INVITATION FOR BID March 20, Annual Contract - Backflow Preventers MAWSS Purchasing Department 4725A Moffett Road Mobile.

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1 mawss _ [ AllC " ii:wf.lt sy$ti.m Buyer [[ Lisa Russell (251) Office Irusscl lfq1mawss. com Mobile Area Water and Sewer System 4725A Mof!"et1 Road Mobile, AL PO Box J80249 Mobile, AL TO INVITATION FOR BID NUMBER IFB SEPARATE SEALED BIDS FOR BIDS WILL BE RECEIVED AT INVITATION FOR BID March 20, 2018 Prospective Bidders Annual Contract - Backflow Preventers MAWSS Purchasing Department 4725A Moffett Road Mobile. AL BID OPENING DATE April 4, 2018 BID OPENING TIME 10:30 a.m. Central Time or Mail to: CONTRACT DATE 5/1/16 4/30/19 w/two one-year exlension options AWARD WILL BE MADE BY MATERIAL DELIVERED TO All or None MAWSS Warehouse Shelton Beach Road Ex!. Mobile, AL MAWSS Purchasing Department PO Box Mobile. AL FOR ADDITIONAL INFORMATION, CONTACT Carl Dees (251) or cdees@mawss.com Sealed bids are to be m the Purchasmg Department no later than the time specified m order to be considered. Submissions received after the deadline will not be considered. Envelopes shall bear the name of the supplier, company address and the words "IFB Back Flow Preveoters" or "IFB NO QUOTE." Facsimile or s will not be accepted. All bids must be submitted on the attached fonns or your bid will be disqualified. Bidder shall ftrrnish all the information required by the solicitation. The bidder's name must be typed or printed on the bid sheet, and signed by the owner or appropriate executive officer of the finn. Bidders must initial any changes or erasures. Bidders should retain a copy of bids for their records. Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying the addendum number and the date on the bid fonn. Failure to acknowledge receipt of any addendum by a bidder will result in rejection of the bid if MA WSS determines that the addendum contains information that materially changes the requirements. All bids shall be quoted F.O.B. Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MA WSS reserves the right to reject any or all bids subm itted, to waive any infonnality in the bid process, or to tenninate the bid process at any time, if deemed by MA WSS to be in the best interest of the Board of Water and Sewer Commissioners. A Purchase Order and this " Invitation for Bid" with "Specifications," "Conditions," "Bid Form," signed by the successful bidder's authorized representative, and all attached drawings and other documents ftrrnished by MA WSS to the bidders with the Invitation in order to illustrate the contract requirements, will constitute a contract for the Dual Check Back Flow Preventers, Double Check Back Flow Preventers, Reduced Pressure Zone Back Flow Preventers, and Detector Check Back Flow Preventers to be purchased. ONERS IFB Back Flow Preventers Page 1

2 IFB Backflow Preventers Conditions The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for our Annual Contract Back Flow Preventers in our Purchasing Department located at 4725A Moffett Road, Mobile, AL at 10:30 a.m. local time, April 4, Award will be for "all or none." The bidder offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB Mobile, Alabama and is to be delivered to our Warehouse located at 1610 Shelton Beach Road, Mobile, AL or to the job site as needed. The expected length of delivery time is to be stated in bid quote. Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal or greater value will be considered if approved by Mitch Jackson, in the Cross Connections Control & Meters Department. Upon acceptance and delivery, if the quality, durability or performance of any product represented as equal or greater value is undesirable, MAWSS will seek a suitable substitute. Items awarded to the successful bidder may not be substituted during the contract period without the express consent of MAWSS. All items shall be for commercial use. No bid on closed out of discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at the time of bid submittal. Bidder understands and agrees that quantities will be purchased by MA WSS on an "as needed" basis to replenish inventory. MA WSS shall not be committed to the purchase of a pre-established minimum quantity for anyone item. Bidder understands and agrees that MA WSS reserves the right to reject any or all bids and waive any informalities or irregularities in the bid or in the bidding. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids. A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition or subtraction in a bid may be corrected by the Purchasing Buyer prior to award. In such cases, unit prices shall not be changed. It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or changes of any type have been made to this Invitation for Bid, Terms and Conditions or any of the specifications or bid documents. Bid documents and any amendments made to this bid will be posted on our website at Company Name: Address: City, St., Zip: Phone: Fax: Signature: Date: IFB Back Flow Preventers Page 2

