EXECUTIVE SESSION 5:30 P.M.

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1 Council Chambers Special Session Tuesday, May 26, 2015 EXECUTIVE SESSION 5:30 P.M. Upon a motion by Councilmember Oborokumo, which was duly seconded and unanimously approved, the Council went into Executive Session to discuss contractual matters involving the City s Utility Department for projects near Cherry Road, the southern end of the City, and the Newport area and to receive related legal advice concerning these matters, to discuss a contractual matter involving the City s Finance Department and receive related legal advice, to receive legal advice related to three potential zoning related lawsuits, and to discuss a contractual matter involving the City s Economic and Urban Development Department related to a downtown area property and receive related legal advice. SPECIAL SESSION - 6:00 P.M. Council met in special session with Mayor Echols, Mayor Pro Tem Reno and Councilmembers Black, Oborokumo, Pender, Sutton, and Williamson. Also present were City Manager David Vehaun, Deputy City Manager Gerry Schapiro, Deputy City Manager Jimmy Bagley, City Attorney Paul Dillingham, and Municipal Clerk Anne P. Harty. Bristow Marchant, from The Herald, and Andrew Kiel, from WRHI, were also in attendance. Mayor Echols called the meeting into session and the entire assembly recited the Pledge of Allegiance. RECOGNIZED YOUTH SERVICE LEAGUE Mayor Echols and the City Council recognized members of the Youth Service League in attendance. The Youth Service League is designed for middle-school aged young people who volunteer to work for the City of Rock Hill, Rock Hill School District and various community agencies. The Youth Service League provides young people with training, positive direction and wonderful experiences during a critical time in their development. The goal of the Youth Service League is to teach Rock Hill s youth about the benefits of volunteerism and leadership through actual experience, and to utilize the talents of our youth for the betterment of the community. Each student is required to donate at least 35 hours to complete the program, and many volunteers donated more than the required 35 hours. In 2014, the Youth Service League students donated approximately 2,600 hours to the community over an 8-week period. Patti Panetti, Youth Program Coordinator, presented the item to the City Council. PRESENTED INSIDE ROCK HILL GRADUATES TO CITY COUNCIL Graduates of the 26 th session of Inside Rock Hill program were presented to the City Council.

2 Twenty-six residents completed this session. The requirement to graduate is a total of 100 points. Each class counts as 10 points. To graduate with honors you must receive 140 points or more, accumulated by attending classes and various meetings. This class makes a total of 513 graduates. The graduates in attendance were Mark Albrecht, Hattie Braxton, Carrie Davis, Willie Ellison, Ben Gair, Harold Graeb, Jr., Thelam Graeb, Shelby Patterson, Dianne Robinson, Wanda Shah, Shandrick Smith, Christy Starnes, Jon Starnes, Rosetta Walker, Gary Winters, and Martha Winters. Honor graduates in attendance were Hattie Braxton, William Blake, Jacqueline Coleman, Barrie Lewis, Lawrence Lewis, Jr., Gladys McCrorey, Arlene Oberhofer, and George Oberhofer. Graduates Jamorris Brice, Dandria Figueroa, and Tisha Isom-Page were not in attendance. Dorene Boular, Housing & Neighborhood Services, presented the graduates to the City Council. APPROVED MINUTES OF REGULAR SESSION OF MAY 11, 2015 Upon a motion by Councilmember Reno, which was duly seconded and unanimously approved, approved the minutes of Regular Session of May 11, APPROVED PLANNING COMMISSION RECOMMENDATION REGARDING PETITION M BY WARREN NORMAN COMPANY TO AMEND THE OFFICIAL ZONING MAP OF THE CITY OF ROCK HILL BY AMENDING THE LAUREL CREEK PUD