CITY OF PORT MOODY AGENDA

Transcription

1 CITY OF PORT MOODY AGENDA TAKE NOTICE THAT a Special Meeting of the Council for the City of Port Moody will be held in the Brovold Room, City Hall, 100 Newport Drive, Port Moody on TUESDAY, March 23, :00 p.m. Gerry van der Wolf City Clerk CALL TO ORDER BUSINESS PROCEDURE 2.1 Report: City Clerk dated March 12,2004 BYLAW File: PAGE 2-31 Recommendation: THAT the draft Procedure Bylaw be enacted.

2 2 CITY OF PORT MOODY REPORT/RECOMMENDATION TO COUNCIL DATE: March 12,2004 File No SUBMITTED BY: SUBJECT: Gerry van der Wolf Procedure Bylaw BACKGROUND: Council has considered the draft Procedure Bylaw at a Special Council meeting March 9. The attached version reflects decisions made at that meeting. The balance of the issues identified in the first Report are replicated below. Section 25 provides much more detail for reconsideration than the current Bylaw. There are often requirements for greater than a majority in favour for reconsideration, typically 2/3 majority, that the sample bylaw does not include. Section 28 allows the option of requiring a 2/3 majority vote to proceed past curfew. Section 29 allows the option of setting the minimum time frame for receiving a bylaw before introducing it. There is no current policy except that the agenda must be circulated 72 hours in advance. Section 30 (d) reflects the concept from the Charter that bylaws must be accompanied by a statement of purpose. - Section 32 (3) allows for debate or amendments at any stage whereas the current practice is at second and third reading stage. Section 33 provides for some options with respect to completing a bylaw, all of which we currently practice. Section 34 provides for a minimum time frame for copies of resolutions to be circulated prior to introduction at a meeting. There is no current policy except that the agenda must be circulated 72 hours in advance. Part 7, Sections 37 to 45, deal with Committee of the Whole and reflect the conventional approach to COTW. The current bylaw does not prescribe rules of procedure for ::ODMA\PCDOCS\EDMS\15022\1

3 Subject: Procedure Bylaw : March 12,2004 Page 2 COTW except for the 24 hours notice required. In practice, committee of the whole is used exclusively to receive and discuss reports from boards and committees. Section 49(3) presents the option of a time frame for giving notice of committee meetings. The existing Corporate Policy on the Committee System does not provide a time frame. There are existing issues surrounding timeliness of agendas circulation. However, holding the Committee Clerk to deadlines when the output is dependent on staff liaisons' input is problematic. Moreover, the Committee Clerk is on contract and any increase in demands create a commensurate time pressure which may translate to an additional cost., There is a small number of provisions in our existing Bylaw that were not in the sample bylaw, which are not proposed for inclusion in the proposed draft. Section 2, "Duty to Serve" is covered, in much greater detail, by Section 115 of the Community Charter, "Responsibilities of council members". Section 7, "Agenda Item From Member of Council" doesn't reflect current practice. Section 8, "Correspondence Addressed to Mayor and Council" is included in the agenda setting section as well as in policies relating to non-jurisdictional items. Section 25 "Use of Microphones" is not consistent with rules of procedure. Section 38 "Closing Public Hearing" confers discretion upon the presiding member to close a public hearing when a reasonable opportunity has been provided for all who wish to make submissions. As the land use planning provisions of the Local Government Act address this issue it is preferable to not include it in the Bylaw. Duplicate provisions run the risk of not being updated when the statutes are plus offer the opportunity to have a bylaw challenged and struck down as being ultra vires, beyond the jurisdiction of council. Section 45 "Non-Corporate Use of the Corporate Seal" intrudes in an area covered by Section 148 of the Charter and should not be included in the Procedure Bylaw for the reasons outlined immediately above. BUDGETARY IMPACT: N/A

4 Subject: Procedure Bylaw March 12,2004 Page 3 COUNCIL STRATEGIC PLAN OBJECTIVES: Implementation of the Community Charter was recognized as a significant issue under the Governance/Legislative portion of the Strategic Planning document for the 2003 Workshop. POLICY IMPLICATIONS: N/A ALTERNATIVES: Council has some latitude in developing its procedure bylaw provided statutory provisions and requirements are observed. RECOMMENDATION: THAT the draft Procedure Bylaw be enacted. Prepared By: \ \ Gerry van der Wolf, MFA CityClerk Gaetan Royer City Manager APPROVAI S Supervisor (Initials) [Name] Dept. Head (Initials) [Name]

5 5 Subject: Procedure Bylaw March 12,2004 Page 4 City Adrninistrator Community Services Economic/Strategic Development Finance Fire & Rescue Library Planning & Development Police Services 1 Committees, Commissions and Boards:! Cou NCiL Ac.i-XDA INTO R MATION Regular Council Meeting Date:mRR..25lc*A Item#[Z.l]

6 6 EXPLANATORY NOTES TO PROCEDURE BYLAW The provisions contained in the Procedure Bylaw fit into four different categories of legislative authority contained in the Community Charter. The four categories of provision contained in the Procedure Bylaw are as follows: 1 * Mandatory - The provisions contained in this category are required by the Community Charter. Unless otherwise identified, all provisions in the bylaw are mandatory. Some mandatory provisions contain blanks for information to be added as specified; 2. Optional - These are provisions which Council may choose not to include. For example, providing for special council meetings to be conducted electronically or having a council or council committee member attend a council meeting or council committee meeting through electronic or other communication facilities is an optional provision; 3. Mandatory with Required Content - The provisions contained in this category are required by the Community Charter, however, they are general in the Community Charter and must be particularized. For example, the requirement in the Community Charter to give notice of special meetings are general and should be particularized by specifying the specific locations in the municipality where copies of the notice must be posted or left; 4. Mandatory with Optional Content - The provisions contained in this category are mandatory but their content is optional. For example, s. 124 of the Community Charter makes it mandatory for councils to establish general procedures to be followed by council and council committees in conducting their business and councils must establish the rules of procedure for their council meetings and their meetings of council committees. However, the Community Charter does not prescribe the specific details of those rules and procedures and therefore, although there should be some provision related to the general topic, the content is optional. There are other rules which apply to council meetings and other bodies as prescribed in s. 93 of the Community Charter\Nh\ch are not contained in the Procedure Bylaw. These are powers which spring directly from the Community Charter and specify a rule or procedure where Council has no discretion. For example, the rules contained at sections 89 to 93 regarding open meetings are not repeated in the bylaw but may be appended to the bylaw for convenient reference as suggested in the Procedure Bylaw. The sections relevant to a provision are indicated in a box in the left margin next to the section.

7 7 NO. xx-xxx COUNCIL PROCEDURE BYLAW A BYLAW OF THE CITY OF PORT MOODY Contents Page PART 1 - INTRODUCTION 1 Title 1 Definitions... 1 Application of rules of procedure 1 PART 2 - COUNCIL MEETINGS 2 Inaugural Meeting L 2 Time and location of meetings 2 Notice of Council Meetings...3 Notice of special meetings.3 Electronic Meetings... 3 PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR...A PART 4 - COUNCIL PROCEEDINGS..5 Community Charter Provisions 5 Attendance of Public at Meetings 5 Minutes of meetings to be maintained and available to public 6 Calling meeting to order 6 Adjourning meeting where no quorum.7 Agenda 7 Order of proceedings and business 7 Voting at meetings 8 Points of order 10 Conduct and debate 11 Motions generally 12 Motion to commit Motion for the main question 13 Amendments generally 13 Reconsideration by Council Member Privilege...15 Reports from committees...15 Adjournment 16 PART 5 - BYLAWS 16

8 2 8 Copies of proposed bylaws to Council members 16 Form of bylaws,. 16 Bylaws to be considered separately or jointly.16 Reading and adopting bylaws Bylaws must be signed 17 PART 6 - RESOLUTIONS 18 Copies of resolutions to Council members 18 Form of resolution 18 Introducing resolutions PART 7 - COMMITTEE OF THE WHOLE 18 Going into Committee of the Whole 18 Notice for COTW meetings 18 Minutes of COTW meetings to be maintained and available to public 19 Presiding members at COTW meetings and Quorum 19 Points of order at meetings 19 Conduct and debate. 19 Voting at meetings 20 Reports 20 Rising without reporting 20 PART 8 - COMMITTEES 20 Duties of standing committees...20 Duties of select committees 21 Schedule of committee meetings 21 Notice of committee meetings 21 Attendance at Committee meetings 22 Minutes of committee meetings to be maintained and available to public 22 Quorum 22 Conduct and debate 22 Voting at meetings 22 PART 9 - GENERAL 22

9 9 NO. xx-xxx COUNCIL PROCEDURE BYLAW A BYLAW OF THE CITY OF PORT MOODY The Municipal pouncil of the City of Port Moody enacts as follows: Title PART 1 - INTRODUCTION 1. This Bylaw may be cited as the "COUNCIL PROCEDURE BYLAW NO. _, 2004". Definitions 2. In this Bylaw, "City" means the City of Port Moody; "City Hall" means Port Moody City Hall located at 100 Newport Drive, Port Moody, British Columbia; s. 94(7) "City Web Site" means the City's internet web site; "committee" means a standing, select, or other committee of Council, but does not include COTW; "COTW" means the Committee of the Whole Council; "City Clerk" means the Corporate Officer for the City; "Council" means the Council of the City of Port Moody; "Mayor" means the mayor of the City; s. 124(2)(e) "Public Notice Posting Places" means the notice board at City Hall, the City's web site. Application of rules of procedure and (m 3. (1) The provisions of this Bylaw govern the proceedings of Council, COTW and all standing and select committees of Council, as applicable. (2) In cases not provided for under this Bylaw, The rules of Parliamentary procedure of the Canadian House of Commons, Bourinots Rules of

10 io 2 Order apply to the proceedings of Council, COTW, and Council committees to the extent that those Rules are (a) (b) applicable in the circumstances, and not inconsistent with provisions of this Bylaw or the Community Charter. PART 2 - COUNCIL MEETINGS Inaugural Meeting Mandatory with Required Content s.i24(2)(g) 4. (1) Following a general local election, the first Council meeting must be s.i25(i) held on the first Tuesday in December in the year of the election. S (2) If a quorum of council members elected at the general local election 1 has not taken offipe by the date of the meeting referred to in subsection - 125(2) I (1), the first Council meeting must be called by the City Clerk and held as soon as reasonably possible after a quorum has taken office. Time and location of meetings Mandatory with Required Content S.125(2) j 5, (-j) All Council meetings must take place within City Hal Council resolves to hold meetings elsewhere. except when (2) Regular Council meetings must (a) (b) (c) (d) be held on the second and fourth Tuesday of each month except during the month of August and the fourth Tuesday of December when no regular.meetings shall be scheduled, and begin at 7:00 pm; be adjourned at 10:00 pm on the day scheduled for the meeting unless Council resolves to proceed beyond that time in accordance with s. 28 (1); when such meeting date coincides with a statutory holiday, be held on the next day City Hall is open following which is not a statutory holiday; (3) Regular Council meetings may: (a) (b) be cancelled by Council, provided that two consecutive meetings are not cancelled; and be postponed to a different day, time and place by the Mayor, provided the City Clerk is given at least 2 days written notice, Mandatory with Required Content

11 Notice of Council Meetings 6. (1) In accordance with section 127 of the Community Charter [notice of council meetings], Council must prepare annually on or before the second Tuesday of December, a schedule of the dates, times and places of regular Council meetings and must make the schedule available to the public by posting it at the Public Notice Posting Places. (2) In accordance with section 127 of the Community Charter [notice of council meetings], Council must give notice annually on or before the second Tuesday of December of the time and duration that the schedule of regular Council meetings will be available beginning on [date] in accordance with section 94 of the Community Charter [requirements for public notice]. (3) Where revisions a^re necessary to the annual schedule of regular Council meetings, the City Clerk must, as soon as possible, post a notice at the P/ublic Notice Posting Places which indicates any revisions to the date, tirfie and place or cancellation of a regular Council meeting. Notice of special meetings Mandatory with Required Content 7. (1) Except where notice ot a special meeting is waived by unanimous vote of all council members under section 127(4) of the Community Charter [notice of council meeting], a notice of the date, hour, and place of a special Council meeting must be given at least 24 hours before the time of meeting, by (a) (b) (c) posting a copy of the notice in the Council chambers at City Hall, posting a copy of the notice at the Public Notice Posting Places, and leaving one copy of the notice for each Council member in the Council member's mailbox at City Hall. (2) The notice under subsection (1) must describe in general terms the purpose of the meeting and be signed by the Mayor or the City Clerk. Electronic Meetings Optional 8. (1) Provided the conditions set out in subsection 128(2) of the Community Charter [electronic meetings and participation by members] are met, (a) a special Council meeting may be conducted by means of [option: visual and audio] or [option: audio] electronic or other communication facilities if: (i) [option: the Mayor requires];

12 4 12 (ii) (iii) [option: the Council requires]; [option: other]; or (b) a member of Council or a Council Committee member who is unable to attend at a Council meeting or Council Committee meeting, as applicable, may participate in the meeting by means of [option: visual and audio] or [option: audio] electronic or other communication facilities, if: (i) [option: the meeting is a] [option: regular, special and/or committee meeting]; (ii) [option: the member is unable to attend because ' ];, (iii) [option: other]. (2) [Option:] The member presiding at a special council or council committee meeting must not participate electronically. (3) [Option:] No more than [option: 2] members of council at one time may participate at a council meeting under section 8(1 )(b). (4) [Option:] No more than [option: 2] members of a Council Committee at one time may participate at a Council Committee meeting under 8.8(1 )(b). (5) [Option: Other considerations or requirements such as receipt of agendas or information by member participating electronically, attendance by staff at electronically held special meetings, or failure of technology during a meeting, etc.] PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR Mandatory with required content 9. (1) Annually in December, Council must from amongst its members designate Councillors to serve on a rotating basis as the member responsible for acting in the place of the Mayor when the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant. (2) Each Councillor designated under section 9(1) must fulfill the statutory responsibilities of the Mayor in his or her absence.

