February 22, 2017 Page 1 of 16 minutes MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING FEBRUARY 22, :00 P.M., DORCHESTER COUNCIL CHAMBERS

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1 Page 1 of 16 minutes MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING FEBRUARY 22, :00 P.M., DORCHESTER COUNCIL CHAMBERS PRESENT: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; G. Elliott, Acting Director of Environmental Services; D. Williamson, Director of Financial Services/Treasurer; and M. Alexander, Clerk/Cemetery Manager. ALSO PRESENT: M. Bancroft, Middlesex County, Senior Planner W. Spence, Signpost Mayor Maudsley called the meeting to order at 6:00 p.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF No pecuniary interests were disclosed at this time. 2. ANNOUNCEMENTS None. 3. APPROVAL OF PREVIOUS MINUTES a. February 6, 2017, regular meeting minutes. It was: Moved by: A. Warwick Seconded by: K. Elliott (Resolution # ) RESOLVED THAT the minutes of the regular meeting of the Council, held on February 6, 2017, be accepted as printed and circulated. Carried. 4. COMMITTEE OF ADJUSTMENT It was: (Resolution # ) RESOLVED THAT the Council adjourn its regular meeting at 6:03 p.m. in order to sit as a Committee of Adjustment under Section 44 of the Planning Act R.S.O., 1990, as amended. Carried. a. Minor Variance Application A1/17 (Owner Debra Diagre; Applicant Michel Diagre). Michel Diagre, Applicant, appeared before the Committee to discuss Minor Variance Application A1/17. Chair Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to seek relief from the maximum floor area and maximum height requirements for accessory buildings pursuant to the Thames Centre Comprehensive Zoning Bylaw. The applicant is proposing an accessory building for storage purposes with a floor area of approximately 107 m² (1,152 ft²) and a height of approximately 5.3 metres (17.4 ft). The By-law limits the size of all accessory buildings on a property to a maximum floor area of 90 m² ( ft²) and a maximum height of 5 metres (16.4 ft) whereas the floor area of all existing and proposed buildings would total 122 m² (1,313 ft²). The subject property is a 0.26 hectare (0.66 ac) residential lot situated on the east side of Elgin Road (County Road 73) in the hamlet of

2 Page 2 of 16 minutes Page 2 Mossley. The lands contain a single detached dwelling (serviced by a well and septic system) as well as a shed and a play structure, both of which are located in the rear yard. The shed is to be replaced by the proposed accessory building as the shed lies within the footprint of the proposed building. The lands are designated Hamlet according to the Thames Centre Official Plan and zoned Hamlet Residential (HR) according to the Thames Centre Comprehensive Zoning By-law. The subject property is legally described as Part of Lot 12, Concession 2, SRT (geographic Township of North Dorchester), being Part 1 on Reference Plan 33R-5200, known municipally as 3936 Elgin Road. Chair Maudsley asked Mr. Diagre to provide any additional information and Mr. Diagre advised that he wished to keep the existing shed until such time as the new accessory building is constructed. In response to an inquiry, the Senior Planner advised that it would be acceptable for the applicant to provide a security deposit, in the amount of $500.00, to be returned once the existing shed has been removed from the subject property. Chair Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners, and the Clerk noted the following responses: i. Planners Report () recommended that the application be granted subject to the following condition: 1. That the existing shed be removed from the subject lands prior to the issuance of a building permit for the proposed accessory building. ii. UTRCA Comments (February 10, 2017) no objection. iii. Middlesex County Engineer Comments (February 9, 2017) no comment. Chair Maudsley asked if any person in attendance wished to make any comments regarding the application and the following made oral submission: Jeff Brady inquired about the material to be used for siding the accessory building. Chair Maudsley inquired if any Committee Members have any questions regarding the application and there were none. Seconded by: M. Meyer (Resolution # ) RESOLVED THAT Minor Variance Application A1/17 relating to the property located at 3936 Elgin Road, as submitted by Michel Diagre (Debra Diagre, Owner), to increase the maximum floor area from 90 m² ( ft²) to 107 m² (1,152 ft²) and to increase the maximum height requirements from 5 metres (16.4 ft) to 5.3 metres (17.4 ft) for an accessory building for storage purposes, be approved, subject to the following conditions and on the basis of the following reasons, noting that the floor area of all existing and proposed buildings would total approximately 122 m² (1,313 ft²):

