GREATER VANCOUVER REGIONAL DISTRICT ZERO WASTE COMMITTEE

Transcription

1 GREATER VANCOUVER REGIONAL DISTRICT ZERO WASTE COMMITTEE REGULAR MEETING Thursday, October 8, :00 p.m. 2 nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. 1. ADOPTION OF THE AGENDA A G E N D A Zero Waste Committee Regular Meeting Agenda That the Zero Waste Committee adopt the agenda for its regular meeting scheduled for October 8, 2015 as circulated. 2. ADOPTION OF THE MINUTES 2.1 Zero Waste Committee Regular Meeting Minutes That the Zero Waste Committee adopt the minutes of its regular meeting held September 10, 2015 as circulated. 3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF Budget and Business Plans Solid Waste Services Designated Speaker: Paul Henderson, General Manager, Solid Waste Services That the Zero Waste Committee endorse the 2016 Solid Waste Services Budget and Business Plan as presented in this report dated September 30, 2015, titled 2016 Budget and Business Plans Solid Waste Services and forward them to the Board Budget Workshop on October 21, 2015 for consideration Tipping Fee Bylaw Designated Speaker: Paul Henderson, General Manager, Solid Waste Services That the GVS&DD Board: a) Give first, second and third reading to Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 b) Pass and finally adopt Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, Note: Recommendation is shown under each item, where applicable. ZWC - 1 October 1, 2015

2 Zero Waste Committee Regular Agenda October 8, 2015 Agenda Page 2 of Update on Extended Producer Responsibility Programs Designated Speaker: Andrew Doi, Environmental Planner, Solid Waste Services That the GVS&DD Board receive the report dated September 30, 2015, titled Update on Extended Producer Responsibility Programs for information. 5.4 Food Scraps Campaign Update Designated Speaker: Larina Lopez, Division Manager, Corporate Communications, External Relations Department That the GVS&DD Board receive the report dated September 28, 2015, titled Food Scraps Campaign Update for information. 5.5 Manager s Report Designated Speaker: Paul Henderson, General Manager, Solid Waste Services That the Zero Waste Committee receive the report dated September 24, 2015, titled Manager s Report for information. 6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below. 10. ADJOURNMENT/CONCLUSION That the Zero Waste Committee adjourn/conclude its regular meeting of October 8, Membership: Brodie, Malcolm (C) Richmond Corrigan, Derek (VC) Burnaby Baldwin, Wayne White Rock Bassam, Roger North Vancouver District Coté, Jonathan New Westminster Gambioli, Nora West Vancouver Hayne, Bruce Surrey Hodge, Craig Coquitlam Jackson, Lois Delta Long, Bob Langley Township Reimer, Andrea Vancouver Schaffer, Ted Langley City Washington, Dean - Port Coquitlam ZWC - 2

3 2.1 GREATER VANCOUVER REGIONAL DISTRICT ZERO WASTE COMMITTEE Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Zero Waste Committee held at 1:02 p.m. on Thursday, September 10, 2015 in the 2 nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Malcolm Brodie, Richmond Vice Chair, Mayor Derek Corrigan, Burnaby Mayor Wayne Baldwin, White Rock Councillor Roger Bassam, North Vancouver District (arrived at 1:03 p.m.) Mayor Jonathan Coté, New Westminster Councillor Nora Gambioli, West Vancouver Councillor Bruce Hayne, Surrey Mayor Lois Jackson, Delta (departed at 2:58 p.m.) Mayor Ted Schaffer, Langley City Councillor Dean Washington, Port Coquitlam MEMBERS ABSENT: Councillor Craig Hodge, Coquitlam Councillor Bob Long, Langley Township Councillor Andrea Reimer, Vancouver STAFF PRESENT: Paul Henderson, General Manager, Solid Waste Services Carol Mason, Commissioner/Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services, Legal and Legislative Services 1. ADOPTION OF THE AGENDA 1.1 Zero Waste Committee Regular Meeting Agenda It was MOVED and SECONDED That the Zero Waste Committee: a) amend the agenda for its regular meeting scheduled for September 10, 2015 by adding Item 3.1 Late Delegation Kendall Christiansen, Senior Consultant, InSinkErator Canada; and b) adopt the agenda as amended. CARRIED Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 1 of 8 ZWC - 3

4 2. ADOPTION OF THE MINUTES 2.1 Zero Waste Committee Regular Meeting Minutes It was MOVED and SECONDED That the Zero Waste Committee adopt the minutes of its regular meeting held July 16, 2015 as circulated. CARRIED 1:03 p.m. Councillor Bassam arrived at the meeting. 3. DELEGATIONS 3.1 Late Delegation Kendall Christiansen, Senior Consultant, InSinkErator Canada Mr. Christiansen provided members with a presentation about in-sink food waste disposers as an organic management tool highlighting: food waste alternatives, the definition of disposal, suggested highest and best use of food waste, and cost of processing. The delegation requested that the Committee: take the staff report under advisement and take no other action at this time; consider food waste disposers as "and" not "or"; and consider the establishment of a joint sub-committee of the Utilities and Zero Waste Committees to consider the matter further. On-table executive summary and presentation material titled In-Sink Food Waste Disposers as Organics Management Tool was distributed to members and is retained with the September 10, 2015 Zero Waste Committee agenda. 4. INVITED PRESENTATIONS 4.1 Recycling Council of British Columbia - Update Brock Macdonald, Chief Executive Officer, Recycling Council of British Columbia (RCBC), provided members with a presentation on RCBC highlighting Metro Vancouver hotline calls in terms of call length and complexity, percentage of calls by municipality, and increase in food waste calls. Members were further informed about the purpose of the hotline, decreased call volumes resulting from increased website and app presence, and about Metro Vancouver s funding contribution. Presentation material titled Recycling Council of BC RCBC Hotline and Metro Vancouver is retained with the September 10, 2015 Zero Waste Committee agenda. Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 2 of 8 ZWC - 4