3 SUBCONTRACTING PLAN The Bidder must complete and sign this Subcontracting Plan for proposal consideration. Failure to fully complete this page and include a handwritten signature may be cause for rejection of bid. Copies of MA WSS Policy DBE \7-01, MAWSS's list of certified Disadvantaged Business Enterprises [DBE's), and lists of organizations who have information on DBE's are available from MA WSS's DBE Office or from the MAWSS website, It is MAWSS's goal that in all contracts, contractors shall make a demonstrated good faith effort to award 15 of the contract amount to certified DBE's as subcontractors and/or suppliers performing commercially useful functions which are consistent with contract requirements. Please list below the subcontractors and suppliers you plan to use for this contract, along with the percentage of the contract amount for each, attaching additional sheets if necessary. AMOUNT BID FOR THIS CONTRACT: $_- --- ESTIMA TED OF TOTAL BID AMOUNT TO BE A WARDED TO DBE's: ESTIMATED TOTAL DOLLAR AMOUNT TO BE A WARDED TO DBE'S: $ LIST OF SUBCONTRACTORS/ SUPPLIERS AND ESTIMATED OF CONTRACT AMOUNT: 0/0 CAUTION: SIGN BELOW: / _ _ WE WILL EXERCISE GOOD FAITH TO COMPLY WITH THIS PLAN AND MAWSS POLICY DBE Bidder By: IFB Back Flow Preventers Page 3

4 IFB Back Flow Preventers Approved Manufacturers and Model Numbers Dual Check Device 3/4"- I" Ford HHS NL Reduced Pressure Zone 3/4" - 2" WATTS LF009QT, Febco LF860, Conbraco LF Double Check Assembly 3/4" - 3" W A TIS LF007, F ebco LF850, Conbraco LF Double Check Assembly 2"-10" WATTS LF709, Febco LF850, Conbraco LF Double Check Detector 2"- 10" Reduced Pressure Zone 2" - 10" WATTS LF007DCDA & 709 DCDA, Febco LF856 Conbraco LF WATTS LF009 & 909, Febco LF860 Conbraco LF Reduced Pressure Detector 2" - 10" WATTS LF909RPDA, Febco LF826YD Conbraco LF END OF SPECIFICATIONS IFB Back Flow Preventers Page 4

5 IFB Back Flow Preventers BID FORM Category 1 - Dual Check Back Flow Preventers 2017 Usage 1) Lawson # /4" $ each 364 2) I" $ each 41 Manufacturer: Model: Delivery Time ARO Category 2 - Double Check Back Flow Pre venters 2017 Usage Lawson # 3) /4" $ each 221 4) I" $ each 24 5) " $ each 1 6) " $ each 12 7) " $ each 8) " $ each 9) " $ each 1 10) " $ each 11) " $ each Manufacturer: Model: Delivery Time ARO IFB Back Flow Preventers Page 5

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7 IFB Back Flow Preventers BID FORM Category S- Lawson # 28) $ $ " $ 31) $ each " $ 33) " $ NOTE: Lawson numbers are MA WSS Manufacturer: Model: Time ARO Terms Address ~' Zip Phone Name Date NOTE: Award will be made numbers are required for all additional charges above the bid Surcharges. are no guaranteed quantities made on an as "needed basis". are to be made F.O.B. LJ"'..HH... V. IFB Back Flow Preventers 7