Mandate to use ITCC to order products

Transcription

1 Introduction CCS-2 RFQ GUIDE Mandate to use ITCC to order products How to order CCS-2 products using the RFQ process Follow up your orders Helpful hints using AFWAY 1

2 ITCC Mandatory Use AFMAN DATED 11 OCTOBER 2016 (CCS-2 BPA). The range of product categories under this BPA includes all client (end user) computing devices (computers and displays) manufactured by the OEM, associated peripherals and incidental services. AFMAN para mandates that all AF IT will be procured using buying programs via AFWAY Use CCS-2 RFQs. Until further notice, all CCS-2 purchases will be accomplished using the RFQ process outlined in this guide. A list of the product specifications offered through the ITCC BPA is available on the AFWAY home page. Use CCS-2 Vendors. There are 6 BPA vendors in the "Client Computing Solutions" (CCS-2) Vendor Category. The RFQ will be presented to all 6 vendors for their consideration. 2

3 Ordering Using the RFQ Process Any systems purchased outside of the Quantum Enterprise Buy (QEB) process, either through NETCENTS or the ITCC non-qeb RFQ purchases, have not been vetted through the ITCC acceptance process and validated by the AFECMO. While the ITCC non-qeb systems may be configured by the vendor and shipped with the latest version of the SDC, none of these systems are guaranteed to support future SDC releases. The AFCEDS SDC contains drivers for systems purchased through the QEB process. Should systems purchased outside of the QEB be re-imaged using the AFCEDS SDC, customers must contact the vendor to resolve any missing drivers. The ITCC understands mission sometime dictates requirements, however, if possible, the ITCC strongly advises customers wait until the QEB 2017B products are made available for purchase. The ITCC anticipates QEB2017B to be available on AFWay ~May/June. 1

4 Ordering Using the RFQ Process Click the Submit RFQ Button 3

5 Ordering Using the RFQ Process 1. Enter RFQ Name 2. Reference CCS system specs document (no brand name unless justified.) 3. Choose The Vendor Category Client Computing Solutions Select All Vendors (make sure that they are all highlighted gray.) 4

6 Ordering Using the RFQ Process 4. Enter a logical statement in case it has to go to Base Review. 5. Enter Desired Delivery Date Allow 2 weeks past the time you think it will take to go through your approval process 6. Enter Quantity 7. Enter Anticipated price For Resource Advisor or Contracting 8. Load Attachments Can be up to 4 normal size documents. 1 or 2 multi section files. 9. Click on Submit RFQ To Begin The Approval Process 5

7 Follow Up RFQ Orders Click User Profile 6

8 Follow Up RFQ Orders 1. Click RFQs Pending Tab RFQs Pending Approval Process RFQ ID RFQ NAME CUSTOMER RFQ STATUS DATE CREATED VENDOR RESPONSE DUE DATE CCS PM Office Notebook Williams, Adam RFQ PENDING 01/23/ /23/2017 Purchase: GPC 2. Click RFQ ID To View 7

9 Helpful Hints Brand Naming. Do not use brand naming in your RFQ unless you have a Justification and Approval document for a sole source and that specific brand. If you do not have a J&A, state in your RFQ equal to or better than the specifications provided. Putting a brand name gives the vendor the impression that you are looking for that specific product, which may result in a no bid or one bid. Checking On Orders. Check your order approval chain periodically. Many customers have issues with orders taking too long to process and come to find out someone in their chain was not notified it was waiting for their approval. Missing Documentation. Make sure you upload all needed documentation. Another lesson learned is that occasionally all the documentation necessary to process the order is not provided and the order goes into limbo because the vendors can t process it. GPC. If the order is Government Purchase Card order, have funds available on the card at shipping time. The card will not be charged until the item ships. This may require you to contact the vendor or the ITCC for shipping status. Any questions please contact ITCC at itccsupport@us.af.mil 8