3 Page 3 of 16 minutes Page 3 Conditions 1. That prior to the issuance of a building permit for the proposed accessory building, the applicant shall submit to the Municipality a security deposit in the amount of $ to be reimbursed once the existing shed is removed from the subject lands to the satisfaction of the Municipality. Reasons for Decision 1. The general intent and purpose of the Official Plan and Zoning Bylaw would be maintained. 2. The effects of the variance are considered minor in nature. 3. The variance is desirable for the appropriate use and development of the land. Carried. Chair Maudsley advised that written notice of the decision will be forwarded and that there is a 20 day appeal period. b. Consent Applications B1/17, B2/17, B3/17 and B4/17 (Owner/Applicant Sandusky Farms Ltd.; Agent Laverne Kirkness of Kirkness Consulting Inc.). Laverne Kirkness, Agent on behalf of the Applicant, appeared before the Committee to discuss Consent Applications B1/17, B2/17, B3/17 and B4/17. Chair Maudsley asked the Senior Planner to provide an overview of the applications. The Planner advised that the purpose of the applications is to create four (4) lots. The subject lands are a 24.5 hectare (60.5 ac) farm parcel situated on the north side of Marion Street and east of Richmond Street. The owner is proposing to sever four (4) vacant lots along Marion Street each having a frontage of approximately 30.5 metres (100 ft) and an area of approximately 2,400 m2 (0.59 ac). The lots are to accommodate single detached dwellings serviced by municipal water and independent private on-site sewage disposal systems. The lands to be retained would have a frontage of approximately metres (530 ft) and an area of approximately 23.9 hectares (59 ac). The building shown on the lands to be retained has since been removed. The subject property is legally described as Part of Lot 10, Concession 3, NRT, (geographic Township of North Dorchester), known municipally as 5090 Marion Street. Chair Maudsley asked Mr. Kirkness to provide any additional information and Mr. Kirkness noted that they undertook a review of the Official Plan Policies and concluded that the proposed application does constitute limited infilling and is consistent with the Official Plan Policies. Mr. Kirkness noted that he and his client agree with the Senior Planner s Report. Chair Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners, and the Clerk noted the following responses: i. Planners Report () recommended that the applications be approved subject to the following conditions: 1. That the owner initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm prior to the stamping of the deeds. 2. That the owner be required to obtain a rezoning to rezone the lots to be severed to Residential First Density (R1) and the portion of the lot to be retained zoned Future Development (FD) to a site-specific FD zone to recognize the reduced area and frontage.

4 Page 4 of 16 minutes Page 4 3. That all applicable property taxes, municipal fees, charges, parkland dedication be paid to the Municipality prior to the stamping of the deeds. 4. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the stamping of the deeds. 5. That the owner be required to install a connection to the municipal water supply system for each lot to be severed to the satisfaction of the Municipality including obtaining any necessary permits. 6. That the owner enter into a development agreement with the Municipality to facilitate the residential development of the lands to address a number of matters including but not limited to grading, drainage, private on-site sewage disposal and mandatory servicing connections once sanitary sewers become available; and that the said agreement be registered against the title of the subject lands. 7. That the necessary deeds, transfers and charges for certificates and/or instruments necessary for registration be submitted in triplicate prior to certification, all of which are to be fully executed. 8. That two copies of a reference plan be submitted to the satisfaction of the Municipality, one of which shall be either 8½ X 14 or 11 X 17 including an electronic version of the reference plan. ii. UTRCA Comments (February 7, 2017) no objection. iii. Middlesex County Engineer Comments (February 3, 2017) no comment. iv. Hydro One Comments (February 3, 2017) no comments or concerns at this time. v. Bell Canada Comments (February 7, 2017) no concerns or objections. vi. Canada Post (February 13, 2017) provided comments regarding service type and location, municipal requirements and developer timeline and installation, and additional developer requirements (Appendix A). vii. Barry G. Hunter (February 15, 2017) no objection in principle, however believes their farm land directly opposite the property of the proposed application should be allowed to create lots fronting along Marion Street on the south side. Mr. Hunter requested that the public meeting be postponed until this matter is resolved, otherwise they will be forced to appeal the decision to the OMB if consent is granted. Chair Maudsley asked if any person in attendance wished to make any comments regarding the application and the following made oral submission: Barry Hunter spoke about fairness of developing lands in the settlement area. Chair Maudsley inquired if any Committee Members have any questions regarding the application and the Members inquired/commented on the following: - No applications have been received from Mr. Hunter concerning the development his property on the south side of Marion Street; - Fairness of developing appropriate serviced lands.

