THE TAMILNADU CO-OPERATIVE MILK PRODUCERS FEDERATION LIMITED NO.2-A, PASUMPON MUTHURAMALINGAM SALAI NANDANAM, CHENNAI-35. TENDER NO.

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1 THE TAMILNADU CO-OPERATIVE MILK PRODUCERS FEDERATION LIMITED NO.2-A, PASUMPON MUTHURAMALINGAM SALAI NANDANAM, CHENNAI-35. TENDER NO.4471/PR/2015 TENDER DOCUMENT FOR FLEX GLOW SIGN BOARD AND INTERIOR AND EXTERIOR SHOP BRANDING TECHNICAL BID SALE PERIOD : TO

2 THE TAMILNADU COOPERATION MILK PRODUCERS FEDERATION LTD, 2, PASUMPON MUTHURAMALINGAM SALAI, NANDANAM, CHENNAI TENDER NOTICE 1. To Fix Flex Name Board and Exterior and Interior Branding for Aavin Sales Outlets in Chennai and Suburban areas. 2. Place of Working : Chennai and Suburban areas. 3. Earnest Money Deposit : Rs.10,000/- 4. Place of availability of Tender documents and the date of selling: Address as in above, from to AM to 3.00 PM on all working days. 5. By Post/Courier : From to Cost of Documents : Rs.250/- inclusive of all Taxes, By/Post/Courier Rs.100/- extra. 7. Tender documents can be downloaded free of cost form our website Address : from & 8. Last date for the receipt of filled in Tender and the Place : As in above upto 3.00 PM. 9. The date, place and time of opening of Part-1 Technical Bid: As in above upto 3.30 PM. General Manager (Marketing) 2

3 TENDER TIME SCHEDULE Sl.No. Subject Date Place 1 Pre Bid Meeting PM 2 Tender Forms sale upto PM 3 Submission of Tender PM O/o Genral Manager(Mkg) TCMPF Limited, Mkg.Unit No.2, Pasumpon Muthuramalingam Salai, Nandanam, Chennai O/o Genral Manager(Mkg) TCMPF Limited, Mkg.Unit No.2, Pasumpon Muthuramalingam Salai, Nandanam, Chennai O/o Genral Manager(Mkg) TCMPF Limited, Mkg.Unit No.2, Pasumpon Muthuramalingam Salai, Nandanam, Chennai Opening of Tender / Technical Bid PM O/o Genral Manager(Mkg) TCMPF Limited, Mkg.Unit No.2, Pasumpon Muthuramalingam Salai, Nandanam, Chennai

4 FORM I 1 Tender Inviting Officer/ Authority Designation, Address General Manager(Marketing), The Tamilnadu Cooperative Milk Producers Federation Limited, 2, Pasumpon Muthuramalingam Salai, Nandanam, Chennai Name of the work Fixing of Flex Glow Sign Board & Inshop of branding Place of supply Tender Estimate Amount Chennai and suburban area Approximate Rs.25,00,000/- 3 Tender documents available place, cost and Due date for obtaining tender 4 Earnest Money Deposit Rs.10,000/- As above Address (ColumNo.1) Rs.250/- By post Rs.100/- extra From to All working days between 11 AM and 3 PM By post from to Pre-bid meeting to be held at 3.00 PM at the above address 6 Due date, Time & Place for submission of tender 7 Place, Date & Time of Tender opening 8 Any other important criteria prescribed by the Tender inviting authority at 3.00 PM at the above address (column No.1) Above address (column No.1) at 3.30 PM --- NAME: S.K. KADHIRVELU, General Manager (Marketing) PLACE : CHENNAI-35 DATE : 4

5 TENDER FORM NO.1 THE TAMILNADU COOPERATION MILK PRODUCERS FEDERATION LTD, 2, PASUMPON MUTHURAMALINGAM SALAI, NANDANAM, CHENNAI TENDER DOCUMENT RELATING TO : Flex Name Board and Exterior and Interior Branding at Aavin Sales Outlets in Chennai City and Suburban areas COST OF TENDER DOCUMENT SALE OF TENDER : Rs.250/-(including tax) : All working days from to AM to 3.00 PM LAST DATE & TIME FOR RECEIPT OF : at 3.00 PM TENDER : DATE &TIME OF OPENING OF TENDER : 3.30pm PLACE OF SUBMISSION & OPENING OF : Address as above TENDER SOLD TO : Thiru/Tmt. RCEIPT NO. DATE For GENERAL MANAGER (MKG.) 5

