THOMPSON-NICOLA REGIONAL DISTRICT. Regional Solid Waste Management Committee - Wednesday, September 17, 2014 A G E N D A

Transcription

1 THOMPSON-NICOLA REGIONAL DISTRICT Regional Solid Waste Management Committee - Wednesday, September 17, 2014 A G E N D A Time 1:30 p.m. Place: Board Room 4th Floor 465 Victoria Street Kamloops, BC Page Agenda Item 1. ADDITIONS TO OR DELETIONS FROM THE AGENDA 2. MINUTES 3-6 (a) Minutes of the Regional Solid Waste Management Committee Meeting dated April 10, 2014 Minutes of the Regional Solid Waste Management Committee Meeting dated April 10, 2014, attached. 3. UNFINISHED BUSINESS 4. CORRESPONDENCE FOR INFORMATION 7 (a) Cache Creek Landfill Extension Phase 1 Construction Info Sheet 5. NEW BUSINESS 6. PRESENTATIONS (a) Eco-Depot Construction Update Presentation will be provided by Jamie Vieira, Manager of Environmental Health Services. 7. REPORTS and/or INQUIRIES 8-16 (a) TNRD Illegal Dumping Program Update Report from the Director of Environmental Services dated September 9, 2014, attached. Page 1 of 31

2 THOMPSON-NICOLA REGIONAL DISTRICT Regional Solid Waste Management Committee Wednesday, September 17, 2014 Page 2 of 2 Recommendation: That the report, TNRD Illegal Dumping Program Update, from the Director of Environmental Services dated September 9, 2014 be received for information (b) Video Surveillance at Eco-Depots Report from the Director of Environmental Services dated September 9, 2014, attached. Recommendation: That the Video Surveillance at Eco-Depots report from the Director of Environmental Services dated September 9, 2014 be received for information (c) Tipping Fees Review - Pre and Post Scale Implementation Report from the Director of Environmental Services dated September 9, 2014, attached. Recommendation: That the report from the Director of Environmental Services dated September 9, 2014 be received for information (d) DLC Tipping Fee Change Roll-out Report from the Director of Environmental Services dated September 9, 2014, attached. Recommendation: That the DLC Tipping Fee Change Roll-out report from the Director of Environmental Services dated September 9, 2014 be received for information. 8. ADJOURNMENT Page 2 of 31

3 THOMPSON - NICOLA REGIONAL DISTRICT REGIONAL SOLID WASTE MANAGEMENT COMMITTEE Thursday, April 10, 2014 MINUTES of a Meeting of the REGIONAL SOLID WASTE MANAGEMENT COMMITTEE held in the Boardroom on Thursday, April 10, 2014 commencing at 1:30 PM. PRESENT: Director W. Kershaw (Chair) Director K. Gillis (Vice Chair) Director P.A. Wallace Director J. Harwood Director J. Rivett Director J. Lightfoot Director S. Watson Director R. Elliott Director J. Sternig Electoral Area "O" (Lower North Thompson) Electoral Area "L" City of Kamloops Village of Clearwater Village of Clinton Village of Lytton Electoral Area "E" (Bonaparte Plateau) Electoral Area "J" (Copper Desert Country) Electoral Area "P" (Rivers and the Peaks) Mr. S. Gill, Chief Administrative Officer Ms. C. Black, Corporate Officer Mr. D. Rae, Director of Finance Mr. P. Hughes, Director of Environmental Services Mr. J. Vieira, EHS Operations Supervisor Mr. M. Garrett, Communications Coordinator Ms. R. Blixrud, Recording Secretary PRESS: OTHERS: None. Mr. B. Humphreys, Chair, Thompson-Nicola Regional District Board 1. ADDITIONS TO OR DELETIONS FROM THE AGENDA None. 2. MINUTES (a) Minutes of the Regional Solid Waste Management Committee dated February 20, 2014 Moved by Director Wallace Seconded by Director Harwood Page 3 of 31

