EST Busogo. Draft EMP Checklist for Construction and Rehabilitation Activities

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1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Rwanda Workforce Development Authority Skills Development Project EST Busogo Draft EMP Checklist for Construction and Rehabilitation Activities General Guidelines for use of EMP checklist: The following checklist provides guidelines for minor rehabilitation or small scale works in building construction, in the health, education and public services sectors. The checklist type format has been developed to provide example good practices and designed to be user friendly and compatible with safeguard requirements. The EMP checklist type format attempts to cover typical core mitigation approaches to civil works contracts with small, localized impacts. It is accepted that this format provides the key elements of an Environmental Management Plan (EMP) or Environmental Management Framework (EMF) to meet World Bank Environmental Assessment requirements under OP The intention of this checklist is that it would be applicable as guidelines for the small works contractors and constitute an integral part of bidding documents for contractors carrying out small civil works under Bank financed projects. The checklist has three sections: Part 1 Part 2 Part 3 and 4 includes a descriptive part that characterizes the project and specifies in terms the institutional and legislative aspects, the technical project content, the potential need for capacity building program and description of the public consultation process. This section could be up to two pages long. Attachments for additional information can be supplemented when needed. includes an environmental and social screening checklist, where activities and potential environmental issues can be checked in a simple Yes/No format. If any given activity/issue is triggered by checking yes, a reference is made to the appropriate section in the following table, which contains clearly formulated management and mitigation measures. represent the mitigation measures and the monitoring plan for activities during project construction and implementation. It retains the same format required for EMPs proposed under normal Bank requirements for Category B projects. It is the intent of this checklist that Parts 2 4 be included into the bidding documents for contractors, priced during the bidding process and diligent implementation supervised during works execution. 1

2 TABLE OF CONTENTS 1. General Project and Site Information.3 2. Environmental/Social Safeguards Screening.5 3. Mitigation Measures Monitoring Plan.9 5. Annex 1: Project Site Photographs

3 PART 1: GENERAL PROJECT AND SITE INFORMATION INSTITUTIONAL & ADMINISTRATIVE Country Project title Scope of project and activity Institutional arrangements (Name and contacts) Republic of Rwanda Skills Development Program Conduct rehabilitation and construction activities to assist the project in supporting the transition to a high quality, demand responsive TVET system that equips pre service and in service graduates with more market relevant skills and improved economic opportunities in a cost efficient manner. WB (Project Team Leader) Margo A. Hoftijzer Project Management JohnBosco Ruzibuka Local Counterpart and/or Recipient TBD Implementation arrangements (Name and contacts) Safeguard Supervision TBD Local Counterpart Supervision Wambete Soita Local Inspectorate Supervision TBD Contractor TBD SITE DESCRIPTION Name of site EST Busogo Site location Musanze district, Northern Province Attachment 1: Site Map [ ] Y [X] N Who owns the land? Description of geographic, physical, biological, geological, hydrographic and socio economic context EST Busogo Administration Rwanda has volcanic mountains at the northern fringe and undulating hills in most of the central plateau. Musanze is Rwanda's most mountainous district, containing the largest part of the Volcanoes National Park. Five of the eight volcanoes of the Virunga chain (Karisimbi, Bisoke, Sabyinyo, Gahinga and Muhabura) are within the district boundaries. Musanze is also a very popular tourist destination, being the home of Rwanda's mountain gorillas. Musanze as part of Northern Province experience abundant rainfall that has high potential for causing erosion, flooding, and landslides. The biggest part of the fauna of Musanze is located in the inhabited places, outside of the project affected area. Mitigation measures will comprise preference of existing roads and tracks as much as possible for access to project site, backfilling test pits and boreholes, restoring surface and vegetation where it has been significantly disturbed. All waste will be removed after completion of the assignment, including proper removal of hazardous materials. Visual monitoring will be carried out by SDP environmental staff who will inspect the site during works and appraise and sign off the site after completion of works. The mitigation measures are listed in detail in Part C of this EMP. 3