5 Page 5 of 16 minutes Page 5 Moved by: A. Warwick (Resolution # ) RESOLVED THAT Consent Applications B1/17, B2/17, B3/17 and B4/17 relating to the property located at 5090 Marion Street, as submitted by Sandusky Farms Ltd., to create four (4) new residential lots from a 25 hectare (61.7 acre) parcel of land with each lot having a frontage of approximately 30.5 metres (100 feet) on Marion Street and a lot area of approximately 2,400 m² (.59 acres), be approved, subject to the following conditions and on the basis of the following reasons, noting that the retained lands would have an area of approximately 23.9 hectares (59.1 acres): Conditions 1. That the owner initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm prior to the stamping of the deeds. 2. That the owner be required to obtain a rezoning to rezone the lots to be severed to Residential First Density (R1) and the portion of the lot to be retained zoned Future Development (FD) to a site-specific FD zone to recognize the reduced area and frontage. 3. That all applicable property taxes, municipal fees, charges, parkland dedication be paid to the Municipality prior to the stamping of the deeds. 4. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the stamping of the deeds. 5. That the owner be required to install a connection to the municipal water supply system for each lot to be severed to the satisfaction of the Municipality including obtaining any necessary permits. 6. That the owner enter into a development agreement with the Municipality to facilitate the residential development of the lands to address a number of matters including but not limited to grading, drainage, private on-site sewage disposal and mandatory servicing connections once sanitary sewers become available; and that the said agreement be registered against the title of the subject lands. 7. That the necessary deeds, transfers and charges for certificates and /or instruments necessary for registration be submitted in triplicate prior to certification, all of which are to be fully executed. 8. That two copies of a reference plan be submitted to the satisfaction of the Municipality, one of which shall be either 8½ X 14 or 11 X 17 including an electronic version of the reference plan. Reasons for Decision 1. The proposed severance is consistent with the Provincial Policy Statement. 2. Conformity with the County Official Plan and Municipal Official Plan would be maintained. 3. The requirements of the Zoning By-law are capable of being satisfied. 4. The matters set out in Section 51(24) of the Planning Act would be satisfied. Carried. Chair Maudsley advised that written notice of the decision will be forwarded and that there is a 20 day appeal period.

6 Page 6 of 16 minutes Page 6 Seconded by: M. Meyer (Resolution # ) RESOLVED THAT the Committee of Adjustment adjourn at 6:27 p.m. and Council reconvene its regular meeting in order to continue with its deliberations. Carried. 5. PUBLIC MEETING UNDER PLANNING ACT, R.S.O. 1990, c. P.13 It was: (Resolution # ) RESOLVED THAT the Council adjourn its regular meeting at 6:27 p.m. in order to convene a public meeting under Section 34 of the Planning Act, R.S.O. 1990, as amended. Carried. a. Zoning Amendment Application Z (Owner/Applicant Sandusky Farms Ltd.). Laverne Kirkness, Agent on behalf of the Applicant, appeared before the Council to discuss Zoning By-law Amendment Application Z Mayor Maudsley asked the Clerk to advise and confirm on the method and date of notice given for this meeting and the Clerk advised that the notice for this public meeting was mailed or ed on February 2, 2017 to all agencies and property owners in accordance with the requirements of the Planning Act. Mayor Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to rezone the severed lots to Residential First Density (R1). The requested R1 zoning is appropriate insofar as the proposed lots would conform to the minimum lot area and frontage requirements. The rezoning would also allow the residential development of the lands consistent with the Official Plan. The Planner advised that the Zoning Amendment Application requested the retained lands to remain zoned Future Development (FD). However, the Planner noted that with regard to the balance of the lands, the areas zoned Agricultural (A) and Environmental Protection (EP) should remain unchanged and that the areas zoned Future Development (FD) along the frontage of the retained lands should be rezoned to a site-specific FD-# zone to recognize its reduced lot area and frontage. The FD Zone states that the minimum lot area and frontage shall remain as they lawfully existing as of the date of the passing of the Zoning By-law being September 11, It would be appropriate to address this technicality and that no further notice be required under the Planning Act. The subject property is legally described as Part of Lot 10, Concession 3, NRT, (geographic Township of North Dorchester), known municipally as 5090 Marion Street. Mayor Maudsley asked Mr. Kirkness to provide any additional information and Mr. Kirkness noted that he and his client agree with the amendment to the proposed Zoning Amendment Application. Mayor Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners; and the Clerk noted the following responses: i. Planners Report () recommended that the necessary Zoning By-law Amendment as amended be prepared for Council s consideration at the next regular meeting; and based on a minor amendment to the said Zoning By-law Amendment, that no further notice be required under Section 34(17) of the Planning Act.