4 Minutes of Regional Solid Waste Management Plan Implementation Committee Page 2 of 4 Thursday, April 10, 2014 That the minutes of the Regional Solid Waste Management Committee dated February 20, 2014 be adopted. 3. UNFINISHED BUSINESS None. 4. CORRESPONDENCE None. 5. NEW BUSINESS None. 6. REPORTS and/or INQUIRIES CARRIED Unanimously (a) Proposed Tipping Fee Increase The report from the Director of Environmental Services dated April 3, 2014, proposing an increase to tipping fees, was provided to the committee. The Manager of Environmental Services provided a presentation and provided a review of TNRD s current tipping fees as compared to surrounding regional districts, which demonstrated that the TNRD charges the lowest tipping fees compared to surrounding jurisdictions. The Manager of Environmental Health Services highlighted that the policies in the TNRD Solid Waste Management Plan outline that tipping fees should be consistent but not lower than tipping fees set in regional districts surrounding the TNRD. An explanation was provided regarding the costs associated with handling demolition/land clearing /construction (DLC) waste, source separated DLC waste, and household waste. Two options for tipping fee increases were presented to the committee. Discussion ensued regarding the two options and the impacts the increases would have on the average household and on commercial patrons. It was noted that source separated DLC waste is of much higher value to the TNRD and therefore there should be a financial incentive for patrons to dump source separated DLC waste instead of co-mingled DLC waste. Moved by Director Watson Seconded by Director Elliott Page 4 of 31

5 Minutes of Regional Solid Waste Management Plan Implementation Committee Page 3 of 4 Thursday, April 10, 2014 Recommends that the Board approve: - the increase of tipping fees for DLC from $60/t to $120/t, effective July 1, 2014 and a further increase to $160/t, effective Jan 1, 2015; - the increase of tipping fees for household refuse from $60/t to $80/t, effective Jan 1, 2015; and - the increase of tipping fees for source separated DLC from $60/t to $100/t, effective Jan 1, CARRIED (b) Solid Waste Disposal, Recycling and Diversion Totals The report from the Director of Environmental Services dated April 3, 2014 regarding solid waste disposal, recycling and diversion tools was provided to the Committee for consideration and an accompanying presentation was provided. The Director of Environmental Services indicated that there has been an overall decrease in the amount of waste entering the landfills and there has been an increase in the amount of materials being recycled. Estimates of the amount of tonnage of waste entering the landfills each year will now be much more accurate because of the installation of scales at the majority of solid waste management sites. Discussion commenced regarding how the Multi-Materials BC (MMBC) contracts may have future implications on the TNRD s solid waste management plan; staff noted that at this time MMBC has not offered a contract to the TNRD. Moved by Director Gillis Seconded by Director Sternig That the report regarding solid waste disposal, recycling and diversion totals be received for information. CARRIED Unanimously (c) Update on Eco-Depot Designs and 2014 Waste Reduction Initiatives The Manager of Environmental Health Services provided an update presentation, and provided further details on the following initiatives: - 70 Mile Eco-Depot design and plans for construction - Blue River Eco-Depot design and plans for construction - Education and sale of Green Cone food digesters as a food waste reduction initiative plans for backyard composting workshops - Asphalt shingle recycling pilot project - Used oil recycling program - Electronics, small appliances and paint plus recycling program Page 5 of 31

6 Minutes of Regional Solid Waste Management Plan Implementation Committee Page 4 of 4 Thursday, April 10, Light recycling pilot project at the Clearwater Eco-Depot - Household hazardous waste round-up event schedule The Manager of Environmental Health Services responded to questions from the Committee. On question, the Chief Administrative Officer indicated that a comprehensive cost-savings plan could be provided to the Committee, but it would likely take one year to compile as the data from facility scales is required to provide useable data on which to base decisions. 7. ADJOURNMENT The meeting adjourned at 3:18 PM. Certified Correct: Corporate Officer Chair Page 6 of 31

7 CACHE CREEK LANDFILL EXTENSION INFO SHEET STAGE 1A CONSTRUCTION Belkorp Environmental Services Inc. (BESI) will begin construction of the Cache Creek Landfill Extension in September, Excavation will start in the fall and continue until winter conditions halt construction. Earthworks will continue in the spring of 2015 with liner construction and leachate collection system installation taking place during the summer and fall. Under this timeline, Stage 1a will become operational in late Initiating construction in mid-september ensures that bird nesting disturbance will be avoided since the required earthworks will be conducted outside of the bird breeding season. Stage 1a (and ultimately the entire landfill) will utilize a double composite lining system to contain leachate and landfill gas (detailed cross section below). This system exceeds the recently updated provincial standard of a single composite liner. Interception ditches will be installed up-slope of the construction area so that spring runoff and rainfall is diverted around the landfill. New signage, similar to the graphic on the right, will remind site users to use caution when travelling through the construction area. 328, 1508 W. Broadway Vancouver, BC V6J 1W8 Public notifications will also be provided via local media (newspaper and radio) for the months of September and October Anyone with questions can community@belkorp.com for information. September 2014 Page 7 of 31

