CORPORATION OF THE COUNTY OF PRINCE EDWARD. February 10, :00 p.m. Council Chambers, Shire Hall, Picton

Transcription

1 CORPORATION OF THE COUNTY OF PRINCE EDWARD 1:00 p.m. Council Chambers, Shire Hall, Picton A meeting of Prince Edward County Committee of the Whole was held on February 10, 2011 at 1:00 p.m. in the Council Chambers, Shire Hall, Picton with the following members present: Mayor Ward 1 (Picton) Councillor Ward 1 (Picton) Councillor Ward 2 (Bloomfield) Councillor Ward 3 (Wellington) Councillor Ward 4 (Ameliasburgh) Councillor Ward 4 (Ameliasburgh) Councillor Ward 4 (Ameliasburgh) Councillor Ward 5 (Athol) Councillor Ward 6 (Hallowell) Councillor Ward 6 (Hallowell) Councillor Ward 7 (Hillier) Councillor Ward 8 (North Marysburgh) Councillor Ward 9 (South Marysburgh) Councillor Ward 10 (Sophiasburgh) Councillor Ward 10 (Sophiasburgh) Councillor Peter A. Mertens Bev Campbell Brian Marisett, Vice Chair Barry Turpin Jim Dunlop Janice Maynard Nick Nowitski Dianne O Brien Jamie Forrester Heather Campbell Keith MacDonald, Chair Alec Lunn Robert Quaiff Barbara Proctor Kevin Gale Terry Shortt Staff Present: Chief Administrative Officer Commissioner of Corporate Services And Finance Commissioner of Recreation, Parks and Culture Commissioner of Planning Chief Building Official Senior Planner Planner Economic Development Officer Administrator H.J. McFarland Home Clerk Richard Shannon Susan Turnbull Barry Braun Gerry Murphy Andy Harrison Ryan Leary Damien Schaefer Dan Taylor Beth Piper Victoria Leskie 1. Call to Order The meeting was called to order at 1:00 p.m. by the Chair. 2. Disclosure of Pecuniary Interest & General Nature Thereof None 3. Deputations

2 2 3.1 Deputation by Marc Sequin, Vice Chair, Heritage Advisory Committee member addressed Committee regarding the Draft Heritage Conservation Strategy Report Motion CW Councillor Gale Seconded by Mayor Mertens THAT the deputation by Heritage Advisory Committee member Marc Sequin regarding the Draft Heritage Conservation Strategy Report be received. 3.2 Kim Charlebois, Executive Director and Marilyn McDougall, Campaign Member, Sexual Assault Centre for Quinte & District addressed Committee regarding the One Million Dollar Capital Campaign Motion CW Councillor H. Campbell Seconded by Councillor Shortt THAT the deputation by Kim Charlebois, Executive Director and Marilyn McDougall, Campaign Member, Sexual Assault Centre for Quinte & District regarding the One Million Dollar Capital Campaign be received. 4. Determination of Items Requiring Separate Discussion and Adoption of remaining items 4.1 Identify those items which are listed under sections 6, 7 and 8 which have deputations from the audience. Agenda Items 8.3, 8.4 and 8.5 were identified due to a deputation from the Heritage Advisory Committee listed on the agenda as 3.1 Barbara McMullen, addressed Committee regarding the Heritage Conservation Strategy. Motion CW Councillor Turpin Seconded by Councillor B Campbell THAT the deputation by Barbara McMullen the Heritage Conservation Strategy be received. 4.2 Identify those items listed in sections 6, 7 and 8 which members of the Committee wished pulled for separate consideration or which staff advise require separate discussion.

3 3 The following items were brought forward for consideration at this time: 8.3, 8.4, 8.5. The Clerk advised that Motion CW regarding a recommendation of PEHAC was referred to this meeting for consideration with agenda item Report of the Commissioner of Planning dated regarding Heritage Conservation Strategy Staff provided a PowerPoint presentation on this matter. Motion CW Councillor Marisett Seconded by Mayor Mertens THAT the Planning Staff Report dated regarding the Heritage Conservation Strategy be received; THAT the Heritage Conservation Strategy recommended in the February 10, 2011 Planning Staff Report be endorsed; THAT initiation of the low resource demand initiatives identified in the Heritage Conservation Strategy be referred to the 2011 budget process; THAT initiation of a Heritage Conservation District Study and District Plan be referred to the 2011 budget process; THAT initiation of a Cultural Mapping project be referred to the 2011 budget process; regarding the Heritage Alteration Permit process and the Delegation of Approval Authority to Staff for Minor Alterations to Heritage Buildings, in April 2011; regarding revisions to the Heritage Designation and Listing Processes, in May 2011; regarding a Heritage Incentive Package in 2012; and regarding Conservation Plans for municipally-owned designated properties in Prior to voting on Motion CW the following Deferral Motion was put forward:

