres squared as it is no longer required for its stated purpose; and That following the completion of all Reserves Act 1977 processes the reserve be disposed of by way of amalgamation with the adjoining owner at 25 Clifford Avenue, being part of Lot 7 DP comprised in Identifier CB469/276 for the sum of $45,000 including GST and that the European Beech (Fagus Sylvatica) be protected by way of a Restrictive Covenant before the sale is completed. Councillor Johanson requested that his vote against the motion be recorded. It was carried on the motion of Councillor Buck, seconded by Councillor Gough, that the report as a whole be adopted.

7 21. REPORT OF A MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD MEETING OF 7 AUGUST 2013 Islay McLeod, Chairperson, and David Cox, Deputy Chairperson, joined the table for discussion of this item. (1.) KING PARK DOWNER TEMPORARY OCCUPATION AUTHORITY It was carried on the motion of Councillor Carter, seconded by Councillor Johanson, that the Council pass the following resolutions: (d) That pursuant to clause 5 (i) and (ix) of the Canterbury Earthquake (Reserves Legislation) Order No 2 (2011) use by Downer EDI Engineering Group Limited of part of the recreation reserve known as King Park, as shown approximately on the plan attached to this report (refer Attachments 1 and 2) for the purpose of a Temporary storage depot and work site offices as approved. That the period for which the temporary occupation right is granted is to be from the date of the Council meeting until the expiry of the Order in Council on 18 April 2016 or until a date the need for the site to undertake earthquake repairs from is no longer required by Downers or a reassigned sub-contractor of SCIRT, whichever is the sooner, this being set out in the warrant of occupation. That the applicant be required to take all reasonable steps to protect the integrity of the reserve and to ensure that the reserve is reinstated at the end of the use as closely as practicable to its prior condition as required by section 6(2) and of the Order. That the Corporate Support Unit Manager is delegated the authority to finalise and manage the terms and conditions of the warrant. It was carried on the motion of Councillor Carter, seconded by Councillor Johanson, that the report as a whole be adopted. 22. REPORT OF A MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD MEETING OF 21 AUGUST 2013 Islay McLeod, Chairperson, and David Cox, Deputy Chairperson, joined the table for discussion of this item. Councillor Beck did not participate in discussion or voting on this item. (1.) CHESTER STREET WEST ROAD STOPPING CONSIDERATION It was carried on the motion of Councillor Johanson, seconded by Councillor Carter, that the Council resolve that the status and operation of Chester Street West remain unchanged from what currently exists and that the Cathedral Grammar Schools request is declined i.e. the status quo is retained. Councillor Keown requested that his vote against the motion be recorded. It was moved on the motion of Councillor Johanson, seconded by Councillor Carter, that The status and operation of Chester Street West remain unchanged from what currently exists and that the Cathedral Grammar Schools request is declined i.e. the status quo is retained. On the motion of Yani Johanson, seconded by David Cox, that the Board request staff as part of the report to the Council to provide advice on the safety concerns raised. When put to the vote the motion was carried. Councillor Keown requested that his vote against the motion be recorded.

8 22 Cont d It was carried on the motion of Councillor Johanson, seconded by Councillor Carter, that the report as a whole be adopted. 23. MINUTES OF A MEETING OF THE HAGLEY/FERRYMEAD SMALL GRANTS FUND ASSESSMENT COMMITTEE MEETING OF 28 AUGUST 2013 Islay McLeod, Chairperson, and David Cox, Deputy Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Johanson, seconded by Councillor Carter, that the report be 24. REPORT BY THE CHAIRPERSON OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD MEETING OF 4 SEPTEMBER 2013 Islay McLeod, Chairperson, and David Cox, Deputy Chairperson, joined the table for discussion of this item. (1.) MAIN ROAD MASTER PLAN DRAFT FOR COMMUNITY CONSULTATION It was carried on the motion of Councillor Carter, seconded by Councillor Johanson, that the Council approve the draft Main Road Master Plan for community consultation. It was carried on the motion of Councillor Johanson, seconded by Councillor Carter, that the report as a whole be adopted. 25. REPORT OF A MEETING OF THE LYTTELTON/MT HERBERT COMMUNITY BOARD MEETING OF 18 JULY 2013 Paula Smith, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Reid, seconded by Councillor Corbett, that the report be 26. REPORT OF AN EXTRAORDINARY MEETING OF THE LYTTELTON/MT HERBERT COMMUNITY BOARD MEETING OF 1 AUGUST 2013 Paula Smith, Chairperson, joined the table for discussion of this item. It was carried on the motion of Councillor Reid, seconded by Councillor Corbett, that the report be 27. REPORT BY THE CHAIRPERSON OF THE LYTTELTON/MT HERBERT COMMUNITY BOARD MEETING OF 22 AUGUST 2013 (1.) LYTTELTON CIVIC SQUARE DESIGN It was carried on the motion of Councillor Reid, seconded by Councillor Corbett that the Council: Approve the development plan for 44 London Street, shown in Attachment 1, for detailed design, tender and construction: and