MASTER PLAN FOR THE PURPOSES OF REVISING THE TOTAL NUMBER OF UNITS PERMITTED, ALLOWING A PORTION OF THE UNITS TO BE AGE-RESTRICTED ATTACHED SINGLE-FAMILY (QUADRUPLEXES), AND ADDING LAND TO THE DEVELOPMENT. APPROXIMATELY ACRES AT 960, 990, & 992 TWIN LAKES ROAD AND UN-ADDRESSED PARCELS ON TWIN LAKES ROAD AND BELMAR LANE IS PROPOSED TO BE ANNEXED INTO THE CITY OF ROCK HILL AND REZONED FROM RESIDENTIAL CONSERVATION DISTRICT I (RC-1) TO PLANNED UNIT DEVELOPMENT (PUD). THE EXISTING PUD IS APPROXIMATELY 17.4 ACRES. TAX MAP NUMBERS , (PORTION), , , , (PORTION), & -018, , & (PORTION) Without objection the Council agreed to rescind its previous approvals, actions and ordinances related to this agenda item and any related agenda items. Upon a motion by Councilmember Black, which was duly seconded and unanimously approved, approved Planning Commission recommendation regarding Petition M by Warren Norman Company to amend the official zoning map of the City of Rock Hill by amending the Laurel Creek PUD Master Plan for the purposes of revising the total number of units permitted, allowing a portion of the units to be age-restricted attached single-family (quadruplexes), and adding land to the development approximately acres at 960, 990, & 992 Twin Lakes Road and un-addressed parcels on Twin Lakes Road and Belmar Lane is proposed to be annexed into the City of Rock Hill and rezoned

3 from Residential Conservation district i (RC-1) to Planned Unit Development (PUD). The existing PUD is approximately 17.4 acres. Tax map numbers , (portion), , , , (portion), & -018, , & (portion). The applicant requested the annexation and rezoning in order to facilitate the development of a residential subdivision that includes fifty-two single-family attached units and thirty-nine detached units on approximately 23 acres (91 units total, 4 units per acre). All 91 units are proposed to be age restricted for seniors (age 55 and up) in accordance with the Federal Fair Housing Act. The current PUD plan shows sixty-two single-family detached units. The City Council and the Planning Commission previously approved this project, but proper notification was not made to all nearby property owners. With proper notice now complete, the Planning Commission reconsidered and has recommended approval of the rezoning at their May meeting. This request is identical to that previously approved by Council, but needs to be approved again for procedural purposes. Warren Norman, 2680 Plaxton Drive, applicant, addressed questions from the City Council. APPROVED A PETITION FOR ANNEXATION TO THE CITY OF ROCK HILL OF LAUREL CREEK/TWIN LAKES AREA II LYING ADJACENT TO THE CITY LIMITS OF THE CITY OF ROCK HILL, S.C. AS SHOWN ON MAP DATED FEBRUARY 9, 2015 Upon a motion by Councilmember Sutton, which was duly seconded and unanimously approved, approved a Petition for Annexation to the City of Rock Hill of Laurel Creek/Twin Lakes Area II lying adjacent to the city limits of the City of Rock Hill, S.C. as shown on map dated February 9, This is the annexation petition for property owned by Warren Norman Company at Laurel Creek, north of Augusta Place. ORDINANCE TO AMEND CHAPTER 7, ANNEXATIONS, OF THE CODE OF THE CITY OF ROCK HILL, SO AS TO PROVIDE FOR THE ANNEXATION, ZONING AND WARD DESIGNATION OF LAUREL CREEK/TWIN LAKES AREA II LYING ADJACENT TO THE CITY LIMITS OF THE CITY OF ROCK HILL, S.C. First Reading An ordinance entitled AN ORDINANCE TO AMEND CHAPTER 7, ANNEXATIONS, OF THE CODE OF THE CITY OF ROCK HILL, SO AS TO PROVIDE FOR THE ANNEXATION, ZONING AND WARD DESIGNATION OF LAUREL CREEK/TWIN LAKES AREA II LYING ADJACENT TO THE CITY LIMITS OF THE CITY OF ROCK HILL, S.C. was given first reading upon a motion by Councilmember Black which was duly seconded and unanimously approved. This ordinance will enact the annexation of the property north of Augusta Place at Laurel Creek.