8 Environmental Services COMMITTEE REPORT TO: FROM: SUBJECT: Regional Solid Waste Management Committee Director of Environmental Services TNRD Illegal Dumping Program Update DATE: September 9, 2014 RECOMMENDATION(S): That the TNRD Illegal Dumping Program Update report from the Director of Environmental Services dated September 9, 2014 be received for information. PETER HUGHES, P.ENG. Director of Environmental Services Approved for Board Consideration CAO SUMMARY: The TNRD has had an illegal dumping clean-up program for the past few years, where known illegal dump sites are cleaned up by two non-profit groups retained by contract to provide the services on an as-needed basis. In addition, a pilot education campaign has been launched. This report provides a summary of the program in 2013 and BACKGROUND: The TNRD retains the services of ASK Wellness Society and Yellowhead Community Services to provide resources to clean-up reported illegal dumping sites throughout the TNRD. Typically these organizations provide the manpower and equipment to clean-up sites as directed by TNRD staff. One TNRD EHS staff is designated as coordinator of the program. Page 8 of 31

9 DISCUSSION: A listing of the sites cleaned up under this program in 2013 and 2014 (to date) is attached. In 2013 a total of 35 sites were cleaned up under this program. To date, 32 sites have been cleaned up in In addition to the clean-ups organized by TNRD staff, several community groups and other agencies have volunteered to clean sites up and the TNRD has waived tipping fees for these events. An illegal dumping education campaign has been launched as a pilot project this summer. The TNRD has purchased advertising space on billboards at four locations: Hwy 5 near Kamloops, Highway 1 west of Chase, Hwy 1 south of Ashcroft, and Hwy 1 West of Savona. The billboard messaging is Litter, it s just not natural and depicts a deer sleeping on an abandoned mattress. A copy of the billboard is attached. In addition 100 posters have been printed for distribution throughout the TNRD and full page newspaper ads will be placed in the North Thompson Journal, Clearwater Times, Lillooet News (circulates in Lytton), and Merritt Herald. An illegal dumping bylaw is in development and will be introduced following adoption of the bylaw notification process expected to be completed by spring of The illegal dumping bylaw will provide the ability to issue fines and tickets. The Illegal dumping program budget for the past few years has been $50,000 per year. In 2013 about $25,000 was spent on clean-ups, equipment, supplies and advertising. In 2014, so far about $10,000 has been spent on advertising and $20,000 on clean-up of illegal dumping sites. CONCLUSION: In 2014 so far 32 illegal dump sites have been cleaned up with several more scheduled and a pilot advertising campaign has been launched. Attachment(s) Lists of 2013 and 2014 Clean-up locations Litter, it s just not Natural billboard copy Page 9 of 31

10 2013 TNRD Illegal Dumping Clean-up Sites (May to December) Red Lake 3036 Panorama Drive o Fine letter sent Midday Valley Rd. o Fine letter sent Scuitto Lake FSR Embleton Mountain near Heffley Lake o Fee waiver given to person who cleaned up site Goose Lake Rd. Schindler Crescent Merritt o Camper dumped o Identifying information found and fine letter sent o RCMP notified o CO service notified Patchett Rd off of Coldwater Rd. Harper Mtn Rd. o DLC/yard waste etc. o Had area cleaned and built a berm to block off area Petit Cr. & Davidson Rd. Noble Lake Scuitto Lake FSR o Shotgun shells, plastic, shoes, glass, beer rings etc. o Left from large grad party Goose Lake Rd. o 2 sites Melba Cr. FSR o Burned out modular building o Crushed and removed building from site Goose Lake Rd. & long Lake Rd. Pritchard o 2km east of Junction on Shuswap Rd. & Pinantan Rd. Nicola Ranch o Stop Dumping signs requested. Ashcroft o T.V. s over embankment Jamieson Creek FSR o Camper dumped Lower Nicola Eco-Depot - ~1km up FSR Page 10 of 31

