Energy Conservation and Demand Management Plan

Transcription

1 2016 Energy Conservation and Demand Management Plan 0 Operations and Environmental Services Town of Ajax

2 Contents 1 Contents...1 List of Tables...2 List of Figures...2 Executive Summary...3 Greenhouse Gas Reduction...3 Introduction...5 Facility Profile...6 Vision & Goals...7 Vision...7 Mission Statement...7 Goals...8 Air Quality...8 Energy...8 Transportation...8 Green House Gas Emission Reduction...8 Strategic Initiatives Related to Energy Conservation.9 Community Action Plan (2011)...9 Official Plan (2014)...9 Integrated Community Sustainability Plan (ICSP) (2013) Local Action Plan (2013) Transportation Demand Management Plan (2015) Urban Forestry Management Plan (2011) Current Energy Use Buildings Renewable Energy Street and Outdoor Lighting Vehicles and Equipment Implemented Energy Reduction Initiatives Buildings Facility Energy Audits Facility Conditions Assessment Collecting of Energy Data Metering of Equipment Building Automation Systems Retrofits Energy Modelling During Design Phase Green Municipal Buildings Lighting LED Streetlight Conversion Strategy Vehicles and Equipment Green Fleet Initiative Anti-Idling By-Law Smart Commute Green Procurement Policy (2013) Future Energy Projects Buildings Streetlight & Outdoor Lighting Fleet Policy, Education and Awareness Action Items Policy Operating Behavior Educational Initiatives Implementation Roles and Responsibilities Staff Engagement Workplan Development Prioritization Financial considerations Incentives Measuring and Reporting Reporting Progress Review of the Plan Appendices Appendix A- Green Municipal Buildings of Ajax Brochure This document is available in alternative accessible formats upon request by contacting , ext. 3347, or accessibility@ajax.ca 1

3 List of Tables Table 1 Overview of Corporate Facilities Table 2 Municipal Renewable Energy Sources Table 3 Street and Outdoor Lighting Table Fleet Fuel Consumed by Department Table 5 Table Vehicle Fuel Consumed Table 6 Energy Modelling During Design Phase for LEED Facilities Table 7 Final Energy Model Results Table 8 Parking Lot, Park & Trail Lighting Upgrades Table 9 Green Fleet Acquisitions Table 10 Ajax Community Centre Future Energy Projects Table 11 Audley Recreation Centre Projects Table 12 McLean Community Centre Future Projects Table 13 Main Library Future Projects Table 14 Town Hall Table 15 Fire Station Future Projects Table 16 St Andrews Seniors Centre Table 17 St. Francis Centre Table 18 Streetlight Future Improvements Table 19 Walkway Lighting Future Improvements Table 20 Sportsfield and Parkland Future Improvements Table 21 Fleet Future Replacements with Fuel Savings Potential Table 22 Electric Vehicle Charging Infrastructure List of Figures Figure Greenhouse Gas Emission Sources... 3 Figure Green House Gas Emissions of Buildings (Kg eco 2) Figure Energy Intensity of Ajax Buildings (e Kwh. Sq. Ft) Figure Greenhouse Gas Emissions of Lighting (Kg eco Figure Fleet GHG Emissions (CO 2e (t)) Figure Fuel Consumption by Department (L) Figure 7 Potential Cost Savings Identified from 2016 Facility Energy Audits Figure 8 Potential Green House Gas Emission Reductions Based on 2012 Energy Audits Report prepared by Jade Schofield, MSc, Environmental Sustainability Coordinator, Town of Ajax & Ray Ford, Building Maintenance Manager, Town of Ajax 2

4 Executive Summary The Town of Ajax s Corporate Energy Management Plan has been developed to meet the reporting requirements for the provincial Green Energy Act (Ontario Regulation 397/11). Ontario Regulation 397/11 directed all public agencies in Ontario to prepare, publicly report and implement energy conservation and demand management plans. It also mandates annual reporting of energy consumption and greenhouse gas emissions starting July 1, Energy conservation and demand management reports are required by July 1, 2014 and every fifth anniversary thereafter. A corporate energy management plan requires that the Town conduct an analysis of its current situation for energy use and GHG emissions in order to create a vision, set targets and goals necessary to obtain an overall corporate energy use and GHG emission reduction target. This includes looking at future actions and strategies that will continue to conserve energy for the corporation. StreetLights Facilities Electricity Facilities Natural Gas Gasoline Diesel Figure Greenhouse Gas Emission Sources The Town of Ajax is considered a leader in environmental initiatives and has already implemented many corporate strategies such as the Integrated Community Sustainability Plan and Corporate Action Plan that detail many actions related to corporate energy use. Greenhouse Gas Reduction In 2011, the Town of Ajax joined the Partners for Climate Protection (PCP). This is a program that is supported by the Federation of Canadian Municipalities (FCM) and ICLEI-Local Governments for Sustainability. The Partners for Climate Protection (PCP) program is a network of Canadian municipal governments that have committed to reducing greenhouse gases (GHGs) and acting on climate change. 3

