MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, September 10 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran- was held on Monday, September 10 th, 2018 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk-Administrator D. Hunks, Treasurer S. McLeod, Public Works Manager P. Johnston, Chief Building Official C. Steinhoff, Facilities, Parks & Recreation Manager 1. Adoption of Agenda Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon That the agenda for the Council Meeting of September 10 th, 2018 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C# held August 13 th, 2018 Seconded by: Deputy Mayor Davis

2 That Council of the Municipality of Arran- adopt the minutes of the Regular Council Session C# held Monday, August 13 th, 2018, as circulated. Carried Resolution # Special Council Meeting C# held August 29 th, 2018 Moved by: Councillor Steinacker That Council of the Municipality of Arran- adopt the minutes of the Regular Council Session C# held Wednesday, August 29 th, 2018, as circulated. Carried Resolution # Business Arising from the Minutes None 5. Public Meeting(s) None 6. Presentation(s) None 7. Delegation(s) 7.1 Toni Klages Chesley Kinettes Hutchinson Park Project Tori Klages from the Kinette Club of Chesley addressed council and provided information regarding the Club initiative to update the playground equipment and expand the current amenities in the Bob Hutchinson Memorial Park. Discussion included the purpose, the benefits and the plan for the project and the financial request from the Club to lend money needed to complete the project at an interest free loan. Subsequent to further discussion, Council support in principle the playground equipment for the Bob Hutchinson Memorial Park. Staff will work with the Chesley Kinettes to bring back a report regarding this project. 7.2 Kathleen Small and Adam Hussey Parking Downtown Chesley (Staff Report SRCBO Information for Parking Ticket Small/Hussey) Kathleen Small and Adam Hussey addressed council regarding parking in downtown Chesley. Council reviewed the report from the Chief Building Official regarding this issue. Subsequent to further discussion, Council passed the following resolution: That Report SRCBO Information for Parking Ticket Small/Hussey be received for information purposes. Carried Resolution # Council dealt with Item 9.3 at this time. 9.3 Works Manager Scott McLeod SRW Emergency Management Program a) That the Municipality of Arran- designate the Clerk-Administrator, as the Municipality of Arran- Page 2 of 11

3 Emergency Information Officer and the Deputy Clerk as the Alternate Emergency Information Officer as required by Section 14(1) of Ontario Regulation 380/04 [Standards Emergency Management and Civil Protection Act]. b) That the Municipality of Arran- appoint those Members identified in Table 1 to the Municipality of Arran- Emergency Management Program Committee as required by Section 11(3) of Ontario Regulation 380/04 [Standards Emergency Management and Civil Protection Act]: Table 1: Arran- Emergency Management Program Committee (AE-EMPC) - Members - Municipality of Arran- Councillor (as appointed by Council) - Municipality of Arran- Clerk/Administrator - Municipality of Arran- Chief Building Official - Municipality of Arran- Public Works Manager - Municipality of Arran- Deputy Clerk - Municipality of Arran- Parks, Recreation & Facilities Manager - Municipality of Arran- Alternate Emergency Information Officer - Municipality of Arran- Administrative Support - County of Bruce Community Emergency Management Coordinator c) That the Municipality of Arran- appoint the County of Bruce Community Emergency Management Coordinator as the Arran- Emergency Management Program Committee Chair as required by Section 11(4) of Ontario Regulation 380/04 [Standards Emergency Management and Civil Protection Act]. d) That the Municipality of Arran- adopt the Terms of Reference, for the Municipality of Arran- Emergency Management Program Committee, as attached at Appendix B, to the Emergency Management Report dated September 10, e) That the Municipality of Arran- appoint the following to the Municipality of Arran- Municipal Emergency Control Group as required by Section 12(2) of Ontario Regulation 380/04 [Standards Emergency Management and Civil Protection Act]: Table 2: Arran- Municipal Emergency Control Group (AE- MECG) Title* Organization Mayor Municipality of Arran- Clerk/Administrator Municipality of Arran- Public Works Manager Municipality of Arran- Fire Chief Municipality of Arran- Chief Building Official Municipality of Arran- Parks, Recreation & Facilities Manager Municipality of Arran- Community Emergency Management County of Bruce Coordinator Social Services (As assigned by County County of Bruce Human of Bruce Human Services) Services Health (As assigned by Grey Bruce Grey Bruce Health Unit Health Unit) Police (As assigned by Ontario Provincial Ontario Provincial Police Page 3 of 11