4 4 Deferral Motion CW Councillor O Brien Seconded by Councillor Maynard THAT the foregoing motion be deferred until following the strategic planning and 2011 budget have been completed. LOST Prior to voting on Motion CW the following Amending Motion was put forward: Amending Motion CW Councillor Maynard Seconded by Councillor Lunn THAT the second paragraph of the foregoing motion be amended to indicate support in principle for the Heritage Conservation Strategy and the remainder of the high to medium cost initiatives be deferred until following the budget process. LOST The vote was then taken on Motion CW without amendment as follows: THAT the Planning Staff Report dated regarding the Heritage Conservation Strategy be received; THAT the Heritage Conservation Strategy recommended in the February 10, 2011 Planning Staff Report be endorsed; THAT initiation of the low resource demand initiatives identified in the Heritage Conservation Strategy be referred to the 2011 budget process; THAT initiation of a Heritage Conservation District Study and District Plan be referred to the 2011 budget process; THAT initiation of a Cultural Mapping project be referred to the 2011 budget process; regarding the Heritage Alteration Permit process and the Delegation of Approval Authority to Staff for Minor Alterations to Heritage Buildings, in April 2011; regarding revisions to the Heritage Designation and Listing Processes, in May 2011; regarding a Heritage Incentive Package in 2012; and

5 5 regarding Conservation Plans for municipally-owned designated properties in Motion CW Councillor O Brien Seconded by Councillor Proctor THAT the following motion (PEHAC ) of the Heritage Advisory Committee from the meeting held on December 16, 2010 at 9:00 a.m. be approved: THAT the fee for de-designation be removed from the fees and charges. 8.4 Heritage Advisory Committee Motion PEHAC referred to this meeting to be considered in conjunction with the Draft Heritage Conservation Strategy Report by the Committee of the Whole on January 27, 2011 Motion CW Councillor Lunn Seconded by Councillor O Brien THAT the following motion (PEHAC ) of the Heritage Advisory Committee from the meeting held on December 16, 2010 at 9:00 a.m. be approved: THAT the Prince Edward Heritage Advisory Committee recommends all listed and designated properties be on the GIS Viewer, but only designated properties information be available to the public GIS Viewer. Motion CW Councillor Shortt Seconded by Councillor Marisett THAT Agenda Item 8.3 being a Report of the Commissioner of Planning dated regarding Heritage Conservation Strategy be reconsidered. with a 2/3 majority Committee recessed 2:10 p.m. and reconvened at 2:20 p.m. with all members present. Agenda Item 8.3 being a Report of the Commissioner of Planning dated February 10, 2011 regarding Heritage Conservation Strategy was reconsidered at this point in the meeting.

6 6 Motion CW Councillor Lunn Seconded by Mayor Mertens THAT the Planning Staff Report dated regarding the Heritage Conservation Strategy be received; THAT the Heritage Conservation Strategy recommended in the February 10, 2011 Planning Staff Report be endorsed; THAT initiation of the low resource demand initiatives identified in the Heritage Conservation Strategy be referred to the 2011 budget process; THAT initiation of a Heritage Conservation District Study and District Plan be referred to the 2011 budget process; THAT initiation of a Cultural Mapping project be referred to the 2011 budget process; regarding the Heritage Alteration Permit process and the Delegation of Approval Authority to Staff for Minor Alterations to Heritage Buildings, in April 2011; regarding revisions to the Heritage Designation and Listing Processes, in May 2011; regarding a Heritage Incentive Package in 2012; and regarding Conservation Plans for municipally-owned designated properties in Prior to voting on Motion CW the following Amending Motion was put forward: Amending Motion CW Councillor Maynard Seconded by Councillor O Brien THAT the second paragraph of the foregoing motion be amended to indicate support in principle for the Heritage Conservation Strategy LOST The vote was then taken on Motion CW without amendment as follows: THAT the Planning Staff Report dated regarding the Heritage Conservation Strategy be received;

7 7 THAT the Heritage Conservation Strategy recommended in the February 10, 2011 Planning Staff Report be endorsed; THAT initiation of the low resource demand initiatives identified in the Heritage Conservation Strategy be referred to the 2011 budget process; THAT initiation of a Heritage Conservation District Study and District Plan be referred to the 2011 budget process; THAT initiation of a Cultural Mapping project be referred to the 2011 budget process; regarding the Heritage Alteration Permit process and the Delegation of Approval Authority to Staff for Minor Alterations to Heritage Buildings, in April 2011; regarding revisions to the Heritage Designation and Listing Processes, in May 2011; regarding a Heritage Incentive Package in 2012; and regarding Conservation Plans for municipally-owned designated properties in Motion CW Councillor Shortt Seconded by Councillor Marisett THAT the Heritage Conservation Strategy be amended to reflect the direction contained in 8.4 identifying that only designated properties information be available to the public on the GIS Viewer 8.5 Heritage Advisory Committee Motion PEHAC referred to this meeting to be considered in conjunction with the Draft Heritage Conservation Strategy Report by the Committee of the Whole on January 27, Motion CW Councillor Marisett Seconded by Councillor Shortt THAT the following motion (PEHAC ) of the Heritage Advisory Committee from the meeting held on December 16, 2010 at 9:00 a.m. be approved:

