Expression of Interest For development, implementation and maintenance Of Digital Project Students & Members services

Transcription

1 Expression of Interest For development, implementation and maintenance Of Digital Project Students & Members services Dated: 15 th July-2014 Southern India Regional Council of The Institute of Chartered Accountants of India, 122, Mahatma Gandhi Road, Nungambakkam, Chennai Tamil Nadu, India Date of issue of EOI notice 15 th July 2014 Last date for submission of EOI response 5.00 PM, 18 th July 2014 The bidder must submit the response separately for the technical scope of work and commercials both in hard copy either in person or in sealed envelope sent through registered post or speed post only addressed to Dr.T.Paramasivan, Joint Director, Southern India Regional Council of The Institute of Chartered Accountants of India, 122, Mahatma Gandhi Road, Nungambakkam, Chennai Tamil Nadu, India, before the mentioned date and time of submission. The envelope containing the EOI Response to be super scribed with the title 1. Technical - Expression of Interest for development, implementation and maintenance Of Digital Project Students & Members services at SIRC of ICAI. 2. Commercials - Expression of Interest for development, implementation and maintenance Of Digital Project Students & Members services at SIRC of ICAI.

2 A single sign on and multi device compatible web portal is to facilitate execution of a host of services related to students and members on a self service mode where applicable. This requires information classification across various services where in such self service activities are identified and further enabled on this portal. This portal is envisioned to evolve as a first point of contact with a student and member to use this system to register them into the ICAI application landscape. The system shall act as a single source of truth to its stakeholders with a tight coupling with the available ICAI ERP. ICAI being a statutory body has created and adopted best practices across its organizational operations. It expects all its partners also to follow the same. In view of this, ICAI has framed the following guiding principles to be adhered by interested participants. The best practices may be more than what are specified below: The proposed solution should be an Integrated, Scalable, Modular and Highly Available. The proposed solution must be based on Service Oriented Access (SOA) principles and must adhere to a SOA based integration model across various modules of the system The proposed solution must implement a multi-level security across various tiers and software layers of the IT platform. Best practices from the industry must be implemented across the tiers and layers of the proposed solution and across various phases of the software development life cycle. Technical Scope of work and Commercials: The following constitute the Application Portfolio at ICAI and is expected to be delivered by the bidder as the scope of work. However, it may be noted that the list given below is not comprehensive and provides an indicative list of applications to be built for the purpose of expression of interest from various interested service providers. The detailed requirements will be published for each milestone of deliverables by the vendor on consent by SIRC of ICAI. 1. Web portal Hosting and maintenance a. Hosting in India with Horizontal scaling b. Portal Maintenance,Data Backup management 2. System Integration with the available ICAI ERP

3 3. Payment Gateway Integration 4. Web Alert SMS and -communication management 5. Web Portal Development Modules/Applications a. Online Forms Students - The various processes identified as the student service facilitation scope of work are: [Link : PDF Forms - b. Online Form-Members- The various processes identified as the Members service facilitation scope of work are: [Link : PDF Forms - c. User-Logins/ Dash Boards- Students, Members, Regional Employee, Branch Employee, Management d. Admission/Registration Management e. Online Fee Management f. Dynamic Reports-employee level g. Statistics and analytical dashboard for top management h. Utility Material Slip issue processing i. Transaction tracking and retrieval using Bar Code j. Status and Feedback Management 6. Multi Browser and device compatibility 7. Identity Card(Student/Members) Smart Plastic with QR codes 8. Project Deliverables and Milestones: one month to six months period. 9. Commercials 1. Cloud Hosting and Costing for one year to a Maintenance maximum of five yearsmonthly 2. Backup and Recovery or quarterly payment options 3. Application Development Costing based on deliverables

4 4. Deployment /Setup/Configuration One time cost 5. Integration and data migration with current ERP 6. Payment Gateway Integration 7. (Is part of the Application) 8. Support Monthly /Quarterly 9. Training Master Training at Chennai included in the one -time cost 10. SMS Half-yearly/Yearly Package Eligibility Criteria/Prequalification The bidder must possess the requisite experience, strength and capabilities for providing the services necessary to meet the requirements, as described in the EOI document. The bidder must also possess the technical know-how and the financial wherewithal that would be required to successfully provide the IT applications, systems and support services sought by SIRC of ICAI. The bids must be complete in all respect and should cover the entire scope of work as stipulated in the EOI document. The invitation to bid is open to all bidders who qualify the eligibility criteria as given below. Eligibility criteria are mandatory and any deviation in the same will attract bid disqualification. S.No. Criteria Documents to be provided 1 The bidder should be a company registered under the Companies Act, 1956 or an SME Certificate of incorporation 2 The bidder must have a track record of ERP implementations. 3 Bidder may mention possession of a CMM level 5, ISO 9001:2000 and ISO certification 4 The bidder or each member in case of a consortium should have positive net worth and an annual turnover of more than INR one Core or above for the last three Financial Years (FY 10-11,11-12,12-13) Documentary proof. Valid Copy of Certificate Practicing Chartered Accountant certificate for Net worth and Copy of the audited balance sheet of the company for the

5 specified years. 5 The Bidder should not be under a Declaration of Ineligibility or blacklisted with any of the Government/ Public sector unit Agencies 6 The responder shall be the single point of contact for SIRC of ICAI and shall be solely responsible for all warranties, upgrades and guarantees etc. An undertaking to this effect should be submitted by the responder. Declaration from Authorised Signatory of the Bidder (self declaration) Self certification Invitation for Expression of Interest : S.No. Description Details (To be filled in by the responder to the EoI) 1. Name of the Company 2. Official address 3. Phone No. and Fax No. 4. Corporate Headquarters Address 5. Phone No. and Fax No. 6. address 7. Web Site Address 8. Details of Company s Registration (Please enclose attested copies of the documents) 9. Name of Registration Authority 10. Registration Number and Year of Registration 11. Product / Service for which Registered with validity period 12. CST/LST/VAT registration No. 13. Service Tax Registration No. 14. Permanent Account Number (PAN) 15. Whether the company complies

6 with the Requirement under the Contract Labor (Regulation and Abolition) Act 16. Name of Bankers along with Branch (as appearing in MICR Cheque) & Account No. 17. Name of the Authorised Signatory, who is authorized to respond to the EoI 18. Other documents provided Bid Evaluation process All responses including the proposed solution(s) received by SIRC of ICAI shall be evaluated by the SIRC of ICAI. The responders may be called to present the solution proposed by them at their own cost at a specified date, time and venue to be communicated to them. Only the eligible bidders will be informed of their selection. SIRC of ICAI shall be at liberty to reject any response received from any company or consortium for the Expression of Interest in reply of notice inviting Expression of Interest dated 15 th July Sd/- Dated: 15 th July-2014 Dr.T.Paramasivan Joint Director SIRC of ICAI