5 Using a five Milestone framework, PCP is able to provide recognition to municipalities that have committed to reducing their Greenhouse Gas emissions. These milestones comprise of 1. Create a GHG Emissions Inventory and Forecast 2. Set GHG Emissions Reduction Targets 3. Develop a Plan to reduce GHG Emissions 4. Implement the Plan 5. Monitor Progress and Report Results The Town of Ajax set targets to reduce corporate greenhouse gas emissions by 20% by These targets are based on the greenhouse emission baseline year, The Town of Ajax has achieved Milestone 4 of the program to date. The Town has also implemented many energy related projects such as our LEED facilities, solar photovoltaic systems, solar thermal systems, green fleet vehicles, facility retrofits and energy upgrades that reduce corporate energy consumption and GHG emissions. Future actions that will be pursued by the Town must be manageable and achievable within the Town s financial constraints. Town staff will work through the budget process framework to ensure that it sustainably manages any current or future actions. The Town will pursue any available grant or incentive programs available to help offset any possible costs associated with these actions. Energy management includes electricity, natural gas and corporate fuel consumption. The plan identifies actions in the following areas: Energy conservation in existing facilities Facility operations Sustainable buildings Renewable energy Street and traffic lighting Fleet energy conservation Energy tracking and metering Building automation Long term sustainability Urban forest management Active transportation Energy training and awareness Financial considerations The Town conducted an analysis of its 2011 GHG emissions of corporate operations to use as the baseline data for the energy plan. This analysis shows in 2011 that the 4

6 Town s facilities, electricity and natural gas, were the largest contributor to the GHG emission profile, followed by street lights and vehicle and equipment fuels. The Town of Ajax is committed to conservation and reducing impacts of greenhouse gases on the environment through its strategic goals and policies by implementing energy management in Town Operations. Energy costs continue to rise for electricity, natural gas, water and fuels. These costs contribute to a significant impact on the Town of Ajax s annual operating budget. In order to protect the corporation from these rising costs, an effective Energy Management Plan is imperative. 5

7 Introduction The Corporate Energy Conservation & Demand Management Plan has been formed to help Ajax have a better understanding and be able to manage our consumption of energy. This plan also ensures that the Corporation of the Town of Ajax meets the requirements under Ontario Regulation 397/111 (Green Energy Act, 2009) where public agencies, including municipalities must: Report on energy consumption and greenhouse gas emissions annually, Develop an energy Conservation and Demand Management Plan (ECDMP) which includes the following elements: o current annual energy consumption, o goals and objectives for conserving and reducing energy consumption, and o a description of renewable energy facilities operated by the Town. Implement the ECDMP. Facility Profile The Town of Ajax currently operates 53 different facilities that include Fire Halls, Recreation Community Centres, Arenas, Pools, Libraries, Operations and Administrative facilities. These facilities range in size from a small satellite washroom to a very large multi-use Recreation Centre and offer a wide variety of programming that may include fitness centres, squash courts, rock climbing, daycare, performing arts, youth and seniors programs. The Town has compiled building data on these existing facilities such as energy consumption, energy audits, operating costs, capital replacement costs, greenhouse gas emissions and equipment inventories. In addition to the multiple facilities operated by the Town there are many parks and open spaces consisting of playgrounds, trails, community gardens, splashpads, and sportsfields. These areas have walkway, parking lot lighting and sportsfield lighting fixtures incorporated into them as well as other energy systems. There is 1,396 of these fixtures located throughout the park systems in the Town. Supporting the Town wide operations is a large fleet of vehicles and equipment that ranges in type and style from small hybrid vehicles to large trucks used for snow ploughing. There are also a number of smaller pieces of equipment used in operations such as chain saws and grass trimmers that use fossil fuels to operate. 6

8 Vision & Goals Developing a culture of energy conservation and reducing the demand for energy production to minimize greenhouse gas emissions while improving air quality is the desired state for the future energy use in the Town. This Energy Management Plan will be revisited and updated every five years from its implementation date of July 1 st, 2014 as per O.Reg 397/11. The baseline year of 2011 was chosen for the Town of Ajax s inventory based on the reporting requirements of the first year of this regulation. This inventory will provide the Town with a long-term picture of GHG emissions that can be used to obtain our targeted reduction. This energy plan details the Town s proposed strategies to reduce energy and GHG emissions across corporate operations, which includes buildings, street lighting, vehicles, equipment, urban forest and other municipal operations. This plan will act as a guide for the corporation to help ensure that the Town of Ajax can continue to be a leader in energy management, energy conservation and strive to ensure a reduction in energy costs. The following long term vision and goals have been developed to complement and enhance the existing strategic direction that has been adopted by the Town of Ajax in regards to development, sustainability, greenhouse gas emissions, transportation, and enhancement and protection of the Town s urban forest canopy, as it relates to corporate energy reduction and conservation. Vision A vibrant and caring community where people and history connect Surrounded by natural beauty where open spaces and unique landscapes set us apart Rich in opportunity where ideas and innovation flourish Experience it- Ajax. Mission Statement To educate, inspire, and empower our community to act sustainably for the benefit of current and future generations through a responsible balance of Ajax s environmental, social/cultural and economic needs. 7

9 Goals Air Quality In 2055, the Town will have good quality air that is clean to breathe and supports healthy ecosystems. Energy In 2055, the Town will conserve the amount of energy we use and will generate most of the energy that we do use from clean and renewable sources. Transportation In 2055, the Town will have an integrated, efficient, and accessible transportation system that has sustainable options available for the movement of people and goods within the community and beyond. Green House Gas Emission Reduction The Town will reduce the amount of greenhouse gas emissions corporately 20% by Based on the Town s current and future actions identified in the Corporate Energy Plan and in line with actions identified in the ICSP, the Town plans to pursue a corporate GHG emissions reductions target 20% below the 2005 baseline levels by the year By 2020, the Town will reduce the amount of greenhouse gas emissions within the community by 6%. Both corporate and community targets will be met through the following strategies: Proactively control air pollutants generated from corporate facilities and operations. Reduce air pollution. Reduce the amount of energy that the Town facilities use in their operations. Increase the community s energy supply needs through renewable sources. Use vehicles that are energy efficient and use alternative fuel sources. Reduce utility costs. 8

