AGENDA. Policy & Bylaw Meeting. March 27, 2018 at 1:15 p.m. Council Chambers, City Hall

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1 AGENDA Policy & Bylaw Meeting March 27, 2018 at 1:15 p.m. Council Chambers, City Hall Page A. CALL TO ORDER - Chair B. APPROVAL OF AGENDA: C. DELEGATION(S): D. APPROVAL OF MINUTES: 3-5 1) Adopt Meeting Minutes of March 6, 2018 E. ACTIONS / OLD BUSINESS: 6-9 1) Review Action List F. REPORTS: ) Follow Up Research - Late Written Submissions for Public Hearings - Director Turner to Discuss (Attachments include March PABCOM Revisions) [Addenda] ) Official Community Plan Policies - Specific Sections - Director Turner to Report - Urban Agriculture - Chicken and Bees - Secondary Suites, Coach Houses, Laneway Houses - Shipping Containers - Cannabis 3) Canine and Feline Regulations - Mayor Simpson to Discuss G. NEW BUSINESS: H. CORRESPONDENCE: Page 1 of 38

2 Page POLICY & BYLAW AGENDA MARCH 27, 2018 I. NEXT MEETING 38 1) Annual Meeting Schedule J. ADJOURNMENT: Page 2 of 38

3 COUNCIL STANDING COMMITTEE POLICY AND BYLAW COMMITTEE A Municipal Council Standing Committee, the Policy and Bylaw Review Committee, meeting was held on the 6th day of March, 2018 commencing at 1:15 p.m. at City Hall Council Chambers. Committee Members Present: Councillor Laurey-Anne Roodenburg, Chair, and Mayor Bob Simpson, City Staff: Deputy and Corporate Administrator Gina Albers Committee Member Regrets: Deputy City Manager/Director of Corporate and Financial Services Kari Bolton Committee Member Absent: Councillor Sushil Thapar Council Member Present: Councillor Ron Paull City Staff Present: Chief Administration Officer Byron Johnson, Director of Development Services Tanya Turner, City Planner Urszula Walus and City of Quesnel/Northern Development Initiative Trust Intern Jake Rogger A. CALL TO ORDER - CHAIR Councillor Roodenburg called the March 6, 2018 Policy and Bylaw Committee meeting to order at 1:17 p.m. B. APPROVAL OF AGENDA: C. DELEGATION(S): (NONE) MOVED Mayor Simpson, Seconded Deputy Albers and resolved: The Policy and Bylaw Committee approves the March 6, 2018 Agenda with the following amendment: 1. Late Agenda Item H.1 - Correspondence - West Quesnel Business Association - Concerns with Vacant Building. CARRIED Adopt Meeting Minutes of March 6, 2018 Page 3 of 38 1

4 Policy and Bylaw Committee March 6, 2018 D. APPROVAL OF MINUTES: D.1) Approve January 23, 2018 Meeting Minutes E. ACTIONS / OLD BUSINESS: MOVED Mayor Simpson, Seconded Deputy Albers and resolved: The Policy and Bylaw Committee approves the January 23, 2018 Meeting Minutes. CARRIED E.1) Review Action List (Discussed) F. REPORTS: F.1) Flexible Ride-Sharing Regulation in the Province of BC - Referred from January 30, 2018 Quesnel City Council Meeting Councillor Roodenburg to Discuss The Policy and Bylaw Committee discussed how the Province has closed its public input regarding the issue of "ride-sharing" and determined that this issue will be enabled through any future Provincial legislation/regulations. F.2) Follow Up Research - Petitions and Public Hearings - Policies and Brochure - Deputy Albers to Report MOVED Mayor Simpson, Seconded Deputy Albers and resolved: That the Policy and Bylaw Committee recommends to Council to approve, as amended, the CCR-2 Petitions to Council Policy, CCR-3 Public Hearing Protocol Policy, and receive the Public Hearing Information Sheet that will placed on the City s website. CARRIED F.3) New Council Orientation Program - Discussion to Guide Staff - Mayor Simpson to Discuss City staff will bring forward to a future PABCOM meeting a schedule outlining what Council orientation could look like for the new council scheduled to be elected on October 20, G. NEW BUSINESS: (NONE) Adopt Meeting Minutes of March 6, 2018 Page 4 of 38 2

5 Policy and Bylaw Committee March 6, 2018 H. CORRESPONDENCE: H.1) West Quesnel Business Association - Vacant Building Concerns Director of Development Services will bring a draft policy forward to a future Policy and Bylaw meeting for commercial and residential buildings. I. NEXT MEETING The next Policy and Bylaw Review Committee meeting is scheduled for 1:15 pm, Tuesday, March 27, 2018 at City Hall Council Chambers. J. ADJOURNMENT: With there being no further business to discuss, the meeting ended at 3:22 p.m. CERTIFIED CORRECT Councillor Laurey-Anne Roodenburg, Presiding Member Adopt Meeting Minutes of March 6, 2018 Page 5 of 38 3

6 Date # Bylaw / Policy No. Nov. 21/17 1 Tax Exemption Bylaw Actions List March 27, 2018 ASSIGNED ACTIONS FOR UPCOMING MEETINGS Responsi ble Kari Action Draft a policy where Social Enterprise may receive a pro-rated/partial permissive tax exemption, for the Policy and Bylaw Committee to consider, for "Social Enterprise" when the organization meets the needs, or partially meets the needs, of the City's Strategic Initiatives or the City's Social Strategic Goals. Status Apr. 24/18 Page 1 of 4 Review Action List Page 6 of 38

