POSITION DESCRIPTION: ENERGY EFFICIENCY AND CONSERVATION AUTHORITY CHAIR
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1 POSITION DESCRIPTION: ENERGY EFFICIENCY AND CONSERVATION AUTHORITY CHAIR Legislative Framework The Energy Efficiency and Conservation Authority (EECA) was established as a Crown Entity in July 2000 following the passing of the Energy and Efficiency Conservation Act It is a Crown agent in terms of the Crown Entities Act The Authority consists of no fewer than 6 and no more than 8 members (as set out in clause 24 of the Energy Efficiency and Conservation Act 2000). Appointments to the Authority are governed by the provisions of the Crown Entities Act 2004 as they apply to Crown Agents. The Authority is accountable to the Minister of Energy and Resources for its performance. Role of the Authority EECA s functions, as set out in section 21 of the Energy Efficiency and Conservation Act 2000, are to encourage, promote and support energy efficiency, energy conservation and the use of renewable sources of energy. This is done through raising awareness of energy efficiency and renewable energy in society and industry promoting practices and technologies to further energy efficiency, monitoring energy efficiency in New Zealand, conducting research, and liaising with government on energy matters. EECA is also responsible for assisting with development of the New Zealand Energy Efficiency and Conservation Strategy (NZEECS). In addition, EECA is responsible for implementation and delivery of the parts of the NZEECS and the New Zealand Energy Strategy under EECA s direct control. Further information can be found on EECA website ( and in the EECA Statement of Intent The duties of Crown entity boards and members Crown entity board members must reflect an ethos of public service and an understanding of the accountabilities and sensitivities that apply in the State sector. The collective duties of Crown entity boards are to: act consistently with their objectives, functions, Statements of Intent, and Output Agreement; perform their functions efficiently and effectively, and consistently with the spirit of service to the public; operate in a financially responsible manner; and ensure that the entity complies with the Crown Entities Act requirements relating to its subsidiaries and other interests. The individual duties of statutory entity board members, when acting in that role, are to: comply with the Crown Entities Act and the entity's enabling legislation; act with honesty and integrity, in good faith and not at the expense of the entity's interests; act with reasonable care, diligence, and skill; work in a manner that supports the Board Charter; 1
2 avoid disclosing information, except in accordance with the entity's functions as permitted or required by law; and exercise the same care, diligence and skill that a reasonable person would in the same circumstances, taking into account the nature of the entity and of the action, the position of the member and the nature of his or her responsibilities. Skills and Experience of Authority Members One of the primary requirements for Authority members is strong governance skills and this includes the ability to work collegially. Members will also bring a range of relevant knowledge and experience to the Board in the areas of: The energy sector; The environment; Community organisations; Commerce, marketing, and communications; Governance and public sector management; and Science and technology. From time to time, EECA Board members (and the Chair, in particular) will be required to take up opportunities for advocacy and networking for example, through speaking at meetings and conferences, meeting with industry, local government, and community organisations as appropriate. Members may on occasion be required by the Chair to act in such an advocacy role. Members must be sure that they have the interest and enthusiasm needed to contribute effectively to the performance of the Authority throughout their term of membership. Ideally, all Members bring to the Authority: a good appreciation of the role and responsibility of the Authority; an ability to work effectively in a collegial decision making environment; a sound appreciation of the duties and responsibilities associated with a statutory appointment; the willingness and ability to work in a collegial manner to deal effectively with the right issues at the right time and in the right manner; a style that actively contributes to a high-performance culture that celebrates debate, thoughtful challenge and dissent, commitment, candour and trust; and a proven ability in developing and maintaining effective relationships this includes within a board and with management, shareholders and other stakeholders. Specific Responsibilities of Chair The Chair must provide effective leadership and direction to EECA and provide motivation, guidance and support to other Board members to ensure they contribute effectively to the governance of EECA. The Chair must be able to work effectively with business and industry and in particular on identifying opportunities for partnering with the private sector in programme funding and delivery. 2