10 Strategic Initiatives Related to Energy Conservation The Town of Ajax demonstrates its commitment to the conservation of energy and reduction of greenhouse gases to help reduce the environmental and cost impact on the Town. These commitments are highlighted throughout numerous strategic goals and policies. Community Action Plan (2011) In 2013, Council approved the 2015 to 2018 Community Action Plan. This strategic plan defines the Town s vision, priorities and actions for the next four years. The community action plan includes a strategy to direct Ajax to Become a Leader in Environmental Sustainability In order to achieve this strategy energy conservation has been identified as an area where action needs to be taken through Continuing to advance initiatives which address climate change and sustainability Official Plan (2014) This plan defines Ajax s long range goals, objectives and directions in order to coordinate growth and development. Within this plan a number of policies have been implemented to allow Ajax to achieve energy conservation through community and site planning, building design, and use of energy-efficient materials, appliances, and landscaping some of these initiatives include: Advancing environmentally responsible technologies that reduce energy usage while maintaining levels of service for a safe built environment. Undertaking energy conservation measures, including the use of energy efficient building materials, designs and equipment in municipal facilities to reduce energy consumption. Promoting the use and retrofit of energy conservation measures in existing and new development throughout the corporation. Develop and implement air quality strategies and programs to reduce greenhouse gas emissions from Town-owned facilities and municipal activities. Support incremental reduction of greenhouse gas emissions and air pollutants generated by municipal facilities and activities. Encourage the provision of renewable energy sources (i.e., other than fossil fuels) for both facilities and fleet. Increasing tree canopy coverage, Promoting sustainable modes of transportation. 9

11 Integrated Community Sustainability Plan (ICSP) (2013) In 2013 the Town of Ajax implemented an ICSP. This plan defines the Town s vision for achieving sustainability both within the corporation and the community by Within this plan are goals, directions and actions for balancing the environmental, social cultural and economic pillars of sustainability. Long term and short term goals have been set in air pollution, energy and transportation. The ICSP also incorporates both Community and Town of Ajax Corporate Local Action Plans (LAPs) which include actions to reduce GHG emissions as part of the Town s commitment to Partners for Climate Protection programme (PCP). Local Action Plan (2013) In July of 2010 the Town of Ajax joined hundreds of other municipalities in the Partners for Climate Protection program led by the Federation of Canadian Municipalities and ICLEI. The PCP program is based on a five-milestone framework used to guide municipalities to reduce greenhouse gas emissions. The Town of Ajax is committed to greenhouse gas reduction by 20% in municipal operations (corporately) and 6% by the community-at-large by the year Actions that will guide Ajax into reaching these goals are highlighted in the Town s LAPs. Transportation Demand Management Plan (2015) The Transportation Demand Management Plan (TDM) highlights a number of actions to reduce the reliability on single occupancy vehicles, whilst promoting sustainable modes of transportation such as walking, cycling, and the use of transit. A number of action items identified within the plan directly to support the reduction of the use of corporate and personal vehicles use by staff within the workplace. Urban Forestry Management Plan (2011) The Town of Ajax s Urban Forestry Management Plan, was adopted in June of This plan lays out the steps necessary to realize the Town s vision for a healthy and sustainable urban forest which supports a thriving and livable community. Guided by the vision, a mission statement and six strategic objectives, the plan provides 32 recommendations for implementation, as well as future directions for implementation within a broader 20 year framework. Currently Ajax s urban forestry accounts for 18.4% of Ajax s total area. Benefits of this Urban Forest Plan include reduction of heat island effect. Trees provide substantial cooling benefits in urban centres through direct and indirect cooling through the absorption of sunlight, thus providing shade. By shading buildings, they can reduce the amount of energy used to operate air conditioners, reducing GHG emissions and improving air quality. Carbon storage is also another benefit of the Urban Forest plan, whereas through their normal respiratory process, trees are able to absorb greenhouse gases (GHGs). Ajax s urban forest sequesters an estimated 2,784 tonnes of carbon annually (net). Another 105,000 tonnes are already stored in standing trees in Ajax. 10

12 Current Energy Use The Town of Ajax consumes energy in order to carry out day to day tasks including operating of buildings, fleet and streetlights. The fuel that supplies this energy comes from a range of sources including grid supplied electricity (primarily nuclear generated), natural gas, oil, gasoline and diesel. The baseline year of 2011 was used for determining Ajax s current state of energy consumption as it was the first year where the Ministry of Environment required the Town to report energy consumption under O.Reg 397/11. This inventory provides the Town with the baseline data for measuring the implementation success of the goals set out within this plan. Greenhouse gas calculations were produced by calculating: Fuel Consumption x GHG Emission Factor (National Inventory Report, 2011) Buildings The Town of Ajax owns approximately 53 buildings with an estimated 670,059 square feet of facility space (Table 1). The majority of the properties are managed by the Town of Ajax with the exception of the Ajax Cricket Club, Ajax Soccer Club, Ajax Tennis Club and Ajax Rod and Gun Club. Twenty three of the properties owned and operated by the Town fall under O.Reg 397/11 and therefore The Town is required to submit the annual energy consumption of these facilities to the Ministry of Energy since Table 1 Overview of Corporate Facilities Facility Category Total Gross Floor Area Sq. Ft Number of Facilities Administrative 58,769 1 Library 40,920 3 Fire 52,941 3 Community Centre 230, Arena 140,770 5 Pool 40,905 4 Parks/ Washroom 12, Performing Arts 7,836 1 Operations 74,310 7 Joint Venture 10,484 4 Total 670,

