12/14/2017 Board of Trustees Meeting Board of Trustees Meeting Mayfield Village Community Center December 14, 2017 CRWP Sponsors Organic Lawn Care 1

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1 Board of Trustees Meeting Board of Trustees Meeting Mayfield Village Community Center December 14, 2017 CRWP Sponsors Organic Lawn Care 1

2 CRWP Sponsors CRWP Sponsors 2

3 Agenda Minutes of September 19, 2017 Board Meeting Treasurer s Report for November Proposed Budget 2018 Schedule of Meetings Resolution of Authorization ODNR Coastal Management Assistance Grant Application Riparian and Wetland Setback Benefits and CRWP Technical Assistance with Adoption and Implementation Staff Activities and Project Updates New Business Adjourn November 2017 Treasurer s Report Approved Budget Current Month Year to Date Budget Stabilization Fund $285,008 $285,008 $285,008 Unearned Grant Revenue & Assets $53,611 Temporarily Restricted Revenue & Assets $60,000 $160,545 Budget % Operating Revenue $407,429 $47,166 $362,271 89% Operating Expenses $407,154 $28,159 $336,397 83% NET OPERATING INCOME $275 $19,007 $25,874 Special Projects Income $259,570 $62,300 $211,105 81% Special Projects Expenses $261,070 $223 $205,543 79% NET SPECIAL PROJECTS INCOME ($1,500) $62,077 $5,561 3

4 November 2017 Treasurer s Report Approved Budget Current Month Year to Date Budget % INITIAL UNRESTRICTED CASH $153,624 $87,158 TOTAL REVENUES $666,999 $109,466 $573,376 86% TOTAL EXPENSES $668,224 $28,382 $541,941 81% TOTAL NET INCOME ($1,225) $81,084 $31,345 UNRESTRICTED CASH REMAINING $152,399 $118, Projected Year End Financial Outlook: Net Operating: $25,060 Restricted Cash (grants): $83,590 Restricted Cash (board): $285,008 Unrestricted Cash: $112,218 LEPF, 1% CLE Fdn, 5% Sources of 2017 Operating Income Ohio EPA 319/SWIF, 13% Member Dues, 31% Gund Fdn, 16% CMAG, 4% NOAA, 1% GLRI, 3% Healthy Wshds Consortium, 4% Donations, S. Members, 2% 2% NEORSD, 10% LCSMD, 10% 4

5 2018 Proposed Budget Assets 2018 Proposed Budget 2017 Actual 2018 Proposed Cash unrestricted 87, ,218 Cash board designated 285, ,915 Liabilities Unearned/deferred revenue 60,772 31,189 Equity Temporarily restricted net assets 127, ,852 5

6 Contributions, Support 2017 Actual 2018 Proposed Direct contributions 127, ,873 Non govt grants 6,130 19,000 Government grants 284, ,940 Earned Revenues Govt service agreements 74, ,000 Nonprofit org. contracts/fees 2,239 Interest savings Other Revenues Net assets released from restriction: Grants 104, ,446 Net asset released from restriction: Board designated 5,093 TOTAL REVENUE $ 597,326 $ 910,041 Grant and Service Agreement Revenue CRWP Sub contracts AWARDED $ 170,809 $ 202,738 PENDING $ 213,339 $ 62,500 PLANNED $ 45,000 $ 79,000 TOTAL $ 429,148 $ 344,238 6

7 2017 Actual 2018 Proposed Expenses personnel related Grants, contracts & direct assistance 200, ,008 Salaries & related 315, ,597 Contract service 12,937 23,700 Non personnel related expenses Non personnel 16,377 39,035 Facility & equipment 11,716 22,500 Travel & meeting 8,267 17,771 Other 6,025 8,250 Business TOTAL EXPENSES $ 572,266 $ 910, Actual 2018 Proposed TOTAL REVENUE 597, ,041 TOTAL EXPENSES 572, ,011 CHANGE IN NET ASSETS $ 25,060 $ 30 Unrestricted Cash 112, ,248 Board Restricted Cash 285, ,915 Temporarily Restricted Cash 83, ,502 TOTAL CASH $ 480,816 $ 531,665 7

8 2018 MEETING SCHEDULE BOARD OF TRUSTEES 4:00 6:00 p.m. Thursday, February 15 Thursday, May 17 (Annual Meeting) Tuesday September 18 Thursday, December 13 EXECUTIVE COMMITTEE 4:30 6:00 p.m. Monday, January 15 Monday, March 19 Monday, April 16 Monday, June 18 Monday, August 20 Monday, October 15 Monday, November 19 ODNR Coastal Management Assistance Grant Application Grand River, Cuyahoga River & Coastal Watershed Plans 8

9 Grand River, Cuyahoga River & Coastal Watershed Plans 12 watershed plans developed by CRWP and Lake SWCD with input from local stakeholders Total Project Budget: $125,150 Grant: $62,575 Match: $62,575 Lake SWCD: $15,000 NEORSD (pending): $23,500 Lake SMD (pending): $15,549 CRWP: $8,526 Project nominated by Lake SMD Grant and match included in CRWP s proposed 2018 budget Full proposal due: January 5, 2018 Resolution of Authorization required for application Riparian and Wetland Setbacks Benefits and CRWP Technical Assistance with Adoption and Implementation 9

