VILLAGE OF CACHE CREEK, BRITISH COLUMBIA REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE 263

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1 REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE 263 PRESENT: Mayor John Ranta Councillors: Lisa Dafoe, Wendy Coomber Chief Administrative Officer Keir Gervais Chief Financial Officer Sheila McCutcheon Ashcroft-Cache Creek Journal: Barbara Roden Public: Carmen Ranta, Jim Lambert 1. ORDER: Mayor Ranta called the meeting to order at 4:30 pm 2. DELEGATION: A) Jim Lambert, Pacific Substrate Ltd. - Mr. Lambert provided an update of his current operations. For over 10 years Pacific Substrate Ltd. has operated a commercial mushroom composting operation and has recently transitioned over to organic food waste composting. Mr. Lambert circulated a sample of the raw product and the organic compost for Council to see. The operations have the ability to produce 10,000 tonnes of available organic compost each year. Mr. Lambert informed Council that he will not be utilizing any manures or bio-solids in the operations and the leachate storage membrane is inspected every year. There was discussion by Council with Mr. Lambert regarding odor complaints. B) Carmen Ranta, Cache Creek Beautification Society. Mrs. Ranta provided an update to Council regarding Communities in Bloom (CIB) upcoming activities. Some of the activities included: hosting a drop-in Volunteer Recruitment campaign on Sunday, April 2, 2017, and hosting the 2018 Communities in Bloom Provincial Awards in Cache Creek with the support of Council and Staff. 3. MINUTES: Mrs. Ranta discussed five topics that Communities in Bloom would like Council to consider supporting: 1. Formalizing a Community In Bloom Joint Committee with Council and Staff representation 2. Providing glass recycling to the community 3. Promoting recycling in the community 4. Identify a plan for planting a commemorative tree for the 50 th anniversary 5. Promotion of a red and white garden contest in Cache Creek in celebration of Canada 150. On behalf of the Cache Creek Beautification Society, Mrs. Ranta thanked the Village s Council, Staff and Public Works for their support over the last year. A) MOVED by Councillor Dafoe SECONDED by Councillor Coomber THAT the minutes of the Regular Council meeting of March 13, 2017 be adopted as amended.

2 REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE BUSINESS ARISING FROM THE DELEGATION: 1) Jim Lambert, Pacific Substrate Ltd. Mayor Ranta provided the following statement, In light of the application for a permit, that Staff send a letter to the Ministry of Environment related to the odors of the past mushroom composting operations, pointing out to the Ministry that the operations is adjacent to the main entrance to Cache Creek, requesting the Ministry, to the greatest extent possible, that inspections are done to mitigate odors to the greatest extent possible. THAT Staff prepare and send a letter to the Ministry of Environment within seven days, to the effect of Mayor Ranta s statement related to Pacific Substrate Ltd. s operations. CARRIED Councillor Coomber Opposed Councillor Coomber commented that she hadn t noticed any odor for many months and wouldn t like to do anything that jeopardizes the operations. She also noted that Pacific Substrate Ltd., operations is outside of the Village s boundaries. 2) Carmen Ranta, Cache Creek Beautification Society Mrs. Ranta discussed five topics that Communities in Bloom would like Council to consider supporting: 1. Formalizing a Community In Bloom Joint Committee with Council and Staff representation 2. Providing glass recycling to the community 3. Promoting recycling in the community 4. Identify a plan for planting a commemorative tree for the 50 th anniversary 5. Promotion of a red and white garden contest in Cache Creek in celebration of Canada 150. THAT Village Staff respond to the Cache Creek Beautification Society s requests as presented. 5. BUSINESS ARISING FROM THE MINUTES: 6. COMMITTEE REPORTS: A) Economic Development Councillor Dubois & Mayor Ranta Mayor Ranta provided an update to the landfill extension appeal process. An update was provided that the McAbee working group will finalize their business plan by the end of the month and could see 50,000 visitors attending the site in 2017.

3 REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE 265 B) Budget & Administrative Services Councillor McMurray & Mayor Ranta 1) Fees for Copies of Bylaws, Minutes and Property Information THAT the Village of Cache Creek Fees for Copies of Bylaws, Minutes and Property Information Amendment Bylaw No. 792, 2017 be given final reading and adopted as presented. 2) Gold Country Communities Society Licence of Occupation THAT the Village of Cache Creek Council Table to the next Council meeting the approving of the Licence of Occupation Agreement between the Village of Cache Creek and Gold Country Communities Society in the amount of $15,500 until they receive a revised agreement with the inclusion of the Visitor s Information Centre s days and hours and including the May long weekend. 3) Strategic Priorities MOVED by Councillor Dafoe SECONDED by Councillor Coomber THAT the Strategic Priorities be received for information. C) Policy & Bylaw Review Councillor Dafoe & Councillor Coomber D) Public Works & Community Services Councillor Dubois & Councillor Coomber E) Village Services & Liaison Councillor Dafoe & Councillor McMurray Councillor Dafoe reported that she attended the Destination Development Planning Session and found it very educational. There is to be a clear roadmap of the Gold Rush Trail developed and the goal is to develop a 10 year plan with stops of interest along the way. The next planning session is scheduled for May, F) Protective Services Councillor McMurray & Councillor Dubois 1) Emergency Social Services (ESS) (no decision of Council required) An ESS partnership had been attempted in the past, non-inclusive of the Red Cross. The inclusion of the Red Cross in the ESS partnership provides new incentive for the partnership to succeed, where in the past the ESS partnership has not succeeded.