13 13 5 (3) If both the Mayor and the member designated under section 9(1) are absent from the Council meeting, the Council members present must choose a Councillor to preside at the Council meeting. (4) The member designated under section 9(1) or chosen under section 9(3) has the same powers and duties as the Mayor in relation to the applicable matter. PART 4 - COUNCIL PROCEEDINGS Community Charter Provisions I "wonai 10. Matters pertaining to Council proceedings are governed by the Community Charter including those provisions found in Division 3 of Part 4 [Open Meetings] and Division 2 of Part 5 [Council Proceedings]. The relevant extracts from the Community Charter are appended to this bylaw for convenient reference. Attendance of Public at Meetings s (1) s. 92 (2) S. 93 (3) Except where the provisions of section 90 of the Community Charter [meetings that may or must be closed to the public] apply, all Council meetings must be open to the public. Before closing a Council meeting or part of a Council meeting to the public, Council must pass a resolution in a public meeting in accordance with section 92 of the Community Charter [requirements before Council meeting is closed]. This section applies to all meetings of the bodies referred to in section 93 of the Community Charter, including without limitation: (a) (b) (c) (d) (e) (f) COTW, standing and select committees, parcel tax review panel, board of variance, advisory bodies such as advisory planning commission, Commissions such as parks and recreation commission. (4) Despite section 11 (1), the Mayor or the Councillor designated as the member responsible for acting in the place of the Mayor under section 9 may expel or exclude from a Council meeting a person in accordance with section 21 (8).

14 6 14 Minutes of meetings to be maintained and available to public s.124(2mc) 12. (D Minutes of the proceedings of Council must be (a) (b) (c) legibly recorded, certified as correct by the City Clerk, and [optional] signed by the Mayor or other member presiding at the meeting or at the next meeting at which the minutes are adopted. 5.97(1^ s.97(2) s.97h)(b) (2) (3) Subject to subsection 12(3), and in accordance with section 97(1 )(b) of the Community Charter [other records to which public access must be provided] minutes of the proceedings of Council must be open for public inspection at City Hall during its regular office hours. Subsection 12(2) does not apply to minutes of a Council meeting or that part of a Council meeting from which persons were excluded under section 90 of the Community Charter [meetings that may be closed to the public]. Mandatory with optional content - Sections [Optional content: s. 124(1) and (2)(a) and (b) of the Community Charter make it mandatory for a Council to establish the general rules of procedure for Council meetings and Council Committee meetings. The content of the rules of procedure are not prescribed. Therefore, although it is necessary to set out the rules governing council procedure, their specific content is discretionary. Sections of this Bylaw are only one example of provisions governing rules of procedure.] Calling meeting to order '8.124(11 s.124(2ka) 13. (1) As soon after the time specified for a Council meeting as there is a quorum present, the Mayor, if present, must take the Chair and call the Council meeting to order, however, where the Mayor is absent, the Councillor designated as the member responsible for acting in the place of the Mayor in accordance with section 9 must take the Chair and call such meeting to order. (2) If a quorum of Council is present but the Mayor or the Councillor designated as the member responsible for acting in the place of the Mayor under section 9 do not attend within 20 minutes of the scheduled time for a Council meeting: (a) (b) the City Clerk must call to order the members present, and the members present must choose a member to preside at the meeting.

15 7 15 Adjourning meeting where no quorum 14. If there is no quorum of Council present within [option: 15 minutes, current bylaw provides for 20 minutes] of the scheduled time for a Council meeting, the City Clerk must (a) (b) record the names of the members present, and those absent, and adjourn the meeting until the next scheduled meeting. Agenda 15. (1) Prior to each Council meeting, the City Clerk must prepare an Agenda, approved by the Mayor, setting out all the items for consideration at that rneeting, noting in short form a summary for each item on the agenda. (2) The deadline for submissions by the public to the City Clerk of items for inclusion on the Council meeting Agenda must be 4:30 pm on the Tuesday prior to the meeting. (3) The City Clerk must make the agenda available to the members of Council and the public 72 hours prior to the meeting. Order of proceedings and business 16. (1) The agenda for all regular Council meetings contains the following matters in the order in which they are listed below: (a) (b) (c) (d) (e) (f) (g) (h) (i) Call to order Public Input General matters; delegations and recognitions Adoption of minutes, receipt of public hearing reports, Legislative matters, including bylaws, development permits, development variance permits, hearings, agreements, contracts, grants budgets; Unfinished business New Business Reports from Councillors Verbal Reports from staff Q) Information Items: Committee Minutes and information that may be of public interest and is placed on the agenda by the Mayor; and Receipt of In Camera items approved for public release. (k) Public Input

16 8 16 (2) Particular business at a Council meeting must in all cases be taken up in the order in which it is listed on the agenda unless otherwise decided by the Mayor or resolved by Council. Voting at meetings 17. (1) The following procedures apply to voting at Council meetings: (a) (b) (c) when debate on a matter is closed the presiding member must put the matter to a vote of Council members; when the Council is ready to vote, the presiding member must put the matter to a vote: when the presiding member is putting the matter to a vote under paragraphs (a) and (b) a member must not (i) (ii) (iii) cross or leave the room, make a noise or other disturbance, or interrupt the voting procedure under paragraph (b) unless the interrupting member is raising a point of order; (d) (e) (f) (g) after the presiding member finally puts the question to a vote under paragraph (b), a member must not speak to the question or make a motion concerning it; the presiding member's decision about whether a question has been finally put is conclusive; and whenever a vote of Council on a matter is taken, each member present shall signify their vote by raising their hand ; and the presiding member must declare the result of the voting by stating that the question is decided in either the affirmative or the negative. Delegations 18. (1) The Mayor may allow an individual or a delegation to address Council at the meeting on the subject of an Agenda item provided written application on a prescribed form has been received by the City Clerk by 4:30 on the Tuesday prior to the meeting. Each address must be limited to 5 minutes unless a longer period is agreed to in advance by the Mayor or by unanimous vote of those members present.

17 17 9 (2) Where written application has not been received by the Gity Clerk as prescribed in section 18(1), an individual or delegation may address the meeting if approved by the unanimous vote of the members present. (3) Council must not permit a delegation to address a meeting of the Council regarding a bylaw in respect of which a public hearing has been held, where the public hearing is required under an enactment as a prerequisite to the adoption of the bylaw. (4) The Mayor may schedule delegations to another Council meeting or advisory body as deemed appropriate according to the subject matter of the delegation. (5) The Mayor may refuse to place a delegation on the agenda if the issue is not considered to fall within the jurisdiction of Council. If the delegation wishes, to appeal the Mayor's decision, the information must be distributed under separate cover to Council for their consideration. (6) Council shall jiot act on a request from a delegation until the next regular meeting, unless consent by unanimous resolution is given to consider the matter. (7) A 15 minute public input period, starting at 1900 (7:00 p.m.), will be held at the commencement of a regular meeting of Council. A second 15 minute public input period will be held immediately prior to the adjournment of a regular Council meeting. Persons wishing to speak must so indicate by placing their name and address on a speaker's list prior to the public input period. The list shall determine the order of speakers with preference given to Port Moody residents. (8) During the public input period when recognized by the presiding member, persons from the audience may address Council to comment on any matter coming within the competence of Council. Speakers must state their name and municipality, and will be allowed 2 minutes to speak. Persons may not speak on a bylaw from a closed public hearing. (9) If at the end of 15 minutes of the public input period at the commencement of the regular meeting of Council there still remain speakers on the list, Council may, by unanimous resolution, agree to extend the length of the public input period. Any speakers remaining on the list at the conclusion of the first public input period will be given priority to speak during the public input period prior to the conclusion of the regular meeting of Council. (10) From the beginning of nomination period preceding a general local election or by-election, the Public Input Period shall be suspended until the meeting of Council following the election.

18 10 18 Adoption of Minutes Notice of Motion The minutes of a previous meeting may be corrected, but not debated or reflected upon, at the time they are considered for adoption. Where items dealt with in camera may be released pursuant to the Freedom of Information and Protection of Privacy Act or as so resolved by Council, the minutes for those items shall be received without debate at a subsequent Council meeting. Under Other Business, a member may introduce an item as a Notice of Motion for the next agenda. A Notice of Motion must be in writing, may contain no more than two whereas clauses, is introduced by reading the motion and is not debatable. Subsequent to providing Notice of Motion, the Council member shall prepare a written report for the next Council meeting. Council may, by unanimous resolution, consent to deal with the matter at the same evening it is introduced. Points of order 19. (1) Without limiting the presiding member's duty under section 132(1) of the Community Charter [authority of presiding member], the presiding member must apply the correct procedure to a motion (a) (b) if the motion is contrary to the rules of procedure in this bylaw, and whether or not another Council member has raised a point of order in connection with the motion. (2) When the presiding member is required to decide a point of order (a) (b) (c) the presiding member must cite the applicable rule or authority if requested by another Council member, another member must not question or comment on the rule or authority cited by the presiding member under subsection (2)(a), and the presiding member may reserve the decision until the next Council meeting.

19 19 ii Conduct and debate 20. (1) A Council member may speak to a question or motion at a Council meeting only if that member first addresses the presiding member. t (2) Members and other participants are addressed, as appropriate, in the following manner: the Mayor as Your Worship, or as Mr. Mayor or Madam Mayor, and referred to as His Worship or Her Worship or the Mayor; a presiding member who is not the Mayor as Mr. Chair or Madam Chair; and a Councillor as Councillor (here use the surname); other participants as Mr. or Ms (here use the surname) or such other title as may be appropriate in the circumstances. (2) No member must interrupt a member who is speaking except to raise a point of order. (3) If more than one member speaks the presiding member must call on the member who, in the presiding member's opinion, first spoke. (4) Members who are called to order by the presiding member (a) (b) must immediately stop speaking, may explain their position on the point of order, and s. I (c) may appeal to Council for its decision on the point of order in accordance with section 132 of the Community Charter [authority of presiding member]. (5) Members speaking at a Council meeting (a) (b) (c) (d) (e) must use respectful language, must not use offensive gestures or signs, must speak only in connection with the matter being debated, may speak about a vote of Council only for the purpose of making a motion that the vote be rescinded, and must adhere to the rules of procedure established under this Bylaw and to the decisions of the presiding member and Council in connection with the rules and points of order. s._13.3(1)

20 12 20 (6) If a member does not adhere to subsection (7), the presiding member may order the member to leave the member's seat, and (a) (b) if the member refuses to leave, the presiding member may cause the member to be removed by a peace officer from the member's seat, and if the member apologizes to the Council, Council may, by resolution, allow the member to retake the member's seat. (7) A member may require the question being debated at a Council meeting to be read at any time during the debate if that does not interrupt another member who is speaking. (8) The following rules apply to limit speech on matters being considered at a Council meeting: (a) a member may speak more than once in connection with the same question only (i) (ii) with the permission of the presiding member, or if the member is explaining a material part of a previous speech without introducing a new matter; (b) (c) (d) a member who has made a substantive motion to the Council may reply to the debate; a member who has moved an amendment, the previous question, or an instruction to a committee may not reply to the debate; a member may speak to a question, or may speak in reply, for longer than a total time of 15 minutes only with the permission of Council. Motions generally 21. (1) Council may debate and vote on a motion only if it is first made by one Council member and then seconded by another. (2) A motion that deals with a matter that is not on the agenda of the Council meeting at which the motion is introduced may be introduced with Council's permission. (3) A Council member may make only the following motions, when the Council is considering a question: (a) to refer to committee;

21 21 13 (b) (c) (d) (e) (f) (g), to amend; to lay on the table; to postpone indefinitely; to defer; to move the previous question; to adjourn. (4) A.motion made under subsections (3)(c) to (g) is not amendable or debatable. (5) Council must vote separately on each distinct part of a question that is under consideration at a Council meeting if requested by a Council member. Motion to commit 22. Until it is decided, a motion made at a Council meeting to refer to committee precludes an amendment of the main question. Motion for the main question 23. (1) In this section, "main question", in relation to a matter, means the motion that first brings the matter before the Council. (2) At a Council meeting, the following rules apply to a motion for the main question, or for the main question as amended: (a) (b) if a member of Council moves to put the main question, or the main question as amended, to a vote, that motion must be dealt with before any other amendments are made to the motion on the main question; and if the motion for the main question, or for the main question as amended, is decided in the negative, the Council may again debate the question, or proceed to other business. Amendments generally 24. (1) A Council member may, without notice, move to amend a motion that is being considered at a Council meeting. (2) An amendment may propose removing, substituting for, or adding to the words of an original motion. (3) A proposed amendment must be reproduced in writing by the mover if requested by the presiding member.

