THE CORPORATION OF THE TOWN OF NEW TECUMSETH COMMITTEE OF THE WHOLE REPORT CW

Transcription

1 THE CORPORATION OF THE TOWN OF NEW TECUMSETH COMMITTEE OF THE WHOLE REPORT CW For consideration by the Council of the Town of New Tecumseth on August 18, 2008 The Committee of the Whole met at 7:00 p.m. on Monday, August 11, 2008 in the Council Chambers, 10 Wellington Street East, Alliston, Ontario. MEMBERS PRESENT: Mayor M. MacEachern Deputy Mayor R. Milne Councillor C. Brayford Councillor D. Egan Councillor B. Huson Councillor J. Prothero Councillor J. Smith Councillor J. Stone MEMBERS ABSENT: Councillor R. Norcross (with notification) DISCLOSURES OF INTEREST Councillor Prothero declared a pecuniary interest to Item CW-4 - Indexing Of Town Development Charge By-Law # and Item CW-5 - Development Charge Implementation Policies Update as he is employed by a developer. Councillor Stone declared a pecuniary interest with respect to Item CW-13 Site Plan Development Application D11-Al-107, Optrust Forecast Inc. Alliston Market Village, 8 th Avenue & Young Street, Alliston as he is the owner of a gas station. ITEMS: The following items were dealt with: Deputations: a) Inspector Dave Farrar, Nottawasaga OPP Re 2008 Business Plan and Business Planning Goals - Summary That the deputation by Inspector Farrar and the 2008 Business Plan and Business Planning Goals Summary of the Nottawasaga OPP be received.

2 August 11, 2008 Page 2 of 11 CW-1 COUNCIL ITEMS a) COUNTY COUNCIL JUNE AND JULY 2008 That the County Council Report of the Mayor dated August 11, 2008 be received; And that a resolution be brought forward for Council s consideration to the August 18, 2008 Council Meeting requesting that County Council reconsider the discontinuation of bulky item collection in Simcoe County. b) WASTE MANAGEMENT COSTS ALLOCATION That the recommendation contained in the Report of Councillor Egan, August 11, 2008 be approved. That the Report of Councillor Egan dated August 11, 2008 be received; And that the following resolution be passed and forwarded to the County of Simcoe: "Whereas the disposal of waste is a serious environmental issue that faces all municipalities, particularly those municipalities experiencing growth; And Whereas the County of Simcoe is responsible for waste management services for all constituent municipalities within the County including collection and disposal; And Whereas many municipal jurisdictions have shifted the financing for their solid waste programs from a completely tax-based to a fee-based system to ensure that residents pay for disposal based on the amount of waste they produce and benefit through their efforts at waste reduction and recycling; And Whereas the distribution of the cost by the County for waste management services does not reflect variations in the cost of servicing properties that differ in type or location as well as usage; And Whereas there is no consistency in the manner in which residents in the County are currently charged for waste management services;

3 August 11, 2008 Page 3 of 11 Now Therefore Be It Resolved: That the Council of the Town of New Tecumseth requests the County of Simcoe to undertake a comprehensive review of the options available for the distribution of waste management costs to County residents, with a focus on ensuring that costs are fairly and equitably distributed; that the cost to residents reflects the waste generated by them to further encourage waste reduction and diversion activities and that there is one consistent method of collecting waste management costs to the residents throughout the County;. And that such review and report be completed prior to November 2008 to ensure that implementation of changes may occur for the 2009 fiscal year." CW-2 APPOINTMENT MUNICIPAL ENFORCEMENT OFFICERS That the recommendation contained in Report #ADMIN of the Clerk/Manager of Administration & Economic Development, August 11, 2008 be approved. That Council receive Report #ADMIN ; And that Council enact By-laws appointing Sherri Hall and Laura MacKenzie as Municipal Enforcement Officers for the Town of New Tecumseth. CW-3 BUDGET COMPARISON REPORT AS AT JUNE 30, 2008 That the recommendation contained in Report #FIN of the Manager of Finance/Deputy Treasurer, August 11, 2008 be approved. That Finance Report #FIN be received.