13 During the 2011 baseline year, GHG emissions from electrical energy use accounted for 54% of the Town s total GHG emissions (Figure 2). Most of the GHG emissions were a result of onsite facility electricity usage which made up 40% and natural gas usage (20%). This is equivalent to the use of 10,441,577 kwh of electricity and combustion of 1,128,215 cubic meters of natural gas. 29% 1% 6% 6% 7% 5% 38% 8% Administrative Library Fire Community Centre Arena Pool Parks Washrooms Performing Arts Operations Figure Green House Gas Emissions of Buildings (Kg ECO2) Fourteen Town facilities are used as community centers. Community Centres create the largest amount of GHG emissions when compared to any other type of facility within the Town (Figure 2). Community Centres are also the most energy intensive, accounting for 44% (Figure 3.) of the Town s energy consumption per square foot of a facility. Including the equipment such as pools and arenas, the total energy intensity is calculated to be 65 % of the Towns total energy intensity per square feet for facilities Administrative Library Fire 100 Community Centre Arena Pool Parks Washrooms Performing Arts 397 Operations Figure Energy Intensity of Ajax Buildings (e Kwh. Sq. Ft) 12

14 Renewable Energy The Town of Ajax has committed to the use of renewable energy sources at a number of facilities. The installed technology either supplies the electricity grid directly, or directly provides some of the energy required to operate the facility. A list of renewable energy sources is highlighted in Table 2. Table 2 Municipal Renewable Energy Sources Facility Use Renewable Energy Capacity Greenwood Discovery Pavilion Community Centre Photovoltaic rooftop solar panels (2 kw) 2 kw Geothermal heating and cooling Solar thermal heating for hot water 60 gallon system Operations & Environmental Services Centre Fire Headquarters Operations depot (fleet, road, parks & infrastructure maintenance) Fire administration & response station Solar parking lot lighting photovoltaic rooftop solar rooftop solar panels Passive thermal solar Geothermal heating and cooling Geothermal heating and cooling 100 kw 120 gallon system for domestic hot water 2,641 gallon system Audley Recreation Centre Community Centre & pool Passive thermal Solar Wall for HVAC pre-warming 2,400 gallon System 32,550 L/s air flow Carruthers Marsh Pavilion Community Centre Geothermal heating and cooling 13

15 Street and Outdoor Lighting This sector as illustrated in Table 3. include all street lights owned and operated by the Town of Ajax as well as various lighting located around the Town such as traffic lighting, parking lot lighting and walkway lighting. Table 3 Street and Outdoor Lighting Lighting Type Number of Fixtures Energy Consumption Streetlights 9,442 6,725,410 kwh Traffic Lights 26 sets 80,436 kwh Parks and Sportsfield Lighting 1, ,244 kwh Street Lighting is the largest source of energy consumption for this sector contributing to almost 95% of the total outdoor lighting GHG emissions (Figure 4.). In 2013 the Town completed a Streetlight Inventory and Assessment of all Town owned street lights (Table 2). Street lights operated by the Town of Ajax are responsible for approximately 14% of the total GHG emissions, comprised solely from emissions from electricity use. This is equivalent to the use of 7,002,149 kwh of electricity for outdoor lighting per year. 1% 3% Parks & Sportfield Lighting Streetlights Traffic Lights 96% Figure Greenhouse Gas Emissions of Lighting (Kg eco2 14

16 Vehicles and Equipment The current inventory of vehicles is at 113 vehicles and 60 pieces of equipment. These vehicles and equipment use mainly gasoline or diesel fuel as their source of energy. Vehicle and equipment emissions account for 32% of the Town s total GHG emissions. This is equivalent to the combustion of 348,230 liters of fuel (Table 4). 2% 0% 4% 3% 20% Planning & Development Operations Fire Recreation & Culture By Law 71% Library Figure Fleet GHG Emissions (CO2e (t)) The primary fuels consumed for the operation of vehicles is gasoline and diesel (Table 5). The majority of the Greenhouse gas emissions created by the operation of the Town s fleet is within the Operations Department. This is as a result of the use of heavy vehicle equipment such as snow plows, forestry vehicles and construction equipment (Figure 6). 0% 2% 5% 3% 19% Planning & Development Operations Fire Recreation & Culture By Law 71% Library Figure Fuel Consumption by Department (L) 15

17 Table Fleet Fuel Consumed by Department Department Fuel Consumed (L) CO2e (t) Planning & 9, Development Operations 246, Fire 66, Recreation & Culture 8, By Law 16, Library Total 348, Table 5 Table Vehicle Fuel Consumed Fuel Type Fuel Consumed (L) CO2e (t)* Gasoline 123, Diesel 224, Total 348, *The emissions factor for diesel (mobile combustion) is taken from Canada's NIR