10 Photo by A. Beattie Riparian and Wetland Setbacks: Background and Benefits CRWP Model Codes Riparian setbacks Wetland setbacks Comprehensive stormwater management Erosion and sediment control Illicit discharge detection Conservation/compact development Off street parking Other natural resource codes (floodplain, steep hillside protection, etc.) 10

11 Impacts of Land Use Changes Increased impervious surfaces Source of stormwater and pollutants South Russell Village (same location) Increased flooding and flood impacts 11

12 Increased erosion and water quality problems Increase in infrastructure costs and resident complaints Solon 12

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14 Healthy Riparian Areas Limit Streambank Erosion Root systems hold streambank soils in place Healthy Riparian Areas Reduce Flood Size Flows Slow water velocity Enable water to soak into the ground Provide temporary storage of overbank flood flow Minimize downstream flood impacts Adjacent forest vegetation and litter shown to lower stream flood elevations from 32 to 17 during 100 year flood 14

15 Charles River Watershed (Massachusetts) 8,500 acres of floodplain wetlands protected Avoided $100 million cost of upstream levees and flood control reservoirs Prevented an estimated $27 million in flood damages downstream annually Charles River Watershed (Photo source: USACE, New England District) Riparian protection most cost effective solution Healthy Riparian Areas Filter and Settle Out Pollutants Filter and trap sediments, nutrients, chemicals, salts, septic discharge, and other pollutants Protect surface and groundwater quality Photo source: Farm Program Cos

16 Riparian Areas Protect Habitat Stoney Brook Photo by A. Beattie Influence temperature by providing shade Help reduce aquatic nuisance species Enhance wildlife habitat and biodiversity Buffer width (feet) 16

17 Riparian areas, streams & wetlands.. Hunting Valley Healthy riparian areas, streams and wetlands provide many free services: Flood control Erosion control Water quality protection Setback zoning is a tool to maintain these services as land is developed. Chardon Model Riparian and Wetland Setback Codes Zoning tool to limit development within specific distances of streams and wetlands to maintain services of these areas Does not apply to existing structures and uses 17

18 CRWP Model Riparian Setback Distances 25 foot setback for streams draining < 0.5 mi 2 75 foot setback for streams draining mi foot setback for streams draining mi 2 Extend to wetlands and 100 year floodplain Mayfield Village 18

19 CRWP Model Wetland Setback Distances Measured from delineated edge of wetlands Setbacks are determined by category of wetland Category 2: 75 foot setback Category 3: 120 foot setback Non Conforming Structures and Variances Community s existing regulations for nonconforming structures and variances apply Provide variances to other setbacks first Goal is to flex side, front, and rear setbacks to maintain riparian setbacks Riparian setback regulations are a tool to assist community and landowners in finding the best location for development 19

20 Why adopt riparian and wetland setbacks? Protect free services provided by riparian and wetland areas Cost effective Protect homes, infrastructure and other property Setbacks are a nonstructural stormwater BMP Auburn Township (additional buffer on riparian wetlands) Aurora Bainbridge Township Bentleyville Chagrin Falls Hunting Valley Kirtland Lake County Mantua Township Mayfield Village Moreland Hills Orange Village Pepper Pike Russell Township Waite Hill (sensitive areas) Riparian Setbacks in the Chagrin River Watershed Over 80 Ohio communities have adopted riparian setbacks Willoughby Hills (protected areas) Woodmere 20

21 CRWP Assistance Adoption assistance Discussions with community staff and elected officials Presentations to planning and zoning commissions Tailored resources (draft setback map, analysis of impacts) Public education materials (factsheet, mailings, etc) Expect a letter offering our assistance this winter/spring Implementation assistance Site visits Plan review Variance review CRWP Model Codes Available at 21

22 Thank you! Any questions? Kimberly Brewster Chagrin River Watershed Partners Staff Activities and Project Updates 22

23 Summary of Services January 1 thru December Conducted 126 site visits to assist landowners and communities with flooding, erosion, stormwater concerns Prepared or assisted with 23 funding proposals Completed 21 plan reviews Assisted 21 communities with codes Provided 34 presentations or workshops Central Lake Erie Basin Collaborative Working together to preserve and restore seven major watersheds and direct Lake Erie tributaries 23

24 Services Landowner assistance Grant writing Project management Codes adoption and implementation Development plan review Phase II compliance and reporting Training for local officials & staff Watershed planning CRWP s services amplify and complement stormwater utility benefits. Call us to discuss your needs for 2018 Recently Funded Projects 24

25 Chagrin River Sediment and Nutrient Reduction Program Eroding streambank Restored stream 2,000 linear feet stream stabilization $198,505 grant Oct 17 Oct 20 50% cost share with private landowners Typical paddock All-weather paddock 3 heavy use pads for horse operations Portions of the following CRWP member communities are eligible: Auburn Township Aurora Bainbridge Township Bentleyville Village Chagrin Falls Village Chardon Chardon Township Kirtland Kirtland Hills Village Mantua Township Mentor Moreland Hills Village Munson Township Newbury Township Russell Township Solon South Russell Village Waite Hill Village Willoughby 25

