Sage HRMS. Workforce Career Development Planning: A Winning Strategy for Your Business and Employees

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1 Sage HRMS Workforce Career Development Planning: A Winning Strategy for Your Business and Employees

2 Executive Summary With four generations of employees in the workforce and a large number of experienced workers expected to soon retire, organizations are facing new challenges with respect to engagement and labor productivity. Each generation brings very different styles, motivations, skills, and experience levels to the workplace. One of the most challenging issues facing human resources managers today is getting younger employees ready to replace the experienced Baby Boomer generation. As massive numbers of boomers begin to retire in the next five to seven years, how can you ensure your company is ready to take on the experience gap? Industry research has proven that there is a strong link between employee engagement and a company s financial performance. Happy employees are more productive, loyal, and provide better customer service. Yet a staggering 95 percent of employees do not understand their role within the organization. 1 And some 63 percent of U.S. workers are not fully engaged according to a recent Towers Watson global workforce study. 2 Results from the study showed that employees are simply too worn out from a decade of doing more work with fewer resources and rewards. To overcome these challenges, top-performing companies are making investments in employee development programs and providing individuals the opportunity to perform at their best potential. The goal of career development is to match employee goals with business needs. If managed well, development programs can both improve an employee s current job performance and prepare him or her for future growth opportunities. It is critical for HR to help design career paths and offer programs that help employees reach their goals, keep them engaged, and ensure the organization is ready to meet business objectives. An article in Harvard Business Review noted, Those organizations that invest more in talent management significantly outperform their competition across every measure of business including earnings per share, gross profit margin, and market capitalization per employee. 3 That s a healthy return on employee investment (ROEI ) by itself. ROEI is the return (in additional revenue earned or expenses reduced) that an organization earns on its investment in workforce-related expenses. When looking at ROEI, your organization should also consider how a clear succession plan to replace retiring boomers can drastically reduce employee turnover costs. Some sources estimate that it can cost 150 percent of the annual salary of middle-level employees and up to 400 percent for specialized, high-level employees! 4 GE Offers Challenging, Rewarding Careers to Employees and Enjoys the Results A global business, GE prides itself on building, powering, moving, and curing the world. GE believes that their people are the architects of the future. To support employee growth, the company invests about $1 billion every year in education, training, and career development programs. GE has established a culture of continuous learning and offers a wide variety of leadership and training opportunities to help employees accelerate their careers. GE understands that increasing the leadership capabilities of their employees provides numerous benefits and value to the overall company and its customers. GE offers leadership programs for both entry-level and experienced professionals. Entry-level leadership programs combine job assignments with formal classroom studies. Young professionals receive development and mentoring through a series of rotating assignments that cut across different aspects of the GE business. Leadership programs for experienced professionals offer high potential talent the opportunity to work on extraordinary projects with top innovators so they can reach their full potential. These programs also include intensive on-the-job development in Corporate Human Resources, and Sales and Marketing. Learn more at: leadership_learning.html It s clear that talent management and career development are more important than ever before. Many organizations are using talent management solutions to help improve employee performance management. An effective talent management solution provides tools that support dialogue and review of employee performance and offer clear development paths and easier access to training activities. It also enables employers to then create talent pools to groom top performers for additional responsibilities or promotion. 2 1 Michael C. Mankins and Richard Steele, Turning Great Strategy into Great Performance, Harvard Business Review, Garry Kranz, Broken Engagement: New Survey Reveals Employees Still Not Feeling the Love, Workforce.com; July 24, 2012 (Workforce) 3 Schweyer, inside cover. 4 Ross Blake, Employee Retention: What Employee Turnover Really Costs Your Company, WebProNews.com, July 24, Workforce Career Development Planning

