MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, APRIL 23, 2013 AT CLANDEBOYE, MANITOBA

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1 MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, APRIL 23, 2013 AT CLANDEBOYE, MANITOBA Attendance: Reeve Forfar, Councillor Ataman, Councillor Keryluk, Deputy Reeve Krasnesky, Councillor Boch and Councillor Hunt. Administration: Sue Sutherland, C.A.O. and Deb Murphy, Assistant C.A.O. Regrets: Councillor Garvie A. CALL TO ORDER Meeting called to order at 9:00 a.m. by Chair Reeve Don Forfar. B. OPENING PRAYER Opening prayer was read by Councillor Ataman. C. ADOPTION OF AGENDA Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Keryluk Resolved that Council adopt the agenda, as presented. D. ADOPTION OF MINUTES 1) Draft April 8, 2013 Council Meeting Minutes Res. ( ) Moved by: Councillor Boch Seconded by: Dep. Reeve Krasnesky Resolved that Council adopt the April 8, 2013 Council Meeting minutes, as amended. E. DELEGATIONS - None F. COMMITTEE REPORTS Transportation Services - Councillor Keryluk - A Public Works Committee meeting was held on April 18. He thanked all who attended and summarized the items discussed. - A meeting was held with the gravel checker and operating procedures were set. - Patching of potholes on road approaches to Highway #8 and #9 will be starting soon. - The culvert at Overwater has material blocking part of it. Public Works will be informed of this problem. - The culvert on Clandeboye Road between Medicine Creek and Muckles Creek has shifted and needs to be fixed. - Reeve Forfar meet with a resident on Lockport Road and discussed the possibility of acquiring land for a retention pond. He summarized their discussion.

2 Page 2 to April 23, 2013 Council Meeting Minutes Building Committee - Councillor Keryluk - Names of companies that are capable of building the addition to the Public Works building are being collected. A request for proposal will be prepared and issued. The project should start late summer/early fall and continue through to Recreation and Culture - Reeve Forfar - A meeting was held last week with the Recreation Coordinator. He provided a summary of the items discussed. - The Volunteer Appreciation Event was also discussed at the meeting. - The Recreation Coordinator will contact the Province regarding funding for a consultant to do a design plan for the recreation site at the Airport. - She will also investigate the option of joint recreation services with West St. Paul or Dunnottar. Protective Services - Councillor Ataman - No report. Flood Report - We are as prepared as we can be. There is a new app available that provides immediate access to the Municipal website for updated emergency information. - Discussion ensued regarding a Free Press report that allows residents to comment on the provision of assistance and sandbags. Land Use Planning and Development - Councillor Boch 1) March 11, 2013 Land Use Planning and Development Committee Meeting Minutes Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Hunt Resolved that Council adopt the March 11, 2013 Land Use Planning and Development Committee Meeting minutes, as presented. - Discussion ensued of the problems being encountered at Planning, the zoning by-law and related costs and contribution to those costs. It was suggested that this be discussed at the Planning Personnel Committee, with a follow up meeting with the Planning Board. - Administration was directed to continue with the consultant on the zoning by-law and to withhold payments to the Planning Board until this matter is dealt with. Governance and Personnel - Councillor Garvie - No report.

3 Page 3 to April 23, 2013 Council Meeting Minutes Environmental Health - Councillor Hunt - A meeting was held on April 18th and the minutes are forthcoming. Finance - Deputy Reeve Krasnesky - No report. Safety Committee - Councillor Keryluk - No report. Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Boch Resolved that Council receive the reports on behalf of each committee. G. EXTERNAL COMMITTEE REPORTS Dep. Reeve Krasnesky - Submitted a written report detailing his attendance at the following events: - Apr. 9 - Attended the Manitoba Good Roads Board meeting, Annual General Meeting and the Awards banquet. Additional information submitted to Administration. - Apr. 10 & 11 - Attended the Municipal Officials Seminar. - Apr Attended the Selkirk & District Chamber of Commerce Tourism committee meeting. Submitted copies of the proposal to contract services to Red River North Tourism. Additional information provided to Administration. - Apr Attended the Trans Canada Trails Board meeting. Additional information given to Administration. - Apr Attended a meeting with Minister Lemieux, Mayor Gamble, and Reeve Forfar to discuss Dunnottar amalgamation. - Apr Attended the Red River Basin north chapter executive meeting. Additional information given to Administration. Councillor Keryluk - Provided brief comments on the Handi-bus. Councillor Boch - Provided a summary of the Flood Prone Ratepayers of St. Andrews meeting he attended. - He suggested that our Surveyor should have a visible identification card when he is working around the Municipality. Councillor Ataman - Attended the Flood Prone Ratepayers of St. Andrews meeting - Submitted the 2013 Strategic Plan for the Selkirk & District Learning Centre.