7 Page 7 of 16 minutes Page 7 ii. iii. iv. UTRCA Comments (February 7, 2017) no objection. Middlesex County Engineer Comments (February 3, 2017) no comment. Canada Post (February 13, 2017) provided comments regarding service type and location, municipal requirements and developer timeline and installation, and additional developer requirements (Appendix A). v. Barry G. Hunter (February 15, 2017) no objection in principle, however believes their farm land directly opposite the property of the proposed application should be allowed to create lots fronting along Marion Street on the south side. Mr. Hunter requested that the public meeting be postponed until this matter is resolved, otherwise they will be forced to appeal the decision to the OMB if consent is granted. Mayor Maudsley asked if any person in attendance wished to make any comments regarding the application and there were none. Mayor Maudsley inquired if any Council Members have any questions regarding the application and there were none. Mayor Maudsley thanked those in attendance for their input and advised that the Council will consider all comments received in their final review of the application. b. Zoning Amendment Application Z (Owner Joyce Scott; Applicant Deborah Scott). Joyce Scott, Owner, and Deborah Scott, Applicant, appeared before the Council to discuss Zoning By-law Amendment Application Z Mayor Maudsley asked the Clerk to advise and confirm on the method and date of notice given for this meeting and the Clerk advised that the notice for this public meeting was mailed or ed on February 2, 2017 to all agencies and property owners in accordance with the requirements of the Planning Act. Mayor Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to request for the renewal of temporary zoning for the subject property to continue to allow a second dwelling unit. The renewal of the temporary zoning is being requested to permit an existing mobile home for a family member to remain for a period of time not exceeding 10 years. The subject lands are a 30 hectare (74 ac) farm situated on the east side of Nissouri Road (County Road 27) between Evelyn Drive and Dundas Street (County Road 2). The lands are used for agricultural purposes and contain related buildings and structures along with a single detached dwelling and a mobile home. Since 2001, the mobile home has been placed on the farm for the purpose of accommodating a family member. The owner had permission to have a temporary dwelling on the lands, however, the temporary use by-law has since expired resulting in the need for this renewal request. The lands are designated Agricultural according to the Thames Centre Official Plan and are zoned Agricultural (A). The subject property is legally described as Part of Lot 4, Concession 2, (geographic Township of West Nissouri). The property is known municipally as Nissouri Road. The Senior Planner recommended that security be waived for all existing temporary use rezoning renewal requests when the posting of security was not required when the original temporary use rezoning was granted. Mayor Maudsley asked Ms. Joyce Scott and/or Ms. Deborah Scott to provide any additional information and Ms. D. Scott inquired about the agreement they would be required to enter into before the proposed Zoning By-law is submitted for Council s consideration.

