Cook County Municipal Incorporation Inventory Project

Transcription

1 Cook County Municipal Incorporation Inventory Project 1

2 Project Description To collect, organize and automate all records pertaining to municipal boundary changes within Cook County from its incorporation to present day 2

3 Why Do This Project? Agencies dependent on accurate Municipal & Unincorporated boundaries: Animal Control, Assessor, Building and Zoning, Clerk, Clerk of the Circuit Court, Department of Homeland Security and Emergency Management, Department of Transportation and Highways, E911, Environmental Control, Sherriff s Department, Zoning Board of Appeals 135 municipalities within Cook County Census Bureau - Annual Survey (CBAS) submissions for 103 municipalities 3

4 Why Do This Project? Historically valuable information available, however the information was not easily retrievable Multiple sources of disparate information No GIS data prior to 1987, minimal automation of other records Most documentation in paper format; some on microfilm 4

5 Municipal Boundary Records Source data includes: Original incorporation documentation Plats of annexation and disconnection along with approved municipal ordinances Court order documentation 5

6 Municipal Boundary Records Sample Incorporation Document 6

7 Municipal Boundary Records Sample Ordinance and Plat of Annexation 7

8 Municipal Boundary Records Sample Court Order 8

9 Project Objectives Business Case 9

10 Project Objectives Validate accuracy of existing boundaries and produce reliable historical boundary information Create GIS records for all available Cook County municipal boundary changes Provide a single authoritative source for all municipal boundary information 10

11 Project Objectives Define the jurisdiction per 65 ILCS 5/

12 Source Agencies Recorder of Deeds Main source for most boundary documents City of Chicago All pre-1871 Chicago documents DOTH Comprehensive municipal records from 1931 to present Clerk - Tax district boundaries, documents and court orders Circuit Court Clerk (Archives) Court approved annexations/disconnections decisions Cook County E911 Project support and municipal contacts Office of the Secretary of State, Illinois State Archives Original incorporation documents 12

13 Agencies and Source Material Recorder of Deeds: Original source of most Municipal boundary documents as required by law. (65 ILCS 5/7-1-40) (from Ch. 24, par ) Sec After any territory is annexed to or disconnected from any municipality, the chief executive officer of the municipality or of the county board, as the case may be, whenever not otherwise provided in this Code, shall within 90 days file for recordation, in the recorder's office of the county where the territory is situated and also in the county where the annexing and divided municipalities are situated, a certified copy of the ordinance, court order or resolution of annexation or disconnection, together with an accurate map of the territory annexed or disconnected. (Source: P.A ) 13

14 Agencies and Source Material Recorder of Deeds 14

15 Agencies and Source Material Recorder of Deeds Plat index books and maps Pre

16 Agencies and Source Material Recorder of Deeds: Microfilm Scanned documents 16

17 Source Material City of Chicago pre

18 Agencies and Source Material Department of Transportation and Highways (DOTH) -Township & County maps 18

19 Agencies and Source Material Department of Transportation and Highways (DOTH) - Township & County maps 19

20 Agencies and Source Material DOTH - Municipal Atlases 1931-present 20

21 Agenrce material: 21

22 Agencies and Source Material DOTH 1988 Municipal Atlas 22

23 External Sources Required Insufficient internal staff necessary to perform work Committee of user agencies formed RFP developed and advertised to the public Reviewed proposals and made a recommendation and contract award 23

24 Consulting Team 24

25 Project Results/Deliverables Project management GDB design and data creation (10,658 total GIS records) Documents range from the 1830s to present day for 135 current Municipalities and 21 that have since passed 25

26 Project Results/Deliverables 26

27 Project Results/Deliverables Polygons created with attribution for all records (next slide) FGDC Metadata production On time/within budget 27

28 Project Results/Deliverables 28

29 Project Results/Deliverables 29

30 Additional Project Results 30

31 Additional Project Results History of Municipal Incorporation in Cook County Story Map 31

32 Future Goals and Next Steps Provide this data to all Municipalities within Cook Get their review, feedback and any missing documentation Make available to the public (individuals, universities, other) 32

33 Additional Project Results =HZ9gUKCSBis&feature=youtu.be 33

34 Questions & Answers Contact information: Cook County Department of Geographic Information Systems 69 W. Washington St. Chicago, Illinois