5 4.2 Regional Position on the Use of Food Grinders and Similar Technologies Fred Nenninger, Director, Policy Planning and Analysis, Liquid Waste Services, provided members with a presentation on the regional position on the use of food grinders and similar technologies, highlighting drivers for position on food grinders, residential impact on treatment plants, potential commercial food grinder impact, and recommendations. In response to questions, members were informed about implications of food grinders on the liquid waste system and the need for a system-wide approach. Presentation material titled Regional Position on the Use of Food Grinders and Similar Technologies is retained with the September 10, 2015 Zero Waste Committee agenda. 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Organics Recycling Update Report dated September 2, 2015 from Marian Kim, Lead Senior Engineer, Solid Waste Services, providing an update on progress in implementing the Organics and Clean Wood Disposal Bans, food scraps recycling campaign, and the results of research undertaken to determine the level of participation in organics recycling in the region. Members were presented with an update on organics recycling in the region highlighting: research objectives; access to food scraps recycling; comparison of challenges anticipated and experienced; inspection of garbage loads containing food waste at regional facilities; quarterly trend in quantities of organics processed in the region; clean wood recycling at regional facilities between 2012 and 2015; and main findings. In response to questions, members were informed about the garbage inspection process at regional facilities. Comments were offered about the collection of hospital waste, food waste challenges for multi-family dwellings, communicating funding needs to federal election candidates for upgrade of the Lions Gate Wastewater Treatment Plant, and food grinders and the BC Building Code. Presentation material titled Organics Recycling Update is retained with the September 10, 2015 Zero Waste Committee agenda. It was MOVED and SECONDED That the Zero Waste Committee receive the report dated September 2, 2015, titled Organics Recycling Update for information. CARRIED Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 3 of 8 ZWC - 5

6 5.2 Transfer Station Strategy Report dated September 1, 2015 from Paul Henderson, General Manager, Solid Waste Services, seeking Greater Vancouver Sewerage and Drainage District Board direction on future transfer station development and operations. Members were provided a presentation on the: Solid Waste Strategy update highlighting: the disposal system and financial update; decreased waste flows across the Abbotsford-US border; stabilized regional waste flows; and illegal dumping; Transfer Station Strategy highlighting: the Coquitlam and North Shore Transfer Stations; proposed Surrey small vehicle/residential drop-off facility; and transfer station development capital requirements; Solid Waste System Interim Funding Strategy highlighting: zero waste education, communications; cost savings; municipal Tipping Fee; and regional services rate; proposed 2016 Tipping Fee; other proposed Bylaw changes; and stakeholder feedback. The Committee considered Items 5.2 Transfer Station Strategy, 5.3 Solid Waste System Interim Funding Strategy, and Item Tipping Fee Bylaw Proposed Provisions, together at this point. In response to questions, members were informed about: implications to the tipping fee rates from the Province s decision on the proposed Bylaw 280; the proposed additional Surrey Transfer Station; staffing efficiencies in the strategy; the need to standardize materials and share best practices among local recycling facilities; and about projected tipping fee rates for 2017 and beyond. Comments were offered about: the local/regional costs associated with new municipal recycling facilities; implications to the tipping fee from the exchange rate; relationship between the mattress ban and illegal dumping; and municipal large-item pickup programs. 2:58 p.m. Mayor Jackson departed the meeting. Comments were further offered about the need for information on Multi Material BC s financial model and contribution to local recycling operations. It was MOVED and SECONDED That the GVS&DD Board approve a transfer station strategy with the following key elements: a) provision of dedicated recycling services at Metro Vancouver transfer stations only when requested and funded by communities served by the transfer station; Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 4 of 8 ZWC - 6

7 b) continued development of options for replacement of the Coquitlam Transfer Station and collaboration with tri-cities municipalities to ensure that there is continuity of service between the closure of the existing transfer station and the development of a new facility; c) reconfiguration of the North Shore Transfer Station; and d) development of the Surrey Small Vehicle/Residential Drop-Off facility with the next steps being the City of Surrey to finalize a site, and Metro Vancouver to enter into an agreement with the City of Surrey where Metro Vancouver pays for the garbage component and the City of Surrey pays for the dedicated recycling component of the facility. CARRIED 5.3 Solid Waste System Interim Funding Strategy Report dated September 2, 2015 from Paul Henderson, General Manager, Solid Waste Services, seeking Greater Vancouver Sewerage and Drainage District Board approval of a proposed interim solid waste funding strategy for implementation beginning in Discussion ensued about removing reference to the 2017 tipping fee from the recommendation. It was MOVED and SECONDED That the GVS&DD Board approve an interim solid waste system funding strategy with the following key elements: a) set the municipal tipping fee for local government single family and public works waste at $100 per tonne for 2016; and b) set the Regional Services Rate to a fixed percent of the municipal tipping fee for local government single family and public works waste. CARRIED Tipping Fee Bylaw Proposed Provisions Report dated September 2, 2015 from Paul Henderson, General Manager, Solid Waste Services, seeking Greater Vancouver Sewerage and Drainage District (GVS&DD) Board direction for the 2016 GVS&DD Tipping Fee and Solid Waste Disposal Bylaw (Tipping Fee Bylaw) in advance of a draft bylaw and the 2016 Solid Waste Services budget being brought forward to the Board in October. Tipping Fee Bylaw changes will be implemented on January 1, Presentation material titled Solid Waste Strategy Update related to Items 5.2, 5.3 and 5.4 is retained with the September 10, 2015 Zero Waste Committee agenda. It was MOVED and SECONDED a) That the GVS&DD Board direct staff to prepare the 2016 Tipping Fee Bylaw to be presented at the October 30, 2015, Board meeting including the following key provisions effective January 1, 2016: Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 5 of 8 ZWC - 7