22 22 14 (4) A proposed amendment must be decided or withdrawn before the motion being considered is put to a vote unless there is a call for the main question. (5) An amendment may be amended once only. (6) An amendment that has been negatived by a vote of Council cannot be proposed again. (7) A Council member may propose an amendment to an adopted amendment. (8) The presiding member must put the main question and its amendments in the following order for the vote of Council: (a) a motion to amend a motion amending the main question; (b) (c) a motion to amend the main question, or an amended motion amending the main question if the vote under subparagraph (a) is positive; i the main question. Reconsideration by Council Member Mayor's ripht of reconsideration found at s.131 of the Community Charter 25. (1) Subject to subsection (5), a Council member may, at the next Council meeting, ' (a) (b) move to reconsider a matter on which a vote, other than to postpone indefinitely, has been taken, and move to reconsider an adopted bylaw after an interval of at least 24 hours following its adoption. (2) A Council member who voted affirmatively for a resolution adopted by Council may at any time move to rescind that resolution. (3) Council must not discuss the main matter referred to in subsection (1) unless a motion to reconsider that matter is adopted in the affirmative. (4) A vote to reconsider must not be reconsidered. (5) Council may only reconsider a matter that has not (a) had the approval or assent of the electors and been adopted,

23 15 23 (b) (c) been reconsidered under subsection (1) or section 131 of the Community Charter [mayor may require Council reconsideration of a matter], been acted on by an officer, employee, or agent of the City. Privilege (6) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding apply to its rejection under this section. (7) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131 of the Community Charter [mayor may require Council reconsideration of a matter] is as valid and has the same effect as it had before reconsideration. 26. (1) In this section, a matterof privilege refers to any of the following motions: (a) (b) (c) (d) (e) fix the time to adjourn; adjourn; recess; raise a question of privilege of the Council; raise a question of privilege of a member of Council. (2) A matter of privilege must be immediately considered when it arises at a Council meeting. (3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has precedence over those matters listed after it. Reports from committees 27. Council may take any of the following actions in connection with a resolution it receives from COTW: (a) (b) (c) (d) agree or disagree with the resolution; amend the resolution; refer the resolution back to COTW; postpone its consideration of the resolution.

24 16 24 Adjournment 28. (1) (2) (3) A Council may continue a Council meeting after 10:00 pm an affirmative vote [option: of2/3]oi the Council members present. A motion to adjourn either a Council meeting or the debate at a Council meeting is always in order if that motion has not been preceded at that meeting by the same motion. Subsection (2) does not apply to either of the following motions: (a) (b) a motion to adjourn to a specific day; a motion that adds an opinion or qualification to a preceding motion to adjourn. PART 5 - BYLAWS Mandatory with optional content except s.34 which is mandatory Copies of proposed bylaws to Council members s.124j2mal 29. A proposed bylaw may be introduced at a Council meeting only if a copy of it has been delivered to each Council member at least [option: 24 hours] before the Council meeting, or all Council members unanimously agree to waive this requirement. Form of bylaws 30. A bylaw introduced at a Council meeting must: (a) be printed; (b) have a distinguishing name; (c) have a distinguishing number; (d) contain an introductory statement of purpose; (e) be divided into sections; Bylaws to be considered separately or jointly 31. Council must consider a proposed bylaw at a Council meeting either: (a) (b) separately when directed by the presiding member or requested by another Council member, or jointly with other proposed bylaws in the sequence determined by the presiding member.

25 25 17 Reading and adopting bylaws 32. (1) The presiding member of a Council meeting may (a) (b)! have the City Clerk read a synopsis of each proposed bylaw or group of proposed bylaws, and then request a motion that the proposed bylaw or group of bylaws be read; (2) The readings of the bylaw may be given by stating its title and object. (3) A proposed bylaw may be debated and amended at any time during the first three readings unless prohibited by the Community Charter. (4) Subject to section 882 of the Local Government Act [OCP adoption procedures], each reading of a proposed bylaw must receive the affirmative vote of a majority of the Council members present. (5) A zoning bylaw may only be amended to the extent permitted by section 894(1) of the Local Government Act. s. 135(2) (4) In accordance with section 135 of the Community Charter [requirements for passing bylaws], Council may give two or three readings to a proposed bylaw at the same Council meeting. (5) A bylaw requiring a public hearing shall be referred to a public hearing immediately after second reading. (5) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and in accordance with section 890(9) of the Local Government Act [public hearings], Council may adopt a proposed official community plan or zoning bylaw at the same meeting at which the plan or bylaw passed third reading. Bylaws must be signed s. 135(6) s. 148(a) s. 148(f) 33. After a bylaw is adopted, and signed by the City Clerk and the presiding member of the Council meeting at which it was adopted, the City Clerk must have it placed in the City's records for safekeeping [option: and endorse upon it:] (a) [option: the City's corporate seal], (b) [option: the dates of its readings and adoption; and], (c) [option: the date of Ministerial approval or approval of the electorate if applicable].

26 18 28 PART 6 - RESOLUTIONS Mandatory with optional content Copies of resolutions to Council members 34. A resolution may be introduced at a Council meeting only if a copy of it has been delivered to each Council at least [option: 24 hours] before the Council meeting, or all Council members unanimously agree to waive this requirement. Form of resolution 35. A resolution introduced at a Council meeting must be printed and have a distinguishing number. Introducing resolutions 36. (1) The presiding member of a Council meeting may: (a) (b) PART 7 - COMMITTEE OF THE WHOLE [Optional: However if COTW meetings are conducted must establish rules of procedure, the taking and certifying of minutes and providing for advance notice of meetings in accordance with s. 124(2)(b), (c) and (d) of the Community Charter] Going into Committee of the Whole 37, (1) At any time during a council meeting, Council may by resolution go into COTW. (2) In addition to subsection (1), a meeting, other than a standing or select committee meeting, to which all members of Council are invited to consider but not to decide on matters of the City's business, is a meeting of COTW. Notice for COTW meetings 38. (1) Subject to subsection (2) a notice of the day, hour and place of a COTW meeting must be given at least 24 hours [option: could be a greater time period] before the time of the meeting by: (a) posting a copy of the notice at the Public Notice Posting Places; and

27 27 19 (b) leaving a copy of the notice for each Council member in the Council member's mailbox at City Hall. (2) Subsection (1) does not apply to a COTW meeting that is called, in accordance with section 38, during a Council meeting for which public notice has been given under section 6 or 7. Minutes of COTW meetings to be maintained and available to public 39. (1) Minutes of the proceedings of COTW must be (a) (b) (c) (d) legibly recorded, certified by the City Clerk, [optional] signed by the member presiding at the meeting, and i i open for public inspection in accordance with section 97(1 )(c) of the Community Charter [other records to which public access must ye provided]. Presiding members at COTW meetings and Quorum 40. (1) Any Council member may preside in COTW. (2) The members of Council attending a meeting of COTW must appoint a presiding member for the COTW meeting. (3) The quorum of COTW is the majority of Council members. Points of order at meetings 41. The presiding member must preserve order at a COTW meeting and, subject to an appeal to other members present, decide points of order that may arise. Conduct and debate 42. The following rules apply to COTW meetings: (a) (b) (c) (d) a motion is not required to be seconded; a motion for adjournment is not allowed; a member may speak any number of times on the same question; a member must not speak longer than a total of 10 minutes on any one question.

28 28 20 Voting at meetings 43. (1) Votes at a COTW meeting must be taken by a show of hands if requested by a member. Reports (2) The presiding member must declare the results of voting. 44. (1) COTW may consider reports and bylaws only if (a) (b) they are printed and the members each have a copy, or a majority of the Council members present decide without debate that the requirements of paragraph (a) do not apply. (2) A motion for COTW to rise and report to Council must be decided without debate. (3) The COTW's reports to Council must be presented by the City Clerk. Rising without reporting 45. (1) A motion made at a COTW meeting to rise without reporting (a) (b) (c) is always in order and takes precedence over all other motions, may be debated, and may not be addressed more than once by any one member. (2) If a motion to rise without reporting is adopted by COTW at a meeting constituted under section 38(1), the Council meeting must resume and proceed to the next order of business. Duties of standing committees PART 8 - COMMITTEES 46. (1) Standing committees must consider, inquire into, report, and make recommendations to Council about all of the following matters: (a) (b) matters that are related to the general subject indicated by the name of the committee; matters that are assigned by Council; (2) Standing committees must report and make recommendations to Council at all of the following times:

29 21 29 (a) (b) in accordance with the schedule of the committee's meetings; on matters that are assigned by Council, (i) (ii) as required by Council, or at the next Council meeting if the Council does not specify a time. Duties of select committees s I 47. (1) Select committees must consider, inquire into, report, and make 1 recommendations to Council about the matters referred to the committee by the Council. (2) Select committees must report and make recommendations to Council at the next Council meeting unless Council specifies a different date and time. Schedule of committee meetings 48. (1) At its first meeting after its establishment a standing or select committee must establish a regular schedule of meetings. (2) The chair of a committee may call a meeting of the committee in addition to the scheduled meetings or may cancel a meeting. Notice of committee meetings s.124(2)(cn 49. (1) Subject to subsection (2), after the committee has established the regular schedule of committee meetings, including the times, dates and places of the committee meetings, notice of the schedule must be given by: (a) (b) posting a copy of the schedule at the Public Notice Posting Places; and providing a copy of the schedule to each member of the committee. (2) Where revisions are necessary to the annual schedule of committee meetings, the City Clerk must, as soon as possible, post a notice at the Public Notice Posting Places which indicates any revisions to the date, time and place or cancellation of a committee meeting. (3) The chair of a committee must cause a notice of the day, time and place of a meeting called under section 49(2) to be given to all members of the committee at least [option: 12 hours] before the time of the meeting.

30 30 22 Attendance at Committee meetings [Optional] 50. Council members who are not members of a committee may attend the meetings of the committee. Minutes of committee meetings to be maintained and available to public s.124(2)(c) 3.97(1 Uc) 51. Minutes of the proceedings of a committee must be (a) legibly recorded, (b) (c) [optional] signed by the chair or member presiding at the meeting, and open for public inspection in accordance with section 97(1 )(c) of the Community Charter [other records to which public access must be provided]. Quorum 52. The quorum for a committee is a majority of all of its members. Conduct and debate 53. (1) The rules of the Council procedure must be observed during committee meetings, so far as is possible and unless as otherwise provided in this Bylaw. (2) Council members attending a meeting of a committee, of which they are not a member, may participate in the discussion only with the permission of a majority of the committee members present. (3) A motion made at a meeting of a committee is not required to be seconded. Voting at meetings 54. Council members attending a meeting of a committee of which they are not a member must not vote on a question. PART 9-GENERAL 55. If any section, subsection or clause of this bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this bylaw. 56. This bylaw may not be amended or repealed and substituted unless Council first gives notice in accordance with section 94 of the Community Charter [public notice].

