Approval of Raffle Applications Care Plus Foundation and Sacred Heart Church

Transcription

1 146. Executive Meeting of the Mayor and Council of the Borough of Haworth held on July 11, 2017 at the Municipal Center Present: Councilmembers: Borough Attorney: Hon. John W. Smart, Mayor Glenn Poosikian Andrew Rosenberg Anthony Volpe Michael Bain Lawrence Weiss Regina Duffy Andrew Bolson (for Robert Regan) Mayor Smart called the meeting to order at 7:35PM and upon roll call all members of the Council were present. The Mayor then read the following notice: This is an Executive Meeting of the Mayor and Council of the Borough of Haworth. I am informed by the Clerk that adequate public notice has been provided by mailing notice to The Record, by posting a notice on the bulletin board in the Municipal Center, by filing a copy of the notice in the office of the Municipal Clerk and by mailing notice to all persons who requested same and prepaid the same. Approval of Raffle Applications Care Plus Foundation and Sacred Heart Church The following resolution was offered by Mrs. Duffy, seconded by Mr. Rosenberg and unanimously carried: BE IT RESOLVED, by the Mayor and Council of the Borough of Haworth that the Off- Premise 50/50 Raffle Application #RA-451 of Care Plus Foundation to be held at White Beeches Golf and Country Club, 70 Haworth Drive, Haworth on September 11, 2017 and Amusement Games Raffle Application #RA-452 of Sacred Heart Church to be held at 102 Park Street, Haworth on September 7 through 10, 2017 be approved as submitted providing all rules and regulations of Legalized Games of Chance Control Commission are adhered to. Reject Bid for Downtown Improvements The following resolution was offered by Mr. Volpe and seconded by Mr. Bain: WHEREAS, the Borough of Haworth advertised that sealed proposals would be received for a project entitled, Downtown Improvements, Terrace Street & St. Nicholas Avenue, with proposals to be received on July 6, 2017; and WHEREAS, in response to the advertisement for proposals, only one bid was received from S. Batata Construction of Parlin, New Jersey, with a bid price of $622,025.00; and WHEREAS, the amount of the bid exceeds the funds available for the project.

2 147. Executive Meeting of July 11, 2017 Reject Bid for Downtown Improvements cont d. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Haworth that it does hereby reject said bid, and the Borough Clerk/Administrator be and is hereby authorized to return to the bidder the Bid Bond which accompanied the submission. On discussion, Mayor Smart explained both the Borough Engineer and Borough Attorney were present for the bid opening; the estimate for the project was approximately $420,000 and the one bid submitted was $620,000; the Engineer thought the estimate was a valid number and that perhaps because the bid process was only two weeks may have contributed to there being only one bid submitted; also this is not the best time for such a project since there is a great deal of construction going on now and perhaps September or October would be a better time to bid the project. Mayor Smart went on to say the same project can be re-bid and if the bids are too high negotiation can take place or there could be revisions to the bid and discussed the timing of this project in connection with various events, etc. in town. Mr. Volpe commented the Engineer has suggested alternates, separate out some of the options and extend the time for response from bidders. Mayor Smart suggested Mr. Statile or a representative from his office be present at the next meeting. On voice vote all members voted in the affirmative to reject the bid received. Declared carried. Approval of Mower and Attachments for DPW 2017 Capital Budget The following resolution was offered by Mr. Volpe, seconded by Mr. Weiss and unanimously carried: WHEREAS, the Borough of Haworth, pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5: et seq. may by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Borough is a member; and, WHEREAS, the Borough of Haworth is a member of the Educational Services Commission of NJ Cooperative Pricing System and has the need on a timely basis to purchase goods or services using those contracts; and, WHEREAS, the Borough of Haworth intends to enter into contracts with the attached referenced Educational Services Commission contract vendors through this resolution and properly executed purchase order as needed, which all be subject to all the conditions applicable to current Educational Services Commission contracts.

3 148. Executive Meeting of July 11, 2017 Approval of Mower and Attachments for DPW 2017 Capital Budget cont d. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Haworth authorizes the purchase of certain goods and services from those approved Educational Services Commission Cooperative Pricing System of New Jersey, vendors on the attached list, pursuant to all the conditions of the individual County contracts; and, BE IT FURTHER RESOLVED, by the Borough Council that, pursuant to the N.J.A.C. 5:30-5.5(b), the certification of available funds shall be certified at such time as the goods or services are called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized purchase order. Approval of Purchase of Ford Truck for DPW 2017 Capital Budget The following resolution was offered by Mr. Volpe and seconded by Mr. Rosenberg: WHEREAS, pursuant to N.J.S.A. 40a:11-12A AND N.J.A.C. 5: ( c ), the Borough may, by resolution and without advertising for bids, purchase goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and WHEREAS, the Borough of Haworth has a need to purchase, on a timely basis, goods or services utilizing State contracts during 2017; and WHEREAS, the procurement of goods and services through a cooperative purchasing program is considered to be an open and fair process under the New Jersey Pay-To-Play Law N.J.S.A. 19:44A-20.4 et seq.; and WHEREAS, the Borough of Haworth plans to utilize the State Contract Vendors listed on the attachment, such transactions shall be subject to all conditions applicable to the current State contracts; now, therefore, BE IT RESOLVED, by the Council of the Borough of Haworth, in the County of Bergen, that the Borough is hereby authorized to purchase goods or services in 2017 from the approved New Jersey State Contract Vendors on the following list, pursuant to all conditions of the individual State contracts: State Contract Vendors Commodity / Service Vendor Name State Contract# 2017 F350 Truck with Utility Body Chas.S.Winner Inc.D/B/A Winner Ford A88758

