NOTICE INVITING TENDER (NIT)

Transcription

1 No.7-8/RCI-2016/Policy Rehabilitation Council of India (A Statutory Body under the Ministry of Social Justice and Empowerment, Department of Empowerment of Persons with Disabilities) B-22, Qutub Institutional Area, New Delhi Telephone no: , Dated:- 13 September, 2016 NOTICE INVITING TENDER (NIT) The Council hereby invites the Online Tender from the resourceful, experienced & reputed firm for Printing & Supply of Plastic Identity Cards to all the registered professionals/ Personnel. The last date of receipt of the tender is up to 15:00 hrs. The tenders are likely to be opened on 04/11/2016 at 15:30 hrs, if possible. To apply online and the details of the tender, please visit The tender may be also downloaded from the RCI Website ( (S.K.Srivastava) Member Secretary Rehabilitation Council of India

2 GENERAL TERMS AND CONDITIONS The interested bidders shall submit the tender through online bid. The Technical Bid shall contain all details regarding the tender offered by the bidder, compliance of terms and conditions, submission of documents etc. In other words, everything except the rate offered. The Financial Bid shall contain only the rate offered by the bidder. While processing the bids, the technical bids will be opened first and eligible bidders meeting requirement will be short listed. Thereafter, financial bids of only shortlisted bidders will be opened for consideration. The tender will remain valid up to 01(one) year from the date of acceptance. 2. The bidders are supposed to ensure that the EMD in hard copy should reach to Member Secretary (RCI),Rehabilitation Council of India, B-22 Qutab Institutional Area, New Delhi before the bid submission end date and time i.e. up to 14:00 hrs by RCI will not be responsible for any postal delay. The tenderers are requested to provide detailed address along with Pin Code, Phone, Fax Numbers and id for easier communication. 3. On the top left side corner of the sealed envelop, it shall bear the words EMD for the Tender for. printing of Plastic Identity Card for rehabilitation professionals/ personnel s under RCI with enquiry number and date, due date of submission and name and address of the Tenderers. Tenderers or their representative may remain present at the time of opening of the tenders. The specification of the printing materials along with requirement are given below :- Particulars Specification Approx quantity For Printing & Card Thickness- 30 Mil 1,00000 Supply of Plastic Quality- CR-80 Plastic (Quantity may increase or Identity Card Card type- PVC Graphics decrease) registered Professional/ Personnel Media Size- CR x2.13" Four color with Logo, National Emblem & candidate s photo, Aadhar Card number & Barcode/ Electronic Chip

3 The Supplier has to collect the Aadhar Card Nos. & the Photographs of the registered rehabilitation professionals/ personnel (if not available). The tender comprise of work like preparation of plastic card, collecting data and also distribution work of the plastic card to the concern registered professionals/ personnel. The bidder has to quote the overall cost of making of card, collection of data and distribution of card in their Financial Bid. 4. The following self certificate/self attested documents should be submitted along with the Tender. All the papers submitted with the tender are to be self certified/self attested. It may be noted that documents that are not required should not be submitted along with the tender to avoid delay in processing the tenders. i) TIN No. with certificate ii) PAN Card. iii) Bankers Cheque / Demand Draft drawn from any scheduled Commercial Bank for an amount of 80, (Rupees Thirty thousand) only in favour of Rehabilitation Council of India, New Delhi is to be deposited along with the tender as earnest money which will be released after validity period of contract in case of successful tenderer and that of unsuccessful tenderer, will be released after finalization of tender. iv) Copy of Valid Trade license with renewal certificate thereof, if any. v) Documents showing experience in printing i.e. earlier work order may be produced. vi) A copy of the registration/constitution of the firm/ company. vii) An undertaking for acceptance of terms & condition of the NIT as per annexure- 1. viii) Checklist as per Annexure The supply order of Plastic Identity card must be completed within 8 (Eight) month from the date of issue of supply order. The design and the content of the printing material is provided by the Rehabilitation Council of India. A proof copy of the same shall be submitted by the approved tenderer with in 10 (ten) days of the receipt of the order. The supply period shall be counted from the date of communication of approval of the proof of the design. A 1 % on the total value shall be charged for every week or part thereof for delay beyond stipulated date of supply for a maximum period of 02(two) weeks after which order shall be deemed to be expired. However, relaxation will be entertained only in special circumstances (Natural calamities, War or any other situation beyond human control). A Specimen copy of the Plastic Card is placed at annexure-3.