4 ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF ROCK HILL CODE BY MAKING CERTAIN CHANGES IN THE OFFICIAL ZONING MAP AFFECTING APPROXIMATELY ACRES LOCATED AT 960, 990, & 992 TWIN LAKES ROAD AND UN-ADDRESSED PARCELS ON TWIN LAKES ROAD AND BELMAR LANE FROM RESIDENTIAL CONSERVATION-I (RC-I) AND PLANNED UNIT DEVELOPMENT (PUD) TO AN AMENDED PLANNED UNIT DEVELOPMENT (PUD) First Reading An ordinance entitled AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF ROCK HILL CODE BY MAKING CERTAIN CHANGES IN THE OFFICIAL ZONING MAP AFFECTING APPROXIMATELY ACRES LOCATED AT 960, 990, & 992 TWIN LAKES ROAD AND UN- ADDRESSED PARCELS ON TWIN LAKES ROAD AND BELMAR LANE FROM RESIDENTIAL CONSERVATION-I (RC-I) AND PLANNED UNIT DEVELOPMENT (PUD) TO AN AMENDED PLANNED UNIT DEVELOPMENT (PUD) was given first reading upon a motion by Councilmember Black which was duly seconded and unanimously approved. This ordinance will enact the amendments to the Laurel Creek PUD as recommended by the Planning Commission. APPROVED PLANNING COMMISSION RECOMMENDATION REGARDING PETITION M BY FOUNDERS FEDERAL CREDIT UNION TO AMEND THE OFFICIAL ZONING MAP OF THE CITY OF ROCK HILL BY AMENDING THE BRIGHT-MEYERS (WAL-MART) MASTER PLAN FOR THE PURPOSES OF REVISING A PORTION OF THE TREE SAVE AREA AND TO ALLOW FOR A FINANCIAL INSTITUTION (BANK) USE ON APPROXIMATELY 2.21 ACRES OF PROPERTY LOCATED AT 4821 OLD YORK ROAD. TAX MAP NUMBER Upon a motion by Councilmember Pender, which was duly seconded and unanimously approved, approved Planning Commission recommendation regarding Petition M by Founders Federal Credit Union to amend the official zoning map of the City of Rock Hill by amending the Bright-Meyers (Wal- Mart) Master Plan for the purposes of revising a portion of the tree save area and to allow for a financial institution (bank) use on approximately 2.21 acres of property located at 4821 Old York Road. Tax map number The applicant requested the amendments in order to permit the removal of the vacant house and trees to facilitate the development of a branch office for Founders Federal Credit Union. The proposal would reduce the overall tree save area in the development from approximately 15 acres (25.9%) to acres (22%). The proposed amendments only affect the property at 4821 Old York Road. The Planning Commission recommended approval of the rezoning at their May meeting.

5 ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF ROCK HILL CODE BY MAKING CERTAIN CHANGES IN THE OFFICIAL ZONING MAP AFFECTING APPROXIMATELY 2.21 ACRES LOCATED ON OLD YORK ROAD FROM MASTER PLANNED COMMERCIAL (MP-C) TO AN AMENDED MASTER PLANNED COMMERCIAL (MP-C) First Reading An ordinance entitled AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF ROCK HILL CODE BY MAKING CERTAIN CHANGES IN THE OFFICIAL ZONING MAP AFFECTING APPROXIMATELY 2.21 ACRES LOCATED ON OLD YORK ROAD FROM MASTER PLANNED COMMERCIAL (MP-C) TO AN AMENDED MASTER PLANNED COMMERCIAL (MP-C) was given first reading upon a motion by Councilmember Pender which was duly seconded and unanimously approved. This ordinance will enact the amendments to the Bright-Myers (Wal-Mart) Master Plan as recommended by the Planning Commission. APPROVED PLANNING COMMISSION RECOMMENDATION REGARDING PETITION T BY CITY OF ROCK HILL CITY COUNCIL TO AMEND THE ZONING ORDINANCE AFFECTING ARTICLE 2: ADMINISTRATION; ARTICLE 3: ZONE DISTRICTS; ARTICLE 4: USE REGULATIONS; ARTICLE 5: DENSITY, INTENSITY, & DIMENSIONAL STANDARDS; ARTICLE 6: DEVELOPMENT AND DESIGN STANDARDS; ARTICLE 7: SUBDIVISION STANDARDS; AND ARTICLE 10: DEFINITIONS & RULES FOR INTERPRETATION, IN RELATION TO MULTI-FAMILY AND SINGLE-FAMILY ATTACHED RESIDENTIAL USES AND DEVELOPMENT STANDARDS Upon a motion by Councilmember Sutton, which was duly seconded and unanimously approved, approved Planning Commission recommendation regarding Petition T by City of Rock Hill City Council to amend the Zoning Ordinance affecting Article 2: Administration; Article 3: Zone districts; Article 4: Use Regulations; Article 5: Density, Intensity, & Dimensional Standards; Article 6: Development and Design Standards; Article 7: Subdivision Standards; and Article 10: Definitions & Rules for Interpretation, in relation to Multi-Family and Single-Family attached residential uses and development standards. City Council adopted a moratorium on the consideration of rezonings and site plans for new multifamily and single-family attached projects in October. The City of Rock Hill has seen a significant increase in permit requests for multifamily development in the last few years, often in areas of the City with design characteristics that did not further the City s overall goals of growing inside first in well-designed, sustainable neighborhoods. The purpose of the moratorium was to give staff time to evaluate issues related to multi-family and single-family attached developments in order to recommend the policies, regulations and rezoning actions necessary to avoid the negative impacts of such projects, while designing and locating multi-family uses so as to further the overall goals of the community. In addition, staff s recommendation is to transition the Board of Historic Review into a more general Board of Architectural Review. The Board of

6 Architectural Review would have the same duties relative to historic properties that the Board of Historic Review has, but also would hear appeals regarding architectural standards for multi-family and single-family attached uses. Last month, City Council accepted staff s report on these issues and the recommendations it contained. One of those recommendations was to make amendments to the Zoning Ordinance to ensure that future multi-family and single-family attached development is located and designed in such a way that it furthers the City s goals. The proposed amendments would create three new zoning districts to accommodate various types of multi-family and single-family attached development. The proposal also includes amendments to the design standards for multi-family and single-family attached development in order to create high-quality, pedestrian-oriented urban environments that create long-term value for the community. The Planning Commission recommended approval of the amendments at their May meeting. Steve McCrea, 104 E. Main Street #220, spoke in opposition to the item. Leah Youngblood, Senior Planner, presented the item to the City Council. ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF ROCK HILL CODE, ARTICLE 1: GENERAL PROVISIONS; ARTICLE 2: ADMINISTRATION; ARTICLE 3: ZONE DISTRICTS; ARTICLE 4: USE REGULATIONS; ARTICLE 5: DENSITY, INTENSITY & DIMENSIONAL STANDARDS; ARTICLE 6: DEVELOPMENT AND DESIGN STANDARDS; ARTICLE 7: SUBDIVISION STANDARDS; ARTICLE 8: NONCONFORMITIES; ARTICLE 9: ENFORCEMENT AND ARTICLE 10: DEFINITIONS & RULES OF INTERPRETATION, CONCERNING THE BOARD OF ARCHITECTURAL REVIEW AND MULTIFAMILY AND SINGLE-FAMILY ATTACHED RESIDENTIAL USES AND DEVELOPMENTS First Reading An ordinance entitled AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF ROCK HILL CODE, ARTICLE 1: GENERAL PROVISIONS; ARTICLE 2: ADMINISTRATION; ARTICLE 3: ZONE DISTRICTS; ARTICLE 4: USE REGULATIONS; ARTICLE 5: DENSITY, INTENSITY & DIMENSIONAL STANDARDS; ARTICLE 6: DEVELOPMENT AND DESIGN STANDARDS; ARTICLE 7: SUBDIVISION STANDARDS; ARTICLE 8: NONCONFORMITIES; ARTICLE 9: ENFORCEMENT AND ARTICLE 10: DEFINITIONS & RULES OF INTERPRETATION, CONCERNING THE BOARD OF ARCHITECTURAL REVIEW AND MULTIFAMILY AND SINGLE-FAMILY ATTACHED RESIDENTIAL USES AND DEVELOPMENTS was given first reading upon a motion by Councilmember Sutton which was duly seconded and unanimously approved. This ordinance will enact the recommendation of the Planning Commission related to updates of the above sections of the Zoning Ordinance. Leah Youngblood, Senior Planner, presented the item to the City Council.