4 Page 4 to April 23, 2013 Council Meeting Minutes Councillor Hunt - Attended the Municipal Officials Seminar and Trade Show. We have to opportunity to try a bucket for bulrushes. Reeve Forfar - Apr. 9 - Attended Manitoba Good Roads Conference and received awards for residents yards. - Apr. 10 & 11 - AMM Municipal Officials Seminar and Trade Show. Submitted information on potholes and a catalogue for office supplies. - Apr Attended the Library Board Meeting and submitted the Feb. 25 meeting minutes. - Apr Met with the Chair of the St. Andrews Airport. Provided a summary of the meeting. - Apr Attended the Consulting Engineers Award event. Submitted event information. Spoke with Deepak Joshi, Chief Operating Officer of the City of Winnipeg regarding sewer services. We have now received and forwarded to our lawyer the service agreement for review. - Apr Met with Minister Lemieux, Mayor Gamble and Dunnottar CAO regarding amalgamation. Summarized meeting. Further discussion ensued regarding how amalgamation would affect St. Andrews. Councillor Hunt suggested AMM hire a consultant for amalgamation as well. - Apr Attended a Library Joint Building Committee meeting. Submitted the March 25 meeting minutes. Construction is a couple of weeks behind due to weather but the contractor feels it should still be completed on time. - Submitted a copy of the Program & Community Resource Guide for Macdonald-Headingly. Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Ataman Resolved that Council receive the reports on behalf of each external committee. H. CORRESPONDENCE Action Items A. Funding Requests B. Meetings, Conferences, Conventions and Seminars 1) Green Manitoba - Compost Facility Operating Course - May 13-15, 2013 in Brandon Res. ( ) Moved by: Councillor Hunt Seconded by: Dep. Reeve Krasnesky Resolved that the Director of Operations and a Landfill Operator be authorized to attend the Compost Facility Operating Course which is being held May 13-15, 2013 in Brandon.

5 Page 5 to April 23, 2013 Council Meeting Minutes C. Other 1) Selkirk & District Chamber of Commerce - Annual Citizen of the Year Banquet - April 25, 2013 Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Keryluk Resolved that three members of Council and guests be authorized to attend the Selkirk & District Chamber of Commerce s Annual Citizen of the Year Banquet which is being held on April 25, 2013 at Larters Golf & Country Club. 2) Selkirk & District Community Foundation - Annual Grant Reception - May 16, 2013 in Lockport Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Boch Resolved that two members of Council be authorized to attend the Selkirk & District Community Foundation s Annual Grant Reception which is being held on May 16, 2013 in Lockport. Information Items As per information items #1-1 6 as listed on the agenda. Res. ( ) Moved by: Councillor Boch Seconded by: Dep. Reeve Krasnesky Resolved that Information Items #1-1 6 as listed on the agenda, be received as information, unless otherwise resolved. Item #4 - Heart and Stroke Foundation - National Health and Fitness Day Proclamation Request Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Boch Whereas Canada by nature offers abundant recreational and fitness opportunities through such things as our mountains, oceans, lakes, forests, parks and wilderness; We as Canadians could therefore be the healthiest and fittest people on earth; Participation rates in healthy physical activities have been declining; We have public facilities to promote health and fitness; Canadians recognize the growing concern over chronic disease and other impediments to health and fitness; Health and fitness ought to be promoted for Canadians of all ages and abilities;