31 City of Port Moody Procedure Bylaw No is repealed. READ A FIRST TIME THIS day of 200 READ A SECOND TIME THIS day of 200 READ A THIRD TIME THIS day of 200 ADOPTED THIS day of 200 CITY CLERK MAYOR

32 CITY OF PORT MOODY AGENDA COUNCIL COMMITTEE OF THE WHOLE COUNCIL CHAMBER CITY HALL 100 NEWPORT DRIVE PORTMOODY Tuesday, March 23,2004 At 6:30 P.M. Council's Vision Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that balances grow with its natural environment and heritage character. Mavor G. TrcW>lini Councillor M.I'. Lahli Councillor K.D. Korkwi-ll Councillor K. T. Elliott Councillor G.W. Nuttall Councillor C.E. van Ginkel Hearing assistance devices are available - please ask any staff member. For Enquiries Telephone

33 CITY OF PORT MOODY AGENDA COUNCIL COMMITTEE OF THE WHOLE COUNCIL CHAMBER TUESDAY, MARCH 23,2004 AT 6:30 P.M. CALL TO ORDER 2. GENERAL MATTERS ADOPTION OF MINUTES MINUTES 3.1 Recommendation: THAT the minutes of the Committee of the Whole meeting of Tuesday, February 24,2004 be adopted. 4 UNFINISHED BUSINESS 5. BUSINESS ICBC COMMUNITY CRASH REDUCTION CHALLENGE MAY 5-27,2004 PAGE Report: Traffic Safety Cornmittee dated March 8,2004 File: Recommendation: THAT the Mayor be authorized to issue the Official Proclamation for the Community Crash Reduction Challenge during the period of May 5 to 27,2004 to help reduce crashes and road-related harm. Committee of the Whole Meeting Tuesday, March 23,

34 PORT MOODY 5.2 Report: Heritage Commission dated March 15,2004 HERITAGE REGISTER File: EXPANSION PAGE Recommendation: THAT the Port Moody Heritage Register, including the statements of significance for nine heritage buildings (Attachment A), be adopted by Council pursuant to Section 954 of the Local Government Act. AND THAT staff be authorized to submit all the required documentation to BC Heritage Branch pursuant to the Conditional Contribution Agreement between the Branch and the City before March 31,2004. Committee of the Whole Meeting Tuesday, March 23,

35 4 CITY OF PORT MOODY REPORT/RECOMMENDATION TO COMMITTEE OF THE WHOLE DATE: March 8,2004 File No SUBMITTED BY: Councillor Bob Elliott, Chair, Traffic Safety Committee SUBJECT: ICBC Community Crash Reduction Challenge May 5-27,2004 BACKGROUND: The Insurance Corporation of British Columbia (ICBC) is promoting a Community Crash Reduction Challenge (Challenge) during the period of May 5 to 27,2004. This Challenge is a community awareness program to promote road safety and crash reduction. ICBC ran this program once in the 1990's and this is the second time the program has been conducted. The Challenge seeks to have like-sized communities (municipalities) registering in the program and/or issuing challenge to another community. ICBC has analyzed the number of crashes involving residents of each community during the May 5 to 27 period from previous years. This number represents the community's Crash Prediction. The participating community that shows the greatest percentage of crash reduction below its Crash Prediction during the May 5 to 27,2004 period wins in its category. The prize is a $18,000 road safety grant for the winning community in each category. The program is fully sponsored by ICBC and the Province. ICBC will be promoting the program in the media leading up to and including the May 5 to 27,2004 period. To participate, a community will issue an Official Proclamation and advise the ICBC regional loss prevention representative. Copies of the Proclamation and program details are attached. The Police Department is supportive of the Challenge and is prepared to coordinate enforcement efforts with the program. BUDGETARY IMPACT: Nil. The City may wish to promote the program further with posters provided by ICBC and to attract local media coverage where possible. COUNCIL STRATEGIC PLAN OBJECTIVES: Promoting a safe community is part of Council's Vision Statement. ::ODMA\PCDOCS\EDMS\16573M

36 5 Subject: ICBC Community Crash Reduction Challenge May 5-27,2004 March 8, 2004 Page 2 POLICY IMPLICATIONS: Nil. ALTERNATIVES: Participate in the Crash Reduction Challenge in 2004; Do not participate in the Crash Reduction Challenge in RECOMMENDATION: THAT the Mayor be authorized to issue the Official Proclamation for the Community Crash Reduction Challenge during the period of May 5 to 27,2004 to help reduce crashes and road-related harm. Approved fo^ubmissionja^council Councillor Bob Elliott Chair, Traffic Safety;Committee' Gaetan Royi City Manager Supervisor (Initials) y ) Eugene Wat, City Engineer Dept. Head (Initials) f Jim Mclntyre, Dir. Of PI; nning & Development Services Clerk's Department (TORPOR vii Rivnvv COMMIITI-K Ri VII-.W Traffic Safety Committee Community Services Finance Fire & Rescue Human Resources Library

37 Subject: ICBC Community Crash Reduction Challenge May 5-27,2004 March 8,2004 Page 3 Planning & Development Police Services Cousc JI. AcI:\DA INFORMATION Regular Council Meeting Date: March 23,2004 Item # [5.1]

38 CRASH REDUCTION Challenge May 5-27,2004 How your community can participate! Official Challenge Website at ICBC QuloplMbrokeis INSURING A SAFER BC

39 8 rounder What is the Community Crash Reduction Challenge? The Community Crash Reduction Challenge (The Challenge) provides participating communities throughout BC small and large an opportunity to help reduce crashes and road-related harm and compete for prizes. If you come in under your Crash Prediction, you can be a winner! Who can participate? 165 municipalities throughout the province will be invited to take part. DID YOU KNOW? In an averagipyear in BC, over a quarter million crash incidents are reported to ICBC. Car crashes are the leading cause of death and injury for youth in BC. When is it? The Challenge will take place over a 23-day period, May 5 to May 27,2004. What are CrasAi Predictions? ICBC analyzed the number of crashes involving the residents of every community in the province over the lastfiveyears between May 5 and May 27. We looked at the number of crashes involving residents of a community taking place anywhere in the province not just the number of crashes within a community. That number represents your Crash Prediction. This way, the focus is on crashes that could involve family, friends and neighbours. How can our community participate? You can register your community by issuing a Proclamation or signing a letter of endorsement on behalf of your community. Send your Proclamation to your ICBC regional loss prevention representative. You can also issue a challenge to another community in your category. Issue a side bet to likesized municipalities that are natural rivals in your region, or another region. After The Challenge results are tabulated, whoever reduced crashes by the greatest percentage beyond their Crash Prediction, wins and wins bragging rights. We provide some suggestions on issuing challenges on the back page. This as an excellent opportunity to show that your community cares about reducing harm on our roads. How can individuals participate? Individuals can take a pledge to drive safely and be eligible for prizes. Visit the Official Challenge Website at DID YOU KNOW? In BC, on a typical day*... There is a car crash every two minutes. Someone is injured every seven minutes. Ba ed on 2002 data from ICBC and police report s (2 ommimiiy Challenge

40 .4 What can we win? The registered community in each prize category that shows the greatest reduction in crashes can win an $18,000 road safety grant. As well, residents of your community will be more aware of the risks of driving and how to prevent crashes, creating a safer environment for all road users. And the winning community will receive recognition for your achievements in media announcements of the winner, and inclusion in related websites, signage, andflagsor banners displayed in your municipality. Don't forget only registered communities are eligible for prizes. What are the prize categories? Like-sized communities have been put into categories based on their most current population: Up to 1,500 in population From 1,501 to 5,000 From 5,001 to 10,000 From 10,001 to 40,000 From 40,001 and up. There is an $18,000 road safety grant for the winner in each category. Where can I get more information? Visit the Official Challenge "website at You can find out more information on how your community can participate and how other communities are taking The Challenge. What can we do to promote The Challenge? Take The Challenge and set an example. As an influential leader in your community promote The Challenge to community residents, local business people, family and friends. Urge businesses, associations, organizations, unions or clubs to challenge their members to participate. Use the Proclamation included in this package to publicize your involvement and commitment to The Challenge at a civic level. If you have challenged another community,fillin the Official Challenge Form and display it outside your office. Post promotional materials in city hall and other civic offices. Try to get as much local media coverage as possible for your Challenge activities. Have your main contact points with the public answer their phones with "Please drive safely. How may we help you?" For more information or to receive Challenge promotional materials, contact your ICBC Regional Loss Prevention Office: Greater Vancouver (including Vancouver, North Shore, Howe Sound, Burnaby, New Westminster, Tri Cities and Maple Ridge) Fraser Valley (including Richmond, Delta, Surrey, White Rock, Langley, Abbotsford, Chilliwack, Hope, Boston Bar, Agassiz) Kamloops Okanagan Kootenays North/Central Vancouver Island

41 10 laiien: Pit your community against someone else's. Challenge theirs to do better when the count comes in. The numbers of crashes in each community between May 5 to 27, 2004, will be tabulated. You will be notified as soon as the final numbers are known. A provincial announcement will publicize the winners in each category and the community and individual prizes awarded. Pick your stakes Defy another community to create more publicity for The Challenge than your community can. A simple way to measure publicity is to count the number of different places where people can see the name and dates of The Challenge on billboards, posters, etc. Set your own challenge For example, go for the big odds and see if your community can win The Challenge for your entire category. If you win... Lunch is paid for and delivered to your office for you (and perhaps even for your stafi). A presentation, display or multi-media exhibit profiles your community at their city or community hall. They make a donation to the charity your community prefers. You receive cookies or doughnuts or jellybeans for a month. You receive $100 to donate to a local road safety initiative in your area. They have to wear a pin, baseball cap, T-shirt or other promotional item for your community for their next council meeting. If you lose... You pay for their lunch. You have to profile their community. You make a donation to the charity of their choice. You bring the goodies for them. You pay $100 to the road safety initiative of their choice. You wear their promotional items. TS361C (022004)

42 ommum CRASH REDUCTION Challenge Office of the Mayor British Columbia Official Proclamation Community Crash Reduction Challenge May 5-27,2004 Helping reduce crashes and road-related harm WHEREAS AND WHEREAS AND WHEREAS AND WHEREAS The scope and magnitude of crashes in any community large and small is much greater than most people realize; The Community Crash Reduction Challenge will help raise awareness of local road safety issues; Engaging communities and involving their citizens is an opportunity to help reduce harm on our roads; The : _and ICBC recognize the need to work together to help reduce the number of crashes; NOW, THEREFORE L DO HEREBY PROCLAIM as official participants in the Community Crash Reduction Challenge. Official Challenge Website at TS3610 (022004)

43 Official Challenge Form (for challenging another community) G ommuim CRASH REDUCTION Challenge We/I Name of group, person or company of Name of community In support of the Community Crash Reduction Challenge, May 5-27, 2004 hereby accept the following challenge on behalf of the community or area of Highlight one of the following: A crash-reduction contest between our two communities A contest between our communities to get more publicity for the Challenge A challenge to The stakes of the challenge are that the winner/loser shall: Official Challenge Website at TS361E (022004)

44 13 CITY OF PORT MOODY REPORT/RECOMMENDATION TO COUNCIL DATE: March 15,2004 File No SUBMITTED BY: SUBJECT: Port Moody Heritage Commission Port Moody Heritage Register - Expansion BACKGROUND: On August 12,2003, Council passed a resolution that created a community heritage register for the City: "THAT the Port Moody Heritage Register be established with the Arts Centre at 2425 St. Johns Street and the Port Moody Station Museum at 2734 Murray Street as the initial municipally listed properties". This was an important step in the development of the City's civic heritage program and provided an important tool for encouraging the preservation of historic resources within the City. The establishment of a heritage register also completed another step in the implementation of the City of Port Moody Heritage Strategic Plan Although the City's Heritage Register was established with two municipally owned sites, the objective is to continue to add significant identified sites, drawing from the City's Heritage Inventory, over time as resources and circumstances allow. In December 2003, the City received matching funding from the provincial government to develop and expand the City's Register according to the requirements of the Canadian Register of Historic Places, a component of the national Historic Places Initiative. To meet the requirements of the Canadian Register, 'statements of significance' needed to be drafted for the buildings already listed on, as well as, the proposed new additions to the City's Register. A statement of significance summarizes the core heritage values of a historic building. The City retained the services of a well-known heritage consultant, Donald Luxton and Associates, to assist the City's Heritage Cornmission, property owners and staff in drafting statements of significance for a total of nine heritage properties. The current expansion of the City's Register focused on commercial or income generating heritage properties as the Federal Government recently created the new Commercial Heritage Properties Incentive Fund as part of the Historic Places Initiative. This funding program will encourage and support the preservation and rehabilitation of commercially viable heritage properties. Applicants can seek up to 20% of the eligible costs they incur to rehabilitate a historic property for commercial use, to a maximum of $1 million. ::ODMA\PCDOCS\EDMS\16647\1