8 i. Tipping fees: Up to 1 tonne: $133 per tonne, to a maximum of $112 per load 1 tonne to 9 tonnes: $112 per tonne, to a maximum of $720 per load 9 tonnes and over: $80 per tonne ii. Municipal Tipping Fee for local government single family and public works waste: $100 per tonne iii. Regional Service Rate: 6% of the municipal tipping fee for local government single family and public works waste, and included in all tipping fees iv. Surcharge threshold for organics to remain at 25% v. Surcharge threshold for clean wood to remain at 10% vi. Organics drop-off rate: $67 per tonne at all transfer stations except the North Shore Transfer Station vii. Special Handle Waste: $250 per tonne viii. Two sheets of gypsum: $133 per tonne with a minimum fee of $10, $5 transaction fee applied to all gypsum loads b) That stakeholder feedback on the proposed changes be reported and summarized as part of the October tipping fee Board report, and stakeholder input be considered in the final proposed Tipping Fee Bylaw. That the Zero Waste Committee direct staff to report back to Committee on: 1) the effectiveness of the mattress surcharge; 2) monitoring of illegal dumping (reporting on a periodic basis); 3) large-item pickup programs around the region; 4) the financial model for Multi Materials BC and local recycling; and 5) the effect of the Canadian-US exchange rate on the solid waste tipping fee. CARRIED 5.5 Monitoring of Solid Waste Plan Implementation Report dated September 2, 2015 from Andrew Marr, Director, Solid Waste Planning, seeking the GVS&DD Board to designate to the Zero Waste Committee the review of progress reports on the implementation of the Integrated Solid Waste and Resource Management Plan (the Plan), rather than an Integrated Utility Management Advisory Committee as originally outlined in the Plan. It was MOVED and SECONDED That the GVS&DD Board designate the Standing Committee with oversight of the Solid Waste Function to review implementation progress reports of the Integrated Solid Waste and Resource Management Plan, prior to their submission to the Ministry of Environment. CARRIED ICI Waste Characterization Program Report dated September 2, 2015 from Veronica Baker, Project Engineer, Solid Waste Services, providing information on the 2014 ICI Waste Characterization Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 6 of 8 ZWC - 8

9 Program and benchmarking data on four large industry types in the region, prior to implementation of the Organics Disposal Ban in January It was MOVED and SECONDED That the Zero Waste Committee receive the report dated September 2, 2015, titled 2014 ICI Waste Characterization Program for information. CARRIED 5.7 Manager s Report Report dated September 3, 2015 from Paul Henderson, General Manager, Solid Waste Services, updating the Zero Waste Committee on: the Covanta turbine generator; Matsqui Transfer Station; the provincial Solid Waste Management Planning Guideline; transfer station operation and maintenance services procurement; the Metro Vancouver 2015 Zero Waste Conference; and the Committee s 2015 Work Plan. 6. INFORMATION ITEMS It was MOVED and SECONDED That the Zero Waste Committee receive the report dated September 3, 2015, titled Manager s Report for information. CARRIED 6.1 Correspondence re Vancouver Landfill Technical Liaison Committee Correspondence dated June 19, 2015 from Mayor Lois Jackson, Corporation of Delta (Delta), addressed to Mayor Malcolm Brodie, Chair, Metro Vancouver Zero Waste Committee, regarding a report considered by Delta Council and provided as an update on the June 5, 2015 Vancouver Landfill Technical Liaison Committee. 6.2 BioCycle August, 2015 re Evaluating On-Site Organics Management Options Article from BioCycle s August 2015 issue titled Evaluating On-Site Organics Management Options featuring Metro Vancouver s Organics Disposal Ban, which led to the creation of a guide for businesses and institutions considering on-site organics management. It was MOVED and SECONDED That the Zero Waste Committee receive for information the following Information Items: 6.1 Correspondence re Vancouver Landfill Technical Liaison Committee. 6.2 BioCycle August, 2015 re Evaluating On-Site Organics Management Options. CARRIED 7. OTHER BUSINESS No items presented. 8. BUSINESS ARISING FROM DELEGATIONS No items presented. Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 7 of 8 ZWC - 9

10 9. RESOLUTION TO CLOSE MEETING It was MOVED and SECONDED That the Zero Waste Committee close its regular meeting scheduled for September 10, 2015 pursuant to the Community Charter provisions, Sections 90 (1) (i) as follows: 90 (1) A part of a meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 10. ADJOURNMENT/CONCLUSION It was MOVED and SECONDED That the Zero Waste Committee adjourn its regular meeting of September 10, CARRIED (Time: 3:11 p.m.) Janis Knaupp, Assistant to Regional Committees Malcolm Brodie, Chair FINAL Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Friday, September 10, 2015 Page 8 of 8 ZWC - 10

