INSPECTOR OPENING PROCEDURES

Transcription

1 REVISED 06/10

2 PAGE 1 INSPECTOR OPENING PROCEDURES TABLE OF CONTENTS INTRODUCTION...2 BEFORE ELECTION DAY...3 SET UP THE PRECINCT TABLE...4 SET UP THE PROVISIONAL TABLE...6 SEAL THE BALLOT BOX...8 YOU ARE NOW READY TO OPEN THE POLLS...9

3 PAGE 2 The Vote Center must be open at 7:00 am. INTRODUCTION Your priorities upon arrival at the Vote Center on Election Day are: 1. Divide duties among your clerks. 2. Set up your Precinct Table. 3. Set up your Provisional Workstation Table. 4. Provide assistance to the Designated Inspector with his/her duties if needed. Please offer your assistance or that of your clerks to ensure that the Vote Center is fully prepared to open and process voters by 7:00 am.

4 PAGE 3 BEFORE ELECTION DAY In many cases, it will be possible for you and the other precinct boards (if applicable) to partially set up your Vote Center the day before Election Day. This will make your preparation much easier. If you set up the day before, limit yourself to the following: Set up the Precinct Table Set up the Provisional Table IMPORTANT: Items that CANNOT be left in the Vote Center overnight include: INDEXES BALLOTS ROSTERS

5 SET UP THE PRECINCT TABLE The Precinct Table should be set up so that the voter is processed through the workstations in the following order: 1. Official Roster Workstation 2. Precinct/Street Index Workstation 3. Ballot Issue Workstation Try to position the Precinct Table so that voters will see it easily and approach the Official Roster Workstation first. PAGE 4 Listed below are the supplies specific to each workstation: Official Roster Workstation The Official Roster (blue cover) Pens Ruler (blue straight edge) Alphabet Index Tabs Precinct Number Labels Pink Provisional Envelopes White AutoMARK Envelopes Telephone Cards Voter Registration Cards Workstation Instructions Precinct/Street Index Workstation Three Precinct/Street Indexes One at workstation Two posted outside Cross-Reference Worksheet Colored Pencils Pens Ruler (blue straight edge) Alphabet Index Tabs Workstation Instructions Ballot Issue Workstation Official Ballots Ballot Marking Pens Easy-Grip Pens Handi-Lens Magnifier Secrecy Sleeves I Voted Stickers Spoiled Ballot Envelopes Write-in Candidate list Ballot Marking Instructions Workstation Instructions

6 PAGE 5 SAMPLE PRECINCT TABLE SET-UP PENS EASY-GRIP PENS TELEPHONE CARDS BLUE OFFICIAL ROSTER PRECINCT LABELS PRECINCT/ STREET INDEX VOTER REGISTRATION CARDS & HANDI-LENS MAGNIFIER SECRECY SLEEVES ROSTER WORKSTATION INSTRUCTIONS PINK PROVISIONAL ENVELOPES & AutoMARK ENVELOPES CROSS-REFERENCE WORKSHEET RULER PRECINCT/STREET INDEX WORKSTATION INSTRUCTIONS COLORED PENCILS BALLOT ISSUE WORKSTATION INSTRUCTIONS OFFICIAL BALLOTS BALLOT MARKING PENS

7 PAGE 6 SET UP THE PROVISIONAL TABLE The Provisional Table needs to be adjacent to the Precinct Table on the side where the Ballot Issue Workstation is set up. This is necessary because the Provisional Workstation Clerk will need to receive ballots from the Ballot Issue Clerk when processing a voter. Set up the table in the best possible way to accommodate Provisional voters and people returning Vote by Mail ballots without interfering with the normal flow of voters through the Precinct Table workstations. You will need the following items to set-up the Provisional Table: Pink Provisional Roster Pink Provisional Envelopes Green Vote by Mail Envelopes Pens Blue Provisional and Vote by Mail Ballot bag Provisional Ballot labels Ballot Box

8 PAGE 7 SAMPLE PROVISIONAL TABLE SET-UP PENS PINK PROVISIONAL ROSTER PINK PROVISIONAL ENVELOPES BLUE PROVISIONAL/ VOTE BY MAIL BAG GREEN VOTE BY MAIL ENVELOPES The Ballot Box and the blue Provisional/Vote by Mail Ballot bag should be placed where a voter can reach them comfortably. The Provisional Clerk must also be able to see them to ensure that all regular ballots are deposited into the Ballot Box and all Provisional and Vote by Mail ballots are reviewed prior to being deposited in the bag.

9 PAGE 8 SEAL THE BALLOT BOX The ballot boxes will be delivered to your Vote Center. Each precinct will have their own. AFTER the first voter has verified that the ballot box is empty, you are responsible for sealing the ballot box. The seal will be packed in the red Inspector Bag.

10 YOU ARE NOW READY TO OPEN THE POLLS Your Precinct is now ready to receive voters when the polls open at 7:00am. 1. Check to see if the Designated Inspector needs any additional assistance with their duties prior to opening the polls. 2. Assign your Clerks (and yourself) to each of the individual workstations; time permitting, each person should take a few minutes to familiarize themselves with the Workstation Instructions for their assigned station. The four (4) Workstations are: a. The Official Roster Workstation This is the most demanding Workstation; please be sure that whomever is assigned to this position is confident that they can perform all the required duties. b. The Precinct/Street Index Workstation c. The Ballot Issue Workstation d. The Provisional/Vote by Mail Workstation This may be the best Workstation for you, the Inspector, to work as it will give you the best opportunity to supervise your precinct. THANK YOU FOR YOUR HARD WORK, AND ENJOY ELECTION DAY! PAGE 9