45 ii. Subject: Port Moody Heritage Register - Expansion March 15,2004 : Page 2 One of the eligibility requirements for this funding is that the building must be listed on the Canadian Register of Historic Places which means that the buildings must first be included on the City's Register. Nominations to the Canadian Register of Historic Places will be drawn by the Federal government from provincial and community heritage registers established by provincial and local governments. In terms of process, the City of Port Moody Heritage Register, a 'work-in-progress' which included seven properties and which had been adopted in principle by Council on November 12,2002, was used as a starting point. Two new listings were added, namely the Bole House (Belcarra Park) and the Pleasantside Store (631 loco Road). In addition, letters were sent to the property owners of commercial heritage buildings currently listed on the City's Heritage Inventory, inviting their participation in the project. The statements of significance for the seven properties included in the 'work-in-progress' register were expanded and revised and new statements were created for the two new listings by Donald Luxton and Associates with the assistance of the Heritage Commission, property owners and staff. All the property owners involved, are in support of the project and of the statements of significance for their buildings. At their February 26 th meeting, the Heritage Commission recommended that Council endorse the nine statements of significance for inclusion on the City's Heritage Register. Should Council adopt the Port Moody Heritage Register (Attachment A) the next steps would entail: Submitting the Port Moody Heritage Register documentation consistent with the documentation standards of the Canadian Register of Historic Places in hard copy and electronic format to the BC Heritage Branch (before March 31,2004 pursuant to the Conditional Contribution Agreement between the City and the BC Heritage Branch); Submitting Council's resolution adopting the Register and other documentation (i.e. project expense statements) to the BC Heritage Branch for release of funding (before March 31,2004 pursuant to the Conditional Contribution Agreement between the City and the BC Heritage Branch); Posting the expanded Register on the City's website; Notifying the Minister of Community, Aboriginal & Women's Services and the property owners pursuant to Section 954 of the Local Government Act. Attachment A: Port Moody Heritage Register, including statements of significance for nine heritage buildings BUDGETARY IMPACT: Half of the consultant fees are to be paid from a 2003 carried forward amount ($6,066) which has been earmarked for the register project and which is included in the 2004 Budget of the Planning and Development Services Department. The other half of the consultant fees is to be covered by matching grant money ($6,000 maximum) to be received from the BC Heritage

46 15 Subject: Port Moody Heritage Register - Expansion March 15,2004 Page3 Branch pursuant to the Conditional Contribution Agreement signed by the Branch and the City on December 8,2003. COUNCIL STRATEGIC PLAN OBJECTIVES: Establishing a community heritage register for the City has been identified in the City's Heritage Strategic Plan Heritage conservation is recognized as an important component within the City's tourism strategy. POLICY IMPLICATIONS: Heritage conservation is important to the City, such that Chapter 9 of the City's Official Community Plan is devoted to the subject. ALTERNATIVES: 1. THAT the Port Moody Heritage Register, including statements of significance for nine heritage buildings (Attachment A), not be adopted by Council pursuant to Section 954 of the Local Government Act. 2. AND THAT staff not be authorized to submit all the required documentation to BC Heritage Branch pursuant to the Conditional Contribution Agreement between the Branch and the City before March 31,2004. RECOMMENDATIONS: THAT the Port Moody Heritage Register, including the statements of significance for nine heritage buildings (Attachment A), be adopted by Council pursuant to Section 954 of the Local Government Act. AND THAT staff be authorized to submit all the required documentation to BC Heritage Branch pursuant to the Conditional Contribution Agreement between the Branch and the City before March 31,2004. Approved for Sub. tacouncil Councillor B. Elliot Chair: Heritage Commission Gaetan Royer City Manager

47 16' Subject: Port Moody Heritage Register - Expansion March 15,2004 Page 4 1 Supervisor (Initials) ^T^jf- M. McMullen, M.C.I.P., Planner Dept. Head (Initials) M/fjM?, J.L. Mclntyre, M.C.I.P., TJirector'of Planning and Development Services CORPORA"! LRFV1EW COMMITTEE RE-:VIEW Clerk's Department Community Services Finance Fire & Rescue Human Resources Library Planning & Development Police Services COUNCIL AGENDA INFORMA I ION Regular Council Meeting Date: N\PiR.. _>,-C_M _ H H H _ H _ H SiSllilliBlSB Item #[5.21

48 Attachment A CITY OF PORT MOODY Heritage Register March

49 18 CITY OF PORT MOODY HERITAGE REGISTER Table of Contents Roe Residence 2 CPR Railway Station... 4 CP. Lumber Co. Residence 6 Old City Hall 7 McLean Residence P. Burns & Co. Butcher Shop 10 Appleyard Residence,..12 Bole Residence 13 Pleasantside Grocery.. 14

50 19 Roe Residence 2227 St. Johns Street (PROTECTED BY MUNICIPAL DESIGNATION) Description of Historic Place The Roe Residence is an earlytwentieth-century (Foursquare style residence, two- and-one-half storeys in height with a full basement, situated on a prominent street corner in Moody Centre on a portion of its original grounds, with a view of the sea and mountains. Set on a rising slope on the south side of the street, the house stands taller than any of the surrounding buildings and is a visual and symbolic landmark. Heritage Value of Historic Place The Roe Residence is significant as a community landmark, and as a record of the early years of the development of Port Moody. At the time of construction, this was the grandest, most expensive house in the city. Built in 1910, the house and its setting demonstrate the social, cultural, and aesthetic values of a wealthy businessman and his family in the early twentieth century - values such as appreciation of architectural elegance, scenic views, and grand interior spaces with detailing and finishes of the highest quality. The house is valued for its association with Edinburgh-born Perry Douglas Roe ( ), the first mayor of Port Moody and a partner with his brother-in-law Robert Abernethy in the Roe & Abernethy Ltd. Sawmill. Abernethy built an almost-identical house one block to the east, but it was destroyed by fire circa Roe played a pivotal role in the early development of the city, and his social prominence and aspirations are demonstrated by the size and scale of his residence and its grand interior spaces. The Roe Residence was both a comfortable family home for Perry Roe, his wife, WilUarnina, and their family, and also a glamorous stage for gatherings of Port Moody's elite. Painted thistles on the beveled glass panels flanking the front entry door symbolize Roe's Scottish ancestry. Additionally, the house is valued for its architectural expression. An imposing design in the thenfashionable Foursquare style, it demonstrates the typical elements of the Classical Revival influences of the Edwardian era, including symmetrical massing and simple but elegant detailing. Unlike many urban examples of the style, the house was not constrained by a narrow lot, and has an expansive floor plan with fully articulated side facades, a generous wrap-around verandah facing the view and projecting corner window bays. Capped by a pyramidal bellcast hip roof, this is one of the finest examples in the Lower Mainland of British Columbia of the Foursquare style. The Roe Residence is also significant as an early surviving residential design by prominent architect, Joseph H. Bowman ( ). This was one of the only architect-designed home in the city at the time, demonstrating Roe's desire for quality and distinction within his community. Significantly, Bowman was later chosen to design Port Moody's first City Hall when Roe became Mayor. March 2004 City of Port Moody Heritage Register 12

51 20 The building's historic and aesthetic value to the community was recognized when it was one of the first three buildings in Port Moody that were designated as municipal heritage sites in 1978, demonstrating an early commitment to heritage conservation. Character-Defining Elements Key elements that define the heritage character of the Roe Residence include its: " prominent corner location in a garden setting at a highly visible location simple cubic form, symmetrical in massing and detailing, set on a high basement bellcast hip roof with symmetrical belfcast hip dormers» Foursquare style design, as exemplified by the symmetrical massing, composed and balanced facades, and axial floor plan emphasis on the grand scale through features such as the large wraparound verandah, paired and tripled Classical Revival turned columns and projecting second floor corner window bays original exterior features such as lapped wooden siding and window trim double-hung wooden-sajsh 1-over-l windows * entry door with bevelled glass sidelights, with painted thistles on the glass original interior features such as the three fireplaces, oak floors and wooden detailing, including a central staircase, door and window trim and a colonnade with two turned wooden columns» landscape features such as mature trees, perimeter plantings, Ottley Creek that flows through the grounds, and a commemorative stone marker with brass interpretive plaque March 2004 City of Port Moody Heritage Register 13

52 21 CPR Railway Station 2734 Murray Street (PROTECTED BY MUNICIPAL DESIGNATION) Description of Historic Place The CPR Railway Station, which has been relocated to its current site near Rocky Point Park on the Port Moody waterfront, is a standardized wooden station design with a partial second storey. The Station has now been adapted for use as a community museum. Railway tracks have been laid down to recreate the spatial relationship fe^s/'^va ^v>-->*! - ".- *S." A :. ''-^V '- <: I between the building and its original function. A vegetable/flower garden representing the customary appearance of early CPR railway stations has been established on the grounds, and a restored 1921 'Glen' style CPR rail car has been placed south of the station. The building has been accurately restored to its original appearance and contains a significant artifact collection. Heritage Value of Historic Place The value of the CPR Railway Station lies in its association with the Canadian Pacific Railway, which generated the original settlement of Pott Moody. Chosen as the Western Terminus of the long awaited transcontinental railway, for a brief period Port Moody was the scene of intense speculation, which subsided when the rail line was extended to Vancouver. This circa 1907 station, which replaced the original 1882 Western Terminus station, represents the importance of the CPR railway to the building of a nation, as well as a local community. From 1907 to 1971, it was also the entry point for many people beginning a new life in Port Moody. The Station is also significant as an example of the standardized station designs developed by the CPR during the Edwardian era to facilitate their ongoing expansion in western Canada. Built according to the Company's standard station plan #9, it is a typical example of the railway stations that dotted the country in the heyday of the railroads. It is believed to be one of only three #9 stations surviving in Canada. The heritage value of the Station also lies in its interpretive value. It represents an important cultural feature for the public interpretation of Port Moody's history. In 1945, the CPR moved the station closer to downtown Port Moody by sliding it along the tracks to the foot of Queens Street, where it was used for passenger service until In 1978 it was purchased by the Port Moody Heritage Society and moved again, by truck, to its current location on Murray Street, where it was placed on a new foundation with a full basement. The station building became a museum in 1983 and contains a significant artifact collection that fulfills a strong educational and. community-building role. The building's historic and aesthetic value to the community was recognized when it was one of the first three buildings in Port Moody that were designated as municipal heritage sites in 1978, demonstrating an early cornmitment to heritage conservation. March 2004 City of Port Moody Heritage Register /4

53 22 Character-Defining Elements Key elements that define the heritage character of the CPR Station include: spatial relationship to railway tracks low narrow form, situated parallel to the tracks standardized, utilitarian form, style and use of materials prominent roof with cedar shingle roofing projecting ticket office bay on the fagade facing the tracks, with banked windows with transoms 'live-in' design with residential area oh second floor that accommodated the Station Master original exterior features such as the wooden siding at ground level with cedar shingle cladding above, cornerboards and trim, prominent eave brackets, broad overhanging eaves and wooden doors 1 ; double-hung wooden-sash windows, with multi-paned upper sash (4-over-l and 6-over-l configuration) j original interior layout with original finishing such as wooden trim, wood floors, interior doors, etc. the 1921 CPR rail car March 2004 City of Port Moody a Heritage Register 15

54 23 CP. Lumber Co. Residence 2226 Clarke Street (PROTECTED BY MUNICIPAL DESIGNATION & HERITAGE REVITALIZATION AGREEMENT) Description of Historic Place The CP. Lumber Co. Residence is a two-storey wood frame residential building with an attic, situated on its original site close to the original commercial and industrial core of the city, within an area of similar modest older houses. I Heritage Value of Historic Place The CP. Lumber Co. Residence is significant as an example of a surviving company residence within the original industrial area of the city. Located close to the working 1 waterfront and the railway tracks, it was built in 1908 by the CP. Lumber Co., the second largest sawmill in the Lower Mainland of British Columbia and a significant local employer at the time. The company provided workers' accommodation close to the mill, and this house represents the economic importance of wood product manufacturing in the development of Port Moody. The inconsistent use of different sizes of lumber for the frarning indicates that the house was built with salvaged material from the mill and denotes the expedient use of materials often seen in the construction of workers' housing. Architecturally, the CP. Lumber Co. Residence is a good example of the vernacular Frontier style. Modest in detailing and stylistic expression, the house displays a straightforward approach to the provision of workers' accommodation that contrasts with the more pretentious homes of wealthier families that were built further up the hill, away from the city's working core. Character-Defining Elements Key elements that define the heritage character of the CP. Lumber Co. Residence include its: location close to the original working waterfront as well as the early commercial core along Clarke Street setting withm a compatible grouping of similar modest houses prominent front gable facing the street 8 original exterior features such as bevelled wooden siding, cornerboards and trim multi-paned 2-over-2 double-hung wooden-sash windows a new wrap-around verandah that recreates the original verandah configuration March 2004 City of Port Moody Heritage Register /6,