26 New Project: Targeted Riparian Forest Adaptation to Protect Coldwater Streams Climate Adaptation Fund though Doris Duke Foundation One of 12 projects funded nationwide $181,152 award matched with $184,123 cash and in kind services Project will increase health of forests surrounding coldwater streams in Chagrin and lower Grand river watersheds Core Partners: Cleveland Metroparks, Geauga Park District, Holden Arboretum, Lake Metroparks and Lake County Soil and Water Conservation District Forest Adaptation Approach Stream and forest assessments Consultations with forestry experts Management to enhance forest health Complex structure and composition Native species regeneration and invasive species control Workshops for natural resource professionals and private landowners 26

27 Additional Partners: Lake County Stormwater Management Department Think Media Studios Village of Gates Mills Village of Moreland Hills Cleveland Museum of Natural History Trout Club Ohio Central Basin Steelheaders Lake Erie Allegheny Partnership for Biodiversity ODNR Division of Wildlife Old Woman Creek National Estuarine Research Reserve Western Reserve Land Conservancy Geauga Park District Upcoming Projects Bessie Benner Metzenbaum Park Restoration Restore 1,345 linear ft. of Griswold Creek $260,765: Great Lakes Restoration Initiative (GLRI) through Ohio EPA 2018 construction Beaver Creek Wetland Restoration 8.1 acres wetland restoration and 1,800 linear ft. stream restoration $842,840: Water Resource Restoration Sponsorship Program (WRRSP) Included in Ohio EPA s draft program management plan Anticipate funding award in 2019 Projects highlighted in Chagrin Valley Times, News Herald, and Geauga County Maple Leaf 27

28 Daniels Park Restoration Plan $15,000 GLRI through Ohio EPA Conceptual restoration plan Stakeholder meetings Discussions with potential funders Current & Upcoming Grant Opportunities 28

29 Section 319 Grants Funds streams and wetland restoration Nonpoint source implementation strategy (NPS IS) project sheet required 40% match required Anticipate RFP soon Timeframes: Ballpark at least a year and a half to potential construction after application submittal Chagrin Falls 319 Project Before restoration Construction ODNR Grants Trail grants due February 1, ) Recreational Trails Program New trails, trail maintenance/restoration, trail facilities, acquisition for trails Can request up to 80% total project costs 2) Clean Ohio Trail Fund Emphasis on linear, connector trails Acquisition of property and easements for trails Can request up to 75% total project costs NatureWorks due May 1, 2018 Public input key for consideration! 29

30 Lake Erie Protection Fund (LEPF) Applications Due May 9, 2018 Established to finance research and on the ground projects with direct benefit to Lake Erie & tributaries Preference: Reduction in nutrient loads to Lake Erie Beneficial use of dredged material $50,000 Maximum Award 25% Match Requirement Ohio Lake Erie Commission Funds Clean Ohio Greenspace Conservation Program Funds open space acquisition & site enhancement or restoration 25% minimum match requirement Deadlines Next cycle not yet announced Deadlines for reference: District 1: Cuyahoga County October 20, 2017 District 7: Lake, Geauga, Portage Counties January 26, 2018 CRWP has list of funding sources ask us! Tinker s Creek 17 acres parcel Village of Glenwillow 30

31 Stormwater Myths: The Residential Brochure Stormwater Myth #1 Stormwater always gets treated and cleaned. Stormwater never goes to a treatment plant except in older combined sewer areas (Cleveland, etc.) major source of bacteria and pollution Most systems today are separated; stormwater and anything in it goes directly to nearby lakes and streams 31

32 Stormwater Myth #2 Residents play a part! Communities are solely responsible for stormwater maintenance. Effective stormwater management requires private property maintenance (laterals, gutters, septic, basins, etc.) Preventive maintenance is costeffective and helps minimize flood damage Stormwater Myth #3 Stormwater management is only pipes and ponds. Reduce impervious surfaces Disconnect downspouts Native landscaping Lawn core aeration Rain gardens Rain barrels Maintain natural riparian buffers 32

33 Stormwater Myth #4 The 100 year storm only happens once every 100 years. What IS a 100 year Storm?! Rainfall totals that have a 1% probability of occurring in a year, given known averages of intensity In other words, you have a 1 in 100 chance of a rainfall of that intensity happening in any given year Aurora: 3.15 inches within 1 hr. 15 min. Central WWTP rain gauge Photo credit: Justin Czekaj, City of Aurora Other Stormwater Myths? 33

34 Next Board Meetings BOARD OF TRUSTEES 4:00 6:00 p.m. Thursday, February 15, 2018 Thursday, May 17, 2018 (annual meeting) Locations to be determined EXECUTIVE COMMITTEE 4:30 6:00 p.m. Monday, January 15, 2018 Monday, March 19, 2018 St. Christopher s by the River Episcopal Church, 7601 Old Mill Road Gates Mills, Ohio Thank you! Any Questions? Keeping watersheds healthy today and for future generations. Visit and click on support us. 34