6 TENDER FORM 2 From Tender for Branding of Sales Outlets To The Managing Director, T.C.M.P.F.Ltd., 2, Pasumpon Muthuramalingam Salai, Nandanam, Chennai Sir, 1. Please find enclosed the Tender document with all the columns properly filled in 2. I/We hereby offer to Branding of Sales Outlets. 3. I/We have remitted the EMD of Rs. for the by means of DD/Pay order No. Dt. In favour of TCMPF Limited. 4. I/We tenderer viz..is a sole proprietor/partnership firm/joint stock company / Co-op.Society and registration No. is.( A copy of the dead enclosed) 5. I/We hereby certify that I/We have thoroughly studied and understood the tender condition and agreement clauses and the details of works to be carried our and fully understood the nature of work. 6. I/We herby agree to hold the tender offer valid for acceptance for a period of 90days from the date of opening of the Commercial Bid. SIGNATURE OF THEE WITNESS WITH DATE & ADDRESS WITH DATE & SEAL Note: In the case of the Co-op.Societies the tendered document as well as agreement should be signed by both the president and the Secretary. 6

7 TENDER FORM - 3 THE TAMILNADU COOPERATION MILK PRODUCERS FEDERATION LTD, 2, PASUMPON MUTHURAMALINGAM SALAI, NANDANAM, CHENNAI SCHEDULE- A PARTICULARS OF THE TENDER 1. REGISTERED NAME OF THE TENDER : 2. REGISTERED ADDRESS FOR ALL : COMMUNICATIONS(Give full postal Address) 3. TELEPHONE NO / Mobile NO. : 4. THE TENDERER a. Sole Proprietor : b. Partnership firm registered under : the Indian Partnership Act 1932 c. A joint stock Co-registered under : Companies Act d. A Registered Firm : e. Co-op. Society : SIGNATURE OF THE WITNESS WITH DATE & ADDRESS WITH DATE & SEAL Note : 1. Please furnish the Registration Nos. & Details. 2. Please enclose the list of Directors / Partners with address and Telephone Nos. and other particulars. 3.The Co-op Societies should enclose their By-law and members list along With General Body resolution, duly authorized Notary. 7

8 TENDER FORM - 3 THE TAMILNADU COOPERATION MILK PRODUCERS FEDERATION LTD, 2, PASUMPON MUTHURAMALINGAM SALAI, NANDANAM, CHENNAI SCHEDULE- B 1) Pan Card No. : 2) TIN / SERVICE TAX NO. : 2) Experience details in executing similar job of Branding Shop Outlets : 3) Financial status( latest Profit and Loss and Balance Sheet should be attached) 4) If partnership, detail of partners and Xerox copy : of the Partnership deed to be produced. If it is society, the Latest by-law to be enclosed 5) If it is Joint Stock Company relevant details to be produced : 8

9 TENDER FORM - 4 THE TAMILNADU COOPERATION MILK PRODUCERS FEDERATION LTD, 2, PASUMPON MUTHURAMALINGAM SALAI, NANDANAM, CHENNAI RATE QUOTATION 1. Name of the Tenderer with Address : 2. Rate for Fabrication Supply and Fixing of Sign Boards and Exterior and Interior Branding on Sq.ft. basis. A. Glow Sign Boards: Supplying and fixing star digital backlight flex board of various sizes backside closing GI sheet 26G with using 1 square tube frames oil chromatic (GR) around with necessary branded tube lights as per design given by the Federation. Rs. Per sq.ft. B.Single Frame Boards Without Light : Supplying and Fixing Star Digital Single Frame Flex Boards of various sizes using 1 Square tubes without lights Rs. Per sq.ft. C.Exterior and Interior Branding Printing Fixing of First Quality Vinyl in 3mm foam board and Lamination to be fixed Exterior and Interior of the shop. Rs. Per Sq.ft. D.Pole Branding Pole Branding as per our design with 18 dia Round Board with Two side Branding with Light In 1½ MS with Powder Quoted Pole Rs. Per no. Approximate height 10 (Below ground 2 above ground 8 ) necessary Concreting works. NOTE: The successful tenderer should visit the list of shops to be given by the The Federation and take measurement. The details should be given to The Federation and get the work order to execute the works as per the Above rates. If tax is applicable then the percentage of tax should be indicated I/We have gone through all the terms and condition of contract attached to this schedule and hereby agrees to abide by them and offer the above rate. SIGNATURE OF THE WITNESS WITH DATE & ADDRESS WITH DATE & SEAL 9

