Minutes 22 November 2017

Transcription

1 Wednesday 22 November 2017 Present: Councillor Malcolm, Chair. Councillors Ellis, White, Morgan and Aughey Cornwall Councillor Jesse Foot Apology for absence: Cllrs Edwards & Robinson Also in Attendance: John Hesketh (Parish Clerk). Members of the public: 17 The public meeting commenced at and finished at Minutes 22 November Chair s Welcome & Housekeeping The Chair welcomed residents to the meeting and introduced Cornwall Councillor Derek Holley and Community Link Officer Catherine Thompson who would be speaking later in the meeting. 165 Public participation Members of the public are invited to address the Council. (15 minutes) Mr Anton Maguire representing himself and Mr Dave Wood explained to councillors that trees located between their two properties were in urgent need of attention and asked that the meeting should this their attention. Chair explained that no interventions could be made or opinions expressed on the matter until a planning application had been submitted. However, Cllr Jesse Foot offered to speak with the residents to see where he might be able to help. ACTION Clerk to send contact details of residents to Cllr Foot. A resident raised the matter of the recent planning application submitted by Ellenden Limited at Orchard Meadow: new issues had arisen relating to road access along the current highway and a possible new entrance, as well as access to water meters. ACTION Chair will visit website to examine any new proposals and feedback to councillors and residents. The matter of dog mess on the recreation field was raised and a request made to install additional signage directing dog walkers to an allocated area. The Chair agreed to raise this with the Finance Committee who were currently preparing the 2018/19 budget. Two additional request for an additional grit bin at Sunnybanks and a safety bollard at Vollards Lane were also referred to the Finance Committee for discussion. Concerns were again expressed about the safety of children walking along Ziggerson Lane and the fact that their journeys to and from school were now in darkness. The Chair agreed that this was still a live issue and agreed to include it as a more substantial item on the December agenda. ACTION Clerk to table this for discussion. 166 Apologies Apologies were received from Cllrs Edwards & Robinson. 167 Declarations of interest Lambest Cottage Menheniot PL14 3RE botusfleming1@gmail.com

2 Parish Councillors were asked to make any declarations of interest in respect of items on this agenda. A. Pecuniary/Registerable Declarations of Interests Members must declare an interest, which has been declared on their Register of Financial Interests Form, relevant to the agenda. None declared. B. Non-registerable Interests Members must declare non-pecuniary interests at the start of the meeting or whenever the interests become apparent. None declared. C. Declaration of Gifts Members are reminded they must declare any gift or hospitality with a value in excess of fifty pounds. None declared. D. Dispensations Members to consider any written requests for dispensations. None requested. 168 Minutes of the public meeting Cllr Aughey asked that Item 155 be amended to read Cllr Aughey asked if it was appropriate for planning officers to publish comments which could be untrue or defamatory. It was RESOLVED to accept the amendment the minutes of the meeting held on 25 October Proposed Cllr Aughey. Seconded Cllr Morgan. All agreed. 169 Matters arising from the minutes Item 149 Item 153 Item 153 Item 155 Posters by Hatt roundabout. The Chair will report back at the December meeting. for a Public Space Protection Order. Cllr Edwards was not present and his report will be presented at the December meeting. Specifications for grass cutting tender. Cllr Ellis explained that he has two draft proposals for grass cutting that will be combined to produce a definitive specification and presented to the December meeting. He confirmed that until a specification has been agreed, no contractors will be invited to tender for the contracts. A timetable for progress to the choice of final contractor will be presented at the December meeting. Publishing of comments after deadline for planning applications. The Clerk has written to Cornwall Planning Officers and received a reply explaining that any comments submitted to them prior to a decision being made would be published on the planning website. Malicious or defamatory comments, when brought to their attention, would be reviewed and where appropriate removed from public access. 170 Report Cornwall Councillor, Cllr Jesse Foot Cllr Foot reported that full council had met in the previous week to discuss the 2018/19 budget and the challenge of making reducing expenditure by 70m over the next four years. He explained that peoples services were prioritised over pothole maintenance, and that officers working in environmental and planning enforcement are under particular pressure at the moment. In the main council meeting, councillors had unanimously rejected a proposal to form a Devonwall parliamentary constituency, but had agreed to invest 70m in the purchase of land that would be used for housing. 171 Correspondence from Olver Raymond giving notice of electoral recharges amounting to 1, Clerk reminded councillors that because an uncontested election had been predicted, had been allocated from the current precept to cover the cost. The balance of 1, will be paid out of council reserves. from Mr Holman concerning maintenance at Moditonham Quay: Cllr White will be replying and addressing any repairs that are needed. 172 Presentation by Cllr Derek Holley, Chair of Cornwall Gateway Community Network Panel.