11 Tranquille Criss Creek Rd. Dairy Lake Rd. o Fee waiver given to reportee Blue River Community Association o Fee waiver letter & clean up kit Lac du Bois area Pimainus FSR ASK Wellness unable to find site Woodward Rd. Lower Nicola o Signage posted Westsyde Jamieson Creek FSR Squatter site in Cache Creek Area o Worked with Min. of Forests to clean site up Dixon Creek Rd. Barriere Inks Lake Rd. Leveau Cr. FSR o CO Service investigating Jamieson Creek FSR Inks Lake Rd. Blow off From Lower Nicola Landfill cleaned Clearwater o Identifying info found o Investigation determined person was deceased Page 11 of 31

12 2014 TNRD Illegal Dumping Clean-up Sites (May to August) Dickson Creek Rd. (Barriere) o Couches/Chairs/Household Refuse o Fine letter sent Goose Lake Rd. o Mattress/shotgun shells/refuse Britton Creek rest area o Household refuse found by VSA staff. o Fine letter sent then revoked as person with identifying information called. Determined he was not in the area and doesn t know how his info got there. McQueen Lake entrance in Lac du Bois area o RCMP reported dumping of grow-op material. o TNRD Clean up site Woodward Rd. and Midday Valley Rd. Lower Nicola/Merritt o Cleaned Robbins Creek Rd. off of Dallas Dr. o 4 deceased steer reported by member of public o RCMP and CFIA involved o Identified owner by the animals brand and cattle tags o RCMP talked to owner Midday Valley Rd. o Appliances, tires, demo material o Gate at site so unable to get to it. o Met with owner of property and had them open the gate for clean-up. o Clean up to 2 trips o Installed stop dumping sign Heffley-Louis Creek Rd. across from Dick Hart Park o Household refuse with identifying information o Fine letter sent Fee waiver letter issued to Canfor o They often pick up refuse in the bush in Clearwater area Hamilton Hill RD Fee waiver letter for Starbucks Merritt for Earth Day clean up Chase-Falkland Rd. Inks Lake Rd. Orchard Rd. McClure Noble Lake FSR o 2.5km up, Pallets, Barrel with oil o Also reported to M.O.E. Fee waiver letter for Savona Beach clean up McGillivray Lake FSR Fee waiver given to Little Fort Rec. Society Page 12 of 31

13 Fee waiver given to Clinton Outdoor Sportsman group 2 dumpsites on the Dewdrop Range Clearwater o Entrance to old landfill o Across from new Eco-Depot Hutchison Rd. near Green Lake South Rd. Chase-Falkland Rd. reported by the CO Service. o Visited site of a burned out cabin which is now accumulating garbage. o On private property therefore passed file to Bylaw Dept. Chase-Shuswap Rd. 5.2km mark Clearwater Rd. 1 o Identifying information-fine letter sent Bearsford Rd. near Knutsford T.S. Barriere 4km North of Dickson Cr. From Agate Bay Rd. Old Duck Range Road o People dumping refuse and dead animals (goats) over embankment onto private property o Met with owner o Talked to M.O.T. approved to fence curve of road o Met with fence installer Currently waiting for quote before proceeding Fawnhill Rd. o People dumping refuse and blocking access to a public drive way o Owners of property were able to get a licence plate and description of person responsible o Offered a Stop Dumping sign to owner o Reported dumping to the CO service Lac le Jeune Rd. just before McConnell Lake Siwash Creek Pit o Put up No Dumping sign. o Site cleaned up by local resident. Lily Lake o Currently trying to get a hold of person who has been identified as being responsible for the dumping. Brookmere o Installed new put waste in the right place signs across from T.S. at a recreational parking lot o Found 2 dump site leading up to Brookmere o Installed stop Dumping signs Mamit Lake Rd. o Currently scheduled to be cleaned Monte Lake o People camping at boat launch and leaving refuse behind o Put up Stop Dumping sign. o Currently scheduled to be cleaned. Lytton Closed Landfill o Mass dumping of couches/household refuse/animal carcasses Page 13 of 31

14 o o Currently working with Lytton First Nation to arrange with members of the community to clean up site. Will be working on a notice to send to area residents re: hours of operation for the Lytton Eco-Depot and items that can be recycled etc. Page 14 of 31