3 The Importance of Employee Development A major concern of businesses today is getting and keeping the right talent. According to the U.S. Department of Labor, 60 percent of all new jobs in the twenty-first century will require skills that only 20 percent of current employees possess. With talent so difficult to find in the first place, how can you ensure that you keep it? Employee turnover is a reality in every business. Plus, employees in the youngest generation the Millennials are highly mobile today. In order to remain competitive, your company wants and needs to retain its top performers. In the book, The 7 Hidden Reasons Employees Leave: How to Recognize the Subtle Signs and Act Before It s Too Late, 5 two of the reasons illustrated are directly linked to employee career development: Lack of career growth and advancement opportunities Lack of training Market studies reveal that integrated Talent Management solutions result in: 26 percent higher revenue per employee. 22 percent higher employee performance. 19 percent higher workforce retention. Talent Management refers to the process of developing and integrating new workers, developing and retaining current workers, and attracting highly skilled workers to work for your company. For example, help employees learn skills needed for new projects and challenges or a higher position in the company. Managers with poor leadership skills often drive away talented top performers, so provide management training to further improve retention. Businesses of all sizes can tie performance and learning together in order to build a more skilled, experienced workforce, keep critical roles filled, and keep engagement levels high. The Challenge of Career Development Just think how much has changed since the year Now, think how much has changed in the last 60 plus years! We have four different generations in the workplace today Veterans, Baby Boomers, Generation X, and Millennials all with very different motivations, training preferences, management styles, work ethic, and values. A fifth generation, Gen2020, is on the way. At work, generational differences can affect everything, including recruiting, building teams, dealing with change, motivating, managing, and maintaining and increasing productivity. Think of how generational differences, relative to how people communicate, might affect misunderstandings, high employee turnover, difficulty in attracting employees, and gaining employee commitment. 6 VETERANS BABY BOOMERS GENERATION X MILLENNIALS Before These generations do have at least one thing in common when it comes to engagement: a desire for career enhancement. As discussed before, employees often leave their jobs in part due to lack of career growth and training. Additionally, engagement research has taught that, Employee engagement rises when people experience a combination of effective and caring leadership, appropriate development opportunities, and a feeling of empowerment that comes with the ability to control one s work situation. 7 The Department of Labor predicts that approximately 10 million boomers will be leaving the workforce by 2014, to be replaced by Millennials with less than 10 years of experience. Boomers are the most skilled segment of the workforce, so as they exit, that will put downward pressure on labor productivity, says Neil Dutta, an economist with Bank of America Merrill Lynch. 8 Forward-thinking companies that are able to transfer this knowledge and prepare younger workers for this transition will have a competitive advantage in the future. 3 5 Leigh Branham, The 7 Hidden Reasons Employees Leave: How To Recognize The Subtle Signs and Act Before It s Too Late, Greg Hammill, Mixing and Managing Four Generations of Employees, FDU Magazine Online, Winter/Spring Workforce Career Development Planning

4 What does all this mean for employers? You need to revisit your traditional methods and tailor them to attract multiple generations of talent. Instead of relying on career fairs, consider building a social networking strategy for recruiting. Implement innovative learning programs to train younger employees. An article in Harvard Business Review asks, Are you preparing your leaders for the next generation of employees? Do your leaders have the skills and tools needed to communicate with the hyperconnected, who are used to rating everything and everyone in their lives? 9 Employers who offer effective training programs will win the battle for young talent. Millennials are hungry to learn and don t want to be boxed in to a single role. They want new skills and the opportunity to try new things, reports CIO Magazine. 10 What Makes a Successful Career Development Plan? According to a study conducted by market research firm The Aberdeen Group, three out of the top five challenges faced by today s businesses are related to workforce issues. These include addressing a shortage of skills, retaining top performers, and the ability to identify key employees. Your talent management program should address these areas: 1. Skills growth and training: Giving employees the right skills to perform current tasks, while preparing them for future challenges, positively impacts productivity and bottom line results for your business. Ensuring your workforce is ready to meet your business objectives is imperative to the overall health of your organization. 2. Alignment with business goals: Ensure your business is aligned around its strategy and employees clearly know what is expected. If employees are not working on the right tasks, 37 percent of a strategy s potential can be lost due to poor alignment. 11 SMART goals can be tracked and linked to organizational goals in your talent management solution so that employees can see how their work impacts the larger business. 3. Increasing job responsibility: Set employees up for success by assigning jobs that take advantage of their strengths and skills, but are also challenging. A recent article in CIO notes that providing a social environment with the right combination of new challenges and opportunities to learn new skills will engage Millennials and entice them to stay an important point since data from PwC s Saratoga Institute shows that replacing an employee can cost you 1.5X that employee s salary burden Rewarding top performers: Develop guidelines for employee recognition that motivate your employees to do a better job and reward top performers. Your program should reflect the company s goals and foster a positive work environment that encourages learning and development. 5. Succession planning: Make sure your company is ready in case a key manager or executive leaves unexpectedly. Create a pool of employees that have the right skills and knowledge and can step into those roles and avoid lost productivity. SMART goals (Specific, Measurable, Achievable, Realistic, and Timebound) Implementing Your Career Development Plan The effectiveness of employee management has a direct impact on business results and your ability to compete in today s challenging economy. It starts with the recruiting and on-boarding process and continues throughout your employee s service with the company. In order to be successful, you must: Develop a strategy. Start with a clearly defined career development plan. Begin by identifying the skills that are needed right away and those you will need to support the future success of your business. Then create training programs to build the skills needed for your organization s success and the employees success in your business. 4 7 Towers Watson Global Workforce Study 8 Julie Halpert, Could Millennials Spawn a Productivity Crisis? The Fiscal Times, May 23, Jeanne C Meister and Karie Willyerd, Are You Ready to Manage 5 Generations of Workers, Harvard Business Review HBR Blog Network, October 16, Thor Olavsrud, Tips on How IT Leaders Can Attract (And Retain) Millennials, CIO.com, July 20, Michael C. Mankins and Richard Steele, Turning Great Strategy into Great Performance, Harvard Business Review, Olavsrud, Thor, Tips on How IT Leaders Can Attract (And Retain) Millennials, CIO.com, July 20, 2012.