8 Page 8 of 16 minutes Page 8 Mayor Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners; and the Clerk noted the following responses: i. Planners Report () recommended that the application for a temporary use rezoning be approved in principle, subject to a maximum of three (3) years; that the necessary Zoning Bylaw Amendment be prepared for Council s consideration at the next regular meeting provided the owner has entered into an agreement with the Municipality; and that the posting of security be waived for all existing temporary use rezoning renewal requests when the posting of security was not required when the original temporary use rezoning was granted. ii. iii. UTRCA Comments (February 7, 2017) no objection. Middlesex County Engineer Comments (February 2, 2017) no comment. Mayor Maudsley asked if any person in attendance wished to make any comments regarding the application and the following made oral submission. Barry Hunter expressed support of the subject application. Mayor Maudsley inquired if any Council Members have any questions regarding the application and the Members inquired/commented on the following: - Recommendation to waive security for all existing temporary use rezoning renewal requests when the posting of security was not required when the original temporary use rezoning was granted. Mayor Maudsley thanked those in attendance for their input and advised that the Council will consider all comments received in their final review of the application. (Resolution # ) RESOLVED THAT the Council adjourn the public meeting at 6:43 p.m. and reconvene its regular meeting in order to continue with its deliberations. Carried. Moved by: A. Warwick (Resolution # ) RESOLVED THAT the Senior Planner be requested to prepare the necessary Zoning By-law Amendment (Sandusky Farms Ltd.) required to change the zoning classification of the severed lots, by Consent Applications B1/17, B2/17, B3/17 and B4/17, of the property located at 5090 Marion Street from a Future Development (FD) Zone to a Residential First Density (R1) Zone to permit the development of four (4) residential lots for single detached dwellings; AND THAT the areas zoned Future Development (FD) along the frontage of the retained lands be rezoned to a site-specific Future Development (FD-#) Zone to recognize the reduced lot area and frontage; noting that the areas zoned Agricultural (A) and Environmental Protection (EP) would remain unchanged;

9 Page 9 of 16 minutes Page 9 AND THAT based on a minor amendment to the proposed Zoning By-law Amendment to rezone the areas zoned Future Development (FD) along the frontage of the retained lands to a site-specific Future Development (FD-#) Zone in order to address a technicality of the Future Development (FD) Zone, no further notice be required under Section 34(17) of the Planning Act; AND THAT such Zoning By-law Amendment be submitted to the Council for consideration at its next regular meeting. Carried. Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the proposed Zoning By-law Amendment (Joyce Katharine Scott, Owner/Deborah Scott, Applicant) to renew a temporary zone change to permit an existing mobile home on property located at Nissouri Road for a period of time not to exceed three (3) years, be approved in principle; AND THAT the owner be required to enter into an agreement with the Municipality to permit an existing mobile home on the subject property; AND THAT provided the owner enters into such agreement, the Senior Planner be requested to prepare the necessary Zoning By-law to renew the temporary zone change for Council s consideration at its next regular meeting. Carried. (Resolution # ) RESOLVED THAT the posting of security be waived for all existing temporary use rezoning renewal requests when the posting of security was not required when the original temporary use rezoning was granted. Carried. 6. PRESENTATIONS/DELEGATIONS/PETITIONS a. Brenda Slater, Account Manager of the Municipal Property Assessment Corporation (MPAC), re delivering the 2016 Assessment update. Brenda Slater, Account Manager, of the Municipal Property Assessment Corporation (MPAC), appeared before the Council to provide an update regarding the 2016 Assessment. James Moulton of MPAC was present in the gallery. Ms. Slater delivered a power point presentation which consisted of the following topics: - Role in Ontario s Assessment System - Ontario s Assessment Cycle Assessment Update Property Assessment Notice Farms - Changes to Filing A Review (Bill 144) - Assessing Farm Properties Assessment Update Farms - Local Market Trends - Thames Centre Farmland Class Breakdown - AboutMyProperty.CA - How Assessment Works - Market Trends - My Property - My Neighbourhood - Favourites & Property Profiles