15 Page 15 of 31 Stop or Report Illegal Dumping

16 Stop or Report Illegal Dumping Page 16 of 31

17 Environmental Services COMMITTEE REPORT TO: FROM: SUBJECT: Regional Solid Waste Management Committee Director of Environmental Services Video Surveillance at Eco-Depots DATE: September 9, 2014 RECOMMENDATION: That the Video Surveillance at Eco-Depots report from the Director of Environmental Services dated September 9, 2014 be received for information. PETER HUGHES, P.ENG. Director of Environmental Services Approved for Board Consideration CAO SUMMARY: Video cameras are considered a tool to assist in monitoring customers and reduce vulnerability to break-ins. A camera system was installed at the Clearwater Eco-depot in Cameras are planned for installation at Heffley Creek, Louis Creek, Lower Nicola, and South Thompson facilities in late 2014 and early 2015 taking into consideration the pros and cons of the existing system in Clearwater. BACKGROUND: TNRD has experienced break-ins and vandalism at both the Eco-Depots and landfill sites periodically. The site attendants are also challenged to observe customer activities at the Eco- Depots to ensure safely and compliance with site regulations. For these reasons the TNRD installed video surveillance cameras at the Clearwater facility in 2013 with the intent of installing surveillance systems at the remaining busiest Eco-Depots; Heffley Creek, South Thompson, Louis Creek and Lower Nicola in 2014/2015. Page 17 of 31

18 September 9, 2014 Page 2 of 2 Subject: Video Surveillance at Eco-Depots DISCUSSION: A camera system was installed at the Clearwater Eco-Depot in It was decided to only install one system initially so we could monitor the performance of the system and to learn from the experience to better design a system to apply at the other four sites. Clearwater taught us it is worthwhile investing in High Definition (HD) cameras, as the standard definition cameras currently in use often fall short of giving us the detail needed. For example objects in the back of a pick-up truck are difficult to identify. The best locations to place cameras have also been tested at Clearwater. It was found the areas of the site most difficult for the attendants to be present are where cameras are needed most. For example inside the garbage and recycling building where customers are hidden from view are important to monitor. With regards to afterhours monitoring, the scale house area and the gate were identified as the most important areas to monitor for break-ins and gate dumping. HD cameras will provide RCMP better quality video to follow up on break-ins. It is important to note that unless there are countless cameras on site, there will always be areas not covered by surveillance. Often there are infractions of site regulations caught on camera, however, due to the angle of the camera, there is not enough evidence to identify the responsible party conclusively (i.e. back to the camera or ball cap over the face). A Request for Quotations was issued at the beginning of the month for a camera system at Heffley Creek taking into consideration the lessons learned from the Clearwater experience. Heffley Creek was selected as the highest priority for cameras due to the high number of breakins experienced this summer. The budget allocation for the cameras system is $15,000 per Eco- Depot. We anticipate cameras will be installed in Heffley by the end of Camera systems at Lower Nicola, Louis Creek, and South Thompson are planned for spring CONCLUSION: The use of video surveillance will aid in the better monitoring of activities at the sites during operating hours and may provide better evidence with respect to break-ins and vandalism at the facilities, but with some limitations. Page 18 of 31

19 Environmental Services COMMITTEE REPORT TO: FROM: Regional Solid Waste Management Committee Director of Environmental Services DATE: September 9, 2014 SUBJECT: Tipping Fee Review Pre and Post Scale Installation RECOMMENDATION: That the Tipping Fee Review report from the Director of Environmental Services dated September 9, 2014 be received for information. PETER HUGHES, P.ENG. Director of Environmental Services Approved for Board Consideration CAO SUMMARY: Tipping fees from 2010 to 2014 were assessed for each TNRD Eco-Depot where weigh scales were installed in A clear trend of tipping fee revenue increasing after the installation of weigh scales was observed. The data suggests that the TNRD is achieving its goal of being more consistent and fair with how tipping fees are being charged across the region. BACKGROUND: All eight operating TNRD weigh scales were commissioned in 2013 as part of the new/improved Eco-Depots opened at the same time. Prior to scales, all tipping fees were calculated on a volume basis (i.e. $1/bag or $10/pick-up truck based on $60/tonne). Weigh scales enable the TNRD to more accurately and fairly assess tipping fees. In addition, weigh scale software allows more accurate tracking of the day to day activities at the eco-depots and ensurse more consistency across the region in how tipping fees are charged. It was anticipated that tipping Page 19 of 31

20 September 9, 2014 Page 2 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation fee revenues would increase once the weigh scales were operational. This report looks at tipping fee revenues from 2010 to DISCUSSION: Figures 1 through 8 below show tipping fee revenue from each site with a weigh scale. Figure 9 shows the total for all 8 scaled sites. The totals include tipping fees collected by charge account, credit/debit sales, and eco-cards. All weigh scales were opened in 2013, exact dates are in Table 1. Table 1. Scale commission date at TNRD Eco-Depots Eco-Depot Scale Commission Date 1. Logan Lake March 12, Clearwater March 27, Louis Creek April 10, Lower Nicola April 30, Clinton June 7, Lytton June 26, South Thompson July 30, Heffley Creek October 1, 2013 Figure 1. Logan Lake tipping fees collected from Page 20 of 31