4 REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE 266 Mayor Ranta noted that a joint ESS Committee, with Ashcroft was tried in the past and did not work. When there has been an emergency within Cache Creek, normally those not involved in ESS are there working shoulder to shoulder. Mayor Ranta respectfully asked that consideration be given to his comments. G) Intergovernmental Relations Mayor Ranta and Councillor Coomber 1) TNRD The Current Newsletter Mayor Ranta discussed the highlights of the March 23, 2017 meeting. Mayor Ranta commented that Cache Creek was the only community within the TNRD that experienced a decrease in assessed values: this will result in Cache Creek paying fewer taxes to the TNRD in He also commented that the Community Assistance Fund has a balance of $560,000 for assisting services in all or part of an electoral area. Councillor Coomber commented that there will be no Cache Creek representative on the new film commission advisory. H) Landfill Advisory Committee Councillor Coomber & Councillor Dubois 7. STAFF REPORTS A) Chief Administrative Officer 1. No new business licences. 2. Lifeguard postings have been made and there are 10 applications. Once the Head Lifeguard/Instructor is hired, the screening and interviewing process will begin. 3. Two of the three Public Works Staff have completed the airbrakes course and the new garbage truck is being used for garbage collection. 4. Attended first solid waste advisory committee meeting on March 14, Attended the Gold Trail Destination Development Planning meeting. 6. Fire Inspections first stage of commercial fire inspections have been completed. The Inspector returns mid-april to re-inspect those buildings that were non-compliant Expression of Interest for the 2018 Symposium to be hosted in Cache Creek has been sent to Gold Country Communities Society. 8. As per Council s request the Agenda Package, is now being scanned and ed in colour. This is resulting in too large a file to be ed as one file and needs to be split into multiple files. This is not ideal and moving forward, staff will be ing Council a link to the file that will be hosted on the website.

5 REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE INFORMATION CORRESPONDENCE: MOVED by Councillor Dafoe SECONDED by Councillor Coomber THAT Council receives the following Correspondence: 1) Minister Bond, Minister of Jobs, Tourism and Skills Training and Minister Responsible for Labour: Province of British Columbia Correspondence re: the BC Jobs Plan and the BC Jobs Plan 5 year update. 2) John Pierro Re: Sponsorship request Honoring all Cowboys Pow-Wow at Ashcroft B.C. Arena, August 18, 19 & 20, ) Jesse Canning Copy of letter sent to Ministry of Environment regarding the Environmental Protection Notice for Pacific Substrate Ltd. s application for a permit in regards to a composting facility on Hwy 1 east of Cache Creek, BC. 4) Interior Health Calling all artists within Cache Creek. 5) Cathy Peters Correspondence received re: youth and child exploitation: recommendations to help stop it. 6) Interior Health Drop-in session offered for seniors and caregivers. 7) Interior Health Interior Health awards contract for new residential care beds in Williams Lake. 8) Interior Health Interior Health awards contract for new residential care beds in Kamloops. 9) Province of British Columbia News Release re: Province accepting applications to Rural Dividend Fund April 3 May 31, NEW BUSINESS: 10.QUESTIONS FROM THE PUBLIC:. Jim Lambert commented that his operations could take the green waste and his company s fee is $20/tonne. Jim Lambert inquired into the four laning of the Bonaparte Bridge as the highway is 50 feet from his front door. Mayor Ranta commented that CAO Gervais will keep your interest in mind as MOTI meets with the Village and moves forward with the expansion project. MOTI will be facilitating community consultation related to the project. 11. QUESTIONS FROM THE PRESS: 12. CLOSED SESSION: THAT the meeting move to a CLOSED Session pursuant to Section 90 of the Community Charter to consider items relating to one or more of the following: (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

6 REGULAR MEETING HELD THE 27th OF MARCH, 2017 VOLUME 33, PAGE ITEMS RELEASED TO OPEN MEETING: 14. ADJOURNMENT: at 6:39 pm. P.A.J. (John) Ranta, Mayor Keir Gervais, Corporate Officer I hereby certify the foregoing to be a true recording of the Minutes of the Regular Meeting of Council held the 27th day of March, 2017, E. & O.E.E. Keir Gervais, Corporate Officer