10 TENDER GENERAL TERMS AND CONDITIONS 1. SUBMISSION OF TENDER: The Tender cover should be sealed and the envelope should be addressed to the O/o General Manager(Marketing), TCMPF limited, No.2-A, Pasumpon Muthuramalingam Salai, Nandanam, Chennai-35 and sent before the due date and time. The Technical bid along with the EMD and prescribed annexure without the price bid and the price bid should be submitted in separate envelopes only, duly signed and sealed. The two envelopes should be super scribed in bold letters as Technical Bid and Price Bid respectively. Both this envelope should be put in another envelope and signed and sealed and put it in the tender box before the closing date and time at the sole responsibility of the tenderer. All the enclosed tender documents shall form part of the contract. It would be presumed that the Tenderers have acquainted themselves with each stage of work involved and the working conditions, before submission of tender. Tenderer or his/her representatives should personally deposit the tender well before the closing time and date in the tender-box earmarked for the purpose. Federation will not accept any responsibility if the tender is not dropped in the Tender-box personally by the tenderer. If the tender is submitted by post the same must be mailed by Registered Post/Courier. The cover super scribed in bold letter with Tender No/Closing date, should be addressed as per address mentioned in the covering letter. The postal delivery must take place before the due date & time of tender closing and the Federation is not responsible for the postal delay. All the columns in the Tender documents and schedules to be filled in and signed and no column should be left blank. This is a two-cover system tender. Cover A & 'B' should be sealed separately I. Cover "A" should contain the following details. a) EMD Remittance details with DD or PAY ORDER OR Proof of exemption of EMD payment. b) Tender forms - 1,2,3A & 3B Cover A has to be supercribed as Tender for the Name Board / Interior and Exterior Contract II. Cover "B" should contain the rate quotation (Form No.4) only. Only one Tender should be sent in one envelope. For any violation the tender will be rejected. Documents shall not be received after closure of the Tender Box. Tender received late / Without EMD or proof of exemption / Not meeting the tender condition / Incomplete in any aspect is liable to be summarily rejected. EMD: Each tender should be accompanied by an EMD of Rs.10,000/- (Rupees Ten thousand only) per vehicle in the form of DD/P.O. in favour of, TCMPF limited, Payable at Chennai failing which the Tender will be summarily rejected. 10

11 SECURITY DEPOSIT: 1. The EMD will be automatically converted as a part of SD for the successful tenderers. 2. The Federation reserves the right to increase the Security Deposit amount at its discretion. No interest will be paid on the E.M.D./S.D/Additional S.D. This shall be refunded after six months of the successful completion of the contract or audit/ reconciliation whichever is earlier and subject to the production of original receipt. PRE-BID NEGOTIATION: Pre tender meeting will be held at the office of the General Manager(Marketing) TCMPF Ltd, Marketing Unit, No.2-A, Pasumpon Muthuramalingam Salai, Nandanam, Chennai-35. NATURE OF WORKS: A. Glow Sign Boards: Supplying and fixing star digital backlight flex board of various sizes backside closing GI sheet 26G with using 1 square tube frames oil chromatic (GR) around with necessary branded tube lights as per design given by the Federation. B.Single Frame Boards Without Light : Supplying and Fixing Star Digital Single Frame Flex Boards of various sizes using 1 Square tubes without lights C.Exterior and Interior Branding Printing Fixing of First Quality Vinyl in 3mm foam board and Lamination to be fixed Exterior and Interior of the shop. D.Pole Branding Pole Branding as per our design with 18 dia Round Board with Two side Branding with Light In 1½ MS with Powder Quoted Pole Approximate height 10 (Below ground 2 above ground 8 ) necessary Concreting works. EVALUATION CRITERIA: This tender is floated in two-bid system i.e. Technical bid & price bid. Technical bid will be first opened on the scheduled date and will be evaluated. Price bids of the tenderers, who have qualified in Technical bids, will be opened on subsequently notified date. (A) TECHNICAL BID EVALUATION: 1. EMD in the form of DD / Pay Order should be enclosed. If not, Proof of Specific exemption order should be enclosed. 11

12 (B) COMMERCIAL BID EVALUATION: Lowest tender will be arrived at on the basis of rate per square feet or rate Per nos. as the case may be for each items separately. NEGOTIATION: 1. Federation reserves the right to negotiate with any or all Tenderers. Tenderer(s) may be required to visit this office as advised to them for negotiation/verification of documents entirely at the cost of Tenderer. 2. Only the proprietor or authorized representative of the firm should personally attend such negotiation as commitments made and / or clarification given during negotiations will be binding on the Tenderer. He should carry the necessary authorization to attend such negotiation and hand over the same to the Federation s representatives participating in negotiation.. OFFER VALIDITY: The Tendered rates will be held valid for a minimum period of 90 days from the date of opening of the Technical bid. PERIOD OF CONTRACT: The contract shall be for a period of ONE YEAR from the date of work order. AGREEMENT: The successful tenderer should execute an agreement in Rs.20/- stamp paper TERRITORIAL JURISDICTION: The parties hereby agree to take recourse to their legal remedies within the territorial jurisdiction of the DR (Dairying) Thiruvallur. 12