City of Villa Rica Tom Barber, Interim City Manager July 20, 2017

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1 City of Villa Rica Tom Barber, Interim City Manager July 20, 2017 The people who work for the City of Villa Rica do their best to respond effectively to community needs. We are dedicated to excellent customer service, openness and transparency in our activities and proactive problem solving. This weekly report is published online at to inform the City Council, city staff and the public about the operations of their local government. Community Development (Janet Hyde, Manager) Planning and Zoning: Interviewing of applicants for Licensing and Permitting position. Attendance at City Council and Historic Preservation Commission meetings; meetings with various individuals regarding building permits, code enforcement issues, and development. Commercial Occupational Tax Licenses: 3 Carl Owen Construction as a general contractor office; located at 2416 Devonian Drive with 2 full time employees and owned by Christa Owens. Oriental Spa, LLC as a spa; located at 125 Commons Way, Suite 204 with 1 full time employee and owned by Brad Kirkland. Villa Rica GA Storage, LLC as a storage facility; located at 434 Edge Road with 1 full time employee and owned by Brooks Lumpkin. Home Occupational Tax Licenses: 0 Occupational Tax Renewals: 1 Out of State Insurance Companies: 0 Zoning Verification (+verbal): 0 Code Enforcement: Villa Rica: Code Compliance Inspections: 43 Code Compliance Letters Mailed: 4 Signs Removed from Right-of-Way: 7 Park & Ride Violation Notices: 0 Patrol Mileage: 238 Miles Temple: Code Compliance Inspections: 7 Code Compliance Letters Mailed: 2 Patrol Mileage: 30 Miles Villa Rica City Manager s Weekly Report Page 1

2 Building Permits: 0 Land Disturbance Permits: 0 Trade Permits: 10 Electrical Permits & 1 Mechanical Permit Plan Reviews: 2 Miscellaneous: Notary Services: 18 Human Resource Management (Stephanie Rooks, Manager) Recruitment: Public Safety: o Receptionist Accepting applications until July 28, external applicants Public Works o Wastewater Treatment Plant Operator/Operator in Training Accepting applications until position is filled, 91 external applicants. o Wastewater Lead Operator - Accepting applications until position is filled. 1 external applicant. o Seasonal Streets and Solid Waste Workers Three positions available. Accepting applications until 07/13/ external applicants o Solid Waste Technician Accepting applications until 07/14/ external applicants o Water Treatment Operator Accepting applications through 08/11/ external applicants Parks Recreation and Leisure Services o Custodian Currently accepting applications until position is filled. 51 external applicants. o Library Assistant PT Accepting applications through 07/26/ external applicants. o PT Program Leader Accepting applications through 07/26/ external applicants. o PT Program Assistant Accepting applications through 07/26/ external applicants. Administration o Licensing and Permitting Specialist - Accepting applications until 07/14/2017. Two internal applicants, 122 external applicants. Employee Arrivals: None this week Employee Departures: Fredia Sheffield Police Department Training Hours: No documented training. Villa Rica City Manager s Weekly Report Page 2