4 Project Site Baseline Information (also refer to Annex 1) Locations and distance for potential material sourcing LEGISLATION Identify national & local legislation & permits that apply to project activity This is a training center situated on 9.4 ha of land, with boarding facilities on campus, current capacity of 300 students and insufficient classroom capacity (e.g. kitchen is partially used as classroom). There appears to be sufficient land available for new construction of classrooms. Landscaping activities are planned. Significant concern on the quality and capacity of existing sanitation facilities (hard to burry waste); overall positioning of the facilities (down slope is the area where school crops are planted) A lot of soot observed in the campus kitchen There is no obvious presence of asbestos found on campus. Solid waste management practice requires capacity assessment. Investigate potential salvaging/waste reuse/composting. Access road is available, but is of marginal quality. Some will be sourced locally and some others from Kigali. Details will be provided by the contractor on the ground. The applicable legal regulatory instruments in Rwanda: Technical and Vocational Education and Training (TVET) Policy in Rwanda 1 Organic Law (2005) Science, Technology and Innovation (STI) Policy 2 PUBLIC CONSULTATION Identify when / where the public consultation process took place Objective of TVET policy is to provide the economy with qualified and competitive workers and to train citizens able to participate in sustainable growth and poverty reduction by ensuring training opportunities to all social groups without discrimination. To achieve the goals of democratization and social, cultural and economic development, the empowerment of people to contribute to environmental sound sustainable development is decisive. 3 The Environmental legislation sets out the general legal framework for environment protection and management in Rwanda. The law focuses on avoiding and reducing disastrous consequences on Environment. Ministry of Land, Environment and Natural Resources (MINIRENA) the ministry responsible for the Environment puts in place the organic law regarding environment conservation. Initially until very recently, REMA was responsible for the approval of EIA reports a responsibility that has now been transferred to Rwanda Development Board where there is a department for EIA headed by a Director and responsible for review and approval of all EIA reports. Public Consultations was held for this 9 th February 2011 in Kigali, precisely Sport s View. They involved discussions with purposively selected individuals/stakeholders to gain information on their attitudes, perceptions, experiences, reactions and experiences of changes brought as a result/consequence of EST BUSOGO Rehabilitation Project. INSTITUTIONAL CAPACITY BUILDING Will there be any [ ] N or [X]Y if Yes, Attachment 2 includes the capacity building program. capacity building? 1 MINEDUC, April Ministry in the President s Office in Charge of Science, Technology and Scientific Research, October MINEDUC, April

5 PART 2: ENVIRONMENTAL/SOCIAL SAFEGUARDS SCREENING Activity/Issue Status Triggered Actions A. Building rehabilitation [X] Yes [ ] No See Section A below B. Minor construction [X] Yes [ ] No See Section A below Will the site activity include/involve any of the following?? C. Individual wastewater treatment system [ ] Yes [X] No See Section B below D. Historic building(s) and districts [ ] Yes [X] No See Section C below E. Acquisition of land 4 [ ] Yes [X] No See Section D below F. Hazardous or toxic materials 5 [ ] Yes [X] No See Section E below G. Impacts on forests and/or protected areas [ ] Yes [X] No See Section F below H. Handling / management of medical waste [ ] Yes [X] No See Section G below I. Traffic and Pedestrian Safety [X] Yes [ ] No See Section H below J. Site preparation [X] Yes [ ] No See Section I below 4 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 5 Toxic / hazardous material includes but is not limited to asbestos, toxic paints, noxious solvents, removal of lead paint, etc. 5

6 PART 3: MITIGATION MEASURES ACTIVITY PARAMETER SUGGESTED MITIGATION MEASURES CHECKLIST 0. General Conditions Notification and Worker Safety A. General Rehabilitation and/or Construction Activities B. Wastewater treatment system C. Historic building(s)/cultural Artifacts Air Quality Noise Water Quality Waste management Water Quality Physical Cultural Resources (a) The local construction and environment inspectorates and communities have been notified of upcoming activities (b) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works) (c) All legally required permits have been acquired for construction and/or rehabilitation (d) The Contractor formally agrees that all work will be carried out in a safe and disciplined manner designed to minimize impacts on neighboring residents and environment. (e) Workers personal protective equipment will comply with international good practice (always hardhats, as needed masks and safety glasses, harnesses and safety boots) (f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow. (a) During interior demolition debris chutes shall be used above the ground floor (b) Demolition debris shall be kept in controlled area and sprayed with water mist to reduce debris dust (c) During pneumatic drilling/wall destruction dust shall be suppressed by ongoing water spraying and/or installing dust screen enclosures at site (d) The surrounding environment shall be kept free of debris and solid waste to minimize dust. (e) There will be no open burning of construction / waste material at the site (f) There will be no excessive idling of construction vehicles at sites (a) Construction noise will be limited to restricted times agreed to in the permit (b) During operations the engine covers of generators, air compressors and other powered mechanical equipment shall be closed, and equipment placed as far away from residential areas as possible (a) The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and / or silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby bodies of water. (a) Waste collection and disposal pathways and sites will be identified for all major waste types expected from demolition and construction activities. (b) Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on site sorting and stored in appropriate containers. (c) Construction waste will be collected and disposed properly by licensed collectors. (d) The records of waste disposal will be maintained as proof for proper management as designed. (e) Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except asbestos). (a) The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) must be approved by the local authorities. (b) Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the minimal quality criteria set out by national guidelines on effluent quality and wastewater treatment. (c) Monitoring of new wastewater systems (before/after) will be carried out. (d) Construction vehicles and machinery will be washed only in designated areas where runoff will not pollute natural surface water bodies. (a) If the building is a designated historic structure, very close to such a structure, or located in a designated historic district, notification shall be made and approvals/permits be obtained from local authorities and all construction activities planned and carried out in line with local and national legislation. (b) It shall be ensured that provisions are put in place so that artifacts or other possible chance finds encountered in excavation or construction are noted and registered, responsible officials contacted, and works activities delayed or modified to account for such finds. 6