3 The Councillor explained how changes in the way that Cornwall Council budgets are managed will devolve new functions down to Community Network Areas. The final list of functions has yet to be agreed but will include issues such as air quality, the A38, road safety. Residents can access more information by searching online for Cornwall Gateway CNA. Cllr Holley also gave a brief report on proposals for a Callington/Saltash cycleway. A public meeting to discuss the project had taken place on 20 November to discuss a feasibility study that had been completed. An estimated 2.5-3m will be needed to take the plans forward. Cllr Robinson will feed back with a full report at the December parish council meeting. 173 Finance A Accounts for Payment. Members RESOLVED to agree the payment schedule and payments. Proposed Cllr White. Seconded Cllr Aughey. All agreed. Payments Schedule October 2017 Period 7 Date Payee Description CQ 22/11/2017 DCB Plant Hire Grass cutting /11/2017 Grant Thornton Audit fee /11/2017 Mervyn Ellis Expenses /11/2017 DCB Plant Hire Grass cutting /11/2017 HMRC PAYE & NIC /11/2017 John Hesketh Salary All cheque payments today 1, B Bank reconciliation. At the close of business on 15 November 2017, the council had a total of 20, in its bank accounts. 174 Planning Matters A To agree the parish council s response to Cornwall Council consultations on new planning applications received before the agenda was finalised: None received. B C Planning application received after agenda published for information only. Planning applications approved by Cornwall Council. PA17/08205 PREAPP Mr & Mrs Windrum Construction of Replacement Dwelling (Revised Following Permission Ref. PA13/08240) Crooked Lodge Botus Fleming Saltash Cornwall PL12 6NQ PA17/09068 Non material amendment Mr B Worth Non-material amendment (1) for two additional windows in the west elevation, move the back door to the east elevation and the addition of a window in the front porch on the east side to (PA16/10531) Single local needs dwelling Land Part OS 3457 Botus Fleming Cornwall PL12 6NQ D s closed PA17/02589 Pre App ADVICE GIVEN Mr & Mrs Urwin Demolition of existing store building and development of a new dwelling house in the grounds of Myrtle Cottage. Myrtle Cottage, Kingsmill Road PL12 6NQ 175 Neighbourhood Plan Update

4 Cllr Aughey reported that the NDP was on track to submit their draft plan to Cornwall Council by the end of the year. 176 Councillors Reports A Cllr Trevor Aughey The council now had free access to Ordnance Survey maps, available to all councillors on application to the Clerk. He also offered congratulations to Landrake with St Erney Parish Council for their success to date with their Neighbourhood Development Plan pre-submission consultation. B Cllr Denis Morgan Cllr Morgan updated the meeting on budget 2018/19 preparation. He has organised a meeting of the Finance Committee on Thursday 30 November to agree draft proposals for revenue costs next year. This will include the cost of a new grass cutting contract. s will be distributed to councillors before the December public meeting, as will a draft policy on councillor expenses. C Cllr Mervyn Ellis Tendering for grass cutting contract: reported earlier in Item 169/153. D Cllr Sally White Monthly asset audit: has carried out the periodic audit and is aware that signposts will need repair. The councillor will reply in detail to Mr Holman (item 171 above), and will be taking advice from English Heritage on the management of heritage assets. E Cllr John Robinson Community Safety: report carried forward to December Chairs Agenda Items Councillors be asked to approve adoption of these policies (reports previously circulated) A Financial Regulations B Financial Risk Assessment It was RESOLVED to adopt Items A and B. Proposed Cllr Aughey. Seconded Cllr Morgan. All agreed. Cllr Aughey asked that the clerk explore the options for internet banking for cheque payment. ACTION Clerk to make enquiries., C Election of Vice Chair It was RESOLVED to elect Cllr Mervyn Ellis as vice-chair with immediate effect. Proposed Cllr Morgan. Seconded Cllr Aughey. All agreed. D Casual vacancy to replace John Parker. Clerk informed the Chair that there had been an application from Mr Malcolm Fletcher for the casual vacancy. Mr Fletcher would be interviewed in closed session after the public meeting completed. E Commemorating WW The Chair apologies for being unable to attend the 2017 Remembrance Service and committed to working with community groups on an event to mark the centenary of the ending of WW1 in November Date of next meeting. The next public meeting of the council will be on Wednesday 20 December 2017 at 7.30pm in St Mary s church hall. 179 Closed session Councillors questioned Mr Malcolm Fletcher who had come forward to be co-opted to the vacant seat on the parish council. Mr Fletcher has a specific interest in issues relating to health, well-being and the environment. His experience as a teacher would be invaluable to the parish, and he asked councillors to consider his application. It was RESOLVED to co-opt Mr Fletcher as councillor for the parish. Proposed Cllr Malcolm. Seconded Cllr Aughey. All agreed.

5 The Clerk took Mr Fletcher s Declaration of Acceptance of Office. Noted that Mr John Parker will be removed from the banking mandate and Cllr Fletcher added to it. 180 End of meeting 21.35