7 Date Item # Bylaw / Policy No. ONGOING ACTIONS (NO ASSIGNED DATE) Responsible Action Actions List March 27, 2018 Comments Mar 12, 2015 May 14, 2016 Nov 22, 2016 Nov 22, 2016 Nov 22, 2016 May 11, ) 1700 Tanya Review regulations for chickens, bees, exotic animals, a graduated fine structure, and zoning based allowances for dogs at a future meeting. 3) Tanya Matt Add provision for abandoning pets with related fine and install signage at landfill COMPLETED Oct. 10/17 Matt to coordinate signage installation at Landfill Surrender Pets at SPCA. 4) 1527 Tanya MOTI and City to sign a Letter of Understanding regarding signage in the highway right-of-way, to include removal of signage (but not limiting MOTI contractor removal), signage regulations (no permanent or temporary signage permitted), and method of notification of signage removal to sign owner and MOTI. 5) 1527 Tanya MOTI and City to discuss with groups located in South Quesnel (Quesnel Motocross Association, Billy Barker Days, Crash to Pass, Legion Beach, Racetrack, etc.) about the opportunity of placing MOTI standardized directional signage near the highway in an attempt to standardize signage in a safe location which will help users find venues ( wayfinding ). 6) 1527 Tanya MOTI (Brad Moores) to contact Emcon Services Inc. regarding Community Event/Service Club signs located on 2 Mile Flat and the top of Dragon Lake Hill, to determine whose responsibility they are. If these are MOTI signs, will they be included in the MOTI spring 2017 sign refresh? 7) Tanya Digital Signs Bring a report to PABCOM with updated regulations and will review MOTI s digital sign regulation once complete. Nov 22, 2016 MOTI to provide contact information and update regarding MOTI s digital sign policy update. 2016/17 OCP Review Exotic animals reviewed Nov 25, 2015 Bees & Chickens reviewed Jan 13, 2016 & Oct. 10/17 Business Meeting with City of Quesnel and MOTI Representatives to discuss Action Items #4, #5, #6, and #7 UPDATE Jan Will be brought forward at Sign Strategy Meeting. Business Meeting with City of Quesnel and MOTI Representatives to discuss Action Items #4, #5, #6, and #7 UPDATE Jan Will be brought forward at Sign Strategy Meeting. Page 2 of 4 Review Action List Page 7 of 38

8 Date May 23, 2017 Item # Bylaw / Policy No. ONGOING ACTIONS (NO ASSIGNED DATE) Responsible Action 8) Bylaw 1314 Tanya Tree Bylaw and/or Fire Smart Repeal and Replace. See May 23/17 PABCOM Meeting Notes for recommendation for new Tree bylaw. Current Bylaw is for private land owners and private trees. Communications Protocol to be included in the Bylaw. Actions List March 27, 2018 Comments OCP Review & DP Areas. Page 3 of 4 Review Action List Page 8 of 38

9 Date Nov 22, 2016 Oct. 10, 2017 Item # Bylaw / Policy No. FUTURE CONSIDERATION Actions List March 27, 2018 Responsible Action TBD 9) 1527 Tanya/Nicole Staff to include in Sign Bylaw Reformat/Revision: 11) Amend Master Zoning Bylaw 1662 Tanya 1. The introduction of a new category for regulations for portable signage (to allow portable signage, given that they are in good quality and the display is changed often). 2. Special Event Temporary Signage as permissible Create Bylaw for commercial use, in Development Permit Areas only, for shipping container regulations. N/A 12) Tanya Soil Removal Bylaw and/or Development Applications Procedures Bylaw. Tanya added this as an item to bring forward to a future PABCOM meeting. Mar. 6/18 13) n/a Byron/Gina New Council (Elected October 20, 2018) Schedule to list what will be covered in the four Orientation Sessions. Mar. 6/18 14) 1456 Tanya Policy for vacant commercial and residential buildings. Page 4 of 4 Review Action List Page 9 of 38

10 Petitions to Council CCR -2 Effective: Authorized By: Resolution: Replaces: Council New Policy Residents of Quesnel have the right to petition their local government. The purpose of this policy is to provide the procedure of how petitions may be accepted and how petitions are processed by City staff when a Petition is delivered to Council. 1. Each page of the petition must clearly state the specific area of interest for the petition (a statement that outlines what the petition is about), so that each petitioner who signs the petition knows what they are petitioning Council for. This statement should also include wording that indicates the petition is part of the public process and is considered a public record that is available for public inspection. (See Attached Schedule A - Sample Petition) 2. Petition must contain columns/rows for: PRINTED name, signature and Quesnel Street full address and signature for each petitioner. 3. Petition must be signed by Quesnel residents only. 4. Petition must contain original signatures of petitioners. 5. Petitions that contain originally signed signatures can be submitted to Council, via the Corporate Office, or designate. Online/digital petitions will not be accepted. 6. To submit a petition to Council, include the petition organizer s name, Quesnel Street full address, phone number, and address. Petitions can be mailed or hand delivered to the Corporate Officer at City Hall, or by mailing to: Mayor and Council c/o Corporate Officer City of Quesnel 410 Kinchant Street Quesnel, B.C. V2J 7J5 Page 1 of 3 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 10 of 38

11 Deliver the petition to the Corporate Officer, or designate, prior to the deadline submission that is listed in the Public Notice for the Public Hearing. The petition will be circulated to Council for consideration, in advance of the Public Hearing being held. The Corporate Officer will announce at the Public Hearing how many total petitions were received. Petition organizer(s) are encouraged to speak to Council about their petition at the Public Hearing. Petitions received by the Corporate Officer after the deadline submission will not be included in the count of public written submission received at the Public Hearing, but will be denoted in the Public Hearing Meeting Minutes as being received as a late submission, and will be retained as part of the permanent record for the Public Hearing. Petition organizer(s) are encouraged to speak to Council about their petition at the Public Hearing, and then deliver the petition to the Corporate Officer at the Public Hearing. Commented [GA1]: This may be changed, pending PABCOM recommendation at the March 27 th meeting? 1. Each page of the petition must clearly state the specific area of interest for the petition (a statement that outlines what the petition is about), so that each petitioner who signs the petition knows what they are petitioning Council for. This statement should also include wording that indicates the petition is part of the public process and is considered a public record that is available for public inspection. (See Attached Schedule A - Sample Petition) 2. Petition must contain columns/rows for: PRINTED name, signature and Quesnel Street full address and signature for each petitioner. 3. Petition must be signed by Quesnel residents only Petition must contain original signatures of petitioners Petitions that contain originally signed signatures can be submitted to Council, via the Corporate Office, or designate. Online/digital petitions will not be accepted To submit a petition to Council, include the petition organizer s name, Quesnel Street address, phone number, and address. Petitions can be mailed or hand delivered to the Corporate Officer at City Hall, or by mailing to: Mayor and Council c/o Corporate Officer City of Quesnel 410 Kinchant Street Quesnel, B.C. V2J 7J5 Page 2 of 3 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 11 of 38