7 ACTIVITY PARAMETER SUGGESTED MITIGATION MEASURES CHECKLIST D. Acquisition of land Land Acquisition Plan/Framework E. Toxic Materials Asbestos management F. Affected forests, wetlands and/or protected areas G. Disposal of medical waste H Traffic and Pedestrian Safety Toxic / hazardous waste management Protection Infrastructure for medical waste management Direct or indirect hazards to public traffic and pedestrians by construction activities (a) If expropriation of land was not expected but is required, or if loss of access to income of legal or illegal users of land was not expected but may occur, that the Bank s Task Team Leader shall be immediately consulted. In such case this subproject will not be financed by SDP. (a) National and local legislature is consulted on procedures on handling and disposing asbestos. (b) If asbestos is located on the project site, it shall be marked clearly as hazardous material. (c) When possible the asbestos will be appropriately contained and sealed to minimize exposure. (d) The asbestos prior to removal (if removal is necessary) will be treated with a wetting agent to minimize asbestos dust. (e) Asbestos will be handled and disposed by skilled & experienced professionals. (f) If asbestos material is to be stored temporarily, the wastes should be securely enclosed inside closed containments and marked appropriately. Security measures will be taken against unauthorized removal from the site. (g) The removed asbestos will not be reused. (a) Temporarily storage on site of all hazardous or toxic substances will be in safe containers labeled with details of composition, properties and handling information. (b) The containers of hazardous substances shall be placed in a leak proof container to prevent spillage and leaching. (c) The wastes shall be transported by specially licensed carriers and disposed in a licensed facility. (d) Paints with toxic ingredients or solvents or lead based paints will not be used. (a) All recognized natural habitats, wetlands and protected areas in the immediate vicinity of the activity will not be damaged or exploited, all staff will be strictly prohibited from hunting, foraging, logging or other damaging activities. (b) A survey and an inventory shall be made of large trees in the vicinity of the construction activity, large trees shall be marked and cordoned off with fencing, their root system protected, and any damage to the trees avoided (c) Adjacent wetlands and streams shall be protected from construction site run off with appropriate erosion and sediment control feature to include by not limited to hay bales and silt fences (d) There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected areas. (a) In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated health care facilities include sufficient infrastructure for medical waste handling and disposal; this includes and not limited to: Special facilities for segregated healthcare waste (including soiled instruments sharps, and human tissue or fluids) from other waste disposal; and Appropriate storage facilities for medical waste are in place; and If the activity includes facility based treatment, appropriate disposal options are in place and operational (b) In compliance with national regulations the contractor will insure that the construction site is properly secured and construction related traffic regulated. This includes but is not limited to Signposting, warning signs, barriers and traffic diversions: site will be clearly visible and the public warned of all potential hazards Traffic management system and staff training, especially for site access and near site heavy traffic. Provision of safe passages and crossings for pedestrians where construction traffic interferes. Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during rush hours or times of livestock movement Active traffic management by trained and visible staff at the site, if required for safe and convenient passage for the public. Ensuring safe and continuous access to office facilities, shops and residences during renovation activities, if the buildings stay open for the public. 7

8 ACTIVITY PARAMETER MITIGATION MEASURES CHECKLISTs I. Preparation of Site Respecting property rights (a) Confirming site ownership (b) Ensuring owner s written or verbal consent before accessing site (c) Notification of owners of commencement of works, if required prepare and sign a works completion handover protocol (d) Notification of owners of all activities and any site damages (e) Notification of owners of termination of works, if required prepare and sign a works completion handover protocol 8

