CITY COUNCIL AGENDA REPORT. Honorable Mayor and City Council Members

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1 City of RE NG CITY COUNCIL AGENDA REPORT TO: FROM: Honorable Mayor and City Council Members Bob Stark Public Works - Utilities Agenda Item No.: 8- D Meeting Date: July 10, 2017 ACTION REQUESTED: Motion to Accept the Wellhead Protection Plan as recently approved by the Minnesota Department of Health. The following documents are attached: 1. Minnesota Department of Health approval letter dated June 16, 2017; ATTACHMENTS: 2. Maps of the East and West Drinking Water Supply Management Areas; and 3. Wellhead Protection Plan of Action. DISCUSSION: supply wells letter attached). Phase II of the Wellhead Protection Plan for the City' s five public water was recently approved by the Department of Health ( copy of approval The Wellhead Protection Plan was reviewed with the Council and presented at a Public Hearing on May 9, A meeting notification for the hearing and a copy of the plan was provided to all the impacted Local Units of Government. Changes made following Agency review and the public hearing were minor and have been incorporated into the final document. Maps showing the impacted areas and the approved Plan of Action are attached. Staff is requesting that the approved plan be accepted by the Council and will begin the implementation within the time frame established in the approval letter. The implementation activities fall under the following five categories: Monitoring, Data Collection and Assessment - Additional information on the aquifer and the inventory of potential sources of contamination is collected. Information is provided to the County and City departments that could be involved with emergency response activities in the management areas. Page I 1

2 Well Management - Identifies maintenance activities on existing wells and other infrastructure to minimize potential for groundwater contamination. Education and Outreach Identifies public information and educational efforts to inform the public on the importance of wellhead protection and groundwater quality control. Land Use Planning - incorporated into the City's Comprehensive Plan. Wellhead management information will be Coordination, Reporting and Evaluation Implementation efforts are documented and reported to the Council and made available to the public. A Wellhead Protection web page will be added to the City's website where the approved document, additional information on the importance of wellhead protection and implementation of the work plan will be available for public viewing. FUNDING: Implementation of the work identified in the Plan of Action will be will be funded as a normal operating expense in the 601 water fund. ONGOING OPERATION AND MAINTENANCE COSTS: significant impact on the routine operation and maintenance costs. This project will not have a ALTERNATIVES: The following options are available to the Council: 1. Accept the Plan as approved by the Minnesota Department of Health 2. Decline to accept the Plan and provide further direction on how to proceed. RECOMMENDATION: will begin its implementation. Public Works recommends that Plan be accepted, and if so, Page 12

3 Minnesota Department of Health PROTECTING, MAINTAINING & IMPROVING THE HEALTH OF ALL MINNESOTANS June 16, 2017 Mr. Robert Stark of Public Works Utilities City of Red Wing 229 Tyler Road North Red Wing, Minnesota Dear Mr. Stark: Subject: Final Approval of the Revised Wellhead Protection Plan for the City of Red Wing, Minnesota I have reviewed the remaining part of the revised wellhead protection plan (Part 2) for the city of Red Wing, received March 24, 2017, according to the requirements of Minnesota Rules, part , subparts 1 and 2. The following principles were used as a basis for review: Compliance with the rule - the wellhead protection plan must be in compliance with parts to Sound management of water resources - includes evaluations concerning whether significant up or down -gradient effects on groundwater may result from management controls specified in the plan. Source management options should be based on sound data and technical analysis, and the interactions between surface water and groundwater are considered. Also, the effects of short- and long-term variations in precipitation must be evaluated for their impacts on source management. Effective health and environmental protection - includes preventing potential water and related land resource problems which may impact the public wells, identifying anticipated and appropriate improvements in the quality of the environment within the drinking water supply management area, and promoting public health and safety. Efficient management of potential contaminant sources - includes estimating the cost of implementing the wellhead protection plan. Also, the management approach must identify 1) mechanisms for funding plan implementation, 2) how coordination will be achieved with participating state and local agencies, 3) approaches that were used to identify source management problems and opportunities to correct them, and 4) how water conservation practices will be used to support wellhead protection goals. The plan provides an adequate assessment of the city' s source waters and contains goals, objectives, and action strategies for the potential sources covered by the plan. The city of Red Wing is commended for their efforts in preparing a plan to protect their drinking water supply from contamination. An equal opportunity employer

