Office of the City Auditor Recommendation Follow-up Dashboard Report

Transcription

1 Office of the Auditor 1200, Scotia Place, Tower Jasper Avenue, Alberta T5J 3R8 edmonton.ca/auditor Office of the Auditor Recommendation Follow-up Dashboard Report As at January 26, 2018

2 The Office of the Auditor conducted this project in accordance with the International Standards for the Professional Practice of Internal Auditing

3 of Office of the Auditor Office of the Auditor Recommendation Follow-up Dashboard Report As at January 26, 2018 As at January 26, 2018 the administration has 23 from the Office of the Auditor that are outstanding. Based on the implementation dates provided by the administration, 14 of these are not yet due and 9 are overdue. In the period since our last report (November 14, 2017) the administration has closed the following 16 : Sixteen closed Neighbourhood Renewal Utilities Infrastructure Audit Employee Business Expense Audit Employee Business Expense Audit Employee Business Expense Audit Facade Improvement and Development Incentive Programs Review Competitive Competitive Competitive Competitive Competitive Integrated Infrastructure Integrated Infrastructure Regional and Economic Development 1 Rec 3 - Public Communications Improvements Rec 1 - Overtime Use and Monitoring Guidelines Rec 1 - Review, Update, and Enforce Directive and Procedures Rec 2 - Travel Coordinator Use and Training Rec 3 - Track Employee Travel ly Rec 1 - Façade Improvement Program Policy and Development Incentive Program Policy Improvements Rec 2 - Tender Price and Evaluation Pricing Rec 3 - Evaluation Plan Rec 4 - Documentation of Addenda Rec 5 - Tender Open Period Rec 6 - Insufficient Bid Response to Tenders

4 of Office of the Auditor Competitive Competitive Continuous Auditing - Vendor Master File Audit Pedestrian Pedestrian Rec 7 - Documentation of Mandatory Requirements Rec 8 - Documentation of Bid Evaluations Rec 1 - Revise policies, procedures, and work instructions Rec 2 - Guidelines for New Types of Pedestrian Crosswalk Devices Rec 4 - Pedestrian Crosswalk Monitoring and Evaluation The following tables contain the outstanding listed in the following categories: Colour Category # of Recommendations Red More than one year overdue 0 Yellow Less than one year overdue 9 Green Not yet due 14 2

5 of Office of the Auditor Nine outstanding Recommendations less than one year overdue Sand Facade Improvement and Development Incentive Programs Review Sand Sand Sand Continuous Auditing - Vendor Master File Audit Bus and LRT Review Continuous Auditing - Vendor Master File Audit Continuous Auditing - Vendor Master File Audit Regional and Economic Development Rec 1 - Winter Street Sand Recycling and Mixing Program Review Rec 2 - Improve Grant Program Monitoring Rec 2 - Performance Management System Rec 3 - Quality Assurance on Contract Content Rec 4 - Program Management and Oversight Rec 3 - Vendor Master File Clean Up Rec 3 - Transit Funding and Fares Rec 2 - Confirmation of addition or change to vendor Rec 4 - Vendor Master File Monitoring Months Revised Overdue Due Date 7 2/28/ /31/ /31/ /31/ /31/ /30/ /30/ /30/2018 Fourteen not yet due Recommendations not due POSSE System Review Competitive Procurement Evaluation Process Audit Employee Business Expense Audit Urban Form and Strategic Rec 2 - Determine the Value and Total Cost of POSSE Rec 1 - Identification of Mandatory Requirements Rec 4 - Examine Improvement Opportunities 3 Months Until Due Date Due 1 2/28/ /31/ /30/2018

6 of Office of the Auditor Fourteen not yet due Recommendations not due Pedestrian Culture Pesticide Use Audit Culture Office of the Manager Office of the Manager Rec 3 - Pedestrian Construction Standards Rec 2 - Identify and Formalize Culture Office Governance Structure and Conduct Outreach Rec 2 - Compliance with Regulations Rec 1 - Assess patrol staffing models Rec 2 - Improve patrol staffing model data reliability and accuracy Rec 3 - Reduce patrol constable selfdeployment Rec 4 - Investigative Support Bureau staffing process Rec 5 - Funding Formula Clarity Rec 1 - Address Perceptions in Transformation Months Until Due Date Due 5 6/30/ /30/ /30/ Pesticide Use Audit Pesticide Use Audit Rec 3 - Public Communications Rec 1 - Integrated Pest Management Policy Update 14 3/31/ /30/2019 4