55 24 Old City Hall 2425 St. Johns Street (PROTECTED BY MUNICIPAL DESIGNATION) Description of Historic Place The Old City Hall, now used as the Port Moody Arts Centre, is a landmark institutional building, one and one-half storeys in height with a full basement, situated on its original site on the corner of St. Johns and Kyle Streets, a prominent location in Moody Centre. A stone cairn commemorating the arrival of the first train and the completion of the transcontinental railway is located on the grounds. The sloping site, which rises to the south, gives the building additional prominence. Heritage Value of Historic Place The Old City Hall is significant as a proud symbol of the origins and incorporation of the City of Port Moody and its subsequent civic development. The city was incorporated in 1913, as a result of great speculative expansion in the Lower Mainland of British Columbia. Much of this speculation was based on excitement about the impending completion of the long-awaited Panama Canal. The existing districts in the Lower Mainland were being populated rapidly, and smaller sub-districts, especially those with water access, were petitioning the provincial government for incorporation. Port Moody was incorporated at the same time as Port Coquitlam and Fraser Mills, demonstrating the rapid development of these smaller administrative units in and around Coquitlam. Built in 1914, the Hall represents the maturation of Port Moody, the struggle for self-governance and the aspirations of its citizens. This structure also provided accommodation for other civic functions, including the police station and fire hall. Its continued use as a community facility represents a long history of public association with this prominent site. Befitting its civic purpose, the Hall was designed in an imposing style with a symmetrical main facade facing one of the main streets in the city. It is also significant for its Arts and Crafts style, allied to the typical Craftsman residential vocabulary, which was almost always used locally for municipal halls of the Edwardian era. By using a common architectural vocabulary, this allowed the institution to reflect the values and aspirations of the local community. The Arts and Crafts style also demonstrated an allegiance to British legislative antecedents and a demonstration of loyalty to the Mother Country. The Hall is also significant as an early surviving project by prominent architect, Joseph H. Bowman ( ), who four years earlier had designed a residence for Port Moody's first mayor, Perry Douglas Roe. Bowman's design displays a sophisticated use of proportion and detailing that emphasizes the monumental scale of the building. The symmetrical main facade, grand central entry and prominent front-facing gables all contribute to its imposing appearance. March 2004 City of Port Moody Heritage Register 17

56 25 The building's historic and aesthetic value to the cornmunity was recognized when it was one of the first three buildings in Port Moody that were designated as municipal heritage sites in 1978, demonstrating an early commitment to heritage conservation. Character-Defining Elements Key elements that define the heritage character of the Old City Hall include its: prominent corner location and status as a visual and symbolic landmark» institutional scale as emphasized by its prominent roof form, symmetrical massing and regular fenestration composed and balanced symmetrical design reflective of Edwardian era sensibilities, including central front and rear entries hose-drying tower on west side indicative of early fire hall function and mixed-use design the Arts and Crafts influence as exemplified in the use of half-timbering in the gable ends, triangular eave brackets, exposed rafter ends and scroll cut ornamentation at the central entry porch original exterior features such as lapped wooden siding, cornerboards and trim double-hung wooden-sash 1-over-l windows» formal landscaped setting including a later stone water fountain, dedicated to Salvation Army Envoy H.A. Ungless ( ) and stone cairn with brass plaque, commemorating the completion of the CPR March 2004 City of Port Moody Heritage Register /8

57 26 McLean Residence 2224 Clarke Street (PROTECTED BY MUNICIPAL DESIGNATION & HERITAGE REWAUZATION AGREEMENT) Description of Historic Place The McLean Residence is a one-storey plus basement wood-frame residential building that was originally located on St. John Street in Moody Centre. It was relocated in 2001 to a new site on Clarke Street, adjacent to the CP. Lumber Co. Residence. Heritage Value of Historic Place The McLean Residence, built circa 1908, is of importance as an illustration of the modest but sophisticated housing built for the working class of Port M(j>ody. It dates from the Edwardian era, when the prosperous local economy was driven by industrial activity. The localgrowth of the lumber industry had increased job opportunities in the city, leading to a steady influx of residents during the boom years that followed the turn of the nineteenth century. By 1912 it was owned by Elizabeth A. McLean. Frederick Appleyard acquired the site in Built as an elaborated version of a simple cottage, it is also significant as an example of how even modest housing demonstrated pride of ownership and social aspirations. It's highly eclectic design is reflected in the asymmetrical disposition of the front columns that frame the offset entry and the projecting front bay. Character-Defining Elements Key elements that define the heritage character of the McLean Residence include its: modest one-storey plus basement scale and massing, with relatively large windows and doors symmetrical form with low bellcast hip roof and central front dormer open front verandah with irregular column spacing and front projecting bay original exterior features such as lapped wooden siding, cedar shingle siding and original front door with inset glass panels double-hung wooden-sash 1-over-l windows high level of detail in verandah brackets, dormer verge boards, tapered dormer window trim and verandah balustrades surviving interior features such as wooden floors, and wooden door and window trim March 2004 City of Port Moody Heritage Register 19

58 27 P. Burns & Co. Butcher Shop 2419 Clarke Street Description The P. Burns & Co. Butcher Store is a two-storey wood-frame commercial building that stands in a grouping of similar small-scale commercial buildings along Clarke Street, the original commercial and retail centre of Port Moody. Heritage Value of Historic Place The P. Burns & Co. Butcher Store has community value for its association with the early commercial activity of the city, and for its ties to a prominent retailing chain. It is of historical importance as it served a growing population drawn by an economy that stabilized around the lumber industry at the turn of the nineteenth century and was part of the growing commercial area that serviced the community at the time. The store is significant as part of the successful western Canadian industrial and retail empire. Built for P. Burns & Co. circa , it formed part of the company's extensive chain of retail butcher stores. Patrick Burns ( ) was born in Oshawa, Ontario, and with little formal schooling, he began to freight goods from Winnipeg and trail neighbours' cattle to the Winnipeg market. By 1885, he was buying cattle full-time. His business grew with the railway boom and he expanded his interests into ranching, packing, and the retail meat trade. In 1890, he settled in Calgary and built an abattoir, supplying it with beef from his own ranches. He expanded into British Columbia in By the time of the First World War he was established internationally and had become one of Canada's most successful business people. Burns was appointed as a Canadian senator in The store is of value as a rare surviving example of a 'Boomtown' or false-front commercial building. Once typical, there are now few surviving examples in the Lower Mainland of British Columbia. Built with an extended front parapet to increase the apparent size of the building and to provide increased opportunity for signs, these vernacular structures proliferated in early communities throughout western Canada. This is a very sophisticated example of the style, with paired projecting front bays on the second floor that increase the scale and prominence of the building, and side gable wall dormers that open onto a second floor residential suite. The large storefront opening uses the maximum amount of glazing both to increase display space and also take advantage of natural lighting. The P. Burns & Co. Butcher Store survives in virtually original condition and has been completely and authentically restored, and provides an important link to the early commercial history and development of Port Moody. March 2004 City of Port Moody Heritage Register /10

59 28 Character-Defining, Elements Key elements that define the heritage character of the P. Burns & Co. Butcher Store include:» landmark siting at the edge of a remaining cluster of historic commercial buildings along Clarke Street two storey form, with relative scale increased through the use of a false-front parapet and paired second floor projecting front bays " mixed uses, with retail at ground level and residential above inset central storefront entry; offset entry to upper floor» front gable roof with side gable wall dormers original exterior features such as lapped wooden siding, cornerboards and trim double-hung wooden-sash 1-over-l windows on the second floor rectangular storefront opening with maximum glazing including transom windows surviving original interior features such as wooden floors and wooden door and window trim March 2004 City of Port Moody Heritage Register /11

60 29 Appleyard Residence 2717 Clarke Street (PROTECTED BY HERITAGE RESTRICTIVE COVENANT) Description of Historic Place The Appleyard Residence is a large, boxy Edwardian era two-storey plus basement residential building situated on its original site surrounded by mature trees and plantings. Heritage Value of Historic Place This impressive Foursquare style house, the oldest remaining building on thd, block, was built about 1910, at a time when Port Moody experienced a steady influx of immigrant residents due to the increased job opportunities in the growing lumber products industry. This population growth represented the importance of the manufacture of wood products to the local economy, which spurred development through the provision of employment opportunities and also opened up prospects in the service industries. The original owner of this house was Finnish-born Pekka Saasta, ( ), a shoeman by trade. The house is also valued for its association with Frederick Appleyard, subsequent owner and possibly first resident, who had acquired the house by Appleyard worked in the lumber industry and served on the Port Moody City Council in Born in England, Appleyard ( ) married Minnie Appleyard ( ), in Lillooet, BC in 1898; they lived in Port Moody for several decades until the 1930s. The Appleyard Residence is also significant as a local example of the Foursquare style, a practical and popular style for residential buildings of the Edwardian era. Character-Defining Elements Key elements that define the heritage character of the Appleyard Residence include: «elements of the Foursquare style, as exemplified by rectangular form, cubic symmetrical massing and simple uncluttered detailing bellcast hip roof full open front verandah with a front stairway inset under the verandah roof original exterior features such as narrow lapped wooden siding, comerboards and trim double-hung wooden-sash 1-over-l windows, some arranged in double assemblies surviving original interior finishes including plaster walls and wooden trim B the mature garden setting with tall landmark trees March 2004 City of Port Moody Heritage Register /12

61 30 Bole Residence Belcarra Regional Park Description of Historic Place The Bole House is a two-storey midtwentieth century country retreat house situated at the end of an access road in a remote park setting, on a heavily treed waterfront site facing Indian Arm, now located within the boundaries of Belcarra Regional Park. Heritage Value of Historic Place The Bole House is valued for its association with a local family and as a surviving example of the original resort character of this once remote cornmunity. John Percy Hampton Bole ( ), was a war veteran and lawyer, and in the 1930s retired with his wife, Norah Kathleen, to this property. The Bole's original small cottage was expanded to this larger structure, which is set on a rocky site that slopes down to the water and faces views of Indian Arm and the North Shore mountains. Percy and Kathleen Bole lived here for many years without road access, nmning water or electricity. J.P.H. Bole was the son of Judge William Norman Bole, who was instrumental in the original development of the Belcarra Peninsula as a 'summer cottage colony' for the residents of the Lower Mainland. The house is also of value as a representation of country life in a remote area of the Lower Mainland of British Columbia in the mid-twentieth century. Access to the Belcarra area was mainly by boat prior to the 1950's. Vernacular in style and construction, the Bole House reflects a leisurely lifestyle from an era when there were still large tracts of waterfront land available within easy reach of Vancouver. The Bole House is now in public ownership, and signifies an ongoing stewardship of heritage properties, within park settings, by the Greater Vancouver Regional District. Character-Defining Elements Key elements that define the heritage character of the Bole House include its: «waterfront setting on a heavily treed site with numerous mature landscape features " irregular form and massing, demonstrating an additive form of construction over time irregular picturesque roof form punctuated by tall vertical chimneys exterior features such as cedar shingle siding and wooden trim» multi-paned wooden-sash casement windows rustic country cottage allusions including the use of the shingle siding and multi-paned wooden-sash casement windows March 2004 City of Port Moody Heritage Register /13

62 31 Pleasantside Grocery 631 loco Road Description of Historic Place The Pleasantside Grocery is a two-and-one-half storey wood-frame commercial structure that sits at a prominent location on the road to loco, the Imperial Oil company town. Heritage Value of Historic Place The Pleasantside Grocery is of value as a community landmark along loco Road, and as evidence of the early development of the community outside of Moody Centre. am 1 _ Built for Leander Philip Peltier in 1928 at a time of increasing local prosperity, the location of the store reflects the continued growth of loco, the company Ihjj town developed by Imperial Oil near its refinery on the north shore of Burrard Inlet. loco Road was the only road access to this remote location, and over time, new residents settled in the area adjacent to the road. This store was built to provide groceries and general merchandise to surrounding residents, but for decades was also a local gathering place and community landmark. Its location on the north side of the road allowed a south-facing exposure, and a pleasant aspect to the front verandah with views of Burrard Inlet. By 1934, the store had been acquired by Attilio Ronco ( ), a Peruvian-born storekeeper of Italian extraction who owned it for a number of years. The store was purchased by the current owners in the 1960s. The building is also valued for its rustic character and as typifying a traditional country store. Its prominence is increased by its proximity to the street, the full open front verandah, paired bay windows on the second floor and a tall front gable that faces the street. March 2004 City of Port Moody Heritage Register /14

63 32 Character-Defining Elements Key elements that define the heritage character of the Pleasantside Grocery include its: landmark location along loco Road prominent two-and one-half storey scale among smaller residential buildings post-and-beam interior structure symmetrical form and massing «mixed-use configuration, with commercial space on lower floor and residential use above original storefront configuration with central inset entry, flanking display windows and offset entry to upper floor full open front verandah paired projecting bays on the second floor front facade original exterior features such as lapped wooden siding, cornerboards and trim double-hung wooden-sash 1-over-l windows " original interior features such as wooden wall and ceiling dadding in store simple landscape setting with adjacent parking and treed background, including orchard remnants March 2004 City of Port Moody m Heritage Register /15

64 33 Acknowledgements Partial funding for this project was provided by the BC Heritage Branch. The statements of significance for the City of Port Moody Heritage Register was prepared by Donald Luxton Associates with assistance from the City of Port Moody Heritage Commissions of 2002 and 2004: Councillor Diana Dilworth (chair 2002) Councillor Ann Hulbert (vice-chair 2002) Councillor Bob Elliott (chair 2004) Councillor Meghan Lahti (vice-chair 2004) Diana Brown (2002 & 2004) Gerry Collver (2004) Mary Anne Cooper (2002 & 2004) Stanley Copp (2002 & 2004). ' ' :'. Sharon Dibble (2002 & 2004) Patty Harding (2004) Allen Hunt (2004) I Mary McDougall (2004) ( Jim Millar (2002 & 2004) Ron Simpson (2002 & 2004) John Toor (2002) Richard Turton (2002) Jennifer Voss (2004) March 2004 City of Port Moody Heritage Register /16