12 The Corporate Officer, or designate, has the authorization to reject portions of the a petition that do not meet the voter eligibility requirements when petitions are being submitted for an Alternate Approval Process, Section 86 of the Community Charter, or for a Local Service Area, Section 212 of the Community Charter. Once the Corporate Officer, or designate, has deemed the petition to have met the above requirements, the Corporate Officer, or designate, will the petition to Council, and, if applicable, appropriate City Department Head(s) for consideration. The petition organizer will be contacted by City staff advising of any action(s) regarding the petition. Page 3 of 3 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 12 of 38

13 PETITION TO QUESNEL CITY COUNCIL We the undersigned are [opposed / in favour] of ***Consent and Acknowledge for Disclosure of Personal Information Freedom of Information and Protection of Privacy Act, Section 26(c) - Each petitioner that signs this petition understands that their personal information listed on this petition will be made public and understands that their personal information is being collected for the purpose of allowing the public to make representations to Quesnel City Council. PRINT Name Signature Quesnel Street Full Address Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 13 of 38

14 Public Hearing Protocol CCR-3 Effective: Authorized By: Council Resolution: Replaces: C-10, CCR-3(1997), May 25, 2013, November 16, 2015 Pursuant to Section 464 of the Local Government Act, Council holds a Public Hearing as part of the processes to amend the Official Community Plan and/or Zoning Bylaw. The purpose of the Public Hearing is to provide all persons who believe that their interest in property is affected by the proposed bylaw a reasonable opportunity to be heard or to present written submissions. Council respects an established protocol in each Section 464 Public Hearing: 1. Council sits as a tribunal. Council is present to consider the proposed amendment and hear any representations made by the proponent and/or members of the public. Council does not prejudge the outcome of the application for amendment until all views have been heard. 2. Council is not bound by the numbers opposed, or in favour of, a proposal but rather Council makes their decision based on the merits of the facts presented to Council. 3. Council may consider proposed amendments for multiple Bylaws at a single Public Hearing. 4. City staff do not read public written submissions into the public record at the Public Hearing, but staff will provide a summary of the total number of petitions and public written submissions received for the Public Hearing that have been received before the submission deadline denoted in the Public Notice for the Public Hearing. (Full text of all public written submissions is provided to Council, and redacted text of all public written submissions is available for public inspection.) 5. Before the Public Hearing is called to order, the Chair explains generally the purpose of the Public Hearing and states that all submissions received, either in writing or verbally, will be taken into consideration by Council when the subject bylaw of that Public Hearing is presented for third reading. 6. Once the Public Hearing has been called to order, the Chair reads the Statement of the Chair, attached as Appendix A. 7. The Chair advises that the general public s input given during the Public Hearing will be recorded in the Public Hearing s Meeting Minutes that are posted on the City s website denoting the person s name, street name and summary of remarks. Page 1 of 3 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 14 of 38

15 8. The Chair invites comments from persons present who has an interest to would be affected by the proposed bylaw. The Chair may establish procedural rules for the conduct of the Public Hearing, subject to providing an opportunity for all persons to be heard or to provide written submissions. 9. During the Public Hearing, Council may ask City staff to clarify points of consideration. Should these points of clarification not be answered by City staff at the Public Hearing, Council may request that these answers to the points of clarification be brought forward to a Regular Council Meeting. Any answers to points of clarification must occur prior to the bylaw(s) being presented for third reading. 10. The Chair then adjourns the Public Hearing after calling three times for further submissions satisfying there are no further representations from persons present at the Public Hearing. Page 2 of 3 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 15 of 38

16 Appendix A STATEMENT TO BE READ BY THE CHAIR OF THE PUBLIC MEETING This Public Hearing is being convened so that Council can hear the views of the public with respect to the subject bylaw(s). At this Public Hearing, any person present who believes that his or her interests are affected by the proposal shall be given an opportunity to be heard. However, it is important that all who speak at this meeting restrict their remarks to matters contained within the bylaw(s). Those of you who wish to speak concerning the proposed bylaw(s) should, at the appropriate time, come to the microphone at the presentation table and commence your address to Council by clearly stating your name and address. Then you may give us the benefit of your views concerning the proposal. Please be advised that your name, street name and summary of your remarks will be recorded and appear in the Public Hearing s Meeting Minutes that are posted on the City s website. Members of Council may, if they so wish, ask questions of you or City staff following your presentation. However, the main function of Council members this evening is to listen to the views of the public. It is not the function of Council at this Public Hearing to debate the merits of the proposed bylaw(s) with individual citizens. Everyone who deems his or her interest in the property to be affected shall be given the opportunity to be heard at this Public Hearing. No one will be, or should feel, discouraged or prevented from making his or her views known. After this Public Hearing has concluded, Council intends to review the Development Services Manager s recommendations publicly at a future Council meeting. During the course of a Public Hearing, people sometimes tend to become too enthusiastic or emotional. Regardless of whether you are in favour or opposed to any particular application or argument, please refrain from applause or other expressions of emotion. Restraint enables others whose views may or may not coincide with your own, to exercise their right to express their views and enables all views expressed to be heard in as impartial a forum as possible. During the period following a Public Hearing, Members of Council must not hear or receive further submissions regarding the pending bylaw(s) from the applicant or from any members of the public. Page 3 of 3 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 16 of 38

