M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 25, 2017

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1 M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 25, 2017 PRESENT STAFF PRESENT REGRETS Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura, Treasurer Heather James, Planner ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 25, 2017 as printed and circulated; APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: May 11, 2017 Council BUSINESS ARISING FROM MINUTES None. DELEGATIONS RES. NO.3 Moved by Bodnar RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for a Zoning By-law Amendment for

2 May 25, Page 2 of 8 RES. NO.3 Cont d lands located at North Parts of Lots 4 and 5, Concession 14 (Lakeview Aldborough Bluffs) 10:00 a.m. Public Meeting Rezoning Gray Line (Lakeview Aldborough Bluffs Inc.) (B1) (C9a) Separate minutes were created for this meeting. RES. NO.4 Moved by Wolf RESOLVED that Council enter back into its May 25, 2017 Council Meeting. REPORTS 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM a) West Elgin Distribution System Operations Report April 2017 RES. NO.5 Moved by Wolf Seconded by Seman RESOLVED that the West Elgin Distribution System Operations Report April 2017 from the Ontario Clean Water Agency dated May 15, 2017 be received. 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) Rental of Sand Ring on June 10 th and June 11 th RES. NO.6 Moved by Leatham RESOLVED that the Report Rental of Sand Ring on June 10 th and June 11 th from the Deputy Clerk dated May 25, 2017 be received; AND THAT the Council of the Municipality of West Elgin allow the National Barrel Horse Association participants to be able to stay overnight at the Rodney Fairgrounds to tend to their horses on June 9-11, b) Canada Day, Miller Park, West Lorne

3 May 25, Page 3 of 8 RES. NO.7 Moved by Seman Seconded by Wolf RESOLVED that the Report - Canada Day, Miller Park, West Lorne from Ann Smith dated May 25, 2017 be received; AND THAT the Council of the Municipality of West Elgin approve the following activities for the Canada Day Celebrations throughout West Elgin on Saturday July 1 st, 2017: Kids Country Carnival with the addition of pony rides and petting zoo; Knights of Columbus Fish Fry; Opening Ceremonies; Fire Station #2 vs. Fire Station #1 Baseball Game; Snake Lady Show; Fireworks to be organized by the West Elgin Fire Department; Rodney Aldborough Agriculture dance at the West Elgin Arena; AND THAT the Council of the Municipality of West Elgin approves holding the Canada Day celebration at Miller Park on July 1, 2017; AND THAT the Council of the Municipality of West Elgin waive the rental fees for the Canada Day Committee the use of the West Elgin Arena on July 1, 2017; AND THAT the Council of the Municipality of West Elgin authorizes the Canada Day Committee to apply for grant funding through the Canada Day Program from Heritage Canada; AND FURTHERMORE that the Council of the Municipality pay for the cost of the Canada Day Fireworks as per 2017 Budget. c) Home for Christmas and Lure Brochure RES. NO.8 Moved by Seman RESOLVED that the letter regarding the Home for Christmas and the Lure Brochure from the Deputy Mayor dated May 18, 2017 be received; AND THAT the Council of the Municipality of West Elgin gives the following direction: 1. THAT the Lure Brochure in 2018 be West Elgin only; 2. THAT the Council of the Municipality of West Elgin send a letter to the Municipality of Dutton Dunwich regarding Home For Christmas to see if they are interested in participating (up to an estimated $1, in expenses) and to get back to the West Elgin Council by June 15, 2017 if they want to combine; otherwise West Elgin will do the Home for Christmas event by itself. 9. PLANNING a) Zoning By-law Amendment Application for Lakeview Aldborough Bluffs Inc. c/o Knutson Development Consultants Inc., File No. P 2/17 RES. NO.9 Moved by Bodnar Seconded by Wolf RESOLVED that the Report Zoning By-law Amendment Application for Lakeview Aldborough Bluffs Inc. c/o Knutson

4 May 25, Page 4 of 8 RES. NO.9 Cont d Development Consultants Inc., File No. P 2/17 from the Planner dated May 25, 2017 be received; AND THAT the appropriate by-law be brought forth. b) Proposed Consent Application for Cliff and Wanda Johnston c/o Jamie Wardle RES. NO.10 Moved by Leatham RESOLVED that the Report Proposed Consent Application for Cliff and Wanda Johnston c/o Jamie Wardle from the Planner dated May 25, 2017 be received; AND THAT the Council of the Municipality of West Elgin recommend approval to the County of Elgin Land Division Committee for the proposed severance application file for Cliff and Wanda Johnston c/o Jamie Wardle, North Part of Lot 12, Concession 3, provided that the following conditions are included; a) THAT a Zoning By-law Amendment is in force and effect for the severed parcel; b) THAT a 0.09m 2 parcel of land abutting Henry Road be transferred to the Municipality of West Elgin at the expense of the owner(s); c) THAT the lands conveyed are registered in the same name and title as the land to which they are being added; d) THAT municipal drain apportionments (if required) have occurred; e) THAT two (2) copies of the registered survey have been provided to the Municipality of West Elgin; and, f) THAT taxes have been paid in full. 10. ACCOUNTS RES. NO.11 Moved by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher #5A amounting to $ 200, in settlement of General, Road, Water, and Arena Accounts (including cheques # & EFT dep # ). CORRESPONDENCE: 1. Letter to Council from the Rodney Aldborough Agriculture Society; RES. NO.12 Moved by Wolf RESOLVED that the Council of the Municipality of West Elgin grant the rental fees for the Rodney Aldborough Agriculture Society use of the West Elgin Arena for a Canada Day Dance on Saturday July 1, 2017 to raise monies to be used towards the annual Rodney Aldborough Fall Fair. 2. Letter to Council from the West Elgin Secondary School Parent Council;