4 Table 2: Arran- Municipal Emergency Control Group (AE- MECG) Title* Organization Police) Notes to Table 2: a) Alternates shall serve when Primary not available. b) AE-MECG may be supported/assisted by other Municipal staff such as Duty Officers, Scribes, Information Technology, Building Maintenance etc. as required. c) At the invitation of the Clerk/Administrator ANY outside individual(s) or organization(s) may be requested to provide support to the operations of the AE-MECG including but not limited to: South Bruce Grey Health Centre Emergency Management Ontario Amateur Radio Emergency Service (ARES) Canadian Red Cross f) That the Municipality of Arran- receive the 2017 Compliance Report as attached at Appendix C and declare that the Municipality has completed all of the necessary requirements of the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04. Carried Resolution # SRW Authorize Purchase Roll-off Bin Trailer Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon 1) That Report SRW Purchase Roll-off Bin Trailer be received; 2) Accepts the quotation for a 2018 Weberlane fourteen foot (14 ) Roll-off Frame Trailer from Long Haul Trailer Sales in the amount of $ 16, (excluding applicable taxes), being financed from account (Vehicle & Equipment Dump Trailer & 20 Yd Bin); and 3) That this purchase be exempt in accordance with Article 4.7 of By-law No , Purchasing Policies and Procedures, as amended. Carried Resolution # SRW Authorize Purchase Columbarium Hillcrest Cemetery Seconded by: Deputy Mayor Davis 1) That Report SRW Purchase Columbarium Hillcrest Cemetery be received; 2) That Council accepts the quotation for a seventy-two (72) niche Columbarium from Canadian Funeral Cemetery Supply in the amount of $ 28, (excluding applicable taxes), being financed from account ; and 3) That this purchase be exempt in accordance with Article 4.7 of By-law No , Purchasing Policies and Procedures, as amended. Carried Resolution # Page 4 of 11

5 9.3.4 SRW Leadership Training for Manager of Public Works Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon 1) That Report SRW Leadership Training for Public Works Department be received; and 2) That Council authorize the Manager of Public Works to attend a three (3) day course provided by Association of Ontario Road Supervisors (AORS) for Local Government, Leadership and Customer Service. Carried Resolution # SRW Authorize Purchase Request for Proposals Pickup Trucks Moved by: Councillor Dudgeon 1) That Report SRW Authorize Purchase Request for Proposals Pickup Trucks be received; and 2) Award the quotation for the supply and delivery of one (1) 2018 Pick-up Truck to the lowest proponent meeting specification to Morrow Sales and Service in the amount of $ 35, (excluding applicable taxes), being financed from Account Number Materials-Water- Pickup Truck W8; and 3) Award the quotation for the supply and delivery of one (1) 2019 Pick-up Truck to the lowest proponent meeting specification to Rankin s Garage & Sales in the amount of $ 36, (excluding applicable taxes), being financed from Account Number Materials-Building- Pickup Truck. Carried Resolution # SRW Authorize Purchase Loader and Truck Tires Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon 1) That Report SRW Authorize Purchase Loader and Truck Tires be received; and 2) Award the quotation for the supply and installation of four (4) Snooplus Michelin 20.5R25 Loader tires and supply and installation of eight (8) XDS Michelin 11R22.5 Truck tires to J.D. McArthur Tire Services in the $ 16, (excluding applicable taxes), being financed from Account Number Transportation-Vehicle Maintenance-Material Parts. Carried Resolution # SRW Brush Collection Page 5 of 11

6 That Report SRW Brush Collection be received for information purposes. Carried Resolution # The Deputy Mayor left the meeting at this time and did not return. A recess was held at this time (10:26 a.m. 10:37 a.m.). 8. Correspondence 8.1 Requiring Action Request Dog Park Town of Chesley Subsequent to discussion, Council receives notes and files this correspondence. 8.2 For Information Subsequent to discussion, That Council of the Municipality of Arran- receives, notes and files correspondence on the Council Agenda for information purposes: Township of North Frontenac Request Support Advocate Provincial Government for Funding for Volunteer Firefighters Certification Town of Oakville Regulating Display and Distribution of Objectionable Images Proclamation Teachers of English as a Second Language Association of Ontario South Bruce Grey Health Centre Interim CEO and Search Firm Selection Township of Selwyn Provincial Agricultural Systems Mapping Carried Resolution # Events/Notices Grey Bruce Health Unit Notice to Operate Personal Service Settings Regulation 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse SRCLK Request for Comments Z Concession 6 Lot 21 P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Moved by: Councillor Steinacker 1) That SRCLK be received Request for Comments Z Concession 6 Lot 21 - Shantz; and 2) That Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality s position of no objection to permit the zoning amendment of the property owned by Wayne and Martha Shantz, described as Concession 6 Lot 21 (former Township of ), Municipality of Arran-. Carried Resolution # Page 6 of 11

7 9.1.2 SRCLK Amendment Records Management and Retention Schedule P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, 1) That SRCLK be received Records Management and Retention Schedule; and 2) That a by-law to amend the Records Retention By-law, being a by-law to provide a Schedule of Retention Periods for the corporate records, be approved by Council. Carried Resolution # SRCLK Website Redesign Project P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, 1) That SRCLK be received Website Redesign Project; 2) That Council recommends that this be placed on the 2019 budget negotiations; and 3) Directs staff to apply to the Rural Economic Development (RED) Program for funding for this project. Carried Resolution # SRCLK Municipal Elections Compliance Audit Committee P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Moved by: Councillor Dudgeon 1) That SRCLK be received 2018 Municipal Elections Compliance Audit Committee; 2) That Council approves the appointment of a Compliance Audit Committee in accordance with Sections to of the Municipal Elections Act, 1996, as amended; 3) That Robert Beccarea, Robert Davis and John Bainbridge be appointed as members of the Compliance Audit Committee by way of by-law; 4) That the rate of remuneration for members of the Compliance Audit Committee be established at $ per member per hour of sitting or part thereof. Carried Resolution # Treasurer David Hunks Accounts Payable Voucher # dated September 10 th, 2018 D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon That Accounts Payable Voucher # Page 7 of 11