21 September 9, 2014 Page 3 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation Figure 2. Clearwater tipping fees collected from Clearwater $140, $136, $98, $99, $104, (projected) Figure 3. Louis Creek tipping fees collected from Barriere/Louis Creek $98, $92, $68, $59, $64, (projected) Page 21 of 31

22 September 9, 2014 Page 4 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation Figure 4. Lower Nicola tipping fees collected from Lower Nicola $549, $505, $449, $458, $465, (projected) Figure 5. Clinton tipping fees collected from Clinton $36, $32, $20, $20, $18, (projected) Page 22 of 31

23 September 9, 2014 Page 5 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation Figure 6. Lytton tipping fees collected from Figure 7. South Thompson tipping fees collected from Pritchard/Chase/South Thompson $154, $115, $123, $124, $165, (projected) Page 23 of 31

24 September 9, 2014 Page 6 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation Figure 8. Heffley Creek tipping fees collected from Heffley Creek $111, $115, $108, $104, $77, (projected) Figure 9. Combined total of tipping fees collected from all 8 Eco-Depots Total Revenue from 8 Eco-Depots $1,212, $1,107, $968, $964, $1,000, (projected) Page 24 of 31

25 September 9, 2014 Page 7 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation It is evident that there was a clear increase in tipping fees in 2013 when the scales were operational and a further increase is projected in 2014 (first full calendar year the scales are operating) also has a projected increase above 2013 due to the tipping fee increase on DLC materials which came into effect July 1, The increase in fees collected is consistent with what other Regional Districts and Municipalities experienced when they made the switch to scales. Some sites showed a more obvious increases in fees from 2012 to This is in part a result of scale opening dates (i.e. Heffley Creek was not commissioned until October 2013). This also indicates that there were likely inconsistencies in how tipping fees were being charged from one site to another. The drawback to volume based fees has always been the element of discretion the attendants have when assessing loads. The weigh scales ensure fees are being charge fairly across the district. The two exceptions to the trend of fees increasing after the installation of weigh scales are Lytton (Figure 6) and South Thompson (Figure 7). There are a number of possible reasons for this at South Thompson. South Thompson was opened to replace two facilities, the Chase landfill and the Pritchard transfer station. The data used assumes the garbage (and therefor the tipping fees) previously received at Pritchard and Chase now goes to South Thompson, however in reality there are likely customers in the Chase area who may be using alternate facilities (i.e. Westwold, Barnhartvale, or Skimikin-CSRD). The City of Kamloops mission flats landfill may also be receiving some additional waste in the form of large construction loads which are easier handled at a landfill. Lytton is a bit of a mystery as no major changes have taken place at the site other than the installation of the scale. The lower fees in 2012 and 2013 could simply be due to a slowdown in the local economy and/or more reducing, re-using and recycling by the community. Another interesting trend noted is many facilities experienced a decrease in tipping fees from 2010 to There are a number of explanations for this which likely all contributed to the decrease. 1) The landfills in Barriere, Chase and Clearwater were closed in The TNRD may have experienced an increase in garbage due to worries around how the new eco-depots and weigh scale would change disposal costs. 2) There were fewer construction recycling options in 2010 and 2011, the new Eco-Depots give customers the option to separate more recyclables, some with lower tipping fees and some that can be recycled for free. 3) Customers Page 25 of 31

26 September 9, 2014 Page 8 of 8 Subject: Tipping Fee Review Pre and Post Scale Installation are heeding the message that they can save money by putting effort into recycling. 4) Some municipalities introduced curbside collection of recyclables in 2011 to reduce their tipping costs. The final graph below (Figure 10) shows the total tipping fee revenue from all sites combined including the small non-scaled transfer stations. Note the revenue has been projected to 2015 to reflect the tipping fee change that will take effect January Figure 10. Total TNRD tipping fee revenue from Total TNRD Tipping Fee Revenue $1,432, $1,290, $1,189, $1,043, $1,030, $1,086, CONCLUSION: The results of this report indicate the installation of weigh scales has succeeding in achieving more consistent and equitable tipping fees across the region. It has also helped the TNRD realize increased revenue by removing the guess work out of volume based tipping fees at the larger sites. Volume based tipping fees will continue to be used at the small transfer stations as the amount of garbage handled at these sites does not warrant the capital expense of a scale. Page 26 of 31