17 C i t y o f Q u e s n e l Public Hearing Information Sheet What is a Public Hearing? A Public Hearing is a vital part of Council s review when applications are made to change the City s Official Community Plan or Zoning Bylaw. A Public Hearing is the primary means for the public to present their views to Council on land use applications. The primary purpose of a Public Hearing is for Council to have an opportunity to listen to members of the public. The purpose is not for Council to discuss and debate the topic. Simply put, the public speaks and Council listens. What Happens at a Public Hearing? 1. The Chair (Mayor or Acting Mayor) calls the meeting to order and describes the procedure for the meeting and proceeds with the first agenda item. 2. Typically, City staff will review the public notice provided to the public, information that Council has considered, and written submissions received from the general public. 3. Everyone who wishes to speak will be given an opportunity to be heard. Once everyone has had a chance to speak, those who wish to speak again may do so. If you choose to speak for a second time, you should only be presenting new points, not repeating what you have, or someone else, has said before. 4. The Chair calls three times, to ask if anyone else would like to speak. Should no one appear at the podium/microphone to speak, the Chair will close the public submissions portion of the Public Hearing and ask for adjournment of the Public Hearing. What Happens When I Want to Speak? Anyone wishing to speak to at a Public Hearing can do so by approaching the podium to speak to Council, and once the Chair has recognized the person wishing to speak to Council, the speaker may proceed. Once you are at the podium: 1. Please state your name, address, and whether you are in favour or opposed to the application. 2. Address any comments you may have for Council. Please keep your comments directed to the proposed bylaw land use proposal being heard at the Public Hearing, be concise, and be respectful of Council, City Staff and other members of the public in attendance at the Public Hearing. 5. Speakers may be provided a second opportunity to speak to Council, but only after all first-time speakers have presented to Council. Second-time speakers are asked to not repeat what you, or someone else, has already been said. 3. What Happens After the Public Hearing? Council members can accept information or written submissions prior to, during and up to the adjournment of the Public Hearing. Generally, Council considers further bylaw reading(s) (i.e. advancement of the proposal) on the same evening directly after the Public Hearing at a Regular Meeting of Council, but Council does have the discretion to defer further bylaw reading(s) to a future Regular Meeting of Council should additional information be required. When deliberating further bylaw reading(s), Council is not bound by the numbers in favour, or opposed, to a proposal, but rather base their decision on merits of the facts presented to Council. (e.g. Submissions from Applicant, Consultant(s), stakeholders and City Staff Reports) Not Able to Attend? Make a Written Submission. If you are unable to attend a Public Hearing, it is recommended that you provide your comments in a written submission before the deadline that is listed on the Public Notice for the Public Hearing. Normally the deadline is noon on the P u b l i c H e a r i n g I n f o r m a t i o n S h e e t Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 17 of 38

18 Thursday before the Public Hearing, and must include your full name and full civic address. All written submissions received by the Corporate Officer before the deadline, will be forwarded to Council prior to the Public Hearing, and made available for public inspection. Written submissions are addressed to Mayor and Council, c/o Corporate Officer, and can be delivered by: IN PERSON: Drop off at the front desk of City Hall at 410 Kinchant Street. POSTAL MAIL: Mail to the City of Quesnel, 410 Kinchant Street, Quesnel BC, V2J 7J5 Send an to Written submissions will form part of the permanent Public Hearing record. Personal information is collected for the purposes of allowing the public to make representations to Council. The City of Quesnel is collecting this information under s.26(c) of the Freedom of Information and Protection of Privacy Act. Questions regarding the collection of personal information, please contact: FOI Head, 410 Kinchant Street, Quesnel, BC V2J 7J5 or How are Public Hearings Advertised? Council and City staff want to ensure that residents have adequate notice and access to information on land use proposals. There are a number of ways to find out more about the proposal and when the Public Hearing will be held: ON-SITE SIGNAGE: Where applicable, on-site signage is placed at the property, which gives the date, time, and place of the Public Hearing, and information of the proposed change. The sign is posted at least 10 days prior to the Public Hearing date. MAIL OUT AND DELIVERY: Where applicable, Public Hearing notices are mailed and/or delivered to property owners and tenants within a 100 meter radius of the subject property. CITY HALL: The Public Hearing Notice and background materials are available for viewing at City Hall. NEWSPAPER ADVERTISEMENTS: Public Hearings are advertised in two issues of the local newspaper prior to the Public Hearing. CITY WEBSITE: The Public Hearing Agenda is published by noon the Friday before the Public Hearing and can be viewed at: Hall/Meetings Calendar. PLEASE NOTE The purpose of the land use proposal notification is to provide notice only. If you would like to know more about the land use proposal(s) you will need to contact City Staff directly. Should you wish to attend the Public Hearing you are strongly advised to contact the City Planner at (250) to seek further information and be sure to have all your questions answered prior to the Public Hearing meeting. The Public Hearing is not a question and answer period it is an opportunity for your views on the proposal to be heard. C i t y o f Q u e s n e l P u b l i c H e a r i n g I n f o r m a t i o n S h e e t Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 18 of 38

19 chelsea CITY OF QUESNEL COUNCIL-FINANCE CF-8 LOCAL SERVICES POLICY EFFECTIVE: October 19, 2015 AUTHORIZED BY: Council RESOLUTION: REPLACES: New Policy POLICY The purpose of this policy is to define the conditions whereby the City may establish and recover costs of local area services in the City of Quesnel. A Local Area Service pursuant to Part 7, Division 5 of the Community Charter, is any municipal service that is designed to benefit a particular part of the municipality and is paid for in whole or in part by local property owners through a local service tax. Local Area Service programs are utilized to approve only those servicing projects that are necessary to enhance services within existing neighbourhoods. The policy does not permit funding for the installation of services for development proposals nor for vacant lands. INITIATING AND ESTABLISHING A LOCAL AREA SERVICE A local area service may be initiated by petition or by Council. Petition An owner of a parcel who would like to petition for a local area service for the benefit of their parcel, must submit a Request for Local Area Service to the Director of Capital Works and Infrastructure using the attached form A. It is recommended that the resident initially poll the neighbourhood to determine the level of interest before beginning. The Director of Capital Works and Infrastructure will review the request and may: a) Request further information regarding the proposed service b) Provide the proponent with a letter outlining the reasons why the City will not proceed with the proposed local area service c) Provide the proponent with a letter: 1. Outlining the scope of the proposed local area service 2. Providing an estimate of the costs of the proposed local area service; and 3. Including a blank Preliminary Petition for Local Area Service in the attached form B. Page 1 of 5 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 19 of 38