4 Mr. Robert Stark Page 2 June 16, 2017 The purpose of this letter is to notify you that the Minnesota Department of Health finds the plan to be consistent with Minnesota' s wellhead protection rules and approves your plan for: N kcff ll ' e s, Ikris.r ME Upon Upon receipt receipt of of this this letter, letter, the the city city of of Red Red Wing Wing has has up up to to days days to: to: 1) 1) begin begin implementation implementation of of your your wellhead wellhead protection protection plan plan ( ( Minnesota Minnesota Rules, Rules, part part , 5560, subpart subpart 1); 1); and and 2) 2) notify notify all all local local units units of of government government within within the the drinking drinking water water supply supply management management area area of of the the adoption adoption of of your your plan plan ( ( Minnesota Minnesota Rules, Rules, part part , 5560, subpart subpart 2). 2). Should Should you you have have any any questions questions in in the the future future or or would would like like assistance assistance with with the the implementation implementation of of your your plan, plan, please please contact contact Ms. Ms. Jennifer Jennifer Ronnenberg Ronnenberg at at Jennifer. Jennifer. ronnenberggstate. ronnenberggstate. mn. mn. us us or or ( ( 507) 507) Sincerely, Sincerely, Pat Pat ailey, ailey, lanner lanner Source Source Water Water Protection Protection Unit Unit Environmental Environmental Health Health Division Division Woodlake Woodlake Drive Drive Southeast Southeast Rochester, Rochester, Minnesota Minnesota PAB: PAB: TVW TVW cc: cc: Ms. Ms. Jennifer Jennifer Ronnenberg, Ronnenberg, Planner, Planner, Source Source Water Water Protection Protection Unit, Unit, Rochester Rochester District District Office Office Mr. Mr. Paul Paul Halvorson, Halvorson, Engineer, Engineer, Community Community Public Public Water Water Supply Supply Unit, Unit, Rochester Rochester District District Office Office

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7 Table 9 - WHP Plan of Action CATEGORY 1: MONITORING, DATA COLLECTION AND ASSESSMENT: Implementation Time Frame Description Objective C, o E: Responsible Party Cooperators Cost ti N N N N N N N N WHP Measure ( 1): Work with MDH Hydrologist to conduct an aquifer test on one or more of the public water supply wells. Work with MDH to develop a work plan that identifies steps and resources to complete work. Obtain more information about the aquifer Public Works 3 to assist with long term planning. a unknown X Robert Stark), MDH hydrologist Obtain more WHP Measure (2): Update the well inventory infonnation spreadsheet and map) every 2 %2 years. Review the status of existing wells and add new wells identified in the DWSMA. Attempt to identify about the aquifer to assist with long term depths on wells that were not in the CWI. planning. Public Works Utilities (currently Robert Stark) 500/ time X X X X X X Coordinate with WHP Measure (3): Provide a map of the other agencies to DWSMA to the local Fire Dept., City and create awareness County Public Works Departments pointing out of wellhead Public Works the specific location of city wells. Request their protection and awareness and prompt response to accidents, minimize Robert Stark) spills and clean-up efforts near the PWS wells. potential for contamination. 500 X City of Red Wing Minnesota 27 Well Head Protection Plan Phase II City of Red Minnesota Wing 27 Well Head Protection Plan Phase II

8 Table 9 - WHP Plan of Action - Continued CATEGORY 2- WELL MANAGEMENT Description Objective o Responsible Implementation Time Frame Party & Cost Cooperators o o c o o o N N N N N N N N N N N WHP Measure (4): Manage the Inner Wellhead Management Zone (IWMZ) include all that apply: 1. Review and update the FAWZ survey form for all wells in the system every 6 years. 2. Monitor setbacks for all new potential sources of contamination within the 1WMZ. Monitor future changes in land use planning Public Works Utilities currently Robert Stark) and other Items 1, 2 and 3) activities that could impact D Cooperators include MRWA the water Item 1) and 3. Implement the most current supply. MDH Drinking Water Staff recommended wellheadrotection p measures identified in the IWMZ-PCSI Reports. Item 1) 5001 time X X X 500/ time X X X X X X 500/ time X X X X X X City of Red Wing Minnesota 1 Well Head Protection Plan Phase II