10 Page 10 of 16 minutes Page 10 - Resources - Reassessment-Related Impact Summary Mayor Maudsley inquired if the Members of Council had any questions/comments and there was none. Moved by: M. Meyer (Resolution # ) RESOLVED THAT the presentation by Brenda Slater, Account Manager of the Municipal Property Assessment Corporation (MPAC), providing an update regarding the 2016 Assessment, be received for information. Carried. Mayor Maudsley thanked Ms. Slater for her presentation and the delegation retired from the meeting. b. Lee Smithson, General Manager of the Business Help Centre, re overview of business and economic development services. Lee Smithson, General Manager of the Business Help Centre of Middlesex County, A Community Futures Development Corporation; and George Miller, Thames Centre Representative, appeared before Council to provide an overview of business and economic development services. Mr. Smithson delivered a power point presentation which consisted of the following topics: - Community Futures: Helping Build Small Business - About Community Futures Development Corporations (CFDC) - Board of Directors Volunteer - What do CFDC s do? - A Snapshot of the Middlesex CFDC - Distribution of Loans - Business Consulting and Information Services - Commercial Lending o For-Profit Commercial Loans Programs o Non-Profit Loan Program - Why Clients Work with the CFDC - Community Economic Development & Strategic Community Planning o Services o Contract Information - Shared Office Space - Meeting & Event Space - Office, Presentation, & Tradeshow Equipment - Partnerships & Funders - The Business Help Centre A Community Futures Development Corporation Mayor Maudsley inquired if the Members of Council had any questions/comments and the Members inquired/commented on the following: - Receipt of funding under the Main Street Middlesex Program - Sandplains Program - recommend this program to others - Great program for small businesses Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # )

11 Page 11 of 16 minutes Page 11 RESOLVED THAT the presentation by Lee Smithson, General Manager of the Business Help Centre of Middlesex County, A Community Futures Development Corporation; and George Miller, Thames Centre Representative, providing an overview of business and economic development services, be received for information. Carried. Mayor Maudsley thanked Mr. Smithson and Mr. Miller for their presentation and the delegation retired from the meeting. 7. REPORTS OF DEPARTMENTS a. Administration Services (per S. Findlater) i. Report No. C , re Dorchester Union Cemetery. The Chief Administrative Officer presented Report No. C of the Clerk/ Cemetery Manager dated. The purpose of this Report is to inform Council of a situation that occurred in the Dorchester Union Cemetery with regard to conducting winter interments; and to inform Council that when conducting interments where the ground is too soft for the cemetery equipment to travel on, the Municipal Staff will be placing plywood on the cemetery ground in preparation for future interments. After some discussion, it was: Seconded by: A. Warwick (Resolution # ) RESOLVED THAT Report No. C of the Clerk/Cemetery Manager, dated, concerning the Dorchester Union Cemetery, be received for information. Carried. 8. REPORTS OF COMMITTEES a. Report No. TCPSB , re posting of speed limit signs on municipal roads. The Secretary/Administrator of the Thames Centre Police Services Board presented Report No. TCPSB dated. The purpose of the Report is to seek Council s support to post speed limit signs along Municipal roadways as noted in the attached correspondence received from the Thames Centre-Dorchester Community Policing Committee. After some discussion on the matter, it was then: Moved by: J. Coghlin Seconded by: M. Meyer (Resolution # ) RESOLVED THAT Report No. TCPSB of the Secretary/Administrator of the Thames Centre Police Services Board, dated, concerning the posting of speed limit signs at various areas of the Municipality, be received for information; AND THAT the Director of Transportation be requested to post speed limit signs in the following areas: - Mill Road southbound from Christie Drive to indicate where the speed limit increases; - Coming off Donnybrook Drive onto Mill Road to indicate what the speed limit is in this area; - Richmond Street northbound near Marion Street to indicate the increase in the speed limit from the 50kph zone; - Dorchester Road north and south of the Hamlet of Gladstone to indicate when to resume the 80kph speed limit; - Gladstone Drive east and west of the Hamlet of Gladstone to indicate when to resume the 80kph speed limit. Carried.

