TOWN OF IRRICANA Minutes of the Regular Meeting of Council held April 16, 2012 Town of Irricana Council Chambers: (222-2nd Street)

Transcription

1 TOWN OF IRRICANA Minutes of the Regular Meeting of Council held Town of Irricana Council Chambers: (222-2nd Street) ATTENDANCE Mayor: Deputy Mayor: Councillors: Staff: Press: Lisa Constantini Andrew Carr Frank Dusome, Larry Martin, Joshua Taylor Alvin Melton, CAO Patty Malthouse - Recording Secretary Glenda Borson CALL TO ORDER The meeting was called to order at 7:00 p.m. AGENDA Addition of New Business Item H-12: Ted Coffey Adopt Agenda 102:12 Moved by Deputy Mayor Carr To adopt the agenda with additions. PRESENTATIONS Irricana Library Board Trudy Whitfield, Chair of the Irricana Library Board, provided Council with a brief presentation regarding the Library's Request for Decision for funds. MINUTES Minutes of Regular Meeting of April 2, :12 Moved by Councillor Dusome To accept the Minutes of the Regular Meeting of April 2, 2012 as presented.

2 COMMITTEE REPORTS CAO Report CAO Melton provided a written report which included updated information from the last Council Meeting as well as information on three Quotes for audio visual systems. He brought to Council's attention the flooring for the Rec Centre is scheduled to go in on April 20th at 7:00 pm and they are looking for anyone who can volunteer to assist. Mayor Constantini asked who would be responsible for the concession that has been donated to the Town from the Lions Club. CAO Melton indicated it would be dependent upon the use and may be utilized by the Ag Society and/or the Campground, as well as storage. (ii) (iii) (iv) (v) (vi) Council Committee Report (CCR) - Badlands Conference Councillor Martin submitted a written report from the March 28 & 29, 2012 Canadian Badlands Conference. CCR - CRP Servicing Councillor Dusome submitted a written report from the March 23, 2012 Calgary Regional Partnership Regional Servicing and Watershed Stewardship Steering Committee meeting. CCR - CRP Executive Councillor Dusome submitted a written report from the March 16, 2012 CRP Executive Committee meeting. CCR - Community Futures March Councillor Taylor submitted information and agenda from the March 1, 2012 Community Futures meeting. CCR - Community Futures April Councillor Taylor submitted information and agenda from the April 5, 2012 Community Futures meeting. 104:12 Moved by Deputy Mayor Carr To accept Committee Reports F-1 to F-6 as presented. OLD BUSINESS None

3 NEW BUSINESS Request for Decision (RFD) - Aqua 7 105:12 Moved by Councillor Martin That we provide a letter of support to the restructuring plan to Aqua 7 and we bring back the deficit repayment and we agree to repay our portion of the deficit but not the interest until we investigate further. In Favour: Deputy Mayor Carr, Councillor Martin, Councillor Dusome, Councillor Taylor Opposed: Mayor Constantini CARRIED (ii) RFD - Library utilities 106:12 Moved by Councillor Taylor That we provide the library with an additional $5, with the reallocation being removed from budget lines 136 and 138 as per original presentation of their budget. In Favour: Mayor Constantini, Councillor Taylor Opposed: Deputy Mayor Carr, Councillor Dusome, Councillor Martin DEFEATED 107:12 Moved by Deputy Mayor Carr To increase library line 423 in the Budget by $7, In Favour: Deputy Mayor Carr, Mayor Constantini, Councillor Taylor Opposed: Councillor Dusome, Councillor Martin CARRIED (iii) RFD - Seniors Week 108:12 Moved by Deputy Mayor Carr

4 In honour of the past, present and future contributions of the seniors of this community and throughout Alberta, I do hereby proclaim June 4-10, 2012 to be "Senior's Week". (iv) RFD Utility Arrears Policy :12 Moved by Councillor Martin To accept Policy 2:03 as presented. In Favour: Mayor Constantini, Councillor Martin, Councillor Taylor Opposed: Deputy Mayor Carr, Councillor Dusome CARRIED (v) RFD - Utility Payment Option 110:12 Moved by Mayor Constantini That we have taken his situation into consideration and that we deny a payment plan on the existing water bill. (vi) RFD - Pitch-In 111:12 Moved by Councillor Martin That Council sanctions the annual "Pitch-In" event that would be held on Saturday May 12, 2012 and that Council supports and encourages community group participation by paying groups with under 15 participants $25.00 and groups with over 15 participants $50.00 and that One (1) coupon at a discount price of $15.00 be issued to each Irricana household for One 1/2 Ton Load, nontransferable, and valid Wednesdays and Saturdays from May 12 (Pitch-In Day) until June 2, (vii) RFD - Summer Meetings 112:12 Moved by Councillor Dusome

5 To change the two summer months July and August to only meet on the first Mondays. (viii) RFD - Professional Services 113:12 Moved by Councillor Dusome That we have administration draw up a policy for us to review indicating the outside professional organizations we use by the first meeting in June. In Favour: Deputy Mayor Carr, Councillor Dusome, Councillor Taylor Opposed: Mayor Constantini, Councillor Martin CARRIED (ix) RFD - Municipal Sustainability Plan Review 114:12 Moved by Councillor Taylor To sanction the formation of an ad-hoc Citizen's Advisory Group by administration to lead the review of the Town of Irricana's Municipal Sustainability Plan for (x) RFD - CRP - GIS Committee 115:12 Moved by Mayor Constantini To authorize a Council representative sit on the CRP GIS and Transportation meetings. (xi) (xii) Council Committee Re-Organization Council discussion took place - No Motion made. Request for Decision (RFD) - Ted Coffey 116:12 Moved by Councillor Martin To invite Ted Coffey to a future Council meeting for a congratulatory ceremony.