27 Environmental Services COMMITTEE REPORT TO: FROM: SUBJECT: Regional Solid Waste Management Committee Director of Environmental Services DLC Tipping Fee Change Roll-out DATE: September 9, 2014 RECOMMENDATION: That the DLC Tipping Fee Change Roll-out report from the Director of Environmental Services dated September 9, 2014 be received for information. PETER HUGHES, P.ENG. Director of Environmental Services Approved for Board Consideration CAO SUMMARY: The DLC tipping fee increase was successfully implemented July 1, Although some complaints were received, it appears the message about the change in fees was communicated effectively. DLC source separation rates are very encouraging at nearly 40%. BACKGROUND: In March 2014 the TNRD Board approved a bylaw that would see a stepped increase in DLC tipping fees. The first increase took effect July 1, The second increase will take effect January 1, This report will discuss how the July 1 tipping fee increase was communicated and implemented and summarize how the change has been received to date. DISCUSSION: The DLC tipping fee change generally impacted the construction/commercial sector therefore the information roll-out targeted them directly. The following mechanisms were used in May and June to communicate the upcoming change prior to the increase taking effect July 1: Page 27 of 31

28 September 9, 2014 Page 2 of 3 Subject: DLC Tipping Fee Change Roll-out Direct mail-out to all TNRD account customers Public notice posters at Eco-Depots Press release many newspapers and radio stations picked up the story Live radio interview on CBC radio (daybreak) with Manager of Environmental Services Direct education by site attendants (TNRD staff trained attendants with key messaging) Radio commercials reminding customers of the benefits of source separating DLC Preparation of a waste management guide for DLC for distribution at the eco depot sites The information roll-out was done in a way to minimize confusion for the general public who do not generate significant volumes of DLC waste. We did not want people to think that the rates for regular household garbage was increasing July 1. The direct mail-out to all account customers was likely the most effective way to ensure all commercial customers were aware of the change, and it also allowed us to be very targeted in the communication. The site attendants should also be credited for their great work of communicating the change to specific customers they knew would be impacted by the rate change. A similar strategy will be implemented to communicate the January 1, 2015 DLC tipping fee increase. Both the site attendants and TNRD staff received some complaints about the rate increase, however the push back was minimal. Many of the commercial customers were already aware the old DLC rate was far lower than all other surrounding regional districts. For example, the Penticton landfill tipping fee is a minimum of $200/tonne while the TNRD rate went from $60/tonne to $120/tonne. Source separated rates for DLC waste such as wood waste, shingles, and concrete were also introduced on July1, The source separated rates are lower to encourage customer to separate the waste before it comes to the Eco-Depots which makes it possible to recycle the material instead of landfilling. Figure 1 below shows the breakdown of DLC waste received at TNRD Eco-Depots in July and August Page 28 of 31

29 September 9, 2014 Page 3 of 3 Subject: DLC Tipping Fee Change Roll-out Figure 1. Percentage of DLC materials at TNRD Eco-Depots from July 1 st August 31 st, DLC Seperation at TNRD Eco-Depots 14.15% 12.51% 11.80% 61.54% Comingled DLC Asphalt Shingles Concrete & Asphalt Wood Waste Unfortunately we were not tracking these material types separately prior to the tipping fee change so a before and after comparison cannot be made. However it is important to note the prior to the Eco-Depot openings all DLC materials were being landfilled. Assuming the two months of data used in this analysis is representative, we have achieved a nearly 40% diversion rate of DLC waste in the past two years. This is a major accomplishment which was not possible at the old landfills because lack of space and infrastructure. Further expansion of source separated DLC recycling is a high priority. The expansion of shingle recycling to all Eco-Depots is currently underway. Gypsum (drywall) diversion is being investigated at present time with the goal of implementing a pilot project in It is expected that the diversion rate will continue to increase significantly in 2015 due to the increased diversion opportunities paired with the further increase in DLC rates to come in CONCLUSION: The tipping fee change on July 1 was effectively communicated with minimal complaint. The amount of source separated DLC coming into the Eco-Depots is evidence that customers are getting the message about saving money by source separating DLC. Attachments: TNRD Waste Management Guide Demolition, Land Clearing and Construction (DLC) Page 29 of 31