20 If there are costs to providing the scope and estimates of the work for a proposed local service area (engineer s reports, geotechnical analysis, etc) the City may contribute up to 10% of that cost. Any costs above that will be charged back to the project, should it proceed. The proponent has up to sixty (60) days to circulate the Preliminary Petition for Local Area Service and return it to the Director of Capital Works and Infrastructure. If the petition is not returned within 60 days, the City will not take any further steps with respect to the proposed local area service. If the Preliminary Petition is returned within 60 days and the Director of Capital Works and Infrastructure is satisfied there is sufficient support for the proposed local area service from the owners of the parcels located in the proposed Local Service Area, the Director will request permission from Council to circulate an Official Petition for Local Area Service. Sufficient support is deemed to exist where at least 50% of the owners of the parcels located in the proposed Local Service Area indicate their support for the proposed local area service on the Preliminary Petition for the local service area. If Council authorizes staff to circulate an Official Petition for Local Area Service, City staff will mail out an information package to all owners of parcels in the Local Service Area which will include: covering letter, estimated costs to each parcel, map of the works, and voting sheet. Voting sheets are to be mailed back to the City or returned to the City offices in person within sixty (60) days or another period of time specified by the Director. The Director will provide the Official Petition for Local Area Service to the Deputy Corporate Administrator to determine its sufficiency and validity. To be certified as sufficient and valid, (a) an Official Petition For Local Area Service must be signed by the owners of at least fifty percent (50%) of the parcels located in the Local Service Area; and (b) the persons signing the Official Petition For Local Area Service must be the owners of parcels that in total represent at least fifty percent (50%) of the assessed value of land and improvements in the Local Service Area. Once an Official Petition for Local Area Service has been certified as sufficient and valid by the Deputy Corporate Administrator Council may establish the local area service by adopting a local area service bylaw. If the Official Petition for Local Area Service is not certified as sufficient and valid by the Deputy Corporate Administrator, the City will provide written notice to the owners of parcels in the proposed Local Service Area but will not take any further steps with respect to the proposed local area service. Construction of a local area service may be delayed by the Director of Capital and Infrastructure to coordinate with other projects, or by the Director of Corporate and Financial Services to the next budget year. Council Initiative Council may propose to undertake a local area service on its own initiative by giving notice of this intention: (a) in accordance with Section 94 of the Community Charter, SBC 2003, c 26 and Page 2 of 5 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 20 of 38

21 (b) to the owners of parcels that are located within the proposed Local Service Area. If the owners of parcels that are located within the proposed Local Service Area object to the proposed local area service, they may present Council with a Petition against Local Area Service in the attached form C within thirty (30) days after the notice required pursuant to Section 94 of the Community Charter has been given. The Petition against Local Area Service will be certified as sufficient and valid if: (a) signed by the owners of at least fifty percent (50%) of the parcels located in the Local Service Area; and (b) the persons signing must be the owners of parcels that in total represent at least fifty percent (50%) of the assessed value of land and improvements in the Local Service Area. (c) received by the City not within 30 days of the notice required. If a Petition against Local Area Service is certified as sufficient and valid, Council will not: (a) proceed with the proposed local area service, or (b) propose the same local area service on its own initiative within a year after the presentation of the Petition Against Local Area Service to Council, unless the local area service varies from or is less expensive than the local area service which was originally proposed. If the owners of parcels that are located within the proposed Local Service Area do not present Council with a Petition Against Local Area Service within thirty (30) days after the second notice publication (in the newspaper), Council may establish the local area service by adopting a local area service bylaw with the assent of the electors, in accordance with the Community Charter. COSTS The owners of parcels benefitting from a local area service will share the total project costs of a local area service with the City in accordance with the percentages outlined in the following table: Type of Local Area Service Owners Share City s Share Concrete curbs, gutters and sidewalks 100% 0% Retaining walls/armouring along river/creek banks * 100% 0% Sanitary sewer systems 100% 0% Storm sewer drainage systems 100% 0% Street Lighting 100% 0% Utility undergrounding 100% 0% Water Systems 100% 0% *In the case of erosion due to flowing water, if any of the City s infrastructure is at risk, including utility systems or roads, the City will contribute a proportion it feels reasonable to protect its infrastructure. Page 3 of 5 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 21 of 38

22 In the case of sidewalks or street lighting, if there is a public safety concern that Council feels is addressed by the capital project, Council will contribute a proportion it feels is reasonable. The owners of parcels benefitting from a local area service not described above will be responsible for the percentage of the total project costs of that local area service specified by the Director of Capital and Infrastructure. Change in Local Area Service Project Costs If, after receipt of construction bids, the cost of completing the local area service is more than 110% of the estimated total project cost for the local area service the City will: (a) circulate a new Petition for Local Area Service containing a revised estimate of the costs of the local area service or, in the case of a local area service initiated by Council, circulate a new notice containing a revised estimate of the costs; or (b) elect not to proceed with the local area service. Cost Recovery The City will recover the costs of constructing a local area service in whole or in part by imposing a Local Service Tax on the owners of parcels located within the Local Service Area. A local service tax may take the form of either or both of: (a) a property value tax which may be imposed on land, on improvements, or on both; and (b) a parcel tax. A local service tax will be levied annually on properties located within the Local Service Area for a period set out in the local area service bylaw, commencing in the year the Local Area Service Bylaw is adopted, provided the project is completed by February 15 th, or commencing in the following year if the project is not completed by February 15 th of the year the local area service bylaw is adopted by Council. The interest rate charged on a local service tax will be the Municipal Finance Authority's 10 year lending rate on the date Council approves circulation of the Official Petition for Local Area Service, plus 0.25%. An owner subject to a local service tax may commute, by payment, the local service tax imposed upon them. The commuted value is the unamortized proportionate share of the owner's portion of the costs of the local area service plus interest, as determined by the Director of Corporate and Financial Services. A Local Service Tax will be reduced to reflect any third party grants or contributions to the costs of the local area service. The City will recover administration fees associated with the local area service at a rate of 4% of the project cost. Page 4 of 5 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 22 of 38