12 Page 12 of 16 minutes Page 12 There was some discussion regarding the posting of speed limit signs in other areas of the Municipality where required. 9. CORRESPONDENCE - Middlesex County, February 3, 2017, Notice of Decision with respect to Pat Lot Control B-law in relation to property located at Lot 2, on registered plan 33M-667, being designated as Parts 1 & 2, on reference plan 33R Letters of Support of Council s resolution regarding rural hydro rates: o Township of Mapleton o Town of Pelham Niagara o Township of Enniskillen o Elgin County supporting Township of Zorra s resolution o Township of Hornepayne o Municipality of Morris-Turnberry - City of London, January 31, 2017, Notices of Passing of Zoning By-law Amendments - Municipality of Central Elgin, January 28, 2017, Notice of Passing concerning proposed Zoning By-law Amendment No Operation Lifesaver, January 31, 2017, Rail Safety Week, April 24-30, Dave Hemingway, Reporter, The Landowner with files from Lorrie Gillis, article titled Is there a Remedy for People Suffering, Health Issues, Financially, etc. from Industrial Wind Turbines in Ontario approximately 7700 planned for Ontario (Trish and Shawn Drennan) It was: Moved by: M. Meyer (Resolution # ) RESOLVED THAT the above-noted correspondence be received. Carried. 10. UNFINISHED BUSINESS a. Report, re declaring and disposing of a portion of the Crampton Park lands located at 4529 Crampton Drive and the green space property located at 34 Eric Drive (ie. utilization and costs to maintain both properties), noting that the community will be consulted regarding this matter. Council rescinded the declaration of the surplus properties as the wrong property addresses were declared surplus and wished the new Director of Community Services & Facilities to investigate the matter further. (M. Henry) b. Report, re Automatic Aid Agreement between the Municipality of Central Elgin and the Municipality of Thames Centre for the provision of fire services. (R. Kalan) c. Report, re status of the leases for the various municipally owned rental properties. (M. Henry) 11. OTHER BUSINESS a. Councillor Elliott, re Coffee with your Councillor. Councillor Elliott advised that she and Councillor Coghlin are hosting another Coffee with your Councillor session on Saturday, February 25, 2017 from 9:00 a.m. to 10:00 a.m. in the Merv Smith Room at the Flightexec Centre.

13 Page 13 of 16 minutes Page NOTICES OF MOTION a. Councillor Elliott, re request for support of the following motion: WHEREAS, Automated External Defibrillators are used to treat sudden cardiac arrest and have been proven to be life-saving during the waiting time period for emergency services; AND WHEREAS, for every minute a person in cardiac arrest goes without being successfully treated by defibrillation, the chance of survival decreases by 7 percent in the first, and decreases by 10 percent per minute as time advances past 3 minutes; AND WHEREAS, Andrew Stoddart, a 15 year old boy, passed away while playing soccer in Kintore, Ontario, an AED on site may have increased his odds of survival. Andrew s Legacy foundation has currently purchased 22 AEDs for across Oxford County, including all three elementary schools in Zorra Township; AND WHEREAS, Thames Valley District School Board has yet to put together a policy for having AED s in place in all, or any, of their public elementary and secondary schools; THEREFORE BE IT RESOLVED THAT the Municipality of Thames Centre requests that the Premier, and Minister of Education, develop a policy that enables all schools and school boards in Ontario, including the Thames Valley District School Board, that allows individual elementary and secondary schools to have an AED installed in their schools; AND THAT the Municipality of Thames Centre request that the Thames Valley District School Board and all other schools in Ontario develop a policy to install AEDs in all schools as soon as possible for the safety of our children. AND THAT this resolution be sent to the Premier, Minister of Education, AMO, Thames Valley District School Board; and all Ontario Municipalities for consideration and support. After some discussion, it was then: Moved by: M. Meyer Seconded by: K. Elliott (Resolution # ) RESOLVED THAT the Notice of Motion be amended to add Middlesex County after Thames Valley District School Board. Carried. (Resolution # ) WHEREAS, Automated External Defibrillators are used to treat sudden cardiac arrest and have been proven to be life-saving during the waiting time period for emergency services; AND WHEREAS, for every minute a person in cardiac arrest goes without being successfully treated by defibrillation, the chance of survival decreases by 7 percent in the first, and decreases by 10 percent per minute as time advances past 3 minutes; AND WHEREAS, Andrew Stoddart, a 15 year old boy, passed away while playing soccer in Kintore, Ontario, an AED on site may have increased his odds of survival. Andrew s Legacy foundation has currently purchased 22 AEDs for across Oxford County, including all three elementary schools in Zorra Township; AND WHEREAS, Thames Valley District School Board has yet to put together a policy for having AED s in place in all, or any, of their public elementary and secondary schools;