9 WHP Measure (5): Manage potential contamination sources that are located within boundary of IWMZ 1. Repair any damaged or leaking sanitary X X X X sewers or manholes that are discovered through direct observation or televising. 2. Repair any damaged or leaking storm sewers, manholes or inlets that are discovered through direct observation or televising. Inspect storm water pond at Charlson crest WTP. Maintain pond in optimal condition per storm water permit requirements 4. Maintain an inventory of absorbent Monitor activities Within the DWSMA and IWMZ to Public Works Minimal minimize or C N Utilities unless repairs control those currently are needed. that have the potential to cause contamination Robert Stark) X X X X X X X material at locations where fuel is located X X X X X X X X X X X within the IWMZ. 5. Monitor secondary containment for fuel storage tanks. Repair if leakage is X X X X X X X X X X X detected. WHP Measure (6): Provide information on the proper management and sealing of wells to landowners located in the DWSMA and why this is important. Contact the County SWCD for information on the availability of well sealing cost share funds and provide this information to landowners in the DWSMA. Create public awareness and Public Works general knowledge about the Utilities currently Robert Stark); importance of Cooperators 1000 X X X the WHP for include Goodhue maintaining an County adequate and Environmental safe drinking Health Services water supply. City of Red Wing Minnesota 29 Well Head Protection Plan Phase I1

10 Table 9 - WHP Plan of Action - Continued CATEGORY 3: EDUCATION AND OUTREACH Description Objective o Responsible Party Cooperators Implementation Time Frame Cost l GO d1 O ri N M 7 O l I N N N N N N N N N N N N N N N N N N N Coordinate with other agencies to WHP Measure (7): Distribute the MN Rural create awareness Water Association' s Where Does My Drinking of wellhead Water Come From?" brochure to landowners in the DWSMA. protection and minimize potential for contamination. Create public Public Works Robert Stark); 500 X X X Rural Water Groundwater Specialist awareness and general WHP Measure (8): Post and highlight WHP knowledge about education information on your city or utility website. the importance of the WHP for maintaining an adequate and safe drinking WHPP WHP Measure ( 9): Select wellhead protection information and education items from the MN Rural Water Association source water protection website to use to educate the public about WHP in your community. Public Works Robert Stark), 1000 X X X X X X X X X X X Information Technology Department water supply. Coordinate the 500 educational efforts with those associated with other water supply and quality programs. Public Works Robert Stark); X X X X X X Rural Water Groundwater Specialist City of Red Wing Minnesota 30 Well Head Protection Plan Phase II City of Red Minnesota 30 Well Wing Head Protection Plan Phase II

11 Create public WHP Measure ( 10): Provide a tour of the city water treatment plant and educate students about their source of drinking water, what WHP is and steps the city is taking to protect the local water supply. WHP Measure (11): Host a water testing clinic. Invite landowners with private wells in the DWSMA to have their water tested. Use the event to educate them about drinking water quality, WHP and proper well management and sealing. awareness and general the importance of the WHP for maintaining an adequate and safe drinking water supply. Create public Public Works awareness and general knowledge about the importance of the WHP for maintaining an adequate and safe drinking water supply. Maintain 6 rj R Public Works Publicabout Robert Stark); Water Treatment plant Chief Operator Robert Stark); City chemist; Cooperators include Goodhue County S WCD and / or Goodhue County Environmental Health Services 500 X X X X X X X X X X X 1000 X X WHP Measure ( 12): Review and update the Emergency / Contingency Strategy Plan portion of the city' s WHP plan to ensure that it reflects current personnel information and any changes in the water supply y system. y adequate emergency response strategies to be Public Works able to effectively react to any incidents that could result in contamination. 2s Robert Stark); 500 X X X X X X X X X X X City of Red Wing Minnesota 31 Well Head Protection Plan Phase II