23 Private Connection Costs All costs associated with connecting a parcel to a local area service (including any work on private property) are the sole responsibility of the owner or owners of the parcel. Page 5 of 5 Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 23 of 38

24 Schedule A Request for Local Area Service 410 Kinchant St, Quesnel, BC V2J 7J5 Phone: (250) Fax: (250) Freedom of Information and Protection of Privacy act (FOIPPA): Personal information contained on this form is collected under the Freedom of Information and Protection of Privacy Act (FOIPPA) and will be used only for the purposes of responding to your request. PART 1: APPLICANT INFORMATION Date: Full Name: Mailing Address: City: Province: Postal Code: Country: Phone Number: PART 2: LOCAL AREA SERVICE INFORMATION Type of local area service you are requesting: Please check ALL that apply Concrete curbs, gutters and sidewalks Water systems Sanitary sewer systems Street lighting Storm sewer drainage systems Utility undergrounding Retaining walls/armouring along river banks and creeks If the type of local area service you are requesting is not listed above, please describe it below: Where would you like this local area service to be constructed? Why are you requesting this local area service? Is there any other information the City should know? The Director of Capital Works and Infrastructure will review this request and respond. Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 24 of 38

25 Schedule C Petition Against Local Area Service 410 Kinchant St, Quesnel, BC V2J 7J5 Phone: (250) Fax: (250) Freedom of Information and Protection of Privacy act (FOIPPA): Personal information contained on this form is collected under the Freedom of Information and Protection of Privacy Act (FOIPPA) and will be used only for the purposes of responding to your request. PART 1: CONTACT INFORMATION Full Name: _ Mailing Address: City: Province: Postal Code: Country: Phone Number: PART 2: PETITION INFORMATION We the undersigned property owners, wish to petition Council against the establishment of the following local area service: Dated this day of, Date Month Year OWNER NAME PLEASE PRINT CIVIC ADDRESS POSTAL CODE PHONE NUMBER SIGNATURE Follow The Deputy Up Research Corporate Administrator - Late Written will review Submissions this petition and respond. for Public Hearings - Dire... Page 25 of 38

26 Schedule B Preliminary Petition for Local Area Service 410 Kinchant St, Quesnel, BC V2J 7J5 Phone: (250) Fax: (250) PART 2: PETITION INFORMATION - CONTINUED OWNER NAME PLEASE PRINT CIVIC ADDRESS POSTAL CODE PHONE NUMBER SIGNATURE Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 26 of 38

27 Schedule B Preliminary Petition for Local Area Service 410 Kinchant St, Quesnel, BC V2J 7J5 Phone: (250) Fax: (250) Freedom of Information and Protection of Privacy act (FOIPPA): Personal information contained on this form is collected under the Freedom of Information and Protection of Privacy Act (FOIPPA) and will be used only for the purposes of responding to your request. PART 1: CONTACT INFORMATION Full Name: _ Mailing Address: City: Province: Postal Code: Country: Phone Number: PART 2: PETITION INFORMATION We the undersigned property owners, wish to petition Council for the following local area service: Dated this day of, Date Month Year OWNER NAME PLEASE PRINT CIVIC ADDRESS POSTAL CODE PHONE NUMBER SIGNATURE Follow The Director Up Research of Capital Works - Late and Infrastructure Written Submissions will review this petition for Public and respond. Hearings - Dire... Page 27 of 38

28 Schedule B Preliminary Petition for Local Area Service 410 Kinchant St, Quesnel, BC V2J 7J5 Phone: (250) Fax: (250) PART 2: PETITION INFORMATION - CONTINUED OWNER NAME PLEASE PRINT CIVIC ADDRESS POSTAL CODE PHONE NUMBER SIGNATURE Follow Up Research - Late Written Submissions for Public Hearings - Dire... Page 28 of 38

29 Report Date: March 22, 2018 Meeting Date: March 27, 2018 To: From: Subject: Policy and Bylaw Committee Tanya Turner Official Community Plan Policies Purpose Provide select sections of the Official Community Plan for policy review and consideration. Summary Review proposed policy for: 1) Urban Agriculture Chickens and Bees 2) Secondary Suites, Coach Houses, Laneway Houses 3) Shipping Containers 4) Cannabis Recommendation THAT the Policy and Bylaw Committee receives for information and comment draft policy on Urban Agriculture, Secondary Suites, Coach Houses, Laneway Houses, and Shipping Containers. Statutory Requirements Local Government Act Council Policy Official Community Plan Zoning Bylaw Background Urban Agriculture: The use of Urban Agriculture is permitted in all residential zones other than high density residential subject to the regulations prescribed. Shipping Containers: Cannabis: Permitted in only industrial and institutional zones Used only for emergency and post-disaster supplies in institutional zones. We currently use on many of our P1 properties for storage of materials. This policy is currently being reviewed based on legal opinion. Secondary Suites: Permitted in all zones allowing for SFR. Also includes allowance for properties in N Quesnel that are non-conforming to have secondary suite. Official Community Plan Policies - Specific Sections - Director Turner t... Page 29 of 38 Page 1 of 2

30 Laneway Homes: Coach Homes: Attachments Currently just permitted in (RS-1) Single Dwelling Residential. Feel should also be permitted in Low Density Single and Duplex Residential zone (RS-2). Permitted in rural lot zones of Agriculture, Residential Reserve, Country Residential, Rural single and duplex residential zones. 1. Draft Zoning Bylaw Excerpts Options 1. Approve moving with these policies as drafted; 2. Recommend changes to the policies. Official Community Plan Policies - Specific Sections - Director Turner t... Page 30 of 38 Page 2 of 2

