Request For Quotation

Transcription

1 Request For Quotation FROM: DANISH REFUGEE COUNCIL Address 1: House 1431BC, Street 1, Address 2: Kart e Chahar, PD3 City: Kabul Country: Afghanistan Phone #: procurement@drc-afg.org TO: Address 1: Address 2: City: Country: Phone #: DRC has requirement for setting up framework agreement for the supply of Laptops Computer to support its programme in DRC Counrty Office Kabul, Afghanistan. DRC wishes to set up this framework agreement for 1 year which could be extended depending on satisfactory performance of the supplier(s). Fixed price agreement with supplier for supply of laptop computers is neither in the interest of DRC nor the suppliers due to highly volatile price history in Afghanistan. DRC wishes to enter into framework agreement where supplier respects the prices issued by the assoscation and offers fixed discount per items on the issued price to DRC. This pricing model will mitigate unnecessary risk borne by supplier and DRC during the implementation of contract. This RFQ is launched for the purpose of establishing a framework agreement with the supplier for the supply of Laptops for a period of 12 months with the possibility of extension. A Framework agreement is not binding DRC to place any Purchase Orders. DRC will place orders to the awarded supplier based on the agreement as per its requirement. DRC may choose to cancel the agreement if deemed necessary. DRC may choose to split the contract award to more than one supplier. No advance payment will be paid to the awarded supplier. The selection creteria for this RFQ will be best value for money. Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of technical, organizational and pricing factors in light of their relative importance (i.e. reliability, quality, experiences, and reputation, past performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria depending on the item to be procured). The awarded supplier is expected to mobilize its own resources to deliver the agreed services.listed on the attached Bidding Form titled RFQ No Supply of Laptop Computers. Request for Quotation Details RFQ #: RFQ0124 Currency of Bid (3 letter code): AFN RFQ Issuing Date: 16 th August 2018 Bid Validity Period (days): 30 Official Working Days RFQ Closing Date: 27 th August 2018 Required Delivery Date: Two days after PO RFQ Closing Time: 4:00 PM Required Delivery Destination: DRC DDG country office Questions to the RFQ procurement@drc-afg.org Required Delivery Terms: DDP Item # 1 For DRC to Complete Description Laptop: Core i7, 8GB Ram, 1TB HDD, 2GB dedicated graphic Unit/ Measure Quantity Required PC 1 Specificatio ns Offered For Supplier to Complete Unit Price Total Price RFQ 124 Page 1 of 9

2 inch screen One year warranty Carry bag Windows DOS Laptop: Core i7, 8GB Ram, 512 GB/ HDD, 2GB dedicated graphic 14 inch screen One year warranty Carry bag Windows DOS Laptop: Core i7, 8GB Ram, 1TB HDD, 2GB dedicated graphic 15 inch screen One year warranty Carry bag Windows DOS Laptop: Core i7, 8GB Ram, 1TB HDD, 2GB dedicated graphic 13 inch screen One year warranty Carry bag Windows DOS PC 1 PC 1 PC 1 Note: Delivery Lead Time (from receipt of DRC Purchase Requisition): (Calendar) days Bid Validity Period: (Calendar) days I certify that I have read and understood the DRC General Conditions of Contract for the Procurement of Goods and the DRC Code of Ethics. I further certify that the above mentioned company has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, any Contracts. Signed: Position: Print Name: Date: Please stamp this Bid Form with your Company Stamp Submission of Bid You must submit one original of the RFQ Bid Form in a sealed envelope, clearly marked with the RFQ number and the Bidders name. The bid can be delivered directly to the tender box, mailed or delivered by courier services. THE RFQ BID FORM SEND TO OR OPEN OFFER CANNOT BE ACCEPTED BY DRC PROCUREMENT COMMITTEE. RFQ124 Page 2 of 9

3 RFQ INSTRUCTIONS The sealed envelope must be deposited into the DRC Tender Box at the address stated on page one before the RFQ Closing Date and Time. It is the Bidders responsibility to ensure that the sealed envelope is deposited into the Tender Box. Any Bids not received on the official DRC Bid Form, or in a sealed envelope may be disqualified for non compliance with these RFQ Instructions. Prices All Bids must include all customs and taxes payable in the country of delivery unless the RFQ specifically requests a Bid is other than DDP (INCOTERMS 2010). All Bids must be in the currency stated on the RFQ Bid Form. Bids in any other currency may be disqualified. DRC reserves the right to correct any incorrect calculations on the Bid Form. Validity of Offer Your Bid must be valid for the Bid Validity Period as stated on the Bid Form. Bids not meeting the Bid Validity Period may be disqualified. DRC will attempt to notify all suppliers of the outcome of their Quotations by once the PO is signed with the winner bidder/bidders. Evaluation of Bids All Bids received and accepted will be evaluated on a line item basis as follows: a) Administrative Evaluation: Evaluated to ensure compliance with all the RFQ requirements and to ensure that all Bids and calculations are readable and acceptable. b) Technical Evaluation: All Bids received will undergo a Technical Evaluation based on best value for money. Bids that comply with the requested items, specifications, and delivery conditions will be classed as responsive (acceptable). Only Bids classed as responsive (acceptable) will progress onto the Financial Evaluation. Non responsive bids (not acceptable Bids) will no longer be under consideration at this stage. Technical criteria # Technical criteria Weighting in technical evaluation 1 Experience and capacity for delivery 40 Past experience of similar categories of items supported by purchase order or contract Experience in handling similar volume of supply with minimum 50,000 USD annually. 2 Minimum technical requirement supported by data sheet for each item 40 Refer to annex A for detailed specifications 3 Warranty Policy and claim procedure Minimum one year warranty 20 RFQ124 Page 3 of 9

4 c) Financial Evaluation: All Responsive Bids will undergo a Financial Evaluation Contract Award Under the best value for money principle, DRC will award the contract(s) (DRC Purchase Requisition or Service Contract) to the lowest responsive bid except where other considerations are warranted. These other considerations can be total cost of ownership; cost of ongoing consumables; price vs warranty; quality vs price. d) Price include with 2 % or 7 % (MOCI & AISA License). RFQ Enquires All enquires and questions should be addressed to the given in the RFQ Detail s section! All Q&A s will be shared with all invited suppliers. Under DRC s Anticorruption Policy, Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. Procurement Unit 1 2 Document Checklist Tender Annexes Submission checklist circle the below option as applicable S/No Annex Description Signed/ Not Signed Attached to tender document Annex A Annex D DRC General Conditions of Contract for the Procurement of Goods Supplier Code of Conduct & 3 Copy of updated Business Licence Signature not required 4 Experience( past contract copies) and Reference for Contact 5 Data sheet for applicable items. Certificate of authorized partner agreement with the manufacturer. 6 Warranty Policy Signature not required Signature not required Signature not required BIDDERS MUST SUBMIT ALL ABOVE MENTIONED MANDATORY ANNEXES, FOR THE BIDS TO BE ACCEPTED. BIDDERS. RFQ124 Page 4 of 9

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