11 5.1 To: From: Zero Waste Committee Paul Henderson, General Manager, Solid Waste Services Department Date: September 30, 2015 Meeting Date: October 8, 2015 Subject: 2016 Budget and Business Plans Solid Waste Services RECOMMENDATION That the Zero Waste Committee endorse the 2016 Solid Waste Services Budget and Business Plan as presented in this report dated September 30, 2015, titled 2016 Budget and Business Plans Solid Waste Services and forward them to the Board Budget Workshop on October 21, 2015 for consideration. PURPOSE To present the 2016 Solid Waste Services Budget and Business Plans for consideration by the Zero Waste Committee. BACKGROUND The Solid Waste Services function comprises 18 members within Metro Vancouver and provides regional solid waste planning, facilities for waste transfer, waste-to-energy and disposal, and regional coordination of public recycling services and education. The Solid Waste Services function is guided by the Board Strategic Plan and the Integrated Solid Waste and Resource Management Plan with a focus on the following strategic directions and goals: Board Strategic Plan o Reduce solid waste through an aggressive waste reduction campaign and the recovery of materials and energy from the waste that remains. o Work towards a financial model for managing a solid waste management system consistent with zero waste objectives. o Continue to promote behaviour change that will reduce waste generated in the region. Integrated Solid Waste and Resource Management Plan o Goal 1 - Minimize waste generation o Goal 2 - Maximize reuse, recycling & material recovery o Goal 3 - Recover energy from waste stream after material recovery o Goal 4 - Dispose of all waste in landfill after recycling & energy recovery The Metro Vancouver financial planning process is evolving to include a more formalized focus on the longer term. Beginning with the 2016 process, staff will be creating financial plans that will include a 5 year outlook. While these longer term plans are being developed, in this year of transition, staff will be focusing on the 2016 budget this fall and present the longer term view in the second quarter of ZWC - 11

12 2016 BUDGET AND BUSINESS PLANS This report is structured to provide the budgetary highlights of Solid Waste Services functions. The 2016 Operating Budget Details (Attachment 1), 2016 GVS&DD Solid Waste Capital and Wastech Capital Program Expenditures (Attachment 2 and 3) and the Business Plans (Attachment 4) are provided for the Committee s consideration. In addition, an organizational chart is attached that shows the department structure for the Solid Waste Services (Attachment 5). The 2016 Solid Waste Services Budget and Business Plans has been prepared to respond to the strategic direction provided by the Board which includes reductions in staffing and consulting budgets. Operating Budget Highlights The Solid Waste Services operating budget is proposed to decrease by $2.37 million (-2.5%) in 2016 for a total operating budget of $90.8 million (Attachment 1). This decrease is primarily due to reductions in staffing and consulting budgets. The 2016 operating budget includes the following key actions: Complete the competitive selection process for Operation and Maintenance of the Transfer Station System Tender for flyash and contingency landfill disposal capacity if required. Commence upgrades to the Waste-to-Energy Facility (WTEF) Continuous Emission Monitoring System and Gas Burner upgrades following approval of the Operational Certificate by the Ministry of Environment. Implement the North Shore Transfer Station reconfiguration. Work with the City of Surrey to finalize a site and enter into a funding and operations agreement for a new Surrey Residential Drop-Off facility Continue to work with the City of Coquitlam and the other tri-cities municipalities on the replacement for the existing Coquitlam Transfer Station Update regional waste composition monitoring for municipal solid waste and C&D waste. Conduct projects to update regional waste composition, monitor illegal dumping, and improve disposal ban effectiveness. Key 2016 consulting projects: Coquitlam Landfill gas and leachate management ($170,000) Transfer Station operations ($150,000) Municipal solid waste composition monitoring ($150,000) New case studies and technical resources for 3Rs ($100,000) Department Staffing 2016 solid waste staffing will be reduced compared to One permanent position is being moved from the department, four permanent positions are vacant and will not be filled in 2016, and three temporary positions approved for 2015 have not been included in the 2016 budget. ZWC - 12

13 Capital Budget Highlights The Solid Waste Services capital budget is a total of $17.16 million (Attachment 2.). Highlights of capital projects planned for 2016 include the following: Surrey Residential Drop-Off, Coquitlam Transfer Station replacement, and North Shore Transfer Station reconfiguration Various projects for the existing WTEF including bottom ash non-ferrous metal recovery, gas burner and Continuous Emission Monitoring upgrades and soot blower replacement New WTE and District Energy development Business Plan Performance Indicators Within the Solid Waste Services Business Plans, 7 performance indicators have been developed and are being tracked. These include: Waste diversion rate (percent of solid waste flow diverted from final disposal) Waste disposed per capita (tonnes/capita) Annual solid waste flows in Metro Vancouver system (tonnes) Annual amount of recycled material in Metro Vancouver System (tonnes) Availability/environmental performance of the WTEF Solid Waste regulatory licenses The trend in these performance measures suggest that waste diversion continues to increase and per capita disposal continues to decrease. BUDGET APPROVAL PROCESS The proposed 2016 Budget and Business Plans for Solid Waste Services is presented to the Zero Waste Committee for consideration and endorsement before being forwarded to the Board for consideration. The next steps of the budget process are: The 2016 Budget and Business Plans for Solid Waste Services will be presented at the Board Budget Workshop on October 21, The Board will consider adoption of the Budget on October 30, ALTERNATIVES 1. That the Zero Waste Committee endorse the 2016 Solid Waste Services Budget and Business Plans as presented in this report dated September 30, 2015, titled 2016 Budget and Business Plans - Solid Waste Services and forward to the Board Budget Workshop on October 21, 2015 for consideration. 2. That the Zero Waste Committee make recommendations and endorse the 2016 Solid Waste Services Budget and Business Plans as amended and forward to the Board Budget Workshop on October 21, 2015 for consideration. FINANCIAL IMPLICATIONS If the GVS&DD Board approves the 2016 Solid Waste Services Budget and Business Plans as presented in Alternative One, tipping fees and other revenues are expected to generate a balanced budget with a contribution from reserves of approximately $2.2 million. Revenues are expected to exceed expenditures in Waste flows and landfill operations and closure costs are key budget drivers. ZWC - 13