18 Implemented Energy Reduction Initiatives The Town has been proactively improving building efficiency by implementing energy reduction and conservation projects in its facilities, lighting and fleet. Buildings In order to implement an energy management plan you first must understand your energy consumption. There must be information systems in place to measure and meter all energy use. Collecting and managing this data will allow facility managers the ability to react and respond to how we use energy such as what time of day we consume and how we manage that usage. Information identifies poor performance thereby allowing staff to correct any problems and achieve savings. It provides historical data that will help produce better targets and reach our energy reduction goals. Facility Energy Audits In 2012, the Town of Ajax underwent facility energy audits for 8 of the Town s major non- LEED facilities. These energy audits were defined to meet the following objectives: Audit the data related to electricity, natural gas and water usage in each building. Review and analyze energy usage history to create a baseline from which savings can be measured. Provide an analysis of the condition of existing lighting, heating and air conditioning systems. Determine what can be done to reduce energy use in each facility and what options are available for system retrofits. Provide a summary of cost effective retrofits and a financial analysis. Identify and evaluate measures that improve the environmental performance and provide recommendations. Figure 7 illustrates the potential cost savings associated with the reduced energy consumption that could be made throughout each facility. It is estimated that gas and electricity savings could total $171,844 per year if all identified energy conservation improvements were made throughout the facilities. Due to the size of the facilities the Ajax Community Centre and the McLean Community Centre offer the largest savings in terms of cost and energy reduction. 17

19 Cost ($) Corporate Energy Conservation and Demand Management Plan $800,000 $700,000 $600,000 $500,000 $400,000 Potential GasReduction ($) Potential Electricity Reduction ($) Natural Gas ($) Electricity ($) $300,000 $200,000 $100,000 $0 Ajax McLean Community Community Centre Centre Ajax Municipal Building Ajax Main Branch Library St Andrew s Rotary Park Community Pavilion Centre & Gym Ajax Fire Station #1 Ajax Fire Station #2 Figure 7 Potential Cost Savings Identified from 2016 Facility Energy Audits The energy audits conducted in 2012 highlights the greenhouse gas (GHG) emissions associated with gas and electricity usage within each of the 8 facilities (Figure 8). If all highlighted energy conservation techniques were implemented there is a potential to reduce overall emissions by 537 tonnes. The Mclean Community Centre offers the greatest savings per sq. ft. when compared to any other facility with a potential for a GHG emission reduction of 26%, Ajax Fire Station #2 Ajax Fire Station #1 Rotary Park Pavilion St Andrew s Community Centre & Gym Ajax Main Branch Library Ajax Municipal Building McLean Community Centre Ajax Community Centre GHG (Tonnes) GHG Savings (Tonnes) Figure 8 Potential Green House Gas Emission Reductions Based on 2012 Energy Audits 18

20 Facility Conditions Assessment To further support the outcomes of the energy audits in 2013, the Town conducted a Facility Conditions Assessment for 19 facilities. This assessment provides a more in depth analysis of the existing facility conditions, and prioritizes future facility capital equipment replacement projects that will be required in 2, 5 and 7 years from the time of the assessment. Included within each report are proposed environmental measures, as well as an in depth cost analysis for future energy conservation retrofit projects. This information helps develop the five year capital budget forecast for building maintenance and repairs. Collecting of Energy Data The Town has been actively tracking and documenting its energy use in facilities since This utility tracking sheet allows the Town to store, track and report on energy use. It sets benchmarks for performance and allows forecasting of consumption and costs for budgeting. The fleet fuel inventory is managed by staff through an access database Phoenix that provides reporting capabilities on consumption, usage per vehicle, types of fuels, costing and budgeting. Metering of Equipment Currently Town facilities are equipped with individual meters that determine consumption for entire facilities. There are many types of meters in Town facilities from Interval meters that we can obtain information through our local distribution company to small standard meters that only provide basic consumption for the entire facility. Advancing this equipment would allow for determining energy accountability at the level of the end user that would have the greatest influence on operating costs and meeting targets. Gathering information at the equipment level such as consumption, thermal performance and, output from renewable sources will allow in depth analysis that can evaluate equipment performance and develop predictive maintenance routines for an asset management program. 19

21 Building Automation Systems Thirteen Town facilities are integrated with Building Automation Systems (BAS). These BAS control and manage all Occupancy, Lighting, Heating, Ventilation, and Air Conditioning (HVAC) systems within Town facilities to maintain comfort and promote energy efficiencies. The primary objectives of a BAS system are: To maintain comfort conditions in the facilities and minimize downtime To optimize control settings (PID etc.) so as to maximize energy efficiency To comply with regulations and standards including CSA, ASHRAE, NFPA, and OH&S To increase the efficiency and useful life of the Equipment To ensure that all Equipment is maintained and calibrated according to consistent standards To reduce the likelihood that Equipment will require emergency repairs and to identify potential equipment problems before failures occur To minimize the amount of time spent by Town of Ajax personnel in managing equipment maintenance To maintain an up-to-date Equipment list and Equipment Database To create and maintain a central on-line database containing information and reporting functions regarding the type, description, tag number, and condition of all equipment including a description of maintenance /repairs and service calls (history). Requirement of LEED facilities to have building automation systems to control the facility operation systems. Many of the smaller Town facilities do not have BAS, however many of these facilities are equipped with programmable thermostats and occupancy sensor controls on lighting etc. 20

22 Retrofits For many years the Town of Ajax has been active in reducing energy consumption throughout its facilities. Including: Ajax Community Centre Chiller retrofit (2015) Domestic boiler retrofit (2015) Pool VFD Pump Replacement (2014) Pads 3 & 4 arena lighting (2008) Pads 1&2 arena lighting (2012) Pool heat exchanger (2013) Pool lighting retrofit (2009 & 2012) Hand dryer replacement (2013) Boiler retrofit (2008) Ajax Municipal Building Lobby lighting (2015) Boiler retrofit (2010) McLean Community Centre Lighting retrofit (2016) Roof & skylight replacement (2015) Lobby lighting (2015) Rooftop skylight replacement (2015) Pool Pump VFD Replacement (2014) Condenser replacements (2014) Replacement of heating boilers (2014) Pool lighting retrofit (2013) Gym lighting retrofit (2013) Training club lighting retrofit (2010) Studio lighting retrofit (2010) St Andrews Community Centre Boiler and HVAC replacement (2015) Main Central Library LED lighting retrofit (2016) Village Arena Evaporative condenser replacement (2016) 21