4 August 11, 2008 Page 4 of 11 CW-4 INDEXING OF TOWN DEVELOPMENT CHARGE BY-LAW # Councillor Prothero declared a pecuniary interest to Item CW-4 - Indexing Of Town Development Charge By-Law # and Item CW-5 - Development Charge Implementation Policies Update as he is employed by a developer. He did not participate in discussions on this matter. That the recommendation contained in Report #FIN of the Manager of Finance/Deputy Treasurer, August 11, 2008 be approved. That Finance Report #FIN be received by Council; And Further that the Development Charges, referred to in Schedule "B" and "C" of By-law # as amended by the OMB approval of the Development Charges appeal and the September 1, 2005,2006 and 2007 indexing, be increased effective September 1, 2008 by 7.2%, pursuant to the indexing provisions of the above noted By-law. CW-5 DEVELOPMENT CHARGE IMPLEMENTATION POLICIES UPDATE Councillor Prothero declared a pecuniary interest to Item CW-4 - Indexing Of Town Development Charge By-Law # and Item CW-5 - Development Charge Implementation Policies Update as he is employed by a developer. He did not participate in discussions on this matter. That Report #FIN of the Manager of Finance/Deputy Treasurer, August 11, 2008 be received; And that the following direction to staff be approved respecting additional implementation policies as it relates to Economic Development Initiatives and Phase-in, Exemptions and Implementation Issues for inclusion within the updated development charge by-law: 1. Economic Development Initiative That a full development charge exemption apply to those developments that are classified by the North American Industrial Classification System (NAICS) under codes 5182, 51821, and as outlined on Attachment #1.

5 August 11, 2008 Page 5 of Phase-in, Exemptions and Implementation Issues That a decision respecting a discounted industrial rate be referred to Council and that staff be requested to provide further information on the industrial development charges in competing municipalities. 3. Additional Information regarding various Exemptions for consideration That the Development charge by-law incorporate the following additional exemptions: The relocation of a heritage building within the municipal boundary. Buildings or structures owned by and used for publicly funded post secondary school educational institutions established pursuant to the Ministry of Colleges and Universities Act, R.S.O. 1990, c. M19, as amended. That Report #FIN be received; And that the following direction to staff be approved respecting additional implementation policies as it relates to Economic Development Initiatives and Phase-in, Exemptions and Implementation Issues for inclusion within the updated development charge by-law: 1. Economic Development Initiative That a full development charge exemption apply to those developments that are classified by the North American Industrial Classification System (NAICS) under codes 5182, 51821, and as outlined on Attachment #1. 2. Phase-in, Exemptions and Implementation Issues That the Industrial development charge rate be calculated by applying a 40% discount to the calculated non-residential rate and that the rate be effective upon the passing of the by-law with no phase-in provision. All other rates would be fully charged at 100% of the calculated rate with no phase-in, effective on the day of by-law passing.

6 August 11, 2008 Page 6 of Additional Information regarding various Exemptions for consideration: That the Development charge by-law incorporate the following additional exemptions: The relocation of a heritage building within the municipal boundary. Buildings or structures owned by and used for publicly funded post secondary school educational institutions established pursuant to the Ministry of Colleges and Universities Act, R.S.O. 1990, c. M19, as amended. CW-6 URBAN FOREST MANAGEMENT TREE COMPENSATION That the recommendation contained in Report #TS of the Director of Technical Services/Deputy Chief Administrative Officer, August 11, 2008 be approved. That Report # TS be received. And that the Council of the Town of New Tecumseth pass the necessary by-law to: 1. Confirm the engineering standard requirement for a tree preservation study in support of development applications. 2. Require development applicants to pay tree compensation to the Town for trees identified in the tree preservation study that cannot be preserved on the site. The compensation would be calculated using the Council of Tree and Landscape Appraisers (CTLA)- Trunk Formula Method. 3. Amend the engineering standard requirement for two trees per lot to be planted in developments to one tree on the frontage of all residential lots plus one tree every six to nine metres, depending on species, along lot flankages and on the boulevards adjacent to blocks in the development, such as storm water ponds, parks, schools and industrial/commercial developments. And that staff be directed to discuss the protection of trees along the main streets of the downtown areas with the arborist and report back to a future Committee of the Whole with possible actions that the Town can take to protect its mature trees in all three downtowns.