14 Expenditures include operating costs along with the allocation of corporate support costs, debt services costs and the contribution to capital. Subject to approval of the 2016 tipping fee structure, municipal tipping fees will move to $100 per tonne for all local government single family and public works waste. This represents a decrease of approximately 8% compared to the $109 tipping fee approved by the Board in October Tipping fees for large commercial vehicles are proposed to remain fixed in 2016 with small and medium vehicle tipping fees increasing by $3 per tonne to $133 and $112 per tonne respectively. Under Alternative Two, the Committee may wish to consider recommending amendments to the operating and/or capital budget to reflect Board strategic priorities. Any proposed changes would require an update to the municipal tipping fee and/or the expected contribution from reserves. Increases in tipping fees for commercial garbage could lead to increased bypassing of Metro Vancouver waste disposal facilities, decreasing overall system revenues. SUMMARY / CONCLUSION As part of the annual budget process for 2016, Business Plans have been prepared to accompany service area Budgets in order to provide Committee and Board members with a high level overview on the role of the service, the total budget, overall staff complement, performance indicators and key actions for the coming year. Tipping fees for local government single family and public works waste are proposed to be set at $100 per tonne in This represents a decrease of 8% compared to the tipping fees approved in the fall of Large load commercial tipping fees are proposed to remain flat with small and medium load tipping fees increasing by $3 per tonne. Within the overall Solid Waste Services function, operating expenditures as outlined in the 2016 Business Plans are projected to decrease by $2.37 million (-2.5%) in 2016 over 2015 while capital program expenditures are projected to total $17.16 million for The Budget for 2016 has been prepared to respond to direction provided in the Board Strategic Plan, support the goals of the Integrated Solid Waste and Resource Management Plan. Waste flows and landfill operating and closure costs will be key budget drivers in Staff recommend endorsing the 2016 Budget and Business Plans for as presented under Alternative One. Attachments and References: Attachment Solid Waste Services Operating Budget Detail Attachment Solid Waste Services Capital Budget Detail Attachment Wastech Capital Program Expenditures Attachment 4. Solid Waste Services 2016 Business Plans a Business Plan for Solid Waste Operations b Business Plan for Solid Waste Planning and Public Involvement Attachment 5. Organizational Chart for Solid Waste Services ZWC - 14

15 B9A ALO GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT SOLID WASTE 2016 BUDGET REVIEW ATTACHMENT % BUDGET BUDGET ACTUAL BUDGET BUDGET CHANGE REVENUES Tipping Fees $ 89,233,083 $ 84,812,575 $ 75,813,273 $ 80,015, % Energy Sales 5,775,750 5,469,358 6,102,848 5,719,900 Other External Revenues 6,390,302 3,268,540 6,700,530 2,855,894 Other Funds / Reserves 726,478 3,851,580 4,549,545 2,208,728 TOTAL REVENUES $ 102,125,613 $ 97,402,053 $ 93,166,196 $ 90,799,623 (2.5%) EXPENDITURES Operating Programs: Solid Waste Operations Allocated Quality Control $ 21,503 $ 24,694 $ 22,315 $ 23,223 Ashcroft Ranch 1,258,544 1,219, , ,608 Engineers in Training 457, , , ,271 Transfer Stations-Environmental Initiatives 8,615,387 6,127,931 4,997,354 5,234,882 Landfills 19,843,356 29,914,118 17,522,457 19,532,177 Minor Capital Projects 54, ,208 7,771 Sustainability Fund 1,612, Transfer Station System 32,859,808 30,269,946 35,236,437 33,416,414 Waste to Energy Facility 22,123,003 19,912,040 22,942,375 22,794,804 86,846,176 87,767,595 81,703,200 81,427,150 (0.3%) Solid Waste Planning Policy and Facility Development 2,631,585 1,419,517 2,114,044 1,158,983 Zero Waste Implementation 1,810,517 1,358,123 1,774,662 1,636,325 Strategy and Public Involvement 728, , , ,135 5,170,681 3,341,770 4,626,437 3,204,443 (30.7%) Administration and Department Support 864, , , ,794 (12.2%) Environmental Regulation and Enforcement 1,171, ,654 1,293, ,562 (35.8%) Allocation of Centralized Costs 3,573,262 3,582,811 3,243,563 3,233,946 (0.3%) Total Operating Programs 97,625,469 96,378,483 91,767,012 89,486,895 (2.5%) Debt Service 2,004,952 1,023,570 1,399,184 1,312,728 (6.2%) Contribution to Capital 2,495, N/A TOTAL EXPENDITURES $ 102,125,613 $ 97,402,053 $ 93,166,196 $ 90,799,623 (2.5%) ZWC - 15