30 Waste Management Guide Demolition, Land Clearing and Construction (DLC) What Is DLC Waste? Demolition, Land Clearing and Construction Waste, or DLC Waste consists of largely inert solid waste, resulting from construction, remodelling, and demolition projects. DLC disposal rates are typically higher than household disposal rates due to DLC being more difficult and costly to handle, compact and landfill. DLC loads often consist of divertible materials such as wood, concrete, shingles, metal and cardboard. If separated divertible material has a lower disposal fee. How Can I Lower My Disposal Fees? Separating and sorting all divertible or recyclable DLC material will result in lower disposal fees, and for most loads, result in significant savings. See reverse for an example. How Come Recyclable DLC Is Not Free? The TNRD must pay processing and transportation fees for recycling asphalt shingles, concrete & asphalt and wood waste. A portion of these costs are recovered through user fees when material is dropped off. Who Decides How Disposal Fees Are Structured? Asphalt shingles before & after processing. Intercity Recycle processes shingles from TNRD facilities. The TNRD Board of Directors approves the disposal fee structure based on financial requirements to fund current operations, future improvements, and final landfill closure costs while providing financial incentives to separate divertible materials encouraging waste reduction and recycling. The fee increases are in step with the user-pay principle adopted in the TNRD Solid Waste Management Plan. These changes will move costs away from the taxpayer and towards the user. By planning ahead, materials can be quickly and easily separated by type and deposited in the correct location to receive a reduced rate at the Eco-Depot. When loading your vehicle remember to keep source separated materials together and to make unloading easier. THE CHOICE IS YOURS Separate, Sort & $ave Depending on how you choose to handle your waste, disposal fees for a mixed load of construction and demolition waste can vary greatly. Taking the time to separate, sort and rescale can significantly lower your recycling and disposal fees. Plan ahead at your construction or demolition site prior to transporting material to the Eco-Depot. Mixed loads may also be separated and sorted on-site at the facility. If you choose not to separate, sort and re-scale, you will pay more DISPOSAL FEES (July 1 Dec 31, 2014) Household refuse: Comingled DLC: $60/tonne $120/tonne Concrete & asphalt*: Wood waste*: $60/tonne $60/tonne Asphalt shingles**: $60/tonne *Lower rate available at sites with separate collection bins. Otherwise comingled DLC rate applies. **Pilot program currently available at South Thompson & Lower Nicola Eco-Depots. Expanding soon. Call TNRD for up-to-date information. Page 30 of 31

31 Demolition, Land Clearing and Construction (DLC) WASTE MANAGEMENT GUIDE 2014 DISPOSAL FEES (July 1 Dec 31, 2014) Material $/tonne $/kilogram $/pound Comingled DLC $120/t $0.12/kg $0.06/lb Wood waste* $60/t $0.06/kg $0.03/lb Concrete & Asphalt* $60/t $0.06/kg $0.03/lb Asphalt shingles** $60/t $0.06/kg $0.03/lb Refuse (non DLC) $60/t $0.06/kg $0.03/lb Scrap metal* Free Free Free *This rate available at sites with separate collection bins. Otherwise comingled DLC rate applies. **Pilot program currently available at South Thompson & Lower Nicola Eco-Depots. Expanding soon. Call TNRD for up-to-date information. THE CHOICE IS YOURS Separate, Sort and $ave! Compare fees for a mixed construction and demolition load with a total weight of 1,500kg (1.5 tonnes) that contains 200kg of concrete, 400kg of metal, 500kg of wood and 400kg of DLC: Always SECURE YOUR LOAD Cover your load with a tarp or cargo net, and strap it down. Place lighter weight items at the bottom of your load. Don't overload your vehicle! Keep material level with top of truck bed or trailer. Loads entering the Eco-Depot that are not adequately secured may be charged the Unsecured Load fee, which is currently double the user fee. 400kg DLC SEPARATE, SORT, SECURE AND $AVE! For More Information: 400kg DLC Thompson-Nicola Regional District Victoria St. Kamloops, BC V2C 2A9 Phone: Toll Free (BC) Fax: recyclenow@tnrd.ca Web: By planning ahead, materials can be quickly and easily separated by type and deposited in the correct location to receive a reduced rate at the Eco-Depot. When loading your vehicle remember to keep source separated materials together and near the back of your load to make unloading easier. Page 31 of 31