7 August 11, 2008 Page 7 of 11 CW-7 STREETLIGHT MAINTENANCE TENDER T08-22 That the recommendation contained in Report #PW of the Senior Roads Supervisor, August 11, 2008 be approved. That Council receive Report PW Tender No. T08-22 Streetlight Maintenance: And that Council accept the tender from Langley Utilities Contracting Ltd. from Brampton, Ontario for the Streetlight Maintenance contract for a period of three (3) years, that is based on an annual estimated maintenance and replacement scope of work for a three (3) year term, at an estimated total cost of $82, plus GST, commencing October 1, 2008 and ending September 30, 2011; And that the necessary By-law be passed to authorize the Mayor and Clerk to sign the appropriate documents respecting Tender No. T CW-8 TRAFFIC SIGNAL MAINTENANCE TENDER T08-23 That the recommendation contained in Report #PW of the Senior Roads Supervisor, August 11, 2008 be approved. That Council receive Report #PW Tender No. T08-23 Traffic Signal Maintenance; And that Council accept the tender from Stacey Electric Company Ltd. from Toronto, Ontario, for the Traffic Signal Maintenance contract for a period of three (3) years, that is based on an annual estimated maintenance and replacement scope of work for the three (3) year term, at an estimated total cost of $71, plus GST, commencing September 1, 2008 and ending August 31, 2011; And that the necessary By-law be passed to authorize the Mayor and Clerk to sign the appropriate documents respecting Tender No. T CW-9 TENDER NO. T08-24 PLACEMENT OF SIDEWALKS That the recommendation contained in Report #PW of the Senior Roads Supervisor, August 11, 2008 be approved.

8 August 11, 2008 Page 8 of 11 That Council receive Report #PW , Tender No. T Placement of Sidewalks; And that Tender No. T08-24 be awarded to Street Construction for the tendered price of $58, plus GST; And that the Provisional Item for the construction of the pedestrian pad at Church and Albert Streets for the tendered price of $10, plus GST be awarded to Street Construction; And that a project contingency allowance in the amount of $5, be approved within which the Director of Technical Services or his designate be authorized to approve amendments to the scope of work; And that the necessary By-law be passed to authorize the Mayor and Clerk to sign the appropriate documents respecting Tender No. T CW-10 RELEASE OF SECURITIES HOLY FAMILY ELEMENTARY SCHOOL EXPANSION 180 KING STREET SOUTH, ALLISTON That the recommendation contained in Report #ENG of the Engineering Coordinator, August 11, 2008 be approved. That Council receive Engineering Report ; And that the Council of the Town of New Tecumseth authorizes the CFO/Treasurer to release the Site Plan Security and Site Plan Deposit posted for the Holy Family Elementary School Expansion, located at 180 King Street South in Alliston, subject to the payment of any outstanding accounts in accordance with Town policy. CW-11 AWARD OF TENDER T08-26 BOYNE STREET RECONSTRUCTION, ALLISTON VICTORIA STREET TO CPR CROSSING That the recommendation contained in Report #ENG of the Senior Engineering Coordinator, August 11, 2008 be approved. That report ENG be received; And that Staff be authorized to submit the results for Tender T08-26 and any recommendations directly to Council on August 18, 2008, for consideration.