31 Excerpts from the New Zoning Bylaw Highlighted sections are new text in the Definitions and General Regulations sections of the Zoning Bylaw. Definitions Excerpts CANNABIS (MARIHUANA, MARIJUANA) means cannabis as defined in the Controlled Drugs and Substances Act (Canada), or any regulations made pursuant to that Act, and includes any products containing cannabis. CANNABIS-RELATED BUSINESS means carrying out of either an activity or activities where cannabis is stored, sold, or otherwise provided to persons by an authorized distributor as per federal legislation. CANNABIS, COMMERCIAL PRODUCTION means the use of premises for the commercial cultivation, processing, testing, packaging, or shipping of cannabis as authorized under the Controlled Drugs and Substances Act (Canada) or any regulations made pursuant to that Act, and permitted as a farm use under the Agricultural Land Commission Act (British Columbia) or any regulations made pursuant to that Act and includes the sale of cannabis only to customers who are not present on the premises. DWELLING, COACH HOUSE means a self-contained dwelling unit that is separate from and accessory to a single detached dwelling unit on the lot and is located in conjunction with an accessory building or structure or as a separate building at the rear of the single detached dwelling unit. A coach house does not have to be accessed from a rear lane. DWELLING, LANEWAY HOUSE means a self contained dwelling unit that is separate from and accessory to a single detached dwelling unit on the lot and is located in conjunction with an accessory building or structure or as a separate building at the rear of the single detached dwelling unit. A laneway house is served by an open lane. DWELLING, SECONDARY SUITE means a self-contained, accessory dwelling unit that provides living accommodation based on rental periods of one month or greater. The secondary suite must have its own separate entrance, kitchen, sleeping, and bathing facilities, and is designed for occupancy by one household. HEN means a domesticated female chicken that is at least four months old. HOBBY BEEKEEPING means the keeping, owning, or maintaining of up to two (2) beehives on a residential property occupied by the beekeeper or as an educational use in an institutional setting. SHIPPING CONTAINER means a portable, modular, metal container used for the storage and shipment of goods and materials. URBAN AGRICULTURE means: (a) cultivating and harvesting plants or fungi; (b) hobby beekeeping and harvesting honey; Official Community Plan Policies - Specific Sections - Director Turner t... Page 31 of 38

32 (c) keeping of hens to collect eggs; or (d) sorting, cleaning, packaging, selling, or storing the items listed above that been harvested on the premises. Plants regulated under the Controlled Drug and Substances Act (Canada) may not be produced as part of urban agriculture. General Regulations Excerpts 4.20 Secondary Suites A secondary suite dwelling is subject to the following regulations: (a) a secondary suite dwelling shall be considered an accessory use to a single detached dwelling and is not permissible except in conjunction with a single detached dwelling. (b) the secondary suite dwelling shall have direct access to outside without passing through any part of the principal dwelling unit. (c) no more than one secondary suite dwelling is permitted per single detached dwelling. (d) the secondary suite dwelling shall have its own separate cooking, sleeping and bathing facilities. (e) the secondary suite dwelling shall not exceed the lesser of 90 m 2 (969 ft 2 ) or 40% of the gross floor area of the principal dwelling unit. (f) a secondary suite dwelling is not permitted in conjunction with a bed and breakfast use. (g) a bed and breakfast use is not permitted within a secondary suite dwelling. (h) a lodging use is not permitted with a secondary suite dwelling. (i) a secondary suite dwelling is not permissible in conjunction with an existing laneway house dwelling or coach house dwelling. (j) Shall accommodate any required parking on the lot Laneway Houses A laneway house dwelling is subject to the following regulations: (a) A laneway house dwelling shall be considered an accessory use to a single detached dwelling and is not permissible except in conjunction with a single detached dwelling on a site that is at least 929 m 2 (10,000 ft 2 ), at least 7.3 m wide and either: Official Community Plan Policies - Specific Sections - Director Turner t... Page 32 of 38

33 (i) (ii) a site served by an open lane; a double-fronting site served by a street at both the front and rear of the site. (b) A laneway house dwelling may be one storey, or one storey with a partial second storey, or two storeys if above a one storey non-residential accessory building. (c) For a one storey with a partial second storey laneway house dwelling, the upper storey is limited to 60% of the gross floor area beneath it. (d) A laneway house dwelling, where permitted in this Bylaw, shall satisfy the following conditions: (i) (ii) (iii) (iv) Shall be limited to one laneway house dwelling per lot. Shall be prohibited on a lot that contains an existing secondary suite dwelling or coach house dwelling. Shall not exceed 90 m 2 (969 ft 2 ), or 40%, of the gross floor area of the principal dwelling unit. Shall not exceed the height of the principal building and: a. Shall not exceed the height of 6.6 m where a laneway house dwelling is a one storey with a partial second storey accessory building or located in the second storey of a non-residential accessory building; except where the roof pitch is less than 4:12, in which case the maximum height shall be 5.7 m; or b. Shall not exceed the height of 4.57 m (15 ft) where a laneway house dwelling is located in a single storey accessory building. (v) (vi) Shall be located in the rear yard. Shall not be located closer than 6.0 m to the principal building, as measured between the foundations of each. (vii) Shall be located within a single lot that includes the single detached dwelling. (viii) Shall accommodate any required parking on the lot Coach Houses (ix) The maximum permitted size for upper level balconies and decks are 2.9 m 2. Flat roofs may not be used for deck areas A coach house dwelling is subject to the following regulations: Official Community Plan Policies - Specific Sections - Director Turner t... Page 33 of 38