6 INFORMATION (ii) Accounts Payable Cheques to to include month end payroll, for a total of $59, Council Remuneration Councillor Dusome's Remuneration statement for the month of January :12 Moved by Deputy Mayor Carr To accept Information Items I-1 to I-2 as presented. FOLLOW-UP/ACTION & STATUS Number Motion Status 243:11 To send a request for the Bylaw Committee to meet as soon as possible Part of Strategic Plan, will review policies/bylaws. to review the specific Bylaw on the interest on overdue accounts. 301:11 Proceed with option 3 and have it completed as soon as possible with funds from the 2011 budget. In Progress 329:11 To forward Unsightly Property Policy 4.07, a policy that provides direction to remedy unsightly premises occurring within the Town of Irricana and provide in Bylaw No. 6:2007 Section 13, to the Policy Review Committee. 457:11 To table this item until the outcome of the Accommodation Masterplan in 2012 Part of Strategic Plan, will review policies/bylaws Waiting for Accommodation Masterplan

7 83:12 To invite the Town's developers to meet with Council at a time that is acceptable to all parties as a group before April 30, 2012, preferably evening, and have administration put this together. 84:12 To send Policy 1.21 back to administration for changes and to bring it back to Council with Councillor Martin's recommended changes and Councillor Dusome's addition to include staff to the Policy. 95:12 That we go back to ing Councillors to find out what date accommodates the all of us and make sure staff is in line with it before we block the time. In progress In progress In progress QUESTION AND ANSWER PERIOD Please state your name for the record. All questions shall be asked of the Chairperson and the Chairperson will answer or direct the question to the person best suited to answer. Q. Tracy Shields 1. Commented on the changes to the Minutes. Mayor Constantini indicated these are prepared as per the MGA. 2. Asked if a copy of the minutes could be loaded onto a disc for her. Mayor Constantini indicated this could be done and CAO Melton advised minutes have always been available to the public through the Town Office. Glenda Borson 1. Asked if the recorded minutes could be downloaded to the Town's website. CAO Melton advised the Town's webpage could not accommodate this, as the file(s) are too large. Tracy Shields: 1. Asked if a copy of the minutes on CD could also be provided to the library.

8 Mayor Constantini indicated that could be done. Glenda Borson 1. Commented the owner(s) of the Beiseker Registry having purchased the Linden Registry. 2. Asked what the acronym 'GIS' stood for. Councillor Martin and Mayor Constantini indicated this stood for: 'Global Information System'. Valerie Squires 1. Commented on her conversations with Municipal Affairs regarding Council's right to choose how minutes are recorded. Mayor Constantini responded the minutes are prepared based on information the town received. Laura Thiessen 1. Commented on the new Transfer Site hours of operation. 2. Commented on Agenda's being available for meetings. 3. Commented on Motion 243:11 from the Follow-Up/Action Status list still pending and asked why it has not yet been addressed. CAO Melton explained how this Motion relates to the millrate bylaw and confirmed it was related to tax accounts and not utility. 4. Asked what buildings the Town owns. Council provided Ms. Thiessen with the breakdown: Centennial Building; Rec Centre; Community Hall; Fire Hall and Admin Building. 5. Asked about the hourly rate Dillon Consulting charges. CAO Melton indicated this would depend upon the position of the individual, (ie: Engineers, Planners, etc). 6. Commented on the $50, $10, a building. Councillor Martin explained how this study includes all buildings and land the Town owns and identified some of these parcels. A further conversation took place. 7. Commented on the $40, allocated for a library; MSI funds; the CRIB and how the Town spends money. Mayor Constantini explained how all of this was taken into consideration. 8. Asked if the $50, included the $40, for the library. Mayor Constantini indicated funds were added to the allocated library amount with CAO Melton providing more details. 9. Asked about the MSI allocation. Mayor Constantini advised this was lower, in the $300, range.

9 10. Commented on Council's decision regarding the Library. 11. Commented on the Utility Policy and asked for clarification. Mayor Constantini explained some of the recommendations made by the Town's Auditors, including separating Tax and Utility revenue. Councillor Dusome added the Auditors can advise us and cannot order us to do that. 12. Asked if the Auditors can 'instruct' or 'recommend' things and further asked if the Auditors can direct us to do something. CAO Melton explained why the recommendation was put forth, and how Council can still make their own decision regardless of recommendations. Councillor Dusome commented on our Auditors indicating Irricana was very well off as a municipality, with Mayor Constantini countering that. Tracy Shields 1. Asked for clarification on the library funds. Mayor Constantini explained how originally $40, was allocated to purchase land, with $20, of this for a study to determine feasibility. Instead, $30, was added to the $20, for a study of the whole town. A further discussion took place on the MSI grant process and study. 2. Commented on the Agenda not being easy to print in the current format. Valerie Squires added to this by explaining to Council the current format on line. CAO Melton indicated the change in format saves both money and space, with (space) is becoming limited. Trudy Whitfield 1. Responded to Councillor Dusome's comment on why the Library will not be participating in the upcoming Highway cleanup for this year. 2. Explained some of the cuts made to the Library budget which has impacted some programs and further explained how the recent Census changed the appropriations to the Library from the MD and the Province. Glenda Borson 1. Commented on the Utility Policy regarding the shutting off of water services and provided examples of options to residents. Joanne 1. Commented on several properties in Town becoming run down. Mayor Constantini indicated these can be dealt with on a complaint basis to the Town Office. IN CAMERA None ADJOURN

10 Adjournment 118:12 Moved by Councillor Taylor To adjourn the meeting at 10:14 pm. Mayor Chief Administrative Officer