Internship and Mentoring Administrator Ref: SC3086

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1 UEA CAREERS SERVICE The Post Internship and Mentoring Administrator Ref: SC3086 UEA Careers Service is looking to recruit an experienced and motivated individual to work with the current team in administrating its internship and mentoring programmes and providing support to students and graduates. Experience of working in a busy, administrative role, with excellent time management and organisation skills is essential. Informal Discussion For an informal discussion please contact Evan Hancock, Internship and Mentoring Officer Tel: or e.hancock@uea.ac.uk. Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary will be 21,220 to 24,565 per annum on Grade 5 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting Date The post is available immediately on an indefinite full-time basis. Terms and Conditions of Appointment Full details of terms and conditions of employment for Secretarial & Clerical staff will be made available to the candidate to whom the appointment is offered.

2 Annual Leave Entitlement There is an annual holiday entitlement of 20 days plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Proof of Qualifications The person specification for this post lists qualifications that are essential and you may hold some or all of these qualifications. Please note that if you are short listed for interview you may asked to bring to interview original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK. Candidates invited to interview will be provided with a list of appropriate documents that can be provided as evidence. Please DO NOT provide this with your application. Workers from outside of the EU may be eligible to work in this role subject to their immigration status. However, due to the nature of this role and the level of qualifications required, please note that immigration legislation will not allow the University to apply for a sponsorship certificate for this post. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service. APPLICATION AND RECRUITMENT PROCESS Your completed application form should quote reference code SC3086 and be returned by not later than 12 noon on 24 April 2017 in one of the following ways: accessed via the relevant vacancy details at then downloaded in Word format to be completed electronically then saved and sent as an attachment to hr@uea.ac.uk or accessed via the relevant vacancy details from then downloaded in Word format to be completed electronically, then printed and posted to the Human Resources Division, University of East Anglia, Norwich, NR4 7TJ, or

3 accessed via the relevant vacancy details from and downloaded in PDF format and printed, to be completed by hand and returned by post to the Human Resources Division at the address shown above or forms received by post from the Human Resources Division should be completed by hand or typed and returned by post to the above address. Postal applications will not be acknowledged unless a stamped addressed envelope/postcard is supplied. For paper submissions please ensure you add the correct postage to your application pack as failure to do so will considerably delay receipt by this office and may jeopardise your application for this post. Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post. Please note that applications received after the closing date will not normally be accepted. If you are submitting an application by post immediately prior to the closing date please contact the Human Resources Division on to let us know that your application has been posted, and if possible also send a copy by fax to or by to hr@uea.ac.uk in order that we receive these by the closing date. Equal Opportunities Monitoring Form Please note that an Equal Opportunities Monitoring Form must be completed and returned with ALL applications, whether submitted by post or by . If submitted by , the Equal Opportunities Monitoring Form must be sent as a separate document/attachment to the Application Form. The Equal Opportunities Monitoring Form will be detached from the received application before short-listing takes place and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, you are requested to give only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and tests will take place on 11 May 2017 and candidates who have not heard by this date should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or and it is therefore essential you include both of these in your application.

4 Candidates should note that travel and incidental expenses incurred in attending the interview will not be reimbursed. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or

5 APPENDIX A JOB DESCRIPTION REF: SC3086 CAREERS, STUDENT ENTERPRISE & EMPLOYABILITY Enterprise and employability are key parts of the UEA student experience. In order to continue to improve on our position as one of the top 20 UK universities, we have made a considerable investment in student enterprise, careers and employability support to ensure that our students are given the opportunity to develop these skills in every aspect of their student life at UEA. With a high profile presence on campus, UEA Careers Service is highly respected by students, graduates, employers and the academic community. We are looking for proactive, creative and hard-working people to join us in this exciting development. JOB DESCRIPTION Job Title: Internship & Mentoring Administrator Grade: 5 Service: Reporting to: UEA Careers Service Internship & Mentoring Officer Purpose of the job: To support activities for students and graduates to develop career understanding and professional experience. To provide administrative support in the recruitment and co-ordination of internship and mentoring activities. To support the business facing activities of the Careers Service through the development of opportunities to engage with students. Main responsibilities: Pre-placement & mentor/student support Receive and process company and Alumni enquiries and if appropriate, arrange company visits. Provide administrative support for recruitment and training events, and to help develop necessary marketing and training materials. Support recruitment of Career Mentors. Drafting intern opportunity adverts for approval by programme manager and initiate promotional activity. Receive and process graduate enquiries liaising with Careers Team as appropriate. Administration of programme database. Support general marketing / event activity.

6 Placement & Mentoring Support Regularly monitor advertised opportunities and update Programme Manager. Receive and collate all Graduate / Student applications and liaise with Careers Team as appropriate. Send all eligible applications to potential host organisation for review and shortlisting. Ongoing liaison with potential host organisation during recruitment process. Assist in matching students and mentors using agreed policy and protocols. Assist in co-ordination of introductions between students and mentors and to monitor initial progress in the mentoring relationship. Liaison with selected Graduate / student. Co-deliver briefings and training sessions. Responsible for preparation of paperwork for production of contract and invoice, includes liaison with Contract Manager and Finance. Carry out mid-placement/ mentoring monitoring review. Maintenance of programme database. Post placement & Mentoring Support Send programme evaluation questionnaire to both host organisation / mentor and student/graduate for completion. Follow up evaluation question. Update programme database. General Support Post-holder may be asked to undertake a range of varying tasks as required by the Line Manager. This may involve, organising special events, minute taking, liaising with marketing, maintain databases. Post-holder may additionally be asked to support other related activities across the Careers Service. Occasional out of hours work will be required. March 2017

7 PERSON SPECIFICATION REF: SC3086 APPENDIX B Post: Internship & Mentoring Administrator Date: March 2017 School/Division: CCEN Criteria Essential Desirable Education, Experience and Achievements Two A-levels at grades A-E and five GCSE at grades A-C (including Mathematics and English), or equivalent qualifications or experience Proven recent experience of working in a busy administrative role Well-developed organisational skills Experience of manipulating financial data Work experience in a higher education office environment Experience of training others Familiarity with contract and tender documents Skills and Knowledge Ability to establish rapport, form good working relationships and communicate effectively with people at all levels both internally and externally Competent use of MS Office packages Demonstrable numeracy and financial processing skills and the aptitude to learn more. Has familiarity with and demonstrates use of finance systems and databases Demonstrable communication skills in English including the ability to produce grammatically accurate s, letters and other documents Familiarity with employment rules and regulations Personal Attributes Accuracy and attention to detail Special Circumstances Occasional out of hours work will be required