65 CITY OF PORT MOODY AGENDA REGULAR MEETING OF COUNCIL COUNCIL CHAMBER 100 NEWPORT DRIVE PORT MOODY Tuesday, March 23,2004 At 7:00 pm Council's Vision Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that balances grow with its natural environment and heritage character. Council Mayor CJ. Lrasolini Councillor 1 uhti C (HiiKillor KL). Kivkuell Councillor K. T. Elliott Councillor G\\. \ullall (.oun«. 11 Lor C'.l. van Ginkel Hearing assistance devices are available please ask any staff member. For Enquiries Telephone Vtrvm.cityofportmoody.com

66 CITY OF PORT MOODY AGENDA REGULAR COUNCIL MEETING COUNCIL CHAMBER TUESDAY, MARCH 23,2004 AT 7:00 PM 1. CALL TO ORDER 2. PUBLIC INPUT PERIOD SUSPENDED AS PER SECTION 10 COUNCIL PROCEDURE BYLAW NO GENERAL MATTERS 4. LEGISLATIVE MATTERS SPECIAL AND REGULAR COUNCIL MEETING MINUTES 4.1 Recommendation: THAT the minutes of the Special Council meeting and Regular Council meeting held Tuesday, March 9,2004 be adopted. Bylaw No "Records Retention and Scheduling Bylaw" to RECORDS 4.2 File: BL2591 RETENTION BYLAW provide for the retention and destruction of records Recommendation: THAT Bylaw No be now Adopted. Regular Council Meeting -2- Tuesday, March 23,2004

67 SIGN BYLAW AMENDMENTS - ELECTION SIGNS PAGE Report: City Clerk dated March 12, 2004 File: No /BL2593 "Sign Bylaw Amendment No. 2593" Recommendation: THAT Bylaw No be now read a first time. THAT Bylaw No be now read a second time. THAT Bylaw No be now read a third time. REZONING APPLICATION FOR 2025 ST. JOHNS STREET PAGE Report: Planning and Development Services dated March 16, 2004 File: /BL2589 "City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 145,2004, No. 2589" Recommendation: THAT Bylaw No be now read a first time. THAT Bylaw No be now read a second time. THAT Bylaw No be now read a third time. AND THAT a public hearing with respect to Bylaw 2589 be held on April 13,2004. ZONING BYLAW TEXT AMENDMENT APPLICATION FOR 3210 ST. JOHNS STREET - "SMARTY'S EDUTAINMENT" - AND THE PROPERTIES LOCATED AT 2800, 2900 AND 3000 BLOCKS OF SPRING STREET PAGE Report: Planning and Development Services Department dated March 16,2004 File: /BL2594 "City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 146,2004", No. 2594" Recommendation: THAT Bylaw No be now read a first time. THAT Bylaw No be now read a second time. Regular Council Meeting Tuesday, March 23,2004

68 THAT Bylaw No be now read a third time. AND THAT a public hearing with respect to Bylaw 2594 be held on April 13,2004. UNFINISHED BUSINESS CUPE LOCAL From March 9,2004 Regular Council Meeting File: CUPE Local 825 recommended that the City discontinue the use of the GVRD labour relation services. NEW BUSINESS APPOINTMENTS TO BOARD OF VARIANCE 6.1 Verbal Report: Mayor Trasolini File: APPOINTMENTS TO 6.2 ROCKY POINT PARK REDEVELOPMENT TASK FORCE Verbal Report: Mayor Trasolini File: EMERGENCY MEASURES FOR THE CITY OF PORT MOODY PAGE Report: Fire Chief dated February 20,2004 File: Recommendation: THAT the report of the Fire Chief dated February 20, 2004 be received. FEE WAIVER, CHAMBER OF COMMERCE ALL- CANDIDATES MEETING 6.4 Verbal Report: City Manager File: Recommendation: That Inlet Theatre be used by the Tri-cities Chamber of Commerce to host an All-Candidates meeting on March 22, 2004 and that staff be authorized to waive the rental fee. Regular Council Meeting Tuesday, March 23,

69 RESUMING YARD 6.5 WASTE COLLECTION Verbal Report: City Manager File: Recommendation: That weekly residential yard waste collection service resume on March 29, 2004 rather than April 19, 2004 and that the additional $10,000 cost of this service be absorbed in the 2004 Solid Waste budget. SIDE POCKET BILLIARDS PAGE Report: Planning and Development Services dated March 16, 2004 File: Recommendation: THAT Side Pocket Billiards located at 99 Moray Street in Port Moody be permitted to operate during the hours of 1:00am to 6:00 am on March 28, 2004 for the purposes of conducting a pool tournament. OTHER BUSINESS COMMITTEE OF THE WHOLE MEETING 7.1 Verbal Report: Mayor Trasolini Recommendation: THAT the resolutions of the Committee of the Whole meeting of March 23, 2004 be endorsed. 8. REPORTS FROM COUNCIL COMMUNITY SOCIAL 8.1 SERVICES FUNDING Correspondence and background infonnation regarding this issue was received from the B.C. Government and Service Employees' Union and distributed to Mayor and Council File: Whereas community social services are vital to the health and well-being of thousands of British Columbians, especially women, people with disabilities, children and families in need and social services are dependent on adequate funding by the Provincial government; and Regular Council Meeting Tuesday, March 23,

70 Whereas since 2001 the provincial government has cut $100 million and plans to cut at least $70 million more before March 31,2004 and these cuts are impacting on services to families in the tri-cities; Therefore be it resolved that Port Moody City Council send letters to Premier Gordon Campbell, Finance Minister Gary Collins and to local MLA, Minister of Children and Family Development, Christy Clark, asking them to put on hold any further cuts to community social service funding in the current 2004 budget and to restore program funding to the pre level. WADING POOL AT 8.2 File: ROCKY POINT PARK Whereas a very popular wading pool in Rocky point park was removed; and Whereas there has been considerable interest shown by area residents to include a new wading pool in the Rocky Point Master Plan; Therefore be it resolved that staff be directed to report back on the feasibility of including a wading pool in the upcoming renovations to Rocky Point Park. 8.3 Council Verbal Reports 8.4 Staff Verbal Reports 9. INFORMATION ITEMS. 10. PUBLIC INPUT PERIOD SUSPENDED AS PER SECTION 10 COUNCIL PROCEDURE BYLAW NO Regular Council Meeting Tuesday, March 23,

71 7 CITY OF PORT MOODY REPORT/RECOMMENDATION TO COUNCIL DATE: March 12,2004 File No SUBMITTED BY: SUBJECT: Gerry van der Wolf, City Clerk Sign Bylaw Amendments - election signs BACKGROUND: Council recently enacted aj bylaw governing election procedures including election signs. It is necessary now io repeal the sections of the Sign Bylaw referring to election signs. BUDGETARY IMPACT: None COUNCIL STRATEGIC PLAN OBJECTIVES: N/A POLICY IMPLICATIONS: The policy dealing with election signs was recently repealed. ALTERNATIVES: None RECOMMENDATION: THAT Bylaw No be given first reading. THAT Bylaw No be given second reading. THAT Bylaw No be given third reading. ::ODM A\PCDOCS\EDMS\16722M

72 8 Subject: Sign Bylaw Amendment - election signs March 12,2004 Page 2 Prepared By: A j Approved for Submission to Council ^^^M^ Gerry van der Wolf I Gaetan Royer City Clerk City Manager Supervisor (Initials) [Name] Dept. Head (Initials) [Name] CORPORYll RlVII-VV COMMITTM- Rnvn-.w Clerk's Department Community Services Finance Fire & Rescue Human Resources Library Planning & Development Police Services COUNCIL AGLNDA INFORMATION Regular Council Meeting Date: ft\a«<l3/cm Item#[l{._]

73 CITY OF PORT MOODY BYLAW NO A bylaw to amend "City of Port Moody Sign Bylaw, 1998, No. 2403" WHEREAS a local government may by bylaw, pursuant to Section 908 of the Local Government Act, regulate the number, size, type, form, appearance, and location of signs; AND WHEREAS Council has enacted Bylaw 2582, a bylaw that regulates election: signs; NOW THEREFORE the Council of the City of Port Moody, in open meeting assembled, enacts as follows: 1. TITLE This Bylaw may be cited for all purposes as "Sign Bylaw Amendment No " 2. AMENDMENT The City of Port Moody Sign Bylaw, 1998, No is hereby amended as follows: 1. Under "Definitions and Interpretation", by deleting in its entirety the definition of "ELECTION SIGN". 2. In Section 6, subsection 10. "Removal of Temporary Signs", section (a) by deleting the word "Political," and capitalizing the word "community"; 3. In Section 12, "Signs not requiring a permit", by deleting section (d) in its entirety. 4. EFFECTIVE DATE This Bylaw shall come into force and effect upon its adoption.

74 10 READ A FIRST TIME THE DAY OF,2004 READ A SECOND TIME THE DAY OF,2004 READ A THIRD TIME THE DAY OF,2004 ADOPTED THE DAY OF,2004 MAYOR CITY CLERK I i I!

75 11 CITY OF PORT MOODY REPORT/RECOMMENDATION TO COUNCIL DATE: March 16,2004 File No SUBMITTED BY: SUBJECT: Planning & Development Services Rezoning Application for 2025 St. Johns Street BACKGROUND: Sir Turtle Developments is the applicant proposing to rezone the above property from C5 (automobile-oriented Commercial) to C3 (Community Commercial). The Official Community Plan (OCP) designates the subject site as "commercial/mixed-use" (Attachment #2). The applicant is proposing to redevelop the site and construct a retail complex in a heritage style design. The applicant originally intended to apply for a Comprehensive Development (CD) zone instead of the C3 noted above, but has discovered that the C3 zoning will likely be more suitable in the event that building sizes change somewhat as the process evolves. Design Details The site is 8,095 m2 (87,138 s.f.) and is located at the corner of St. Johns and Albert Streets, a short distance from Port Moody Secondary School. The proposed 1, m2 (19,105 s.f.) retail complex contains three buildings: A large building at the rear of the site and two smaller buildings close to the northeast property line (Attachment #3). The applicant is interested in incorporating some public art into the landscaped area of the northeast corner of the development. An encroachment agreement will be required to allow a public art feature and additional landscape walls on the City boulevard. The building design is a heritage style, with hipped and gable roofs made of prefinished metal in a dusty green colour (Attachment #4). Each roof includes steeples with illuminated lanterns, which will reach approximately 40 ft. in height. Cultured stone, in the "cobblefield" texture and colour series is used extensively in the building facade. Traffic and Parking Requirements A requirement of the rezoning will be for the applicant to dedicate a triangular 4m x 4m portion of the property at northeast corner,through a road dedication plan, for the possibility of future expansion of the St. John's and Barnet intersection. If this roadway expansion becomes necessary in the future, the public art, stairway, landscaping and 4m x 4m dedication in the northeast corner will be removed and utilized for the ::ODMA\PCDOCS\EDMS\16748M

76 Subject: Rezoning Application for 2025 St. Johns Street March 16,2004 ; Page 2 roadway expansion. However, this expansion is not expected to be necessary any time soon. The site plan (Attachment #3) shows two entry and exit points for vehicle traffic. A non-restricted access is located on Albert Street and a right-in right-out only is located on St. Johns. The right-out design on St. Johns is not shown on the attached site plan and must be designed by an engineer contracted by the applicant. The parking area shows 77 stalls, which includes 3 disabled spaces. Based on the square footage of the buildings, only 48 are required, plus one disabled stall. Two loading zone areas are required and shown on the site plan. Environmental Schoolhouse Creek is located within the south portion of the site and the site plan (Attachment #3) provides for an enhanced 15m setback from the top of the stream bank. This setback includes an additional 10m of revegetated landscape where asphalt currently exists. A planting plan for the increased setback will be required during the Development Permit phase of this process. Liquor-Primary License and Licensee Retail Store (LRS) Along with the rezoning, the applicant wants to retain the liquor-primary license and LRS that currently exists on the site. A text amendment to the Zoning Bylaw with respect to the liquor-primary establishment and LRSs within the City is currently being worked on by staff. Land Use Committee On March 2,2004, this application went before the Land Use Committee and the following resolution was passed: THAT the Rezoning application for a CD zone at 2025 St. Johns Street, to allow the development of a retail complex, proceed to Council for consideration. As stated in the first paragraph of this report, the applicant wants to make a slight amendment to the original application and apply for C3 zoning instead of CD zoning. STAFF COMMENTS: Staff support the proposed rezoning of the subject property and believe this is a good infill development project for this site. Early in the process, staff discussed potential uses for the site with the applicant, which included office and multi-family

77 4 9 Subject: Rezorving Application for 2025 St.Johns Street March 16, 2004 Page 3 development. The applicant felt that the market would not support office space or multi-family, in terms of achieving a successful development, and asked staff to consider a retail complex only. Staff are satisfied with the building design, which has some interesting features and visually appealing materials that contribute to a heritage look. The site design is essentially a typical retail complex, but the applicant has incorporated urban design elements into the northeast corner by bringing the buildings close to the front and side lot lines and designing a pedestrian walkway leading up from the roadway into the development. The possible a'ddition of public art will add the urban feel and help provide an interesting gateway into Moody Centre. ATTACHMENTS: 1. Fact Sheet 2. Location Map 3. Site Plan 4. Elevation Plans 5. Proposed Bylaw 2589 BUDGETARY IMPACT: If public art is approved for this site, the City will be contributing matc±iing funds, of approximately $15,000. Development Cost Charges will be calculated as follows for each 214 m2 (2,304 sq. ft.) and portion thereof of gross floor area: Highway Facilities: $1,796 Water: $544 Drainage: $544 COUNCIL STRATEGIC PLAN OBJECTIVES: The subject rezoning application is consistent with one of the guiding principles of the Council Strategic Plan to "rezone lands when areas are in transition and require updating." POLICY IMPLICATIONS: The subject property is designated as "commercial/mixed-use" in Port Moody's Official Community Plan.