9 27 Cont d Approve the inclusion in the development plan of the bell from St Joseph s Church, Lyttelton, subject to the bell being donated by the Catholic Church; and Note the Lyttelton/Mt Herbert Community Board will recommend a name for the site, following further discussion with the community. It was carried on the motion of Councillor Reid, seconded by Councillor Corbett that the report as a whole be adopted. 28. MINUTES OF A MEETING OF THE METROPOLITAN SMALL GRANTS FUND SUBCOMMITTEE MEETING OF 14 AUGUST 2013 (1.) METROPOLITAN 2013/14 SMALL GRANTS FUND ALLOCATIONS It was carried on the motion of Councillor Corbett, seconded by Councillor Buck, that Council send letters to the Minister of Education, Ministry of Social Development, Canterbury Development Corporation and health agencies, specifically Canterbury District Health Board to express concern at the perceived withdrawal of central funding for some local specialist health and education services. It was carried on the motion of Councillor Corbett, seconded by Councillor Buck, that the report be 29. RESPONSES TO PREVIOUS PUBLIC FORUM It was carried on the motion of Councillor Corbett, seconded by Councillor Keown, that the Council note the information contained in attachment one in response to issues that were raised during the public forum of the 22 August 2013 Earthquake Forum. 30. REPORT OF A MEETING OF THE COMMUNITY, RECREATION AND CULTURE COMMITTEE MEETING OF 6 AUGUST 2013 (6.) HERITAGE REINSTATEMENT PROGRAMME SIGN OF THE TAKAHE It was carried on the motion of Councillor Johanson, seconded by Councillor Reid, that the Council: Repair and strengthen the Sign of the Takahe to 67 per cent New Building Standard. That up to $1,471,586 insurance shortfall be funded from the Infrastructure and Building Improvement Allowance. Note, that this is not a full and final insurance settlement. 31. REPORT OF A MEETING OF THE COMMUNITY, RECREATION AND CULTURE COMMITTEE 5 MARCH 2013 (5.) FANFARE A GATEWAY SCULPTURE FOR CHRISTCHURCH Councillor Beck did not participate in discussion or voting on this item. It was carried on the motion of Councillor Johanson seconded by Councillor Reid that the Council:

10 31 Cont d Agree to the installation and ongoing maintenance of Fanfare a sculpture by Neil Dawson at the northern entrance to Christchurch on State Highway One just south of the Waimakiriri Bridge Approve entering into a licence to occupy with the New Zealand Transport Authority regarding the siting, ownership and maintenance of Fanfare Note that the maintenance costs for Fanfare will be included for consideration in the draft Long Term Plan WASTE MANAGEMENT AND MINIMISATION PLAN: CONSIDERATION OF SUBMISSIONS It was carried on the motion of Councillor Buck, seconded by Councillor Reid that the Council: Adopt the attached finalised Waste Management and Minimisation Plan Thank all submitters who contributed towards the public consultation process. 36. RESOLUTION TO BE PASSED - SUPPLEMENTARY REPORTS It was resolved on the motion of Carter seconded by Buck that the reports be received and considered at the meeting of the Council on 12 September ARTS CENTRE TRUST BOARD - GOVERNANCE REVIEW It was carried unanimously on the motion of Councillor Corbett seconded by Councillor Beck that the Council: (d) (e) (f) Notes the independent review of the governance structure of the Arts Centre Trust Board and the Board's response; Supports the establishment of a new Arts Centre Trust Board as recommended by the Board in October 2012; Supports the preparation and passage of a Private Bill for this purpose; Supports the proposal that the Arts Centre site reverts to Crown ownership in the event that the Board was no longer able to fulfil its obligations and was wound up; Authorises staff to pay to the Board the seismic strengthening portion of the Council's annual grant, including the funds held back since 2009, subject to the Board providing relevant information and invoices; Authorises the General Manager Community Services to negotiate and recommend to the Council a memorandum of understanding between the Council and the Board. 35. RESOLUTION TO EXCLUDE THE PUBLIC It was carried on the motion of Councillor Wells, seconded by Councillor Reid that the resolution to exclude the public as set out on page 521 of the open agenda and page 57 of the supplementary agenda be adopted.

11 CONFIRMED THIS 3 RD OF OCTOBER 2013 MAYOR