3 Further information on the role of a Crown entity Board Chair can be found in Chapter 5 of the SSC publication Guidance for Statutory Crown Entities at: Role of the Board The Board s responsibilities include: appointing a CEO and managing and monitoring the CEO s performance; reviewing and monitoring EECA s performance; reviewing and approving the EECA s capital investments and distributions; ensuring compliance with statutory requirements; providing leadership in its relationships with key stakeholders including, where relevant, industry groups, Māori and staff; ensuring adequate preparation for, and attendance at, meetings; holding the CEO responsible for meeting the performance measures/milestones in the New Zealand Energy Efficiency and Conservation strategy, SOI and business plan; establishing appropriate governance structures (such as Board committees and clear lines of responsibility and accountability between the Board and management) to ensure the smooth, efficient and prudent management of EECA; ensure that EECA s governance arrangements and risk management policies are continually reviewed and updated to reflect current best practice; support the Chair in reporting to the responsible Minister in accordance with legislative requirements and the expectations set out; and generally act in a manner consistent with the obligations of a director as required by the Energy Efficiency and Conservation Act 2000, the Crown Entities Act 2004 and other legislation. Additional Functions of Authority Members The Authority may from time to time, by resolution, appoint, alter, discharge, continue or reconstitute any committee to advise the Authority on any matters relating to the Authority s functions and powers that are referred to the committee by the Authority. At this time, the Authority operates a Remuneration Committee and a Risk and Audit Committee. Time Commitment The Board meets one day every month. Including Board meetings, a Member s workload is estimated at 40 days a year. Role of Monitoring and Policy Agency (Ministry of Economic Development) Although not specified in legislation, it important to be aware of the Ministry of Business, Innovation and Employment s (MBIE) role as EECA s monitoring agency. This role includes: acting on the Minister s behalf e.g. seeking performance information; assessing, managing and notifying the Minister of any risks; advising on and coordinating strategic planning and accountability documents; analysing and advising the Minister on Board effectiveness, efficiency and financial performance; 3
4 ensuring processes support good governance e.g. managing appointment processes, advice on fees; and keeping Crown entities informed about the wider policy landscape. MBIE is also the lead agency for energy and energy efficiency policy, with EECA being responsible for operational policy. Terms of Appointment Members hold office for a term not exceeding three years. There can be no expectation on the part of appointees or incumbents that they will be re-appointed. Any member of the Authority may be at any time removed from office by the Minister of Energy and Resources at his or her discretion (section 36 of the Crown Entities Act 2004). Members may resign their position at any time by writing to the Minister. Remuneration The fee payable to the Chair for carrying out their duties is $28,000 per year. In addition, all members are entitled to receive reasonable and actual allowances for travelling and other expenses relating to performance of their duties. Conflicts of Interest Members must be aware of the importance of personal integrity and the need to declare conflicts of interest, either potential or actual. A conflict of interest arises where a prospective or existing board member has an interest which conflicts (or might conflict, or might be perceived to conflict) with the interests of the Authority itself. A conflict of interest will not necessarily bar an appointment, although a serious conflict may mean a candidate is not suitable for appointment, or should resign if the conflict arises during the course of appointment. Conflict of interest is covered in EECA s Code of Conduct and it has practices in place to identify, manage and record all conflicts. Before a person is appointed as a member, the person must: consent in writing to being a member; certify that they are not disqualified from being a member; and disclose to the Minister the nature and extent, including monetary value, (if quantifiable) of all interests that the person has at that time, or is likely to have in matters relating to the Authority. Crown Entities Act 2004 The Energy Efficiency and Conservation Authority (EECA) must adhere to the accountability and reporting framework in the Crown Entities Act In substance, the Crown Entities Act covers: an integrated governance and accountability regime for Crown entities, the two key parts of which are a uniform regime where whole-of-government interests are involved and differentiated provisions for classes of Crown entity; a consistent accountability and reporting regime; and 4
5 State Sector capability through the provision of a consistent framework for the establishment, governance and operation of Crown entities and clear accountability relationships between Crown entities, their board members, the Crown, and Parliament. The Crown Entities Act 2004 is available from: September
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