16 B12 GREATER VANCOUVER SEWERAGE & DRAINAGE DISTRICT CAPITAL PROGRAMS & PROJECT DETAILS SOLID WASTE 2016 BUDGET ATTACHMENT CAPITAL BUDGET ORIGINAL TOTAL PROJECT COSTS CHANGE IN TOTAL PROJECT COSTS TOTAL PROJECT COSTS * CAPITAL EXPENDITURES SW Landfills Capital Approved Projects in Progress Coquitlam Landfill Fly Ash Cell 2 Closure Final Cover Construction $3,000,000 $3,000,000 - $3,000,000 Coquitlam Landfill Gas Collection Upgrades Phase II Design 300, , ,000 Coquitlam Landfill: Leachate Collection System Grade Realignment Design 200, , ,000 $3,500,000 $3,500,000 $0 $3,500,000 SW Management Plan Capital Approved Projects in Progress New Waste to Energy Capacity 1,000, ,000, ,000,000 $1,000,000 $517,000,000 $0 $517,000,000 SW Opportunity Capital New Projects WTE Facility District Heating Opportunities Design 210, , ,000 $210,000 $210,000 $0 $210,000 SW Transfer Stations Capital Approved Projects in Progress Coquitlam Transfer Station Replacement 1,600,000 57,000,000-57,000,000 North Shore TS Reconfiguration 3,250,000 7,000,000-7,000,000 Surrey RDO Siting & Design 1,000,000 4,700,000-4,700, New Projects North Shore TS Structural Modifications Design 100, , ,000 $5,950,000 $68,800,000 $0 $68,800,000 SW Waste to Energy Facility Capital Approved Projects in Progress Bottom Ash Processing 2,000,000 6,000,000-6,000,000 Bottom Ash Treatment 1,000,000 2,000,000-2,000,000 Scrubber Design 500,000 2,000,000-2,000,000 WTEF - Soot Blower/Air Compressor Replacement 400, , ,000 WTEF Gas Burner Replacement 2,600,000 1,600,000 1,200,000 2,800,000 $6,500,000 $12,400,000 $1,200,000 $13,600,000 TOTAL CAPITAL EXPENDITURES $17,160,000 $601,910,000 $1,200,000 $603,110,000 *Total Project Costs include costs expected to be funded by partners ZWC - 16

17 ATTACHMENT 3 Greater Vancouver Sewerage & Drainage District Solid Waste - Wastech Services Capital Plan 2016 Budget SUMMARY Equipment $ 85,000 Cache Creek Landfill $ 50,000 Coquitlam Transfer Station $ 1,000,000 Miscellaneous Capital $ 204,000 Total $ 1,339,000 These projects are incurred by Wastech and recovered through contract payments Approval required by GVS&DD/ Wastech Strategic Planning Committee ZWC - 17

18 ATTACHMENT 4a 2016 BUSINESS PLAN SOLID WASTE SERVICES Solid Waste Operations Description of services The business area is responsible for operating an integrated solid waste management system. Service delivery is focused on achieving Metro Vancouver s Zero Waste objectives through reliable, cost-effective, safe and environmentally-sound operations. The service is a user pay system, funded by users through solid waste tipping fees. The Metro Vancouver facilities are the North Shore, Coquitlam, Surrey, Matsqui, Maple Ridge, and Langley Transfer Stations; Waste-to-Energy Facility (WTEF); Coquitlam Construction Recycling Facility; Cache Creek Landfill and the closed Coquitlam Landfill. These facilities are managed though several large contracts/agreements. Matsqui Transfer Station will close on October 31, Coquitlam Transfer Station is expected to close at the end of 2016, and Metro Vancouver does not expect to continue to deliver waste to Cache Creek Landfill beyond the end of The operating budget for this business area is $81,427,150 and the capital budget is $13,350,000 plus $1,339,000 for Wastech Services Ltd. Strategic directions and high level goals supported Board Strategic Plan Reduce solid waste through an aggressive waste reduction campaign and the recovery of materials and energy from the waste that remains. Work towards a financial model for managing a solid waste management system consistent with zero waste objectives. Continue to promote behaviour change that will reduce waste generated in the region. Integrated Solid Waste and Resource Management Plan Goal 2 - Maximize reuse, recycling & material recovery. Goal 3 - Recover energy from waste stream after material recovery. Goal 4 - Dispose of all waste in landfill after recycling & energy recovery. Performance indicators Indicator Annual solid waste flows in Metro Vancouver system (tonnes) Historical and/or industry benchmark 2014: 831, : 890,000 Current 2016 performance performance objectives 2015 projected: 800, ,000 Annual amount of recycled material in Metro Vancouver System (tonnes) Number of regulatory exceedances at the WTEF Availability of the WTEF 2014: 9, : 8, : : 0 Contract Requirement: 90% 2015 projected: 10, projected: projected: 93% 10, % ZWC - 18

19 2016 key actions Complete the competitive selection process for the operation and maintenance of the Transfer Station System. Tender for flyash and contingency landfill disposal capacity if required. Commence implementation of the Operational Certificate requirements for the WTEF, following approval by the province. Commence construction of non-ferrous metal recovery from bottom ash at the WTEF. Commence upgrades to the Continuous Emission Monitoring System and Gas Burner. Commence construction of the North Shore Transfer Station Reconfiguration project. Following approval from the Ministry of Environment, commence implementing the Coquitlam Landfill Closure Plan requirements. In compliance with the Corporate Energy Management Policy, Solid Waste Services will develop metrics to benchmark energy usage and an annual reporting structure for all Solid Waste Operations ZWC - 19