23 Energy Modelling During Design Phase Any energy conservation projects initiated by the Town that are funded through the Federal Gas Tax Reserve undergo an energy model prior to construction. This allows opportunities for energy savings to be identified prior to construction. Table 6 shows the energy model results for three facilities during the design phase of the project. Table 6 Energy Modelling During Design Phase for LEED Facilities Summary Report Ajax Operations Centre Energy Performance Compared with MNECB (%) TOTAL (MJ/m 2 ) Annual Cost ($) Cost/m 2 Proposed Building Summary Report Reference Building Savings Carruthers Marsh Pavilion Energy Performance Compared with MNECB (%) TOTAL (MJ/m 2 ) Annual Cost ($) Cost/m 2 Proposed Building Reference Building Savings Ajax Fire Station and Headquarters Energy Performance Compared with MNECB (%) TOTAL (MJ/m 2 ) Annual Cost ($) Cost/m 2 Proposed Building Summary Report Reference Building Savings Table 7 shows the final energy model results for the most recent LEED facility the Audley Recreation Centre, which shows the final design verses the national reference building. 22

24 Table 7 Final Energy Model Results Final Results Proposed Reference Electricity (MJ) Gas (MJ) Electricity (MJ) Gas (MJ) Interior Lighting 480, ,300 Plug 1,455,901 1,455,912 Heating 551,059 2,902,681 9,440,782 Cooling 263, ,397 Pumps 39, ,302 Fans 1,091,434 1,195,427 DHW 683, ,561 Subtotal [MJ] 3,882,658 3,586,254 4,184,338 10,210,343 Total [MJ] 7,468,912 14,394,681 Subtotal [$] $ 94, $ 27, $ 100, $ 78, Total Cost [$] $ 122, $ 178, Green Municipal Buildings Since 2008, the Town has mandated a Leadership in Energy and Environmental Design (LEED) certification for new buildings. LEED certification is done through the Canada Green Building Council and in order to achieve accreditation a building must meet strict environmental criteria in the following categories: Energy and Atmosphere Indoor Environmental Quality Innovation in Design Materials & Resources Regional Priorities Sustainable Sites Water Efficiency 23

25 In Ajax the following municipal buildings have been designed to meet the following LEED criteria: Audley Recreation Centre, 1955 Audley Rd. N- LEED Silver o Energy Efficiency: Occupancy and day light sensors 83 m 2 solar roof mounted thermal system - heats water within building 225m south facing solar wall - captures 96, 600kWh of solar energy annually Carruthers Marsh Pavilion, 55 Ashbury Blvd.- LEED Silver o Geothermal Heat Pump: Collects heat from earth in winter Pulls heat from building in summer o Energy Efficiency: Occupancy sensor system Fire Headquarters, 900 Salem Rd N - LEED Gold o Green Roof: Native and draught resistant plants - reduces room temperature in summer and increases energy efficiency o Geothermal Heat Pump: 19 ground source heat pumps - reduces need to rely on fossil fuels o Energy Efficiency: Double glazed argon filled windows Occupancy lighting sensor system Insulation and energy efficient HVAC system Operations Centre, 800 Salem Rd N-LEED o Green Roof: Reduces heat island effect and energy consumption o Geothermal Heating: Collects heat from earth in winter Pulls heat from building in summer o Integrated Solar Design: Solar Thermal System collects solar energy through a solar panel system and converts to heat water Photovoltaic System a series of panels that carry collected energy to an inverter and converts it to an alternating current as usable electricity Greenwood Discovery Pavilion, 2290 Greenwood Rd.- not LEED but has many green features incorporated within its design 24

26 o Energy Efficiency: Argon filled windows Photovoltaic rooftop solar panels (2kW) Upgraded insulation Geothermal heating and cooling Occupancy sensors on interior lights Solar thermal heating for hot water Solar parking lot lighting A full list of the all LEED design and technology implemented in each of these facilities was compiled in 2014 in a brochure titled Green Municipal Buildings in Ajax which can be viewed in Appendix A. Lighting LED Streetlight Conversion Strategy In 2013, the Town completed a Streetlight Inventory and Assessment of all Town owned streetlights. The project included accurate counts and conditions of all town streetlights and poles as well as providing information on types of poles, types of fixtures, maintenance recommendations and GIS mapping of all lights. In 2016, Ajax council endorsed a streetlight implementation strategy that would fund the conversion of all cobra head style streetlight fixtures between 2017 and 2021 from high pressure sodium to LED. The estimated cost is $4,050,000. It is estimated that this conversion will reduce the Towns electricity consumption by 26% with an equivalent greenhouse gas emission reduction of 156 metric tons. In addition to LED streetlight conversions the Town has completed a number of lighting conversion in public spaces including parks, trails and parking lots as listed in Table 8. Table 8 Parking Lot, Park & Trail Lighting Upgrades Project Year Cost Millers Trail LED Conversions 2014 $26,600 Greenwood Park Solar Lighting 2013 $33,200 Ajax Community Centre wall lights and parking lots 2012 $118,000 Harkins Park LED Conversions 2011 $18,300 Lakeside School & Duffins Greenbelt 2010 $38,600 25