3 Downtown Development & Tourism (Christopher Pike, Manager) Villa Rica City Manager s Weekly Report Page 3

4 Villa Rica City Manager s Weekly Report Page 4

5 Financial Administration (Sarah Hefty, Chief Financial Officer) Administration: Attended the kick-off meeting with Raftelis for the utility rate study. Attended the GDOT discussion about utility relocations for the North Loop project. Attended two meetings regarding insurance renewals for the upcoming year. Completed June bank reconciliations. Verified and processed payroll. Accounts Receivable: Three invoices were issued for a total of $2,474. Two payments were received for a total of $6,347. As of July 14 th, the total of outstanding invoices due to the City was $8,797. Continued class for Internal Controls through the Carl Vinson Institute. Purchasing: For the week ending July 14 th, staff processed 95 purchase orders. Worked with Best Buy to reorder a computer after the initial order was cancelled. Accounts Payable: For the week ending July 14 th, staff processed 109 checks for a total of $152,999. Customer Service: For the week ending July 14 th, the customer service staff receipted a total of $191,021. Of that total, $143,541 was for utility payments and $16,402 was for alcoholic beverage excise tax. The remainder was for reconnects, inspections, licenses and other miscellaneous receipts. Public Safety (Michael Mansour, Chief of Police) Administrative 14 Accident Reports Completed 120 Citations Issued July 10 Arrest Driving while unlicensed Criminal Trespass Ridgewood Drive Juvenile Arrest Obstruction Deposit Account Fraud Westview Drive Damage to property West Bankhead Highway Villa Rica City Manager s Weekly Report Page 5

6 July 11 Arrest Probation Violation Stalking Report Taken Recovered Stolen Property Lake Paradise Credit Card Fraud Community Square Blvd Arrest Shoplifting Identity Theft Grist Mill Drive Arrest Driving while license suspended Burglary Conners Road July 12 Arrest Shoplifting Arrest Dui Arrest Possession of Marijuana Arrest X 2 Possession of Marijuana Theft of Lost/Mislaid Property Rivercliff Lane Theft by Deception East Montgomery July 13 Arrest Driving while license suspended Aggravated Assault West Industrial Court Arrest Simple Battery Fva Dog Bite Report Taken Arrest Battery Fva Arrest Possession of Marijuana July 14 Entering Auto Carrollton Villa Rica Highway Noise Complaint Report Taken July 15 Arrest Battery Fva Arrest Illegal Poss of a controlled substance Entering Auto West Bankhead Highway Arrest Driving while license suspended July 16 Arrest Driving while license suspended Runaway Juvenile (Located) Report taken Arrest Driving while unlicensed Arrest Failure to Appear Arrest Driving while license suspended Runaway Juvenile (Located) Report Taken Public Works (Peter Zorbanos, Director) Water Plant: The plant was in compliance with State and Federal regulations. Villa Rica City Manager s Weekly Report Page 6

7 Air release valves and pressure gauges were installed on the Cowan pump station discharge line. Wastewater Treatment Plants: The West and North Plants were in compliance with the National Pollutant Discharge Elimination System (NPDES) requirements. Serviced the West Plant effluent pumps and McCurdy Road, Florence Circle, Brandywine, Ashley Place, Turano Bakery, Weatherstone, Bivins, Reid Plantation, River Trace, Waterford, Three West, Luther s Mill, Edge Road, Ashbury and Old Town Village lift stations. The new aerator motor will be installed this week. The #1 effluent pump has been pulled and sent for evaluation. Also obtaining costs on purchasing and installing a #3 effluent pump. Distribution: Installed five water pressure gauges at Lake Cowen. Completed a sewer line inspection at Summergate Subdivision. Repaired a service leak at 330 Walker Street. Restocked all the new inventory in bins. Completed two sewer line inspections at Summergate and Brookhaven Subdivision. Applied gravel on the easement going to Lake Cowen. Dug up a six-inch (6 ) line and inspected for an obstruction at Lake Cowen. Removed brush from the sewer line on Cannon Street to locate a manhole. Repaired a six-inch (6 ) water main on Overlook Drive. Checked a water leak at 271 Berkley Drive. Searched for a sewer line at 420 North Dogwood Street. Cleaned and organized all the service trucks. Completed a sewer blow out at Newport Drive in River Trace Subdivision. The Locate crew member processed 53 locates. Meter Reader: o Connected Water Service 48 o Disconnected Water Service 13 o Customer Courtesy Calls 1 o Installed New Meters 1 o Leak Checks 3 o Delinquent Reconnects 2 Streets and Solid Waste: Completed all vehicle morning daily maintenance inspections. Attended the weekly update meeting. The junk chipping crews completed all daily routes. Completed the greasing and daily maintenance of the equipment. Cleaned equipment and some of the vehicles that are used daily. Removed dead animals from the streets and hauled them to the dump. Used the spray truck along guardrails, sign poles, and other obstacles that we have to mow around. Used the weed trimmers on grass where the mowers couldn t get to. Called the Georgia Department of Transportation about signs that were down. Removed material from dump sites along the city streets. Flagged traffic. Removed dead fallen limbs that were hanging over the streets and that had blown into the roads. Villa Rica City Manager s Weekly Report Page 7