5 May 25, Page 5 of 8 RES. NO.13 Moved by Bodnar RESOLVED that the Council of the Municipality of West Elgin grants the West Elgin Secondary School Parent Council a grant of $ towards the purchase of a Defibrillator for the Aldborough Public School. 3. Letter to Council from the Cactus, Cattle and Cowboys Festival Committee; RES. NO.14 Moved by Leatham RESOLVED that the Council of the Municipality of West Elgin cancels the 2017 Cactus, Cattle and Cowboys Festival AND THAT the Council of the Municipality of West Elgin covers the current Cactus Cattle and Cowboys expenses and prize money for the Midwest Horse Society July 8 and July 9, Letter to Council from the Rodney Youth Centre; RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin waive the rental fees for the Rodney Youth Centre use of the West Elgin Recreational Centre in Rodney on Thursday evenings starting from June 1, 2017 until August 31, 2017 in an effort to save monies that can be used towards opening a building of their own; AND FURTHER that a list of responsible adults present each evening be provided to the municipality prior to usage. 5. County of Elgin Request for the placement of E-Waste Bins at Library Branches; RES. NO.16 Moved by Seman RESOLVED that the Report Request for placement of E-Waste Bins at Library Branches from Elgin County Council be received; AND THAT the Council of the Municipality of West Elgin hereby authorizes the installation of e-waste recycling bins at Elgin County Library Branches in partnership with the STEAM Centre in St. Thomas; AND FURTHERMORE THAT the Council of the Municipality of West Elgin approves of the terms and conditions contained in the report E-Green Recycling Program at Library Branches dated April 12, Family Fun Day at Bethal Park. Members of Council are supposed to get back to the Deputy Clerk. 7. Age Friendly Community Stakeholder Forum. Deputy Mayor Bodnar mentioned that she would attend.

6 May 25, Page 6 of 8 8. Phragmites Seminar. 9. West Elgin Station 1 Fireman s Breakfast. 10. Lower Thames Conservation Authority Tourist Season. 11. AMO Communications Ontario Announces New Proposed Changes to the Land Use Planning and Appeal System. 12. Elgin Group Police Services Board. 13. Ontario Provincial Police - MTO announcement of Collison Data Municipal Policing Bureau Ontario Provincial Police. 15. Ministry of Municipal Affairs Septic Systems. 16. Minister of Municipal Affairs and Natural Resources and Forestry Updated Growth Plan and Greenbelt Plans released as a result of the Coordinated Land Use Planning Review. 17. Revision to Ontario s Drinking Water Quality Management Standard DWQMS. Correspondence is to be directed to OCWA and Tri County Water Board. 18. Conservation Ontario Conservation Authorities Flood Program prevent worse from happening in Ontario. 19. Conservation Ontario Editorial. 20. Conservation Ontario Letter to Premier Wynne. 21. Letter from Ministry of Municipal Affairs Septic System Pumpout Requirement. 22. AMO Communications Several Important Amendments to Bill 68 Achieved; The Deputy Clerk noted that special attention ought to be given to this matter and upon passing be reviewed with Council. 23. Town of Lakeshore Request for Support; 24. Municipality of Killarney Request for Support; 25. Government of Canada Call for proposals for Community Based Projects Supporting Seniors. RECOMMENDED TO ACCEPT & FILE: 26. AMO Watch File May 11, 2017; Watch File May 18, Champlain Township Request for Support.

7 May 25, Page 7 of 8 RES. NO.17 Moved by Bodnar RESOLVED that the above correspondence items numbered 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, be received and filed. BY-LAWS 1. By-Law No Rezoning - Lakeview Aldborough Bluffs RES. NO.18 Moved by Seman RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No , to change the zoning of lands North Part of Lot 4 and 5, Concession 14, to permit the severance of a parcel of land to be added to an adjacent Lakeshore Residential parcel of land to widen an existing driveway. Lands to be severed, part of an agricultural parcel will be rezoned from General Agricultural (A1) Zone to Site- Specific Lakeshore Residential with Holding (LR-1-H-7) Zone. Lands to be retained, an agricultural parcel will remain zoned General Agricultural (A1) Zone, and this shall be the first and second reading and provisional adoption thereof. RES. NO.19 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No , to change the zoning of lands North Part of Lot 4 and 5, Concession 14, to permit the severance of a parcel of land to be added to an adjacent Lakeshore Residential parcel of land to widen an existing driveway. Lands to be severed, part of an agricultural parcel will be rezoned from General Agricultural (A1) Zone to Site- Specific Lakeshore Residential with Holding (LR-1-H-7) Zone. Lands to be retained, an agricultural parcel will remain zoned General Agricultural (A1) Zone, and this shall be now read a third time and finally passed, signed, sealed and numbered By-law Rezoning Lakeview Aldborough Bluffs. MINUTES RES. NO.20 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the following committee meetings be received: May 11, 2017 West Elgin Arena Board NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements

8 May 25, Page 8 of 8 Deputy Mayor Bodnar Councillor Leatham - Mentioned she attended the Frank Cowan Insurance Seminar in Chatham and that it was very informative. -Recently attended West Elgin Community Health Centre Board meeting and that the Health Centre would be receiving more funds from the Government of Ontario. CLOSED SESSION RISE AND REPORT CONFIRMING BY-LAW RES. NO.21 Moved by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on May 25, 2017 and this shall be the first and second reading and provisional adoption thereof. RES. NO.22 Moved by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on May 25, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law May 25, 2017 Confirming By-law. ADJOURNMENT RES. NO.23 Moved by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 11:30 a.m. to meet again on June 8, These minutes were adopted on the 8 th of June, Bernie Wiehle Bernie Wiehle Mayor R. Scott Gawley R. Scott Gawley C.A.O.-Clerk