8 8 THAT the Prince Edward Heritage Advisory Committee recommends a review of the identification process for including heritage properties on the Heritage Inventory Listing in the Prince Edward County Heritage Properties Register. 5. Items for Consideration Health and Safety 5.1 Report of the Occupational Health and Safety Officer dated February 10, 2011 regarding Health and Safety Incidents for January Motion CW Councillor Gale Seconded by Councillor Turpin THAT the monthly report on Occupational Health and Safety dated regarding personal injuries in the workplace be received. 6. Items for Consideration Corporate Services and Finance Motion CW Councillor Shortt Seconded by Mayor Mertens THAT the following Corporate Services and Finance items be adopted and the recommendations contained therein be approved: 6.1 Report of the Chief Administrative Officer regarding the dedication/renaming of the Picton Waste Water Treatment Plant in Picton Ward THAT the report of the Chief Administrative Officer dated February 10, 2011 regarding the dedication of the new Picton Waste Water Treatment Plant Facility be received; and THAT the new Picton Waste Water Treatment Facility be dedicated as the "M. Steven Carroll Treatment Facility - Picton Waste Water Treatment Plant" and identified as such on the plant exterior at the time of its official opening. 6.2 Report of the Commissioner of Corporate Services and Finance dated February 10, 2010 regarding To/Do Outstanding Items THAT the report of the Commissioner of Corporate Services and Finance dated regarding To/Do Outstanding Items be received.

9 9 6.3 Human Resources Status Report dated THAT the Human Resources Status Report for the period November 2010 to January 2011 be received. 6.4 Provincial Offences Year th Quarter Report THAT the Provincial Offences Administration 4th Quarter Report dated for the time period of October 1, 2010 to December 31, 2010 be received. 6.5 Emergency Services Committee minutes from the meeting held on December 8, 2010 THAT the Emergency Services Committee minutes from the meeting held on December 8, 2010 be received. 6.6 Report of the Administrator of the H.J. McFarland Memorial Home dated February 2, 2011 regarding Services provided at the H.J. McFarland Memorial Home for November, December 2010 and January 2011 THAT the report of the Administrator of the H.J. McFarland Memorial Home dated February 2, 2011 regarding the services provided during November, December 2010 and January 2011 be received. 6.7 Report of the Administrator for the H.J. McFarland Memorial Home dated February 4, 2011 regarding Delegated authority to sign Home specific Services Agreements and Contracts THAT the report of the Administrator for the H.J. McFarland Memorial Home dated February 4, 2011 regarding Delegated authority to sign Home specific Services Agreements and Contracts be received; and THAT signing authority be delegated to the Administrator of the Home for the purpose of signing H. J. McFarland Memorial Home-specific agreements and contracts subject to the approved County Purchasing Policy. 6.8 Report of the Administrator for the H.J. McFarland Memorial Home dated February 2, 2011 regarding the Home's Strategic Plan THAT the report of the Administrator for the H.J. McFarland Memorial Home dated February 2, 2011 regarding the Home's Strategic Plan be received; and THAT the Strategic Plan for the period of December 2010 to December 2013 for the H.J. McFarland Memorial Home be approved.

10 Report of the Administrator for H. J. McFarland Memorial Home dated regarding the Home's Accreditation Report THAT the Report of the Administrator for the H. J. McFarland Memorial Home dated regarding the Home's Accreditation Report be received; and THAT the Accreditation letter and Report for November 2010 be received Report of the Administrator for the H. J. McFarland Memorial Home dated regarding the 2009 Audited Long Term Care Report THAT the Report of the Administrator for the H. J. McFarland Memorial Home dated regarding the 2009 Audited Long Term Care Report be received; and THAT a By-law be passed authorizing the Mayor and Clerk to execute the audited 2009 Long Term Care Annual Report Report of the Economic Development Officer dated regarding the Economic Development Status Report for the period July 2010 to December 2010 THAT the report of the Economic Development Officer dated February 10, 2011 regarding the Economic Development Status Report be received; and THAT the Economic Development Status Report for the period July 2010 to December 2010 dated be received. 7. Items for Consideration Recreation, Parks and Culture Motion CW Councillor Lunn Seconded by Councillor Shortt THAT the following Recreation, Parks and Culture items be adopted and the recommendations contained therein be approved: 7.1 Report of the Commissioner of Recreation, Parks and Culture dated February 10, 2011 regarding To/Do Outstanding Items THAT the report of the Commissioner of Recreation, Parks and Culture dated regarding To/Do Outstanding Items be received. 7.2 Report of the Commissioner of Recreation, Parks and Culture dated February 10, 2011 regarding the Pool Trust Fund THAT report of the Commissioner of Recreation, Parks and Culture dated regarding the Pool Trust Fund be received; and