6 Page 6 to April 23, 2013 Council Meeting Minutes The first week of June is Environment Week in Canada, and walking and cycling are great ways to reduce vehicle pollution and encourage physical fitness; and We all aspire to increase participation by Canadians in health, recreational sports and fitness activities; Therefore We proclaim National Health and Fitness day in our Municipality as the first Saturday in June; In order to leverage the effect of our proclamation, we shall advise the Federation of Canadian Municipalities of our proclamation. I. MUNICIPAL ADMINISTRATION 1) Tax Arrears Agreement for Roll # Resolution to Sign Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Ataman Resolved that the R.M. of St. Andrews enter into an agreement for payment of tax arrears with Roll #49365 and that the signing authorities for the municipality be authorized to sign said agreement. 2) General Ledger Account - Resolution to W rite-off Amount Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Boch WHEREAS the General Ledger Account # has a balance of $2, for Subdivision No. S ; and, WHEREAS it has been determined that this amount has been paid but cleared through another account in a previous year; THEREFORE BE IT RESOLVED that Council approves a writeoff in the amount of $2, from Account # ) Reguest for Auditor Services Report Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Ataman Resolved that Council appoint The Exchange Group as Auditor for the R.M. of St. Andrews for the fiscal years, 2013, 2014 and J. BY-LAWS AND POLICIES - None

7 Page 7 to April 23, 2013 Council Meeting Minutes K. OLD/UNFINISHED BUSINESS L. IN-CAMERA - TO DISCUSS PERSONNEL ISSUES Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Hunt Resolved that the Council move in-camera at 10:10 a.m. to discuss personnel issues. Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Ataman Resolved that the Council move out of camera at 10:40 a.m. and re-convene into regular session. - Union Negotiations - The negotiation committee received concurrence from Council to make the recommended counter offer. - CAO Contract - Council reviewed and a consensus was reached on this contract. Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Ataman WHEREAS a request has been received from the International Union of Operating Engineers that the Rural Municipality of St. Andrews approve a one year Secondment of Trevor Antichow to assist in a Special Project commencing May 6, 2013, and WHEREAS granting of this Secondment will be of no financial cost to the RM and no loss of seniority to Trevor Antichow would be in effect, and WHEREAS it is understood that the RM would not be expected to contribute any premium cost of group insurance nor shall he be credited with sick leave or vacation entitlement, and WHEREAS the loss of an Operator 2 would cause too much hardship for the Municipality and it would be difficult to find another Operator 2 on a full time basis, and WHEREAS granting of the secondment would not be beneficial for the Municipality, and THEREFORE BE IT RESOLVED that the Rural Municipality of St. Andrews denies a one year leave of absence to Trevor Antichow to partake in the special assignment with the Union.

8 Page 8 to April 23, 2013 Council Meeting Minutes M. NEW BUSINESS Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Keryluk Resolved that Council give first reading to By-Law No. 4232, being the 2013 Tax Levy By-Law as presented. - Reeve Forfar commented that St. Clements is donating $500 to the Selkirk July 1st fireworks. - Discussion of resolutions for the AMM June District meeting occurred and the following resolutions were passed. Res. ( ) Moved by: Councillor Boch Seconded by: Dep. Reeve Krasnesky Whereas the Government of Manitoba charges Provincial Sales Tax on most goods and services that Municipal Governments purchase, and Whereas this is a form of one order of government imposing a tax on another order of government, and Whereas the Municipal Governments are carrying a larger burden of service responsibility, and Whereas the Provincial Sales Tax is a significant addition to the costs related to the Municipal Governments providing for their citizens. Therefore Be It Resolved That A.M.M. lobby the government of the Province of Manitoba to make Manitoba municipalities exempt from Provincial Sales Tax. Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Boch WHEREAS the Province of Manitoba will be legislating that municipalities with a population of under 1,000 amalgamate with a neighboring municipality, and WHEREAS most municipalities are not in favour of the legislation, and THEREFORE BE IT RESOLVED that the Association of Manitoba Municipalities hires a legal advisor and consulting service to provide an investigation of the benefits and disadvantages of amalgamation to challenge The Provinces stated benefits, such as improved opportunities for rural economic developments, growth and investment; streamlined and enhanced service delivery; long term viability; better ability to fund infrastructure projects; and greater opportunities for recruiting and retaining staff.

9 Page 9 to April 23, 2013 Council Meeting Minutes - A request was received from WRSR Sewer Service to make a presentation on their sewer product which they indicate will extend the life of septic fields. Council denied this request. - Administration informed Council that the next Association of Rural Municipalities is scheduled for May 2, 2013 in Selkirk. N. ADJOURNMENT Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Boch Resolved that the Council meeting be adjourned at 11:00 a.m.