4 Approval of Purchase of Ford Truck for DPW 2017 Capital Budget 149. Executive Meeting of July 11, 2017 On discussion there was a question if this vehicle included a plow and since this could not be determined at this time a motion was offered by Mr. Poosikian, seconded by Mr. Bain and unanimously carried to table the resolution until the next meeting. Approval of Payment of Bills The following resolution was offered by Mr. Weiss, seconded by Mr. Rosenberg and unanimously carried: FOR COPY OF RESOLUTION AND BILL LIST SEE PERMANENT MINUTES PAGES 151A 151I Other Matters Community Development Mayor Smart reported he attended a Community Development meeting earlier this evening at which time Harrington Park, Haworth and Closter were notified they will be receiving the same funding as the prior year for senior activities and the senior van drivers; the information will now go the Freeholders for their approval, he said. Open Meeting to the Public The meeting was opened to the period of public discussion. Ms. H. Wasser, 64 Summit Place discussed issues at Chestnut Bend with the NJ Transit buses and the number of buses going through the area. She said the buses triple park at the bus stop and there is no enforcement of parking on Summit Place. Also, she said she hoped the garbage can will be replaced soon and efforts should be made with NJ Transit to make the area safer. Mayor Smart responded several options have been looked at, the can will be restored to the area and noted the problem with buses idling, particularly three buses at a time. He said the Police Chief will be arranging a meeting with NJ Transit to discuss all these issues. Mr. L. Topor, 84 Summit Place explained buses are blocking traffic in this area making for a dangerous situation. Mayor Smart referred to the bus parking situation particularly when they have a layover. Ms. A. Gordon, 54 Summit Place said traffic problems on Summit Place she believes are caused by new smaller signs indicating the street is dead end that are not very visible and there are many speeding vehicles on the street. She said she felt the residents of Summit Place are being left behind by the town and the Police Department and suggested putting more signs up.

5 150. Executive Meeting of July 11, 2017 Open Meeting to the Public cont d. Mr. L. Corrigan, St. Nicholas Avenue referred to the new proposed tree ordinance and expressed his concerns regarding the need to address developers and the homeowner who wants to remove a tree for a different property lay-out. He said he had a diseased tree on his property which was a risk to his house and had to be removed, noting it is grossly unjust for the need to get a permit to remove a dangerous tree and then have to pay to replace it. Mayor Smart responded there is not now an ordinance pending, the Environmental and Shade Tree Commissions have been reviewing the document and their draft has been withdrawn while feed- back is being received. Ms. B. Potter, Haworth Avenue referred to the proposed angle parking on St. Nicholas Avenue in connection with the downtown project, noting the businesses have not been consulted regarding this matter and questioned where would the mailbox be moved. Mr. Volpe responded the mailbox could possibly be moved further down the street instead of at the corner or possibly on the eastbound side of the median on St. Nicholas Avenue. Ms. Potter noted a new physical therapist s office on St. Nicholas Avenue and people on walkers, etc. could have a problem negotiating angle parking. Mr. Volpe replied there is provision for a handicapped spot and explained what is required for that. Ms. B. Colonna, West View Terrace referred to the proposed tree ordinance and noted this is not in the purview of local government, personal property rights are an issue and local government should not dictate matters on private property. She said the loss of canopy trees referred to in the document is not the result of private property owners removing trees and this is an over-reaction of the Council on several issues which includes an unfair tax and high fees. She said there is no need for this tree ordinance which she would like passed on to the Shade Tree and Environmental Commissions. As there were no further comments, the meeting was closed to public discussion. Close Meeting to Public The following resolution was offered at 8:30 PM by Mr. Rosenberg, seconded by Mr. Weiss and unanimously carried: WHEREAS, N.J.S.A. 10:4-12B permits a public body to exclude the public from the portion of a meeting at which certain items are discussed; and

6 151. Executive Meeting of July 11, 2017 Close Meeting to Public cont d. WHEREAS, the Governing Body deems it necessary to conduct a closed session and to exclude the public on July 11, 2017 at which time the following item will be discussed: Personnel Matters NOW THEREFORE BE IT RESOLVED that the Mayor and Council does hereby exclude the public from the portion of the meeting at which time the above item will be discussed; and BE IT FURTHER RESOLVED that the discussion conducted in closed session will be disclosed to the public upon completion or conclusion of the foregoing item and when determined by the Governing Body that the Borough s interests will not be adversely affected. Reopen Meeting to Public The meeting was reopened to the public at 8:40 PM and as there was no further business to come before the Council a motion was offered by Mr. Rosenberg, seconded by Mr. Bain and unanimously carried to adjourn. Ann E. Fay, RMC, CMC Clerk-Administrator

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15 151I. Executive Meeting of July 11, 2017