11 11 THAT the Quinte Dolphins Swim Team be granted the interest from the Pool Trust Fund, in the amount of $846.26, to be used for the purchase of training equipment. 7.3 Minutes of the Prince Edward Public Library Board from the meeting held on November 24, 2010 THAT the minutes of the Prince Edward Public Library Board from the meeting held on November 24, 2010 be received. 8. Items for Consideration Other Motion CW Mayor Mertens Seconded by Councillor Gale THAT the following items for consideration be adopted and the recommendations contained therein be approved: 8.1 Letter dated January 26, 2011 from Suzanne Andrews, Chair, Quinte Business Achievement Awards regarding a request for County representation on the Quinte Business Achievement Awards organizing committee THAT the letter dated January 26, 2011 from Suzanne Andrews, Chair, Quinte Business Achievement Awards regarding a request for County representation on the Quinte Business Achievement Awards organizing committee be received. 8.2 Report of the Chief Building Official dated regarding Ground Mounted Solar Panels Motion CW Councillor Shortt Seconded by Councillor Gale THAT the Chief Building Official s report on Ground Mounted Solar Panels dated be received; THAT the Minister of Energy be requested to amend the regulations under the Green Energy Act to include provisions that Ground Mounted Solar PV Panels meet the same minimum property line setback requirements applicable to accessory structures in the municipal Zoning By-law; and THAT a Building Code Change Request Form be submitted to the Buildings Branch of the Ministry of Municipal Affairs and Housing, to request a change in the Code to recognize "a Ground Mounted Solar PV Panel" as a designated structure.

12 12 Prior to voting on Motion CW the following Referral Motion was put forward: Referral Motion CW Councillor Gale Seconded by Councillor Shortt THAT the foregoing motion be referred back to staff to develop a formal resolution. WITHDRAWN Amending Motion CW Councillor Marisett Seconded by Councillor Turpin THAT the last clause be amended to add the words Installation of over 2 kilowatts following the words a ground mounted solar PV Panel. Prior to voting on Motion CW as Amended, the following Referral Motion was put forward: Referral Motion CW Councillor Gale Seconded by Councillor Shortt THAT the following motion, as amended be referred back to staff to develop a formal resolution for consideration at the next Committee of the Whole meeting: THAT the Chief Building Official s report on Ground Mounted Solar Panels dated be received; THAT the Minister of Energy be requested to amend the regulations under the Green Energy Act to include provisions that Ground Mounted Solar PV Panels meet the same minimum property line setback requirements applicable to accessory structures in the municipal Zoning By-law; and THAT a Building Code Change Request Form be submitted to the Buildings Branch of the Ministry of Municipal Affairs and Housing, to request a change in the Code to recognize "a Ground Mounted Solar PV Panel Installation of over 2 kilowatts" as a designated structure. Agenda items 8.3, 8.4 and 8.5 were dealt with previously under Motions CW , CW and CW respectively. 8.6 Report of the Chief Building Official dated regarding the County Nuisance By-law

13 13 Motion CW Councillor Shortt Seconded by Councillor Lunn THAT Committee receive the Chief Building Official s report on the County Nuisance and Noise By-law dated ; and THAT the Nuisance and Noise By-law attached to the report of the Chief Building Official dated be adopted. LOST Motion CW Councillor Lunn Seconded by Councillor Shortt THAT Clause 3 of the original by-law be amended to add the words after 11:00 p.m. in residential zones and after 2:00 a.m. in all other zones where the noise is in excess of 60 decibels at the point of reception, to delete the words likely to disturb the inhabitants of the County of Prince Edward, and to include Offence and Penalty provisions. Prior to voting on Motion CW the following Referral Motion was put forward: Referral Motion CW Councillor B. Campbell Seconded by Councillor Gale THAT the following motion be referred back to staff to incorporate the issues raised by committee: THAT Clause 3 of the original by-law be amended to add the words after 11:00 p.m. in residential zones and after 2:00 a.m. in all other zones where the noise is in excess of 60 decibels at the point of reception, to delete the words likely to disturb the inhabitants of the County of Prince Edward, and to include Offence and Penalty provisions. 9. Closed Session - None

14 Adjournment Motion CW Mayor Mertens Seconded by Councillor Gale THAT the Committee of the Whole meeting now adjourn at 4:00 p.m. CLERK Victoria Leskie MAYOR Peter A. Mertens