78 14 Subject: Rezoning Application for 2025 St. Johns Street March 16,2004 ; Page 4 ALTERNATIVES: 1. THAT Bylaw 2589 receive first and second readings and proceed to a public hearing on April 13, THAT Bylaw 2589 not receive first and second readings. RECOMMENDATION: THAT Bylaw 2589 receive first and second readings. AND THAT a public hearing with respect to Bylaw 2589 be held on April 13,2004. Prepared By Approved forsubmission to Council Lisa Zosiak^ Planning Technician Gaetdln Royer City Manager Supervisor (Initials) Mark McMullen APPROVALS Dept. Head (Initials) J.L. Mclntyre So CORPORATE REVIEW COMMITTEE REVIEW Clerk's Department Community Services Finance Fire & Rescue Human Resources Library Planning & Development Police Services

79 Subject: Rezoning Application for 2025 St. Johns Street March 16,2004 Page Regular Council Meeting Date: mftr.23lch Item #[4.4],

80 V 16 Attachment #1 FACT SHEET Application No. Application Type: Owner/Applicant: Address of Property: Legal Address: OCP Designation: Existing Zoning: Proposed Zoning: Purpose of the Application: Rezoning Sir Turtle Developments 2025 St. Johns Street Lot 92, District Lot 202, Group 1, New Westminster District, Plan Commercial/Mixed-Use C5 (Automobile Oriented Commercial) C3 (Community Commercial) To amend Zoning Bylaw No to rezone the subject lands shown on the location map from C5 to C3 zoning to facilitate a 1, m2 (19,105 s.f.) retail complex.

81 W 17 ATTACHMENT PLACE at S 70 i - ST. A 3-8 I 0) B 05 mi..'.hi. CHARLES o r~ > 70 m O NDRl 3E CO to OT f CO 1 70 m n BARNET t>0 o ys JM I 8 N 8 * 1 oo 8 f < s m 2, X F 3 O S o u ~* N m ~ k S M < B «8 S *> s J. ; - it *~ a g o m 2 <" s * g M 3 PiMi ST. A B \V o 9 3 EWS STREET o 123 DOUGLAS M 13.'5 c O X CO / /.3 R/W S3381 s IS *> CD 8 * M S g M oi I R/W i CO TJ?0 z o CJ U ' I? 8 I I 2 x! - 1 rar u 2, 'l o CO P 3 * _ i CO 3 K 3 g rg to i 70

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85 ALBERT ST design group architecture & engineering w. 8th ave, Vancouver, b.c. v5z 1e4 tel: tax: ctadeslgn.net

86 tl ATTACHMENT, CITY OF PORT MOODY BYLAW NO A BYLAW TO AMEND BYLAW NO "CLTY OF PORT MOODY ZONING BYLAW, 1988, NO. 1890" The City Council of the City of Port Moody, in open meeting assembled, enacts as follows: 1. TITLE The bylaw may be cited for all purposes as "City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 145,2004, No. 2589". 2. AMENDMENT The City of Port Moody Zoning Bylaw 1988, Bylaw No is hereby amended as follows: The following lands be rezoned to: Conrmunity Commercial (C3) Lot 92, District Lot 202, Group 1, NWD, Plan MAP ATTACHED A map attached hereto showing the property described in Section 2 above and marked "Certified True Copy of Map referred in Section 3 of Bylaw No. 2589" is hereby part of this Bylaw.

87 City of Port Moody Bylaw No hi <M READ A FIRST TIME the day of March, READ A SECOND TIME the day of, PUBLIC HEARING HELD the day of,2004. READ A THIRD TIME the day of,2004. ADOPTED the day of,2004. MAYOR CITY CLERK

88 CERTIFIED TRUE COPY OF MAP REFERRED TO IN SECTION 3 OF BYLAW No Bylaw No CITY CLERK xsote tux CMS 3*7 LOCATIONMAP LU a < S11 A (IMS &m) SL m J»JS5 SL2 a (stmt* i m- 7) 26 27% S CLARKE STREET 202 R/W LMP217& EASE. LMP21009-, am h- MB Ul «#» z A '33 < en in s 1 31 A. 100 PtMl W 2S» PIAN ISStZ4 Rem..19 Rem. 20 few m (IMS mi) [«.. ak. s SPRING rt 0 r. JOHNS 18 / ST. A NDREWS STREET pirn. rw 8 me GEORGE HOPE HENRY IC REM. 12 REM. 13>ffi REM. REM *.. IVY ST.

89 25 CITY OF PORT MOODY REPORT/RECOMMENDATION TO COUNCIL DATE: March 16,2004 File No SUBMITTED BY: SUBJECT: Planning & Development Services Zoning Bylaw Text Amendment Application for 3210 St. Johns Street - "Smarty's Edutainment" - and the properties located at 2800,2900 and 3000 blocks of Spring Street BACKGROUND: Smarty's Edutainment Inc. has submitted an application for the above text amendment. The property is currently zoned Ml (light industrial) and the requested text amendment would allow the operation of an indoor children's education/entertainment centre. The existing building was used as a bingo hall in the past and the applicant plans to renovate the interior of the building to accommodate the new use (Attachment #2). Minimal changes will be made to the exterior of the building and therefore, a Development Permit will not be required. The new use is intended to be an education and entertainment centre for children (Attachment #3 & #4). At the "edutainment" centre, children and their parents will spend time together doing activities that include music, arts and crafts, play rides (bikes and trikes), magic shows, climbing tubes and tunnels, children's theatre, moms and toddler area, and birthday parties. The attached draft of the amendment to Zoning Bylaw No (Attachment #5) shows a modification of Section 61.2 (8), which permits a children's education and entertainment use for this property and the other properties identified in this subsection. This Section was amended in June 2002 through Bylaw 2517, specifically for properties in the Ml zone along Spring Street to permit commercial athletic and recreation use. If the text amendment is approved for this property, Smarty's will become the sole tenant. The parking requirement for this 16,789 si. building is 34 stalls, 2 loading zones, and one disabled spot. There are over 40 parking spaces located on the adjacent property to the east and 2 loading zones at the rear of the building. A restrictive covenant will be required to link the two properties, as set out in Section of Zoning Bylaw No. 1890, to ensure that the required parking supply remains available for the subject site. Additionally, a reciprocal access easement must be secured for the ::ODMA\PCDOCS\EDMSVt 6700X1

90 26 Subject: Zoning Bylaw Text Amendment Application for 3210 St. Johns Street March 16,2004 Page 2 properties located between 3200 to 3216 St. Johns, because the only access these properties currently have to Moray Street is through the common property parking area located along the front of the buildings. On March 2,2004, this application went before the Land Use Committee and the following recommendation was passed: THAT the application for a Ml zoning text amendment at 3210 St. Johns, to allow the operation of a children's education/entertainment centre, be approved subject to the creation of a Reciprocal Access Easement for the properties located at 3200 to 3216 St. Johns Street. STAFF COMMENTS: Staff support the proposed zoning text amendment for the subject site and believe this is a good use of the existing building. The properties in this block and surrounding are all designated as "commercial/mixed-use" in the Official Community Plan (OCP). The current zoning for the properties within this block are zoned either Ml (light industrial) or C5 (car oriented commercial). This area has good redevelopment potential and eventually this site and surrounding sites will be rezoned to a C3 (Community Commercial) or mixed-use zone (i.e. Comprehensive Development). When this block eventually redevelops, a road right-of-way along the rear of the properties will be required to enable traffic movement between 3250 St. Johns and Moray Street. The owner of the subject property is Leo Berezan. He is a co-owner of the Golden Spike Pub and also owns the 3200 to 3208 St. Johns and 3216 St. Johns, which is providing the required parking for the subject site. Eventually, a road right-of-way will be a necessity for this block and staff have discussed three options for a road dedication through the rear portion of the subject site with the property owner: 1) To apply for a commercial (C3) zoning, which would allow the use intended by Smarty's Edutainment, and provide the road dedication if the rezoning is approved. 2) Apply for a commercial (C3) rezoning and place a road reservation on the rear portion of the property, which would secure a future road dedication at the time when the properties adjacent to the subject site are undergoing redevelopment. 3) Apply for a Ml text amendment and place an access agreement on the parking area at 3216 St. Johns through 3210,3208, and 3200 St. Johns, to

91 27 Subject: Zoning Bylaw Text Amendment Application for 3210 St. Johns Street March 16,2004 Page 3 provide some form of access if the property at 3250 St. Johns is redeveloped into commercial/mixed-use. The property owner did not agree to any of the above options. He is aware of the need for a rear roadway as redevelopment occurs, but is not prepared to provide a road reservation or access easement at this time. It is Mr. Berezan's position that he would likely be willing to provide a portion of his property for road dedication if he chooses to rezone his property to a commercial use to facilitate a new commercial development venture. Staff will be seeking a rear road dedication from each of the properties located in this block when they eventually apply to rezone for a commercial or mixed-use development. ATTACHMENTS; 1. Fact Sheet 2. Location Map 3. Interior Development Plans 4. Photo of Site 5. Proposed Bylaw 2594 BUDGETARY IMPACT: There is no budgetary impact with this application. COUNCIL STRATEGIC PLAN OBJECTIVES: By allowing this commercial type of use in a vacant building, a text amendment for the subject property would be consistent with the Strategic Plan objective to create activity within Moody Centre. POLICY IMPLICATIONS: This use is more closely related to the commercial designation in the OCP for this area of Port Moody. ALTERNATIVES: 1. THAT Bylaw 2594, receive first and second readings and proceed to a public hearing on April 13, THAT Bylaw 2594 not receive first and second readings.

92 28 Subject: Zoning Bylaw Text Amendment Application Johns Street March 16,2004 for 3210 St. Page 4 RECOMMENDATION: THAT Bylaw 2594 receive first and second readings. AND THAT a public hearing with respect to Bylaw 2594 be held on April 13,2004. Prepared By: Approved forjsubmissii ouncil osazosiak Gaetan Royer City Manager Supervisor (Initials) Mark McMullen /[l Dept. Head (Mtials)^^^_^- T^-^V J.L. Mclntyre CORPORA i u REVIEW COMMITTLL RLVIEW Clerk's Department Community Services Finance Fire & Rescue Human Resources Library Planning & Development Police Services Regular Council Meeting Date: CfVftR. 23lo\ Item# HS]

93 29 Attachment #1 FACT SHEET Application No. Application Type: Owner/Applicant: Address of Property: Legal Address: OCP Designation: Existing Zoning: Proposed Zoning: Purpose of the Application: Zoning Bylaw Text Amendment Salim Khimani 3210 St. Johns Street Lot 2, District Lot 233, Group 1, New Westminster District, Plan Cornmercial/Mixed-Use Ml (Light Industrial) Ml (Light Industrial) To make a text amendment to the Ml zoning, in Zoning Bylaw No. 1890, that applies to the subject lands shown on the location map to facilitate an indoor children's entertainment and education centre.

94 4 & PROPERTY LOCATION MAP 3210 ST. JOHNS STREET ^^^^^^^ CITY OF PORT MOODY 100 Newport Drive, P.O.Box 36, PortMoody, B.CV3H3E1Canada Tel (601) Pax (604)

95 3 i ATTACHMENT Smarty's Edutainment Inc. First Floor Plan

96 Second Floor Plan Smarty's Edutainment Inc.

97