9 PART 4: MONITORING PLAN Phase What (Is the parameter to be monitored?) Where (Is the parameter to be monitored?) How (Is the parameter to be monitored?) When (Define the frequency / or continuous?) Why (Is the parameter being monitored?) Cost (if not included in project budget) Who (Is responsible for monitoring?) During activity preparation 1. site access management 2. availability of waste disposal facilities 3. notification and access agreement with owners at the site and its vicinity check if design and project planning foresee diligent procedures before launch of construction safety of general public, timely detection of waste disposal bottlenecks within budget Contractor, PCU During activity implementation 1. waste and wastewater handling 2. noise and air pollution 3. safe hazardous materials handling 4. treatment of natural environment 5. safety of personnel, students, staff on site visual / analytical / periodic interviews of project affected people. continuous, at least on a weekly basis for the duration of civil works 1. public and workplace health and safety 2. ensuring proper waste management and disposal 3. ensuring protection of natural environment within budget Contractor, PCU During activity completion 1. restoration of natural environment, backfilling of pits and holes, re vegetation 2. complete waste removal and orderly disposal 3. handover protocol with owners on site and in immediate neighborhood, close to potential impacted residents or temporary land users (i.e. people planting on school grounds or using it for cattle grazing) visual and by consultation with local land users and land owners after completion of works until final compliance is achieved 1. avoidance of negative impacts on ground/ surface waters 2. avoiding scarred landscape, ensuring protection of vegetation, soil conservation, erosion control and biodiversity protection within budget Contractor, PCU 9

10 Annex 1: Project Site Photographs EST Busogo Housing/Classrooms Access road Sanitation facilities require urgent attention Sanitation facilities Solid waste management concerns on site Dining facilities on campus 10

11 Attachment 2: capacity building program Capacity Building for Environment and Social Management of SDP In order to ensure smooth environment mainstreaming, all technical staff and school authorities involved in SDP implementation will need training in the use of the tools for environmental management. The experience of the MINEDUC in implementation of various development programs can be tapped. The lessons learnt include: - The need to consolidate capacity of environment mainstreaming at the district level, and in this case the School level; - The need to strengthen capacity of environment management at sub county and division levels, and in this case at the school level. The following environmental training would be necessary to ensure that SDP activities will be implemented in an environmentally and socially sustainable manner: (i) Environmental and Social Management process Review of Environmental and Social Management Process. Assignment of environmental categories Use of Screening form and Checklist Preparation of terms of reference for carrying out EMP Design of appropriate mitigation measures. How to review and approve EIA and EMP reports The importance of public consultations in the ESMF process. How to monitor project implementation and mitigation measures. How to embed the Environmental and Social Management process into the works. (ii) Environmental and Social policies, procedures and guidelines Review and discussion of Rwanda's national environmental policies, procedures and legislation. Review and discussion of the World Bank's safeguards policies. Strategies for consultation, participation and social inclusion Collaboration with institutions and stakeholders at all levels (iii)selected topics on environmental protection Hygiene and security during the works Maintenance of school and training infrastructures Support to student environmental and health clubs Cost Estimates of Capacity Building The Training program is to be implemented by the Work Development Authority (WDA) in collaboration with MINEDUC. The costs estimates, including travel expenses and training modalities will be prepared by the WDA. Qualified trainers will be recruited by WDA in collaboration with REMA. The total cost of capacity building should not exceed 30,000 USD 11

12 Training directly linked to implementation ESMF Training issues Target group SDP Steering Committee and Central Gov Agencies Local Authorities (district level) Private Sector Role of ESMF in SDP A S S S Identification of Indicators and data TS TS TS collection Identification of environmental and T T T social Impacts Determination of positive and T T T A negative impacts of SDP sub projects Development of mitigation measures T T T and Environmental Management Plan including Institutional Responsibility Framework and Budget. EIA procedures, Environmental T S S S Management policies & guidelines, WB safeguards, implementation and enforcement Use and application of ESMF tools T T T T (Screening checklists, EM, EA) Review of ESMF tools, T T S S implementation and enforcement Reporting, monitoring and follow up of ESMF S T T S Note: A= Awareness creation, S= Sensitization, T= Training, TS =Training strengthened Community members (School members and surrounding community) 12