8 dated September 10 th, 2018 in the amount of $ 791, be approved for payment as submitted by the Treasurer. Carried Resolution # Building Department Pat Johnston SRCBO By-law Enforcement August 2018 C. Barfoot, Municipal By-law Enforcement Officer, responded to questions from Members of Council. Subsequent to further discussion, That SRCBO By-law Enforcement Report August 2018 be received for information purposes. Carried Resolution # SRCBO Building Permits August 2018 P. Johnston, Chief Building Official, responded to questions That SRCBO Building Permits August 2018 be received for information purposes. Carried Resolution # Recreation Department Carly Steinhoff SRREC GameOnStream Streaming Request Chesley Community Centre C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Be It Resolved: 1) That SRCLK be received GameOnStream Streaming Request Chesley Community Centre; 2) That Council approve staff to enter into a five (5) year agreement with GameOnStream for the Chesley Community Centre. Carried Resolution # Fire Departments Chesley & Area August 2018 Incident Report Subsequent to further discussion, Council passed the following resolutions: That the Chesley & Area Fire Department Monthly Incident Report August 2018 be received for information purposes. Carried Resolution # Planning Department Jacob Van Dorp None 10. Reports of Members of Council Bell: Councillor Bell advised that he had attended Chesley Fair, Paisley Fair and will be attending the all candidates meetings in Paisley and Tara and the Arran-Tara Fall Fair this week. Page 8 of 11

9 Hammell: Councillor Hammell advised that he had nothing additional to report that has not already been discussed. Kerr: Councillor Kerr advised that he had opened the Paisley Fall Fair. Steinacker: Councillor Steinacker advised that he will be attending the Arran-Tara Fall Fair and that he will also be attending the all-candidates meetings in the Paisley and Tara. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting. 11. Health and Safety None 12. Other Business 12.1 Notice of Motion Brush Collection Due to the earlier discussion regarding brush collection, Councillor Kerr withdraw his notice of motion regarding roadside pickup of brush only within the three (3) urban areas in the Municipality from April until October. Councillor Steinacker brought up the issue of the speeding on Brooke Street in the Village of Paisley. Subsequent to discussion, Council directed staff to bring back a report regarding opinions to address to this problem. Also, Staff will be reaching out to the Board regarding the that was forwarded to the Chair of the Bluewater District School Board from David Mason, Arran- Trustee for the Bluewater District School Board regarding the parking concerns at the Arran Tara Elementary School. 13. Notice of Motion None 14. By-law(s) Zoning By-law Amendment Z Concession 10 Lot 5 Arran That By-law No be introduced and taken as read a first and second time, being a By-law to amend Schedule A of By-law No , as amended (Being the Comprehensive Zoning By-law of the Municipality of Arran- ) re: Concession 10 Lot 5 (geographic Township of Arran). Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Zoning By-law Amendment Z Concession 3 West Part Lot 12, North Part Lot 11 Arran That By-law No be introduced and Page 9 of 11

10 taken as read a first and second time, being a By-law to amend Schedule A of By-law No , as amended (Being the Comprehensive Zoning By-law of the Municipality of Arran- ) re: Concession 3 West Part Lot 12 North Part Lot 11 (geographic Township of Arran). Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Grey Bruce Health Unit General Service Agreement Ontario Naloxone Program That By-law No be introduced and taken as read a first and second time, being a By-law to authorize executing a General Service Agreement with the Grey Bruce Health Unit regarding the Ontario Naloxone Program. Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Tile Drainage Loan Concession 7 Lot 20 Moved by: Councillor Dudgeon That By-law No be introduced and taken as read a first and second time, being a By-law to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act (Concession 7 Lot 20 ). Carried Resolution # Moved by: Councillor Steinacker Seconded by: Councillor Dudgeon That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 11:45 a.m. for the purpose of matters identified in the motion below. Moved by: Councillor Dudgeon That Council of the Municipality of Arran- does now go into closed session to discuss an item(s) which relates to: 1) Personal matters about an identifiable individual, including municipal or local board employees (Pay Equity/External Market Check Review Report); 2) Proposed or pending acquisition or disposition of real property (Young Bridges); 3) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Wayne Clark) Page 10 of 11

11 pursuant to Section 239(2) of the Municipal Act, 2001, as amended. Staff authorized to Remain: Clerk Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 1:10 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session None 18. Confirming By-law By-law Confirming By-law Seconded by: Councillor Hammell That By-law No be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran- held August 29 th and September 10 th, Carried Resolution # Seconded by: Councillor Hammell That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Adjournment That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 1:11 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy, Rouse, Clerk-Administrator Page 11 of 11