LPG PROJECT RRRC REQUIREMENTS FOR ORGANISATIONS PLANNING TO DISTRIBUTE LPG 1 BACKGROUND. 2 LPG project

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1 LPG PROJECT RRRC REQUIREMENTS FOR ORGANISATIONS PLANNING TO DISTRIBUTE LPG This document has been prepared to provide instructions from the RRRC to those organizations intending to distribute LPG for cooking to households in the refugee camps or host communities in Cox Bazar Region. Every organization planning to implement a LPG distribution project in the camps is required to submit a completed project proposal for approval by the RRRC Office. Note : Organisations must partner with LPG supplier who has official government license to supply and distribute LPG 1 BACKGROUND Since 25 th August 2017, 671,000 Rohingya refugees have reached Bangladesh bringing the number of refugees to 884,000 refugees in the Cox s Bazar region. The area is paying heavily in lost forest resources which provide this large population with the fuel they need in order to cook. It is estimated that over 730 tons of biomass per day is being cut to provide cooking fuel, corresponding to between 3&4 hectares per day, or more than 1,100 football fields per year. Wildlife habitat has already been severely impacted with risk of increased danger from elephants whose routes & water sources are now heavily crowded with refugee shelters. There is also increasing social tension with the host community which needs assistance to protect their natural resources and livelihoods. The refugee camps are being jointly managed by the Bangladesh Government, IOM and UNHCR. The Bangladesh Government works through the Refugee Relief and Repatriation Commissioner (RRRC), based in Cox s Bazar, with individual Camp In Charge (CiC) officers responsible for separate camps. 2 LPG project LPG is the cheapest and cleanest alternative fuel option and provides a rapidly scalable solution to meet the needs of the entire camp and targeted host communities. LPG is already being used by families in all areas of the camps & is widely available in the host community In March 2018 the RRRC approved a pilot project to provide refugee and host communities with LPG cooking sets and regular refills requesting that all LPG projects follow the same framework and approach. Distributions of cooking sets, training and refills are being provided by private sector LPG companies licensed to operate in Bangladesh. 1

2 3 PROJECT OBJECTIVES Distribution of LPG cooking aims to meeting the following goals: Provide all households with safe access to sufficient clean fuel to cook their food, without risk to health or well-being To improve food security and nutrition by enabling households to cook their meals without adopting negative coping strategies Eliminate the need to cut firewood to prevent further deforestation and to allow agencies to implement projects to restore and sustain forests and biodiversity Improve air quality and reduce respiratory illness To promote development of LPG businesses, increasing long-term access to LPG across the Cox s Bazar region. The design of the project will help to reach these objectives 4 MINIMUM REQUIREMENTS The RRRC has set the following minimum requirements for LPG projects with the objective to standardize all LPG operations in the camps and in host communities around the camps affected by the Rohingya crisis. This will avoid duplication of resources and ensure families are provided with safe and reliable supply of clean fuel for cooking. Step 1. Meet with project focal points in IOM/ UNHCR, a representative of the RRRC, EETWG coordinator and Shelter/NFI WG to discuss the details of the proposed project and ensure compatibility with the wider LPG programme. Organizations need to confirm there is a need for LPG distribution at the target locations, and to get all necessary information to prepare for approval by IOM/UNHCR and by the RRRC. They will also agree numbers of beneficiaries, locations, methodology, costs, timescale, voucher system, monitoring and evaluation and exit strategies in preparing the draft project proposal. It may be possible to make use of existing infrastructure or agreements made by other organisations which could reduce the costs for the project. Step 2 Consult with CIC of relevant camps for conceptual input and coordinating locations of potential depots/distribution centers. Step 3 Finalize the project proposal with IOM/UNHCR and obtain their approval, also consulting with EETWG and Shelter/NFI coordinators. Step 4 Submit the project proposal to the RRRC together with representatives of the agencies concerned and WG coordinators. Step 5 Once approval is obtained from RRRC, commence project. 2