20 ATTACHMENT 4b SOLID WASTE SERVICES Solid Waste Planning and Public Involvement 2016 BUSINESS PLAN Description of services As set out in the Integrated Solid Waste and Resources Management Plan (ISWRMP), this business area: develops and implements regional waste reduction and recycling initiatives in the ISWRMP, including bans, bylaws, eco-centres, etc.; identifies, plans and develops regional infrastructure to fulfill future needs for waste transfer and disposal; plans for the establishment of additional waste to energy capacity; provides public involvement and consultation services to key solid waste projects. To support Metro Vancouver s commitment to protect the environment and conserve resources, Environmental Regulation and Enforcement negotiates and issues permits, orders and licenses and then promotes compliance, and enforces solid waste bylaws. According to a user pays principle, these regulatory costs are recovered through fees. The operating budget for this business area is $3,204,443 and the capital budget is $3,810,000. Strategic directions and high level goals supported Board Strategic Plan Reduce solid waste through an aggressive waste reduction campaign and the recovery of materials and energy from the waste that remains. Work towards a financial model for managing a solid waste management system consistent with zero waste objectives. Continue to promote behaviour change that will reduce waste generated in the region. Integrated Solid Waste and Resource Management Plan Goal 1 - Minimize waste generation Goal 2 - Maximize reuse, recycling & material recovery Goal 3 - Recover energy from waste stream after material recovery Goal 4 - Dispose of all waste in landfill after recycling & energy recovery Performance indicators Indicator Waste diversion rate (percent of solid waste flow diverted from final disposal) Waste disposed per capita (tonnes) Historical and/or industry benchmark Current performance 2016 performance objectives Canadian average*: 24% 61% (2014) 70% (regional goal by end of 2015) Canadian average*: (2014) 0.42 ZWC - 20

21 Indicator Total number of licenses issued to private facilities managing municipal solid waste and recyclable materials, that must be regulated and monitored Historical and/or industry benchmark 2013: 46 Current 2016 performance performance objectives *Most recent Canadian national figures from Newer figures expected from Stats Canada after 2016 Census key actions Undertake research and development of new technical resources for ICI and MF residential food scraps reuse and recycling. Assess future disposal bans, and new market development for recycled materials and compost. Update regional waste composition monitoring for municipal solid waste and C&D waste. Assess increased diversion and higher uses for treated wood and other emerging products. Perform a follow-up review on recommendations for approved closure plans for landfill sites. Implement provision of dedicated recycling services at MV facilities only if requested and financed by the communities serviced by those transfer stations. Work with member municipalities to identify best management practices and standards for the operation of dedicated recycling drop-off depots. Conduct pilots and consulting studies to research illegal dumping, support transition to new operating contract for facilities, and improve disposal ban effectiveness. Research waste forecasting methodologies and develop a model for regional forecasts. Engage with industry, member municipalities and the public on new solid waste facilities, programs and policies ZWC - 21

22 ATTACHMENT 5 GENERAL MANAGER Department Support Weigh Scale Administration FTRs = 10.0 POLICY & FACILITY DEVELOPMENT SOLID WASTE OPERATIONS SOLID WASTE PLANNING SOLID WASTE PROGRAMS Policy & Facility Development Waste-to-Energy Facility Zero Waste Implementation Solid Waste Strategies FTRs = 6.0 Landfills Solid Waste Planning Public Involvement Transfer Station System FTRs = 11.0 FTRs = 2.0 FTRs = September 24, 2015 ZWC - 22 Solid Waste Services 2015 Total FTRs = Proposed FTRs = 44.0

23 5.2 To: From: Zero Waste Committee Paul Henderson, General Manager, Solid Waste Services Date: October 1, 2015 Meeting Date: October 8, 2015 Subject: 2016 Tipping Fee Bylaw RECOMMENDATION That the GVS&DD Board: a) Give first, second and third reading to Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 b) Pass and finally adopt Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, PURPOSE The purpose of this report is to propose an updated Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 (2016 Tipping Fee Bylaw) to be implemented January 1, BACKGROUND On September 18, 2015, the GVS&DD Board approved proposed Tipping Fee Bylaw provisions for 2016, subject to receipt and consideration of stakeholder feedback. The Tipping Fee Bylaw provisions approved by the Board on September 18, 2015 are as follows: a) Tipping fees: i. Up to 1 tonne: $133 per tonne, to a maximum of $112 per load ii. 1 tonne to 9 tonnes: $112 per tonne, to a maximum of $720 per load iii. 9 tonnes and over: $80 per tonne b) Municipal Tipping Fee for local government single family and public works waste: $100 per tonne c) Regional Service Rate: 6% of the municipal tipping fee for local government single family and public works waste, and included in all tipping fees d) Surcharge threshold for organics to remain at 25% e) Surcharge threshold for clean wood to remain at 10% f) Organics drop off rate: $67 per tonne at all transfer stations except the North Shore Transfer Station g) Special Handle Waste: $250 per tonne h) Two sheets of gypsum: $133 per tonne with a minimum fee of $10, $5 transaction fee applied to all gypsum loads ZWC - 23