4 6. The printed material supplied shall be subjected to test by a committee constituted by the council for the purpose and accepted accordingly, failing which the tenderer will be bound to supply fresh material. 7. The 5% of the ordered value will have to be deposited by the firm as security money by Demand Draft in favour of Rehabilitation Council of India, payable at New Delhi from any Nationalized Bank by the supplier / tenderer within 10 (ten) days from the date of issue of supply order along with proof copy of the design, failing which the supply order shall be deemed to be invalid. The security money will be released after completion of full supply within stipulated period or it may be kept for next supply order whichever is applicable. 8. Payment to successful tenderers shall be made on bill basis only after completion of supply of all items ordered for, pertaining to that particular bill. No advance payment shall be made under any circumstances. 9. Any enhancement of rate within the validity period of contract will not be considered except for imposition of any levy or increase in existing levy by the Government. 10. Income tax/other tax shall be deducted from the bill as per guidelines of the Government, as may be applicable from time to time. 11. The unit cost of each protocols and rate of VAT should be mentioned separately and clearly in the financial bid. 12. The approximate requirement is incorporated in condition no 3 which is likely to be increased or decreased as per actual requirement and supply order may be placed in parts or fully. 13. Any breakage, damage and loss of card in transit on the way to destination will be responsibility of supplier. 14. Any default or breach of contract and non-execution of supply order shall lead to forfeiture of earnest money/security money deposit of the successful tenderers beside to such action as may be considered appropriate by the Rehabilitation Council of India (RCI), New Delhi including black listing/delisting the tenderers for future supply.

5 15. The RCI, New Delhi reserves the right to accept or reject any tender without assigning any reason thereof and tender may be accepted or rejected in part or in whole. 16. In case of legal dispute, the jurisdiction will be the Courts of Delhi. 17. The Rehabilitation Council of India, New Delhi reserves the right to unilaterally terminate the contract or cancel the accepted rate and firm at any time without notice before expiry of the period for which rates are now invited. 18. The tenderer will have to sign the Non-Disclosure Agreement (NDA) with RCI to endure the security and non-leakage of the data of RCI to them. 19. The final copy of the cards would be submitted to RCI before releasing of the payment of each bill in the format required by RCI. 20. All the documents submitted along with the tender should be duly signed by the authorized person. (S.K.Srivastava) Member Secretary Rehabilitation Council of India

6 Undertaking to be submitted by the tenderer Annexure-1 Tender No. For supply of Sir, I/We Shri / Smt., on behalf of M/s. having registered office at.., do hereby declare that I / we have gone through the terms and conditions mentioned for the above and undertaken to comply with all tender terms and conditions. The rates quoted by me/us are valid and binding on me/us for acceptance for a period of 01(one) year from the date of award of contract to me/us. 2. I/We undersigned hereby bind myself/ourselves to the Office of..to supply... The rates quoted by me/us for the items tendered for are specified against each. 3. The articles shall be strictly as per specification and of the best quality as per requirement of the institution. The decision of the Office of. (Hereinafter called the said Purchaser) as regards to the quality and specification of article shall be final and binding on me/us. 4. I/We agree to the conditions of the tender under which the EARNEST MONEY DEPOSIT and SECURITY DEPOSIT shall be forfeited by authority. 5. I/We hereby undertake to pay the penalty as per the terms and conditions of the contract for delayed supply of the ordered items. 6. I/We agree to accept the amount of the bill to be paid by the purchaser after completion of all formalities and should any amount of the bill found by the purchaser/auditors to have been over-paid; the amount so found shall be refunded by me/us. 7. I/We hereby undertake to supply the items during the validity of the tender as per direction given in supply order within the stipulated period. 8. The tender inviting authority has the right to accept or reject any or all the tenders without assigning any reason. 9. I/We understand all the terms and conditions of the contract and bind myself/ourselves to abide by them. SIGNATURE : NAME & DESIGNATION :.. DATE :.. NAME & ADDRESS OF THE FIRM:

7 Check List Annexure-2 Sl List of documents Attached (Yes/No) 01 TIN No. with Certificate No. of Pages 02 PAN Card. 03 Bankers Cheque / Demand Draft drawn from any scheduled Commercial Bank for an amount of 80, (Rupees Eighty thousand only) in favour of Rehabilitation Council of India, New Delhi is to be deposited along with the tender as earnest money which will be released after validity period of contract in case of successful tenderer and that of unsuccessful tenderer, will be released after finalization of tender. 04 Copy of Valid Trade license with renewal certificate thereof. 05 Documents showing experience in printing i.e. earlier work order may be produced. 06 A copy of the constitution of the firm/ tenderer. 07 Annexure 1- Undertaking by the tenderer 08 Annexure- 2 Check List 09 Signed copy of General Terms and Conditions SIGNATURE :. NAME & DESIGNATION :. DATE :.. NAME & ADDRESS OF THE FIRM:.

8 Financial Bid Format Sl.No Item Description Quantity Rate in figures to be entered by the Bidder Printing and Supply of Plastic 1 Identity Card for registered professional & Personnel Amount without VAT Amount with VAT Amount in Words

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10 Financial Bid Format Sl.No Item Description Quantity Rate in figures to be entered by the Bidder Printing and Supply of Plastic 1 Identity Card for registered professional & Personnel Amount without VAT Amount with VAT Amount in Words