27 Vehicles and Equipment Green Fleet Initiative The Green Fleet Initiative is an effort to transition Town vehicles towards more environmentally friendly options. The components to this initiative include: The transition of town vehicles to hybrid vehicles, "Right-sizing" the fleet, and, An anti-idling campaign. In order to implement the Green Fleet Initiative, the Town strives to replace vehicles with hybrid, electric or clean diesel when at all possible. When purchasing a new vehicle, the Town also includes tender specifications surrounding vehicle and/or equipment emission levels. Since 2011, the Town of Ajax has increased the number of vehicles by 17 within its fleet. In recent years the Town has made a number of green fleet acquisitions as highlighted in Table 8. These vehicles include electric (BHEV), hybrid electric (HEV), Green Diesel and Plug in Electric Hybrid Vehicles (PHEV). Table 9 Green Fleet Acquisitions Year Purchased Vehicle Quantity Green Feature 2008 Honda Civic 3 HEV 2009 Honda Civic 1 HEV 2010 Ford Escape 1 HEV 2010 Honda Civic 5 HEV 2012 Mite E Truck 1 BHEV 2012 Club Cadet 1 BHEV 2014 Chevrolet Cruze 1 Green Diesel 2015 Hyundai Sonata 3 HEV 2016 Hyundai Sonata 2 PHEV When hybrid and electric vehicles are not able to support the work requirements alternative fuels are investigated. In order to minimize the environmental impacts of the Town s fleet s stationary equipment such as string trimmers have been replaced with 4 stroke engines as they are more fuel efficient, require less oil and are quieter to operate. 26

28 Anti-Idling By-Law On September 14, 2009 Ajax Council approved an anti-idling bylaw. This bylaw limits the idling of vehicle engines to less than two minutes within Town. Alongside the By- Law was an extensive campaign to raise awareness with respects to the impacts of idling. A campaign was launched, known as Every Minute Counts. The campaign saw the installation of anti-idling signage at Town facilities, as well as the creation of an idling fact sheet brochure. Smart Commute The Town of Ajax has been a registered member of Smart Commute Durham since Smart Commute helps employers and commuters explore and try out smart travel options such as walking, cycling, transit, carpooling and teleworking to help reduce gridlock and emissions, while improving air quality and making commuting more enjoyable and less expensive. Smart Commute offers tools such as the Car Pool Zone to connect commuters with one another, offers incentives to employees who bike or walk to work and provide valuable tools to the employer to help educate employees. An outcome of being a member of the Smart Commute Program has resulted in the establishment of preferred parking spaces for employees who carpool or drive hybrid/ electric vehicles at many of the municipal facilities. These spaces provide an incentive to go green to work but also act as an education tool to others using the parking area to think about their mode of transportation. 27

29 Green Procurement Policy (2013) The Town s procurement policy integrates environmental purchasing across the corporation to reduce the corporation s environmental impact and GHG emissions. The Town of Ajax is committed, where possible and practical, to the purchase of goods/services with due regard to minimal impact to the natural environment. Where appropriate and available, the Town may: 1. Issue bid documents that call for green or sustainable goods/services; and/or 2. Identify green or sustainable options as provisional items within bid documents Specifications for goods/services may include, but not be limited to the following: Minimize waste, including packaging; Contain the maximum level of post-consumer waste and/or recycled content; Are energy efficient, including the use of Energy Star rated products; Minimize toxicity and are compostable and/or biodegradable; Use renewable or recycled materials; Contain reusable parts or have reusability; Delivery/transportation methods that minimize the impact on the environment Once used, can be returned to vendor, refilled, or recycled Protect indoor and outdoor air quality 28

30 Future Energy Projects In addition to the projects that have already been implemented in Town facilities a number of energy conserving projects have been identified in the 2017 Capital Budget forecast and LRCF that have been developed utilizing the Town s energy audits and/or energy lens (see Table 7). Buildings Table 10 Ajax Community Centre Future Energy Projects Project Year Cost ($) Roof Replacement ,875,000 Refrigeration Plant Upgrade Phase ,000 LED Lobby Lighting Retrofit- Phase ,000 VFD Replacements ,000 Main Entrance HVAC Upgrades ,000 ACC Zamboni Boiler Retrofit ,000 Table 11 Audley Recreation Centre Projects Project Year Cost ($) Phase 2 expansion (LEED) ,300,000 Table 12 McLean Community Centre Future Projects Project Year Cost ($) LED Parking Lot Lighting ,000 LED Lobby Lighting Retrofits ,000 MCC Electric to Steam Humidifiers ,000 MCC Inlet Vanes & VFD ,000 Table 13 Main Library Future Projects Project Year Cost ($) Curtain Wall ,000 Table 14 Town Hall Project Year Cost ($) Roof Replacements ,300,000 Table 15 Fire Station Future Projects Project Year Cost ($) Fire Station 2 Lighting Retrofits ,000 Fire Station 2 Boiler Retrofits ,000 Table 16 St Andrews Seniors Centre Project Year Cost ($) Roof Replacement ,000 LED Gym Lighting Retrofit ,000 Table 17 St. Francis Centre Project Year Cost ($) LED Lighting Retrofit ,000 29