24 2016 TIPPING FEE BYLAW PROVISIONS In addition to the Tipping Fee Bylaw provisions approved by the Board on September 18, 2015, where required, wording changes are incorporated into the attached proposed 2016 Tipping Fee Bylaw (Attachment 1). A blackline version of the proposed 2016 Tipping Fee Bylaw compared to the 2015 Tipping Fee Bylaw is attached (Attachment 2) to identify these changes. Stakeholder Feedback On September 4 th, an was sent to stakeholders with a link to the September 10 Zero Waste Committee Agenda noting that the agenda included the report considered by the Board on September 18 with proposed Tipping Fee Bylaw revisions. The invited recipients to submit feedback on the proposed provisions until September 18 th. Stakeholders were advised that feedback would be considered, summarized and reported as part of this report. Approximately 250 stakeholders received the notice, including waste and recycling haulers, business improvement associations, health authorities, chambers of commerce, boards of trade, industry associations, and others. Between September 4 th and September 18 th, Solid Waste Operations received one comment related to the proposed tipping fee provisions. The comment was supportive. ALTERNATIVES 1. That the GVS&DD Board: a) Give first, second and third reading to Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 b) Pass and finally adopt Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, That the GVS&DD Board provide alternate direction. FINANCIAL IMPLICATIONS The Metro Vancouver solid waste function operates as a user pay utility. Tipping fees are the primary revenue source to fund the operation of the regional waste disposal system and Metro Vancouver Zero Waste planning initiatives. Based on revenues and expenditures so far this year, a small surplus is expected for In 2016, an expected approximately $2 million contribution from reserves is required to provide a balanced budget. Surplus budgets are expected again commencing in Waste flows and landfill operating and closure costs are key drivers of actual financial performance. SUMMARY / CONCLUSION This report proposes changes to the Tipping Fee Bylaw. Proposed changes are included in a draft 2016 Tipping Fee Bylaw (Attachment 1). The report proposes that for 2016 the tipping fees increase by $3 per tonne for small and medium loads with large load rates remaining fixed. A Municipal Tipping fee of $100 per tonne for single family and local government public works waste is proposed. The tipping fee for Special Handle Waste is proposed to increase by $50 to $250 per tonne and the organics drop off rate is proposed to increase by $1 to $67 per tonne at all Metro Vancouver facilities except the North Shore Transfer Station. Changes in gypsum rates are proposed to harmonize with garbage rates. Staff recommend Alternative 1 that the Board approve the 2016 Tipping Fee Bylaw. ZWC - 24

25 Attachments and References Attachment 1: Greater Vancouver Sewerage and Drainage Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 Attachment 2: Blackline version of the proposed 2016 Tipping Fee Bylaw compared to the 2015 Tipping Fee Bylaw ZWC - 25

26 ATTACHMNENT 1 GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT BYLAW NO. 293, 2015 A Bylaw to Establish the Tipping Fee and Solid Waste Disposal Regulation WHEREAS: A. Pursuant to the Greater Vancouver Sewerage and Drainage District Act (the Act ) the objects of the Greater Vancouver Sewerage and Drainage District ( GVS&DD ) include the disposal of all types of waste and the operation and administration of facilities for the disposal of all types of waste; B. Section 7A(5)(b) of the Act empowers the GVS&DD to establish the uses to which its waste disposal facilities may be put and by whom they may be used; C. Section 7A(5)(g) of the Act empowers the GVS&DD to establish scales of charges for services rendered by the GVS&DD and for the use of any of the GVS&DD s waste disposal facilities; D. In relation to the disposal of solid waste generated within its area, section 7B of the Act empowers the GVS&DD to set levies payable by generators of waste or by other persons who use the services of a waste hauler based on the quantity, volume, type or composition of waste generated; E. Pursuant to section 14 of the Act, the Board of the GVS&DD may proceed by bylaw, resolution or order unless specially required by the Act to proceed by bylaw. NOW THEREFORE the Board of the Greater Vancouver Sewerage and Drainage District in open meeting assembled, enacts as follows: 1.0 Repeal of Bylaw 1.1 Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 288, 2015 and Greater Vancouver Sewerage and Drainage District Development Amending Bylaw No. 289, 2015 are hereby repealed. 2.0 Citation 2.1 The official citation for this bylaw is Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, This Bylaw may be cited as the 2016 Tipping Fee Bylaw. Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 Page 1 of 17 ZWC - 26

27 3.0 Definitions 3.1 In this Bylaw: Agricultural Waste means Refuse that originates from an agricultural operation as defined pursuant to the Agricultural Waste Control Regulation, B.C. Reg. 131/1992, adopted pursuant to the Environmental Management Act, and includes manure, used mushroom medium and agricultural vegetation waste; Banned Materials means Hazardous and Operational Impact Materials, Recyclable Materials or Product Stewardship Materials; Board means the board of directors of the Greater Vancouver Sewerage and Drainage District; Clean Wood means Municipal Solid Waste that comprises solid wood, lumber or pallets: (i) (ii) (iii) that does not contain any glues or resins; that is unpainted, unstained and untreated; and that may or may not be pierced with nails or other metal fasteners; Commissioner means the person appointed to the position of Commissioner from time to time by the Board and includes any person appointed or designated to act in his or her place; Contaminated Recyclable Paper means Recyclable Paper that has been contaminated with grease, oil, food residue or other material; Corrugated Cardboard means Recyclable Paper that consists of a fluted corrugated sheet and one or two flat linerboards; Delta Garbage means all Garbage originating from within the territorial boundaries of the Corporation of Delta, except Delta Residential Drop-off Garbage; Delta Residential Drop-off Garbage means Garbage brought to a Vancouver Disposal Site by residential customers who reside in Delta; Disposal Site means any of the Municipal Solid Waste disposal facilities listed in Schedule A ; Environmental Management Act means the Environmental Management Act S.B.C c. 53; Food Waste means Municipal Solid Waste that comprises food, including meat, fish, fat, dairy products, bread, baking products, fruits and vegetables, whether cooked or uncooked and packaged or unpackaged; Garbage means the Municipal Solid Waste that is disposed of in a bunker, pit or on the tipping floor, as opposed to a Recycling Area, at a Disposal Site or a Vancouver Disposal Site; Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation Bylaw No. 293, 2015 Page 2 of 17 ZWC - 27