9 August 11, 2008 Page 9 of 11 CW-12 SITE PLAN AMENDING AGREEMENT #2 - D11AL042 WEST ALLISTON COMMERCIAL DEVELOPMENT - PROPOSED PHASE YOUNG STREET, ALLISTON That the recommendation contained in Report #ENG of the Engineering Coordinator, August 11, 2008 be approved. That Report ENG be received and; That the Council of the Town of New Tecumseth pass the necessary By-Law authorizing the Mayor and Clerk to execute an Amending Site Plan Agreement #2, substantially in the form of Attachment #3 to report ENG# , with Rizzardo Bros. Holdings Inc., upon execution of the Amending Agreement by the applicant, clearance from the Engineering Department and all subject to the Town s Solicitor s clearance. CW-13 SITE PLAN DEVELOPMENT APPLICATION D11-AL-107 OPTRUST FORECAST INC. ALLISTON MARKET VILLAGE 8 TH AVENUE & YOUNG STREET, ALLISTON Councillor Stone declared a pecuniary interest with respect to Item CW-13 Site Plan Development Application D11-Al-107, Optrust Forecast Inc. Alliston Market Village, 8 th Avenue & Young Street, Alliston as he is the owner of a gas station. He did not participate in discussions on this matter. That the deputation of Chad Vestby be received; And that the recommendation contained in Report #ENG of the Engineering Coordinator, August 11, 2008 be approved. That Council receive Engineering Report and; That the Council of the Town of New Tecumseth pass the necessary By-law authorizing the Mayor and Clerk to execute a Site Plan Control Agreement, substantially in the form of Attachment #3 to report ENG , with Optrust Forecast Inc., upon execution of the Agreement by the applicant, final review by Town Staff and all subject to the Town s Solicitors clearance. That the contribution of $35,000 from Optrust Forecast Inc. for the purpose of Downtown Revitalization initiatives be accepted and placed in the reserve account established for this purpose.

10 August 11, 2008 Page 10 of 11 CW-14 COUNTY OF SIMCOE NEW OFFICIAL PLAN STATUS UPDATE That the recommendation contained in Report #PD of the Senior Planner, August 11, 2008 be approved. That Council receive Staff Report PD ; That Council adopts the recommendations outlined in Staff Report #PD for changes to the Simcoe County Official Plan; And that Council direct Town staff to forward Staff Report #PD to Simcoe County to request the recommended changes to the draft new Simcoe County Official Plan (July 2008) document. CW-15 PROPOSED TELECOMMUNICATIONS SITES ROGERS COMMUNICATIONS INC. AND BELL MOBILITY INC TH LINE AND RD LINE, NEW TECUMSETH That the recommendation contained in Report #PD of the Junior Planner August 11, 2008 be approved. That Planning Report PD be received; That Rogers and Bell be requested to hold public information meetings for both proposed sites, in accordance with the requirements of Industry Canada; And that Staff report back to Council upon the completion of Rogers and Bell s public consultations with an outline of any public comments or concerns and a recommendation for final concurrence. CW-16 AWARD OF TENDER T08-21 ROOF REPLACEMENT-FILTER BUILDING ALLISTON WASTEWATER TREATMENT PLANT That the recommendation contained in Report #PRC of the Manager of Parks, Recreation and Culture, August 11, 2008 be approved.

11 August 11, 2008 Page 11 of 11 That report #PRC , Award of Tender #T08-21, Roof Replacement, Filter Building, Alliston Wastewater Treatment Plant, be received; That Midhurst Roofing be awarded the tender to replace the Filter Building roof portion of the Alliston Wastewater Treatment Plant at the tendered price of $63, including all applicable taxes. That a by-law be enacted by Council to authorize the Mayor and Clerk to sign an agreement substantially in the form attached with respect to the replacement of the Filter Building Roof. The Committee of the Whole convened in Closed Session at 9:20 p.m. to consider one legal matter regarding Refer to Closed Session Report CS , August 11, 2008 for complete recommendations and documentation on these items. Adjournment This meeting adjourned at 9:28 p.m. Respectfully submitted, Mayor M. MacEachern, Chair