14 Page 14 of 16 minutes Page 14 THEREFORE BE IT RESOLVED THAT the Municipality of Thames Centre requests that the Premier, and Minister of Education, develop a policy that enables all schools and school boards in Ontario, including the Thames Valley District School Board, that allows individual elementary and secondary schools to have an AED installed in their schools; AND THAT the Municipality of Thames Centre request that the Thames Valley District School Board and all other schools in Ontario develop a policy to install AEDs in all schools as soon as possible for the safety of our children. AND THAT this resolution be sent to the Premier, Minister of Education, AMO, Thames Valley District School Board; Middlesex County; and all Ontario Municipalities for consideration and support. Carried. 13. BY-LAWS a. By-law No , being a by-law to authorize the execution of a Site Plan Agreement with B & L Nolan Holdings Inc. relating to the property located at 2309 Westchester Bourne, in the geographic Township of Westminster, now in the Municipality of Thames Centre, in the County of Middlesex. b. By-law No , being a by-law to authorize the execution of a Site Plan Agreement with Thorndale Storage City Ltd. relating to the property located at 160 King Street, in the geographic Township of West Nissouri, now in the Municipality of Thames Centre, in the County of Middlesex. c. By-law No , being a by-law with respect to Zoning Amendment by Thorndale Storage City Ltd. in relation to property located at 160 King Street in Thorndale (Zoning Amendment Application Z ). It was: Moved by: A. Warwick Seconded by: K. Elliott (Resolution # ) RESOLVED THAT By-law No. s , and , be given first, second and third readings, and be properly signed and sealed. Carried. (Resolution # ) RESOLVED THAT Council recess at 7:45 p.m. Carried. (Resolution # ) RESOLVED THAT Council reconvene at 7:55 p.m. in order to continue with its deliberations. Carried. 14. CLOSED SESSION It was: Moved by: J. Coghlin Seconded by: K. Elliott (Resolution # ) RESOLVED THAT the Council go into closed session at 7:55 p.m. pursuant to:

15 Page 15 of 16 minutes Page 15 - Section 239(2)(b) of the Municipal Act, being personal matters about an identifiable individual, including employees with respect to an organizational review; and - Section 239(2)(b) of the Municipal Act, being personal matters about an identifiable individual, including employees and Section 239(2)(d), being labour relations or employee negotiations with respect to an employee contract. Carried. The following persons were in attendance for the closed session: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and D. Williamson, Director of Financial Services/Treasurer; M. Alexander, Clerk/Cemetery Manager. Deputy Mayor Meyer retired from the meeting at 8:20 p.m. Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the Council reconvene at 8:34 p.m. in order to continue with its deliberations. Carried. a. Personal matter, re organizational review. It was: Moved by: J. Coghlin Seconded by: K. Elliott (Resolution # ) RESOLVED THAT upon the return of the permanent part-time Administrative Assistant/Records Clerk, the Administrative Assistant/Records Clerk position be changed from a permanent part-time position to a job sharing position based on 40 hours a week, being 20 hours per each employee. Carried. b. Personal matter and employee negotiations, re employment contract. Mayor Maudsley advised that during the closed session, the Administration provided an update regarding an employment contract. 15. SCHEDULING OF MEETINGS The next regular meeting is scheduled to be held on March 6, 2017, at 1:00 p.m., in the Council Chambers located at the Municipal Office in Dorchester. 16. CONFIRMATORY BY-LAW a. By-law No , being a Confirmatory By-law. It was: Seconded by: A. Warwick (Resolution # ) RESOLVED THAT By-law No , being a Confirmatory By-law, be given first, second and third readings, and be properly signed and sealed. Carried. 17. ADJOURNMENT There being no further business to discuss, it was:

16 Page 16 of 16 minutes Page 16 Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the meeting adjourn at 8:36 p.m. Carried. J. Maudsley, Mayor M. Alexander, Clerk