3 5 PROJECT PROPOSAL INFORMATION 5.1 Target Beneficiaries o REFUGEE HOUSEHOLDS Number Targeting methodology Locations o HOST COMMUNITY HOUSEHOLDS Number Targeting methodology Locations 5.2 Distribution Methodology The organization will describe the distribution methodology for initial cooking sets and refills. This includes: The modalities used for the distribution. (which companies, numbers per day, vehicles, staffing, costs & contract details) A supply chain description Project timeline Infrastructure requirements (construction of storage depots), vehicle access Voucher system The organization must guarantee that the distributed equipment meets the minimum technical specifications and that the refills will be done by specialized companies having all the required licenses to operate as LPG suppliers in Bangladesh. o LPG cooking set includes: One LPG stove single burner double pipe One regulator adapted to the cylinder One connection set including rubber hose and clamps One full cylinder This equipment must be in accordance with the minimum technical specifications in Annex A below. Families can only receive their cooking set after they have received training on safety and efficient use of LPG o Regular Refills The organization will provide all households with regular refills for at least 6 months in accordance with the table in Annex B below. 5.3 Training Every household must be trained to on the safe and efficient use of LPG equipment by the LPG supplier, as described in Annex B, before receiving their cooking stove. Cooking methods for saving fuel and nutritional education could also be included in the training session. 3

4 5.4 Long-term strategy The organization will provide information and plans for a long-term strategy or for an exit strategy following 6 months of refills. This strategy will provide elements on: Funding for extension of project Agreement with IOM/UNHCR to continue provisoin of refills to target households Retention of the equipment by the beneficiary Population targeting based on ability to afford to purchase their own fuels 5.5 Monitoring and Evaluation The organization will agree with the representatives of IOM/UNHCR and EETWG coordinator on monitoring and evaluation activities and reporting to align with the overall M&E plan. Since IOM/UNHCR will be carrying out an M&E plan which will represent the entire population, organisations may not need to carry out separate M&E activities. The RRRC Energy Committee will provide the overall M&E plan to organisations planning LPG distributions. 5.6 Additional Components The organization will provide information about any additional programmatic components which could enhance the LPG project towards achieving the main objectives. These components can include activities to protect and restore the environment, or, to develop livelihoods and increase household income. 4

5 5.7 Annexes o Annex A: Minimum technical specifications for LPG cooking sets EQUIPMENT SPECIFICATIONS Standards and Required info Regulator Norms BS3016 or EN12864 Cover Material Aluminum Base Material Zinc Maximum Outlet Pressure 30 mbar (300 mmwc) Maximum Flow Capacity 2.0 kg/h Inlet Size 20/22 mm Control Lever & Spindle POM & Brass Outlet Nozzle Size 10 mm Malfunction Safety Side-Lock System Warranty 2 yrs minimum Dimensions Weight Standards, Testing and certifications Connector Hose Norms BS3212 Type 2 Material of manufacture, thickness Nominal inside diameter 10 mm Length 2 meters minimum Warranty 2 years minimum Standards, testing, certification Hose clamp Norms DIN 3017 Material Galvanized steel Size Standards, testing, certification Burner, Single Power 4kW+/- 20% Burner type Double pipe/cap Load capacity (pot) 20kg minimum Minimum pot size diameter 100mm Ignition Auto ignition Warranty 2 years minimum Dimensions Weight Standards, Testing and certifications Cylinder Capacity of LPG Minimum 12kg Safety Standards DOT 4BA240, GS-GPL- ACH-005EN Safety Valve specification 5m3/min Weight of empty cylinder 12-15kg Weight of full cylinder 24-27kg Pressure range Materials of manufacture, thickness Name and address of manufacturer LPG Standards, tests, certification Chemical composition Max 150ppm sulphur content in LPG. 5

6 o Annex B: LPG household consumption table Quantities of LPG refills Family size Days between refills Number of refills per year 2 or or or For additional details on these calculations, refer to Review of Cooking Fuel Options for Humanitarian Response in Cox s Bazar available from EETWG coordinator. o Annex C: Training content LPG properties Explanation of each piece of equipment (regulator, hose, stove, cylinder) How to use LPG cook stoves How to conserve gas by cooking efficiently How to remove regulator and replace on new cylinder Safe Storage Safe connections checking for leaks Safety while cooking Distances from flammable materials Checking weight of cylinder Do s & Don ts in Emergencies Dates of next refill & how to exchange empty for full cylinders at depots Training will be carried out by LPG suppliers and will includes physical training /practical demonstration of assembly of equipment and how to cook with LPG stove Sample video on training here 6