7 APPROVED REQUEST FOR WATER UTILITY SERVICE FOR 205 TREXLER LANE Upon a motion by Councilmember Pender, which was duly seconded and unanimously approved, approved request for Water Utility Service for 205 Trexler Lane. The property is developed with a commercial building that is occupied by a landscaping contractor and is non-contiguous. The property owner has requested to tap into the existing water line along Trexler Lane. The utility extension policy requires City Council approval. AWARDED A CONTRACT FOR AUDIT SERVICES TO ELLIOT DAVIS DECOSIMO LLC Upon a motion by Councilmember Sutton, which was duly seconded and unanimously approved, approved a contract for audit services to Elliot Davis Decosimo LLC. Pursuant to state law, the City cannot contract for audit services for a period of more than four years and Burkett, Burkett, Burkett CPA firm has audited the City s financial statements for the past eight years two four year contracts. A Request for Proposals (RFP) for audit services was circulated to all local CPA firms and to select other area firms that had previously expressed interest. A prebid meeting was held on April 8, 2015 and seven firms submitted bids by April 28, 2015, the due date for responses. The bids, inclusive of fees for the audit of the Housing Development Corporation, for years 2015 through 2018 are S.. Preston Douglas & Associates LLP $ 26,500 $ 27,500 $ 28,500 $ 29,500; Mauldin & Jenkins $ 39,900 $ 39,900 $ 42,500 $ 42,500; Elliot Davis Decosimo LLC $ 42,500 $ 43,400 $ 44,300 $ 45,200; Burkett, Burkett & Burkett $ 46,000 $ 46,000 $ 47,000 $ 47,000; Greene, Finney & Horton $ 48,900 $ 48,900 $ 48,900 $ 48,900; Clifton, Larson, and Allen $ 53,495 $ 53,995 $ 54,495 $ 54,995; and Faulkner & Thompson $ 64,500 $ 65,000 $ 65,500 $ 66,000. Staff reviewed the proposals and has spoken with each firm s managing partner. In addition, references were checked for the three firms with the lowest proposed cost. Based on the review, staff recommended Elliott, Davis Decosimo be awarded the four year contract for audit services. Elliott, Davis Decosimo has extensive experience with municipal audits and experience with municipal electric service providers, including members of PMPA. Drew Cooper, Financial Compliance Manager, presented the item to the City Council. APPROVED ADOPTION OF STRATEGIC PLANNING FOCUS AREAS, GOALS, OBJECTIVES, AND PERFORMANCE MEASURES Upon a motion by Councilmember Reno, which was duly seconded and unanimously approved, approved Adoption of Strategic Planning Focus Areas, Goals, Objectives, and Performance Measures. After reviewing feedback gained from the January City Council Strategic Planning Retreat, citizen feedback gained from the citizen survey and citizen

8 focus groups, business survey, and employee survey, Quality Services, Quality Places, and Quality Community focus areas were established for the fiscal year 2016 through 2018 Strategic Planning period. The strategic plan is an active document, referred to daily by staff at all levels of the organization, and at the heart of each day s work. It serves as a roadmap to guide us from vision to reality. The Plan also serves as a promise, reminding employees and the community that the bar is set high for quality, knowledge and responsiveness. City Council reviewed the goals, objectives, and performance measures associated with the focus areas. Staff recommended approval of the fiscal year 2016 through 2018 Strategic Planning elements. Lisa Brown, Strategy and Performance Manager, presented the item to the City Council. ANNOUNCED SMARTSWITCH WINNER This month s SmartSwitch winner, chosen at random by computer, is Zareatta S. Barber. This customer will receive a $100 credit on their next utility bill. CITY COUNCIL COMMITTEE REPORTS There were no City Council committee reports. MISCELLANEOUS BUSINESS Paul Dillingham updated the City Council on the status of the City-County Intergovernmental Agreement for the Textile Corridor TIF. RETURNED TO EXECUTIVE SESSION RETURNED TO SPECIAL SESSION The City Council returned to Special Session and Mayor Echols reported that no action was taken. There being no other further business the meeting was adjourned. Minutes approved and adopted this day of Anne P. Harty, Municipal Clerk