34 (a) A coach house dwelling shall be considered an accessory use to a single detached dwelling and is not permissible except in conjunction with a single detached dwelling. (b) A coach house dwelling may be one storey, or one storey with a partial second storey, or two storeys if above a one storey non-residential accessory building. (c) For a one storey with a partial second storey coach house dwelling, the upper storey is limited to 60% of the gross floor area beneath it. (d) A coach house dwelling, where permitted in this Bylaw, shall satisfy the following conditions: (i) (ii) (iii) (iv) Shall be limited to one such coach house per lot. Shall be prohibited on a lot that contains an existing secondary suite dwelling or laneway house dwelling. Shall not exceed 90 m 2 (969 ft 2 ), or 40%, of the gross floor area of the principal dwelling unit. Shall not exceed the height of the principal building and: a. Shall not exceed the height of 7.0 m where a coach house dwelling is a one storey with a partial second storey accessory building or located in the second storey of a non-residential accessory building; or b. Shall not exceed the height of 4.57 m (15 ft) where a coach house dwelling is located in a single storey accessory building. (v) (vi) Shall be located in the rear or side yard. Shall not be located closer than 6.0 m to the principal building, as measured between the foundations of each. (vii) Shall be located within a single lot that includes the single detached dwelling. (viii) Shall accommodate any required parking on the lot General Prohibition All uses except those specifically permitted by the Bylaw are prohibited Manufactured homes being either a single or multiple section detached dwelling unit (certified as CSA Z240) with a steel frame for residential occupancy designed to be transportable on wheels shall only be permitted in an approved manufactured home park. Official Community Plan Policies - Specific Sections - Director Turner t... Page 34 of 38

35 The cultivating, growing, producing, packaging, storing, distributing, dispensing, trading, or selling of cannabis is not permitted in any zone unless specifically provided for in that zone Those lots that are located adjacent to any lot zoned M-3 (Airport) shall conform to Transport Canada s requirements for suitable adjacent uses that do not: (a) Cause dust, smoke or steam that could impact visibility; (b) Unduly attracts birds (i.e. standing water, outdoor waste, or landfills); (c) Contain a structure that is of a height that it might penetrate the obstruction zone, the transition zone or the take-off and approach zone of the airport; or (d) Cause or create electronic interference Cannabis In zones where cannabis-related business is specifically permitted, it shall be subject to the following: (a) Buildings and structures for cannabis-related business, as authorized under federal legislation shall be sited not less than: (i) (ii) (iii) 300 m from the nearest lot line of a site containing another cannabis-related business use; 300 m from the nearest lot line of a site containing a school (grades K-12), community centre, or recreation and entertainment facility; 30 m from the nearest lot line of a residentially zoned parcel of land and from all buildings used for single detached dwelling use In those zones where cannabis, commercial production is specifically permitted, it shall be subject to the following: (a) Buildings and structures for cannabis, commercial production, as authorized under federal legislation shall be sited not less than: (i) (ii) (iii) 1000 m from the nearest lot line of a site containing another cannabis, commercial production use; 300 m from the nearest lot line of a site containing a school (grades K-12), community centre, or recreation and entertainment facility; 100 m from the nearest lot line of a residentially zoned parcel of land and from all buildings used for single detached dwelling use; Official Community Plan Policies - Specific Sections - Director Turner t... Page 35 of 38

36 (iv) (v) (vi) 60 m from the front and exterior side lot lines; 30 m from rear and interior side lot lines; 30 m from all wells and streams Shipping Containers Shipping containers shall be considered an accessory structure and shall satisfy all of the following conditions: (a) Shall only be permitted in M-1, M-2, M-3, P-1, and P-2 zones; (b) Shall be limited to a maximum of three (3) shipping containers per lot; (c) When sited in an institutional zone, shall be limited to the storage of emergency and post-disaster supplies; (d) Shall be no longer than 13 m nor wider than 2.5 m per shipping container; (e) Shall be subject to the siting requirements for accessory structures on the lot where the shipping container is located; and (f) May be stacked provided that the height of the shipping containers combined shall not exceed the maximum principal building height requirements on the lot where the shipping container is located Urban Agriculture In zones where the keeping of backyard hens is permitted: (a) A maximum of four (4) hens are permitted per lot. (b) No roosters are permitted. (c) Hen enclosures must be sited at least 1.0 m from any lot line, and at least 3.0 m from windows and doors of any single detached dwelling. (d) Hen enclosures are only permitted in rear yards. (e) The maximum area of a hen enclosure shall be 9.2 m 2 (100 ft 2 ) with a maximum height of 2 m. (f) The minimum area of a hen enclosure shall be 0.37 m 2 of coop space and 0.92 m 2 of enclosed run space per hen. Official Community Plan Policies - Specific Sections - Director Turner t... Page 36 of 38

37 Within those zones where hobby beekeeping is permitted: (a) All hobby beekeepers must register with the BC Ministry of Agriculture, as is the case throughout BC. (b) Every hobby beekeeper and every person who allows, permits or establishes the keeping of bees on their property has the responsibility to: (i) (ii) Provide adequate water to prevent bees from seeking water in neighbouring bodies of water; Maintain, or take reasonable precautions to prevent swarming or aggressive behaviour by the bees, and if the bees do swarm or show signs of aggressive behaviours, to ensure that the bees are requeened. (c) In residential zones, a maximum of two (2) beehives on a parcel of land with an area less than 929 m 2 (10,000 ft 2 ), and a maximum of four (4) beehives on a parcel of land with an area over 929 m 2 (10,000ft 2 ). (d) To ensure appropriate flight path height, a beehive should be situated behind a solid fence or hedge that is 1.8 m (6 ft.) in height running parallel to the lot line. If a fence is not present, beehives should be located at least 2.4 m (8 ft.) off the ground (i.e. on a rear deck). (e) Hives shall be located so that the entrance to the hives faces away from adjacent property dwellings units. (f) No person shall locate a beehive within 3.0 m of any lot line. Official Community Plan Policies - Specific Sections - Director Turner t... Page 37 of 38

38 City Hall Council Chambers 1:15pm 3:45pm January 23, 2018 February 6, 2018 February 20, 2018 March 6, 2018 March 27, 2018 April 10, 2018 April 24, 2018 May 15, 2018 May 29, 2018 June 12, 2018 June 26, 2018 (If Necessary) No Further Meetings for 2018 (Will Call if Necessary) Approved: November 21, 2017 Annual Meeting Schedule Page 38 of 38