Workshop #2 Agenda March 30, :30pm to 7:30pm Introductions (5 minutes) Overview of Workshop #1 (10 minutes) The Cost of a Stormwater Program (30

Transcription

1 Workshop #2 Stormwater Utility Study City of Hays, Kansas March 30, 2010

2 Workshop #2 Agenda March 30, :30pm to 7:30pm Introductions (5 minutes) Overview of Workshop #1 (10 minutes) The Cost of a Stormwater Program (30 minutes) Break (10 minutes) Building a Stormwater Program (35 minutes) Stormwater Utility Implementation How to Move Forward (15 minutes) Questions (15 minutes)

3 INTRODUCTIONS

4 Overview of Workshop #1 Workshop #1 Stormwater System Stormwater Management Program How you can meet your stormwater needs

5 Existing Stormwater Infrastructure

6 Water Quality Regulations NPDES Phase II Permit Requirements 6 Minimum Controls 1) Public Education & Outreach 2) Public Involvement and Participation 3) Illicit Discharge Detection & Elimination 4) Construction Site Stormwater Runoff Control 5) Post-Construction Stormwater Management in New Development & Redevelopment 6) Pollution Prevention/Good Housekeeping for Municipal Operations.

7 Stormwater Infrastructure Evaluation Age Condition Level of Service 2-, 5-, 10-, 50-, 100-, 500-year Rainfall Event Community Specific Regulatory Requirements FEMA NPDES Phase II TMDLs Others Community Expectations

8 Hays Stormwater System Components

9 Where does all the rain go? Stormwater System To keep the stormwater system running requires: Capital Improvement Projects (CIP) Operations & Maintenance (O&M) Administration

10 Stormwater Management Program Evaluation Quantity (Conveyance) Quality Capital Improvement Projects (CIP) Operations & Maintenance (O&M) Administration Evaluation Drivers Regulatory Safety Quality of Life Maintenance of City Asset Capital Improvement Projects (CIP) Operations & Maintenance (O&M) Administration

11 General Fund Stormwater Utility Bonds Funding Sources Developer Incentives Pay-As-You- Go Sinking Fund Fee-In-Lieu- Of Development Fees

12 THE COST OF A STORMWATER PROGRAM

13 The Cost of a Stormwater Program - Components yr 10yr 3 30yr O&M & Administration Capital Improvement Projects (CIP)

14 O&M & Administration Stormwater Program Funding O&M & Administration i ti

15 Cost Assumptions For People Hours Number of Hours given by City Number of hours practical to complete the task For Resource Requirements Used City Rates of Total Compensation (Average Salary + Benefits) Estimated Construction, Equipment, or Project Cost

16 Annual Cost: The Current Program 1

17 The Current Program: 1 Analysis Missing Components Education (Public & Employee) Water Quality Analysis & Projects Programmed Replacement & Rehabilitation Inspections/Maintenance Administration Ordinance development; design criteria; specifications; overall procedures Record Keeping (Mapping & Tracking)

18 Annual Cost: 2 The Optimal Stormwater Program

19 Annual Cost: 3 The Current Program + Stormwater Program

20 CIP Scenarios 20yr 10yr 30yr Capital Improvement Projects (CIP)

21 Cost Assumptions Updated cost from 2000 estimate to 2010 using ENR National Multiplier 3% Inflation Rate per Year CIP Administration Cost = 3% annual CIP Cost Two Analyses Entire CIP List City Identified Priority CIP List

22 CIP List: 2010 Construction Cost = $17.3 million Lincoln Tunnel Replacement/Rehab I-70 Detention Basin No. 1 I-70 Detention Basin No. 2 19th Street Diversion Railroad Stop Log Gap Install 24" Flap Gate Install 60" Flap Gate Install 36" Flap Gate Greenspace Preservation Golf Course Improvements 41st Street Culvert Chetolah Creek Diversion Property Buy-Out Lincoln Draw System Repairs Main Street Stop Log Gap Additional Detention Basins Lincoln Draw Pump Station Centennial Blvd. Interceptor Lawrence Drive Interceptor 13th Street Culvert Install Levee Freeboard Gage Install Levee Freeboard Gage Added Project Priority Projects 2010 Construction Cost = $6.1 million

23 CIP Scenarios: Annual Cost Entire CIP List + Administration Priority CIP List + Administration 10yr $2,395,000 (0.8 FTE) $842,000 (0.3 FTE) 20yr $1,609,000 (0.5 FTE) $566,000 (0.2 FTE) 30yr $1,442,000 $507,000 (0.5 FTE) (0.2 FTE)

24 For Stormwater Program Funding: yr 10yr 30yr O&M & Administration CIP 3 20yr $100,000 $566,000 Annual Funding Needed = $666,000

25 Break 10 minutes

26 BUILDING A STORMWATER PROGRAM

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28 For Stormwater Program Funding: yr 10yr 30yr O&M & Administration CIP 3 20yr $100,000 $566,000 Annual Funding Needed = $666,000

29 Building a Stormwater Program How do we generate $666,000? Mill Levy Sales Tax ERU Revenue methods can be used independently or in combination to achieve needed funding

30 Stormwater Program Funding: Mill Levy and Sales Tax To Fully Fund Using Mill Levy Add Mills = Mills For a $150,000 market value home: Existing Mill Levy Monthly = $35.90 Yearly = $ New Mill Levy Monthly = $41.22 Yearly = $ Mill Levy To Fully Fund Using Sales Tax Add 0.23% to City collected = 2.48% For a $100 purchase: Additional Sales Tax = $0.23 Sales Tax

31 Revenue By Rate Rate System Typically derived based on calculated needs (study) or on actual use Revenue collected using billing system Revenue Source for 22% of City Budget Solid Waste (5%) Sewer Rate (7%) Water Rate (10%) ERU Equivalent Residential Unit ERU Rate system used by other Kansas communities

32 Equivalent Residential Unit Definition ERU All residential units are charged a flat rate of one equivalent residential unit (ERU) Other parcels are charged based on the total impervious area on the individual parcel divided by the ERU Residential Unit = Average Impervious Area / Dwelling Unit Single Family Duplex/Triplex/Quadplex Multi-Family Mobile Home

33 Equivalent Residential Unit: Typical Kansas Community ERU ERU = Total Impervious Area / Number of Dwelling Units ERU = 25,501,434 / 8,249 = 3,091 sq ft

34 Typical Parcel Distribution & Comparison ERU ERU s = Impervious Area / 3,091 sq ft

35 Revenue Distribution Stormwater Program Funding $666,000 ERU To Fully Fund Using ERU Anywhere, KS example; 1ERU = $2.85/mo

36 Comparison Between Revenue Scenarios Using Properties in Hays Mill Levy Sales Tax ERU

37 Comparison Between Revenue Scenarios Using Properties in Hays

38 ERU: Impact on Properties Assume for this example: ERU = 3,091 sq ft $2.85 / ERU / month ERU includes single family residential and duplex ERU

39 Comparison of Additional Revenue Generated

40 STORMWATER UTILITY IMPLEMENTATION

41 Stormwater Utility Implementation: How to Move Forward to Phase II City Commission with City Staff determine revenue source Proposed Stormwater Advisory Committee Development & Meetings Finalize Data Collection (Billing & Database) Finalize Revenue Scenarios and Rate Analysis Ordinance Adoption and/or Updates Staff Training Community Outreach Final Documentation

42 Timeline Next Steps May 1 st - $4 fee for residents and businesses will go into effect Summer / Fall 2010 Proposed Stormwater Advisory Committee Meetings Spring 2011 Final Stormwater Utility Implementation

43 Feedback? Questions?