Albemarle County Public Schools Department Improvement Plan

Transcription

1 Albemarle County Public Schools Department Improvement Plan This document contains: Division Goals and Board Priorities Improvement Planning Timeline Improvement Team Guidelines Reflective Questions for the DIP Process Templates for DIP Goals

2 Division Goals and School Board Priorities Goal 1 Prepare all students to succeed as members of a global community and in a global economy. Priority 1.1 Develop Lifelong-Learner (LLL) competencies in all students. Goal 2 Eliminate the Achievement Gap. Priority 2.1 Prepare and assess all students for citizenship/workforce/college readiness. Goal 3 Recruit, retain, and develop a diverse cadre of the highest quality teaching personnel, staff, and administrators. Priority 3.1 Improve the organization's capacity to build and maintain workforce engagement. Goal 4 Achieve recognition as a world-class educational system. Priority 4.1 Promote strategic alignment with the Vision, Mission, and Goals throughout the organization. Priority 4.2 Expand two-way communication with and outreach to our stakeholders. Priority 4.3 Assemble a collection of rigorous performance indicators and recognized benchmarks that define a worldclass educational system. Goal 5 Establish efficient systems for development, allocation, and alignment of resources to support the Division s vision, mission, and goals. Priority 5.1 Evaluate and valuate instructional programs and operational departments.

3 Guidelines for Department Improvement Planning Purpose of Department Improvement Plan The improvement planning process provides a framework to ensure continuous improvement in each school/department and alignment with the vision, mission, goals, and values of the overall school division. Improvement plans are completed at the start of each school year by Division leaders to provide focus in planning for continuous improvement. They are updated on a quarterly basis using key performance indicators (KPIs) that demonstrate progress towards stated goals. Role of Department Improvement Team The primary objective of the Department Improvement Team (DIT) is to coordinate the development and implementation of the department s goals, objectives and in support of departmental and organizational success. Within departments, leaders work with their DIT to develop their improvement plan in consultation with their Cabinet-level supervisor (ex. COO, Assistant Superintendent(s), CIO). The DIT s purpose is to support the department and the school division through the department improvement planning process. Improvement Planning Timeline 09/21/2012 Original SIPs/DIPs Plans Due 11/09/2012 Q1 Updates Due 02/01/2013 Q2 Updates Due 04/11/2013 Q3 Updates Due 06/21/2013 Q4/EOY Updates Due Principals and Directors are responsible for submission of quarterly updates to improvementplanning@k12albemarle.org by the published due dates. These dates are communicated prior to the start of the school year and are recorded in the Division Outlook calendar. Due dates generally fall two weeks after the end of the 9-week grading period. Makeup of Department Improvement Team The improvement planning process should involve input from both leadership and staff. Where possible, the Department Improvement Team (DIT) should include a non-administrative staff member who can provide the workforce perspective. The Director and DIT should keep department members abreast of departmental progress.

4 Reflective Questions to Support the Improvement Planning Process Prior to Implementation How is the plan in alignment with the Vision, Mission, and Goals of the Division? How does the plan address specific Board Priorities? How does the plan address high priority departmental needs? How are the views of the larger department community represented in the plan? How does the plan represent an attempt to significantly improve our support of students? Is the plan clear, simply stated and concise? Is each objective written to reflect adequate progress that is substantive and measurable and allows room for growth? What data/gap evidence is used to support the proposed objective? What proven or action steps are identified for implementation? Are potential obstacles clearly identified? Are the performance measures clearly defined? During Implementation How is the implementation being monitored? Are midcourse corrections being identified as needed? How is the implementation process being documented? What is the evidence (data, reports, visible modifications, feedback) of the plan s implementation within the department? How are the quarterly progress updates being communicated to the larger department? What is the department leader personally doing to support the implementation? Upon Completion Has sufficient progress been achieved? What is the evidence of this? How will this year s data be used to identify needs and objectives for next year s plan?

5 General Information (Submit initial plan to by 9/21/2012) Department Name: Special Education Director/Leader Name: Members of Department Improvement Team: Kevin M. Kirst Kelly Hughes Suzanne Fladd Melissa McBride Ethel Johnson

6 Department Improvement Plan DIP Goal Strategic Goal(s): Place an in front of those that apply Goal 1: Prepare all Students to succeed as members of a global community and in a global economy. Goal 2: Eliminate the Achievement Gap. Goal 3: Recruit, retain, and develop a diverse cadre of the highest quality teaching personnel, staff, and administrators. Goal 4: Achieve recognition as a world-class educational system. Goal 5: Establish efficient systems for development, allocation, and alignment of resources to support the Division s vision, mission, and goals. Board Priority(ies): Place an in front of those that apply Priority 1.1: Develop Lifelong-Learner (LLL) competencies in all students. Priority 2.1: Prepare and assess all students for citizenship/workforce/college readiness. Priority 3.1: Improve the organization's capacity to build and maintain workforce engagement. Priority 4.1: Promote strategic alignment with the Vision, Mission, and Goals throughout the organization. Priority 4.2: Expand two-way communication with and outreach to our stakeholders. Priority 4.3: Assemble a collection of rigorous performance indicators and recognized benchmarks that define a worldclass educational system. Priority 5.1: Identify opportunities for improved efficiencies in operational departments and instructional programs. PLAN DIP Goal: The Special Education Department will utilize available technologies to shape user practice that increases compliance, maximizing the effectiveness of time during the school calendar to implement IEP procedures, minimizing time outside of the classroom to correct compliance issues, thereby increasing instructional support time in the classroom working with children with disabilities. DIP Objective (SMART - Specific/Strategic, Measurable, Attainable, Results-Oriented, Timebound): Special Education Teachers and Related Services Staff will utilize available technologies to implement special education procedures to decrease non-compliance issues (less than 1%) to be monitored quarterly as part of the State reporting requirements. Supporting Data / Gap Evidence: Last year over 150 management issues were reported at the last State reporting period that required teachers and administration to divert time away from instructional support to address. The impact diverted attention away from instructional support and required meeting time and paperwork time to correct issues that could have been addressed if the management system were utilized appropriately.

7 Anticipated Obstacles: Staff motivation to utilize management system enhancements. Professional development. Key Performance Indicators (Measurable Outcomes): How will you measure your progress? KPI (Quantitative - Using a number or percentage) Indicating Progress Towards DIP Goal: Q1 KPI Data Due 11/9/2012 Q2 KPI Data Due 2/1/2013 Q3 KPI Data Due 4/11/2013 Q4/EOY KPI Data Due 6/21/ IEP indicators associated with case management will decrease to less than 1% across the Division. 2. Evaluation indicators associated with case management will decrease to less than 1% across the Division. 33 (2.2%) 43 (2.9%) 121 (8%) 32 ( 2.1%) 29 (1.9%) 51 (3.5%) STUDY Key Strategies and Qualitative Progress Indicators What are you implementing to accomplish your goals? 1. Professional development through on-site visits, newsletters, and Special Education Lead Teacher Meetings. 2. Training new coordinators to utilize the IEP managements system to monitor their schools. Q1 Progress on Strategies On-site visits and follow up with staff are occurring, although this focus began later in October. This support has been effective. It was helpful modeling the use of the system as a group. Q2 Progress on Strategies newsletter and Lead Teacher Meeting targeting these issues were focus for this quarter/ Weekly meeting to direct attention and problem solving to these indicators. Q3 Progress on Strategies Special Education Coordinators are in the field supporting teachers on a daily basis. Utilization of the management system is working well. Monitoring is optimal. Q4 Progress on Strategies & EOY Reflections DO & STUDY &