5 Provide support. With clearly defined goals in hand, make sure you set your employees up for success. A talent management system can be useful to assess employee skill sets and assign the appropriate tasks that take advantage of these skills. Make sure employees have the right tools and training they need to achieve their goals. Leverage technology. Investing in an HRMS system, integrated with full performance and learning management tools, is an investment in your employees. It can help you automate performance reviews and ensure employees are aligned and developed for maximum productivity. Talent management tools can help you deliver highly targeted training of any kind and ensure that learning initiatives actively address skill gaps and goals. Measure results. Typically, businesses using performance management software enjoy an increase in the percentage of high performers and an improvement factor of over five percent in productivity. 13 You will also see measurable results on your company s ROEI in three areas: Cost savings: The automation of manual processes saves time and the increased focus on talent management reduces turnover. 2. Revenue growth: You will more easily identify the best internal candidates for open leadership jobs and position your company for success. 3. Improved employee productivity: Better talent management enables your organization to retain more high performers, thus improving productivity. The Bottom Line With predictions of skills shortages and a mass departure of experienced Baby Boomers from the workforce looming, attracting and keeping key talent is a major concern of business owners everywhere. Without the right employees, businesses will suffer losses in productivity and ultimately smaller profits. Research indicates that companies who neglect employee training and career growth opportunities experience higher turnover and lower levels of employee engagement. Replacing employees is expensive, and unexpected departures can disrupt important business projects. In order to retain top performers and develop employees for future challenges, it is critical to implement a career development plan that appeals to all generations in the workforce. Linking personal performance and learning goals to organizational goals can help you build a more skilled workforce, optimize productivity, keep critical roles filled, and improve engagement levels. As the workforce continues to transition between different generations of workers, career development is more important than ever. Organizations that make proactive career development part of their integrated HRMS and talent management strategy will reap the benefits of higher employee retention, loyalty, productivity, and long-range workforce health. HRMS and talent management solutions can help keep employees engaged and deliver the analytics to help managers and executives examine trends, support business decisions, and plan for future organizational changes. Companies that make that investment in their employees will be rewarded with increased competitiveness and long-term success Erik Berggren and Keith Messick, Moving Mountains, a SuccessFactors Research Whitepaper, ROEI: Return on Employee Investment. How to Achieve It and How to Benefit From It. A Sage Employer Solutions White Paper, Workforce Career Development Planning

6 About Sage HRMS An industry-leading, customizable HRMS solution, Sage HRMS helps companies optimize their HR business processes as well as maximize their Return On Employee Investment (ROEI) TM. Developed by HR professionals for HR professionals, Sage HRMS delivers a tightly integrated set of comprehensive features and functionality that increases efficiency and improves productivity at every level in the organization. With Sage HRMS, you can successfully meet and respond to the HR management challenges you face every day in the areas of payroll, benefits, employee self-service, attendance, recruiting, training, workforce analytics, and more. By automating and streamlining your day-to-day HR business processes using Sage HRMS, you and your staff are freed up to spend more time and energy on the business asset that is most vital to your company your employees. A global $2.2 billion software company with over 30 years of experience and 6.3 million customers, Sage has provided HRMS solutions longer than any other company in North America. By choosing Sage, you not only get productivity- boosting HR and payroll software solutions, you get the support of an award-winning customer service team and access to many other business tools and resources that make your work life easier. To learn more, please call us at , or visit our website at: na.sage.com/sage-hrms Sage 888 Executive Center Dr. West, Suite 300 St. Petersburg, FL Telephone: na.sage.com/sage-hrms Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 09/12