8 Came in to repair a knocked down stop sign. Reinstalled and straightened several city regulatory signs and poles that had been damaged at different locations. Filled in along the shoulder of roads where traffic is running off the road causing ruts. Used the grapple truck for debris removal. Continued with the sign reflectivity program. Took down the American flags that were put up along Highway 78 for the 4 th of July holiday. Continued working on the yearly inventory of subdivisions within the city limits and updating files. Coordinated with the Recreation Department on a couple of projects. Coordinated with the Stormwater Department on a couple of drainage projects. Repaired a cut out area within the road with asphalt patch, and patched a couple of small potholes. Repaired a section of sidewalk that had expanded / risen from the heat. Striped the newly installed speed hump. Used the sidearm mower on numerous sections of roads where overgrowth was causing poor line of sight and visibility for the traveling public. Removed several limbs that were broken and hanging in trees above roads. Removed built up debris along the shoulder at the end of road where it was not letting stormwater runoff out of the road. Also cleared overgrowth. Met with a homeowner about an upcoming project. The manager is scheduling interviews for four open positions. Vehicle and Building Maintenance and Inmate Work Detail Crews: Serviced or repaired 13 vehicles. The Douglas County inmate crew emptied all trash cans every other morning and will continue to do so from now on. The gate at the waste water treatment plant has been repaired. Repaired the backdoor to City Hall and also mounted a dry erase board for an employee. The Carroll County inmate crew picked up trash and cut grass on the Carroll County side of Villa Rica. The Douglas County inmate crew picked up trash and mowed on the Douglas County side of Villa Rica. Stormwater/Watershed Management: The Best Management Practices continue to be implemented as outlined in the Watershed Protection Plan (WPP) and Stormwater Management Plan (SWMP) to meet the Federal and State guidelines of both permits. Continuing to coordinate and work with the Street Department on drainage issues and right-of-way problems. Met and coordinated with a concrete contractor on removing and re-pouring several busted drainage manhole lids on top of catch basins. There are four manhole lids that were re-poured: The Villa Rica Elementary school sidewalk drain, the double- winged manhole lid across from 1038 Overlook Drive, the double-winged manhole lid on Leggett Drive and the double-winged manhole lid on Firethorn Augusta Woods Drive. Handled several complaints from residents about drainage concerns because of the above average rain events during this month thus far. Most of the issues are located on private property outside of the city right-of-ways. Continuing to inspect all the outfalls in sector four of the city as outlined in the stormwater management plan. There are twenty outfalls that have to be inspected for illicit discharges. In addition, the outfall screening forms developed by the State Environmental Protection Division has to be filled out and properly filed for submittal in the annual report at the end of the year. Villa Rica City Manager s Weekly Report Page 8

9 Continuing to inspect storm water structures inside sector four of the city that are identified as the city s responsibility for maintenance and upkeep. As outlined in the stormwater management plan, the city was divided up into five sectors where as all structures in the entire city would be inspected and inventoried in a five-year span. Continuing to complete general maintenance to various drainage structures that are located inside of the city right-of-ways. Trash and other noted items are removed from the structures as needed. Parks, Recreation & Leisure Services (Vicki Coleman, Director) Administration: Staff conducted a meeting with GDOT to discuss Fullerville Trail segment and potential pedestrian crossing alternatives, as well as, utility relocation along at the North Loop Bypass. The staff will coordinate an application for utility aid for assistance with the utility relocate costs. Facility Rentals: o Powell Park 3 rentals o V-Plex 1 rental o Senior Dining room Soccer Referee Class 1 rental o The Mill Friday, The Mill / Saturday, Car Show A total of 103 participants have registered this week for various activities Athletics Division: Football/ fall baseball and softball/ soccer registration is underway and will end July 28 th Football coaches meeting is Sunday July 23 rd at 5:00 pm Football camp starts July 24 th at 6:30 pm Fall baseball/ softball skill evaluations start the week of July 24 th Library: Weekly Patrons: 1,944 Monday, July 10 o Computer Class at 4:30 pm with (6) in attendance o Family Lego Game day 12:00 pm-2:00 pm o Staff & Volunteer Customer Service Training with Justin Nobles from West Georgia Regional Library System 2pm 4pm in conference room Tuesday, July 11 o Mirror Lake Academy class special program Lego and Game Day 11:00 am 2:00 pm o STEAM program for Teen with Annie from West Georgia Regional Library System at 4pm o American Business Women s Association meeting and training on Mail Chimp, marketing and social media in the conference room 11:00 am-1:00 pm. Wednesday, July 12 o STEAM Engine in Kids Spot at 11am Kids program based on technology and science helping kids to incorporate technology in science in a creative environment. o Tanner Health & Wellness class held in the Tanner Room from 10am 12pm o Homeschool Group training and teaching math & reading, a six week program. Thursday, July 13 o Tanner Wellness Get Healthy & Living Healthy class in Tanner Outreach Room with 6 attendances. Villa Rica City Manager s Weekly Report Page 9

10 o Genealogy Class in computer lab at 5:30p 6:30p. This class allows you to discover your family history and start your family tree accessing billions of genealogy records including Census, SSDI & Military records using online resources GCI delivered shelving for Kids Spot from the temporary storage in Villa Rica. o Interview student under University of West Georgia Students Work Study Program to fill in as a Library Assistant during the semester. o Carroll County Library Board meeting at Neva Lomason in Carrollton at 5:15 pm. Friday, July 14 o Interview student under University of West Georgia Students Work Study Program to fill in as a Library Assistant during the semester. o STEAM Engine in Kids Spot at 11:00 am Kids program based on technology and science helping kids to incorporate technology in science in a creative environment. o University of West Georgia Student meeting in conference room. Saturday, July 15 o Soccer Association of Villa Rica coach training in the meeting room 9:00 am 1:30 pm o Craft in Kid s Spot with Victoria at 11:00 am Facility Usage o Conference Room - 3 reservations o Meeting Room - 2 reservations o Study Rooms - 25reservations o Computer Lab 2 reservations o Tanner Room 2 programs Maintenance Division: Staff completed repairs to damaged football field Staff removed old stage from football field Staff set up for the Farmers & Craft market Staff cleaned restrooms at various parks and library Staff picked up trash throughout the parks Staff cut grass at various parks Pine Mountain Museum: Currently planning for the following events: o Eclipse Event August 21, 2017 o Gold Rush Festival September 9, 2017 Attendance: o General Admissions 62 o Group Admissions 28 o Group Train Admission 28 o Group Panning - 28 o Train Riders 228 Programs Division: Second session, week one of Summer Camp, we had 48 paid participants. Parents were given the opportunity to reserve their child s spot by pre-paying a $25 non-refundable deposit for each week they attend. The cost was $ a week; open to ages 6-12 and limited to 50 registrants per week. This week s camp Villa Rica City Manager s Weekly Report Page 10

11 theme was Wild Things. On Thursday, campers ages 6 through 8 attended Flowers Baking. We also attend Jessie Davis Pool in Douglasville. Planning for the following events is currently underway: o Summer Camp. o Comedy Nights July 22 nd Senior Services Division: The center served 166 Congregate Meals and 170 home delivered meals this week ## End of Report ## Villa Rica City Manager s Weekly Report Page 11

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