31 Streetlight & Outdoor Lighting 2 Table 18 Streetlight Future Improvements Project Year Cost ($) LED Streetlight Conversions ,265,000 LED Streetlight Conversions ,000 LED Streetlight Conversions ,000 LED Streetlight Replacement ,000 LED Streetlight Conversions ,000 LED Streetlight Replacement ,000 LED Streetlight Conversions ,000 LED Streetlight Replacement ,000 Total $ 5,090,000 Table 19 Walkway Lighting Future Improvements Project Year Cost ($) LED Walkway Lighting Replacements ,000 LED Walkway Lighting Replacements ,000 Table 20 Sportsfield and Parkland Future Improvements Project Year Cost ($) New LED Sportsfield Lighting ,000 Fleet Table 21 Electric Vehicle Charging Infrastructure Project Year Cost ($) McLean Community Centre ,000 Audley Recreation Centre ,000 Future projects are based on the Town of Ajax s capital forecast for years and exclude costs associated with project design, and non-energy related project components where the financial breakdown is available. Audley Recreation Centre Phase 2 expansion includes costs for the construction of the entire project excluding the costs associated with design of the facility and the installation of electric vehicle charging infrastructure. 30

32 Table 22 Fleet Future Replacements with Fuel Savings Potential Year Vehicle Type Cost ($) 2017 Hybrid Sedan 35,000 Hybrid Sedan 35,000 Hybrid Sedan 35,000 Hybrid Sedan* 35,000 Segway* 15,000 Trades Van 70,000 Trades Van 70, Reg. Cab P/U 40,000 Crew Cab P/U 65,000 Crew Cab P/U 65,000 Crew Cab P/U 65,000 Cargo Van 72,000 Trades Van 70,000 Crew Cab P/U Plow 4X4* 65,000 Stake Truck* 78,000 Stake Truck Crew Cab 78,000 Reg. Cab P/U 40, Crew Cab P/U + plow 67,000 Medium Duty Service Truck 130,000 Medium Duty Service Truck 130,000 Maintenance Van* 72,000 Crew Cab P/U 4X4* 65,000 Stake Truck Crew Cab 80,000 Stake Truck Crew Cab 80, Crew Cab P/U 67,000 Truck P/U 42,000 Stake Truck Crew Cab 78,000 Trades Van 72,000 Trades Van 72,000 Crew Cab P/U 4X4 67,000 Car - Chief Large Sedan 45, Full Size Car 47,000 Full Size Car 47,000 Mini Van 36,000 Mini Van 36,000 SUV Response vehicle 80,000 Stake Truck 78,000 Stake Truck 78,000 Stake Truck 78,000 Stake Truck 78,000 Trades Van 73,000 *Denotes additional vehicle acquisitions to the fleet. 31

33 Policy, Education and Awareness Action Items Staff, contractors and facility users all play a significant role in reducing the Town of Ajax s energy consumption. In order to ensure that energy conservation remains a top priority a number of initiatives designed to help adjust behavior have been identified. Policy Ensure that energy conservation is considered during the creation and review of all corporate plans and strategies. Continue the Town s commitment regarding the Partners for Climate Protection program through implementation of the Corporate Local Action Plan. Update the Green Procurement Policy on a regular basis to encourage the procurement of newly developed technologies. Require specifications for new acquisitions to reflect the lowest energy/ fuel consumption currently available in the industry that is available for that piece of equipment. Continue to ensure that trees and shrubs are planted in ways that promote shading on hard surfaces & to help reduce the heat island affect. Operating Behavior Provide ongoing training to staff on new energy equipment and operating procedures. Ensure that daily operating procedures address energy efficiency for building systems. Ensure the Building Automation Systems are utilized to ensure maximum efficiencies are obtained for controlled equipment. Continue to implement power management on computers and electronic equipment. Educational Initiatives Continue to promote an educate staff on energy awareness and conservation behavior within the corporation. Develop a corporate wide staff sustainability training programme. Expand existing corporate vehicle anti-idling program to include ongoing education and seasonal and new hire training. Encourage Facility Managers to create annual energy consumption usage reports. Promote staff use of teleconferencing, carpooling and sustainable modes of transportation to reduce fuel consumption pertaining to travel. 32

34 Implementation Roles and Responsibilities In order to reduce energy consumption across all users of corporate assets will be encouraged to support the implementation of projects and initiatives highlighted within the Corporate Energy Conservation Demand Management Plan. The Town s Environmental Sustainability Coordinator in conjunction with Building Maintenance Manager and Fleet Supervisor will coordinate the prioritization of action items highlighted within the CEDMP for approval by Senior Management for implementation. Staff Engagement As part of its corporate environmental initiatives, the Town will promote ongoing staff training and awareness pertaining to effective energy management. Corporate energy and environmental initiatives will be developed and promoted by the Town to promote energy conservation and environmental stewardship among municipal staff. Initiatives may include: Energy behavior awareness campaigns, Bike to work days, Recognition of Earth Hour and Earth Day, Technological lunch n learns, The promotion of works undertaken by corporate energy ambassadors and/or departmental green team members. While such initiatives may not all have a direct connection to energy conservation within corporate operations, these initiatives should serve to keep the issues of energy conservation and GHG reduction top-of-mind for Town staff and will help promote corporate cultural change and foster support for other energy/ GHG/ environmental initiatives across the corporation. Workplan Development An annual work plan will comprise of actions identified within the annual Capital Project work plan and, annual Integrated Community Sustainability Plan. These plans capture actions that are to be used by the Town to manage its contributions to Energy Conservation and provide the details required to drive and report of actions highlighted within the Corporate Energy Demand Management Plan. Prioritization Internal priority setting needs to be a seamless process that is coordinated with the annual workplan development. Town staff will select priority actions from existing capital projects and other planned projects (e.g. GHG reduction projects and those highlighted in the Integrated Community Sustainability Plan). 33