12 Create public awareness and general WHP Measure ( 13): Educate the public on knowledge about r, water conservation practices they can implement the importance 1 a Public Works to reduce water use. of the WHP for maintaining an Robert Stark); adequate and safe drinking water supply. Coordinate the WHPP information and WHP Measure ( 14): Implement the water educational management plan approved by the Minnesota efforts with those Public Works DNR. associated with Utilities (currently WHP Measure ( 15): Request the County Water Plan Coordinator includes the DWSMA Map and identifies local WHP issues and activities when the County Water Management Plan is updated. other water Robert Stark); supply and quality programs. Coordinate the WHPP information and educational Public Works efforts with those associated with other water supply and quality programs. Robert Stark); County Water Plan coordinator 1000 X X X X X X Not a separate X X cost 500 X X X X X X City of Red Wing Minnesota 32 Well Head Protection Plan Phase II City of Red Minnesota Wing 32 Well Head Protection Plan Phase II

13 WHP Measure (16): Request all local units of government with land use or water resource planning authority incorporate a map of the DWSMA and aquifer and well vulnerability information contained in the WHP Plan. Monitor potential development Within the DWSMA to Public Works minimize activities with potential to cause water supply contamination. I Utilities (currently 500 X Robert Stark); LGU staff City of Red Wing Minnesota 33 Well Head Protection Plan Phase II City of Red Minnesota Wing 33 Well Head Protection Plan Phase II

14 Table 9 - WHP Plan of Action - Continued CATEGORY 4: LAND USE PLANNING Implementation Time Frame Description Objective Responsible Party c&. Cooperators Cost i N N N N N N N N WHP Measure ( 18): Reference and or incorporate the Wellhead Protection Plan in the Monitor future P -I N N N N N N N N N N N changes in land use planning Public Works and other activities that City' s Comprehensive Plan could impact cooperation with the water supply; 6 Robert Stark), in 500 X the Planning Department. City of Red Wing Minnesota 34 Well Head Protection Plan Phase II

15 Table 9 - WHP Plan of Action - Continued CATEGORY 5: COORDINATION, REPORTING AND EVALUATION Description Objective o Party & Cost Implementation Time Frame Responsible r- N M G t 6 Cooperators o o Periodically and update WHP WHP Measure ( 19): Hold annual meeting with the WHP Team and local resource partners involved in plan implementation to discuss new WHP issues, past year' s accomplishments and activities planned for the upcoming year. activities to address new concerns or developments that were not anticipated Wellhead protection team 1500/ yr X X X X X X X X X X X when the plan was originally developed. Periodically and update WHP activities to address new concerns or WHP Measure (20): Complete and submit an Public Works annual year-end report on completed WHP developments Utilities activities to the City Council. that were not currently Robert Stark); anticipated City when the plan Council 500/ yr X X X X X X X X X X X was originally developed. City of Red Wing Minnesota 35 Well Head Protection Plan Phase II City of Red Minnesota Wing 35 Well Head Protection Plan Phase II

16 WHP Measure (21): Maintain a " WHP folder" that contains documentation of WHP activities you Periodically and update WHP activities to have completed and a date that it was done. address new Develop a spreadsheet that coincides with concerns or Public Works measures found in your plan to track and monitor developments G Utilities 500/ yr X X X X X X X X X x X plan implementation activities and completion that were not dates. currently Robert anticipated when the plan was originally developed. Stark); WHP Measure (22): Complete an Evaluation Periodically and update WHP activities to Report every 2 years that evaluates the " progress address new of plan of action and the impact of a ( any) concerns or Public Works contaminant release on the aquifer supplying the developments Utilities 1000/ time X X X X X public water supply well" MN WHP Rule that were not currently Robert anticipated Stark); when the plan was originally developed. City of Red Wing Minnesota 36 Well Head Protection Plan Phase Il City of Red Minnesota Wing 36 Well Head Protection Plan Phase Il