Small System Project Planning

Transcription

1 Small System Project Planning Presented by: Roberta Acosta Ohio RCAP

2 Rural Community Assistance Partnership (RCAP) A national, non-profit organization incorporated in 1972 that provides technical assistance to help solve water and wastewater problems Field staff in all 50 states and Puerto Rico Six regions (Great Lakes RCAP, Northeast RCAP, Southeast RCAP, Southern RCAP, Midwest RCAP, and Western RCAP)

3 Ohio RCAP One of seven states that make-up the Great Lakes RCAP region Funding for Ohio RCAP comes from EPA, USDA-RD, and DHHS RCAP services are provided free of charge to communities or projects that serve a population of 10,000 or less To locate an RCAP representative in your state, check out our website at

4 Ohio RCAP Services Program Planning Facility Development Operation and Maintenance Management and Finance Source Water/Wellhead Protection Planning

5 SCEIG/DWWG Small Community Environmental Infrastructure Group s Decentralized Wastewater Work Group Formed October 2000 Group of stakeholders interested in providing alternatives for rural community wastewater treatment needs Mission: Provide non-technical information, advice, and education to build the capacity of existing small, rural communities and wastewater professionals in the pursuit of alternative wastewater solutions. Check out our website at:

6 Project Development Questions to ask Why is there a need? Who may be interested? What resources are available? How can more support be developed? When does a project need to take place?

7 Project Team Group of internal and external resources Knowledgeable about Community Project Engineering Permitting Financing

8 Project Team- Goals Identify problem Organize information Educate residents Generate community support Keep project moving forward Facilitate, communicate, coordinate

9 Project Team- Amesville Mayor EPA (Columbus & Logan) Athens County Health Department Engineer RCAP Federal Creek Watershed Ohio Dept of Health Secondary- USDA, Development District

10 Project Schedule Identifies What (tasks) Who (responsibility) When (deadline)

11 Project Schedule- What To Include Public meetings Studies, assessments, sampling Project team meetings Financing applications Engineering items Bidding Construction

12 Project Schedule- Sample PROJECT NAME & DATE 2006 Task Entity Public meeting #1 Team 15 Water sampling Watershed Community assessment Owner CDBG application RCAP 26 Submit plans to EPA Engineer Public meeting #2 Team Bid advertisement Engineer Bid opening Engineer Bid award Owner Construction Contractor

13 A Guide for Selecting a Consultant Six step process Have a clearly defined Scope of Work Use a Request of Proposal process Review and rank proposals Conduct consultant interviews Make recommendation to Council Negotiate agreement

14 Funding Sources Ownership is important Grants have been declining since 1980 Low-interest loans available 30% grant now is good Financing agencies want to see Cost effective projects Engineering 15% or less Readiness to Proceed

15 Funding Sources- Public Systems USDA State Revolving Loan Funds Ohio Water Development Authority (OWDA) Ohio Public Works Commission (OPWC) Appalachian Regional Commission (ARC) CDBG W&S CDBG Formula Private

16 Funding Sources- Private Systems CDBG Formula CHIP USDA 504/502 EPA Linked Deposit EPA Unsewered Area Onsite System Imp Program Private

17 Financing for Planning Grants CDBG Formula Loans EPA OWDA Private

18 Amesville Case Study- Overview Village in Athens County 84 structures Most structures on hillside Have storm sewer system Operate water system Federal Creek to west Zarley Run through center

19 Demographics 71 residential 8 community facilities 5 businesses Population 184 (2000) MHI $35,000 55% households LMI

20 Project Development DWWG meets Amesville- March 2002 Project team identified- June 2002 Public meeting #1- August 2002 Community assessment- January 2003

21 Community Assessment 37 questions 74/84 structures participated 43/64 residential have septic tank or aerator 10% didn t know 7.8% of homes share septic systems 87.5% of homes served by systems with high failure potential rates 17,785 gallons of untreated or under treated waste discharges from homes each day

22 Sampling Health Dept sampled storm sewer outlets- October out of 4 outlets showed septic flow Federal Creek Watershed Group sampled Federal Creek- October out of 4 sampling points indicated presence of Fecal Coliform

23 EPA & Permitting Project team met with SEDO- October 2003 Individual NPDES Permit for village with multiple discharge locations EPA stressed need for management entity Amesville will be first existing, incorporated community in Ohio to use a decentralized wastewater system that is publicly owned and operated Also first time Ohio EPA has issued an NPDES permit for multiple small treatment units with multiple discharge outfalls/locations

24 Public Meeting #2 March 2004 Assessment Sampling Alternatives Hiring consultant

25 Procurement of Engineering Services RFQ sent to 23 firms- May firms responded (OH, CO, IL, MI, WI, VT) ADR & Associates hired- August 2004 ADR will complete Soil & landscape analysis Preliminary engineering report Management plan

26 Public Meeting #3 September 2004 Introduce engineer Discuss planning items Discuss financing Discuss schedule

27 Planning Grants and loans from EPA, GOA, & USDA Soil & landscape analysis- January 2005 Classified soils (most unsuitable) Meeting with EPA- January 2005 Field trip to Hamilton County- Feb 2005 PER completed- August 2005 Management plan completed- August 2005

28 Project Development Continues SCEIG meeting- August 2005 Public meeting #4- September 2005 Soil analysis PER Alternatives Management plan Soil pipe survey Engineering design Project schedule

29 Engineering Design November 2005 design starts Grant/loan from OWDA/EPA Mid course design meeting- March 2006 Environmental report completed- Jan 2006 Soil pipe survey completed- Feb 2006 Public meeting #5 Engineering design & project schedule

30 Decentralized Wastewater Improvements Project Four treatment districts Septic tank effluent gravity (STEG) collection lines Clustered septic tanks and Advantex treatment units followed by UV disinfection 3 discharges Zarley Run, storm sewer to Zarley Run, and storm sewer to Federal Creek

31 Cost & Financing TPC: $1,424,074 OPWC Grant: $59,999 OPWC Loan: $90,000 ARC Grant: $250,000 CDBG W&S Grant: $600,000 EPA Loan: $424,075 Estimated monthly bill: $32.74

32 Project Schedule EPA Permit-to-Install- draft permit issued December 2006 Bid advertisement- November 2006 Bid opening- December 2006 Bid award- January 2007 Public meeting #6- January 2007 (construction) Construction- February 2007 Public meeting #7- October 2007 (connections) Customer connections- November 2007

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34 Questions? Roberta Acosta, Field Agent PO Box Toledo, Ohio Website: