NHS Dumfries and Galloway Equality and Diversity Workforce Data Report

Transcription

1 NHS Dumfries and Galloway Equality and Diversity Workforce Data Report April 2015

2 Introduction The Equality Act 2010 (Specific Duties) (Scotland) Regulations 2012 came into force in May One of the specific duties is the requirement for organisations to gather and publish an annual report, breaking down their workforce by each of the 9 protected characteristics which are: Age Disability Reassignment Marriage and Civil Partnership Pregnancy and Maternity Race Religion and Belief Sexual Orientation Each organisation is required to take steps to gather information annually on the composition of its employees, and information on the recruitment, development and retention of people as employees. Position as at April 2013 In 2013, NHS Dumfries and Galloway published a breakdown of the employee data which was available to use in an appropriate format. The reports highlighted the data which was available for employment monitoring and acknowledged that there were gaps in intelligence. Consideration was given to the protected characteristics of age, gender, ethnicity, religion, sexual orientation and disability in relation to staff in post, training, discipline and grievance. Analysis of the remaining protected characteristics was not undertaken i.e. gender reassignment; pregnancy and maternity and marriage and civil partnership. We were also unable to provide any data on recruitment at this time but it was hoped that as we started to work through the development of the new workforce system (e:ess), this would be data which we have in an accessible and useful format. As new staff are recruited to NHS Dumfries and Galloway, they are asked during their induction training to complete our online equalities monitoring form (the data from which is only available to the Equality Lead), although they can decline to provide specific details. With a current turnover of around 8 of staff per annum, it was anticipated that through the induction process NHS Dumfries

3 and Galloway data on protected characteristics of our staff would increase but it would take some time to establish a complete data set for all staff. Position as at April 2014 This data gathered in April 2014 was collected at which time the Workforce Directorate within NHS Dumfries and Galloway were (and still are) in the process of migrating data from the previous Human Resources system (HR.Net) to the new national Employee Support System (e:ess). It is envisaged that when the national Employee Support System is fully rolled out, this data will be much more easily accessible and will give some continuity across the various Boards within NHS Scotland. The data within this report has been gathered from both of these systems. In 2014, we had made some progress and were able to begin reporting on recruitment data. Position as at April 2015 The data presented within this report was collected in April The Board is still in the position of rolling out the new e:ess system, and it is hoped that by January 2016, all staff will have usernames and passwords which will allow them to access the system and update their own equality and diversity details. At this point, we will then be able to have a campaign to encourage all staff to ensure that their data is accurate and hopefully encourage more of our staff to disclose this data, explaining the advantages to doing so. In 2015, we have continued to report on the same data as at April 2014, but have now also included staff in post by gender and age, broken down by job family, directorate and grade. Over the coming months and years, we will continue to try and improve on the level of data gathered. Data definitions This report contains data, where possible on recruitment, staff in post, non-mandatory training attended, grievances and discipline cases broken down by eight of the protected characteristics. At present, we are unable to report on pregnancy and maternity. Recruitment Each table under recruitment shows, number of applications received, the of the total applications received, those applications which were shortlisted for interview, offered and accepted between April 2013 and March Staff In Post Each table under staff in post shows the numbers of staff in post as at 31 March 2014, and also shown as a percentage of our overall workforce. This table also shows the numbers of staff in post as at 31 st March 2013 to allow for comparisons to be made.

4 Non-mandatory training received This section shows, through use of a graph, the numbers of staff who have attended non-mandatory training between 1 April 2013 and 31 March 2014, broken down by protected characteristic. Grievance and Discipline Cases Each table under grievance and discipline cases shows the numbers of grievance and discipline cases between 1 April 2013 and 31 March 2014, also broken down by protected characteristic and with the 2012/2013 figures to allow for comparison. As reflected within the charts for each of the protected characteristics, there is a proportion of employees for which there is no detail recorded for specific characteristics. This appears in the charts as blank. Where there are numbers less than five, this data has not been shown.

5 Recruitment Number of Applications of Applications Accepted Offered Shortlisted Male Female Not specified <=5 <=5 20 Total Staff in Staff in Post Post (2015) (2014) Female Male Total Job Family Count Male Count as a of the total male workforce Count as a of the overall workforce Count Female Count as a of the total female workforce Count as a of the overall workforce Administrative Services Allied Health Profession Healthcare Sciences Medical and Dental Medical and Dental Support < Nursing/Midwifery Other Therapeutic Personal and Social Care < Senior Managers < Support Services Total

6 Directorate Count Male Count as a of the total male workforce Count as a of the overall workforce Count Female Count as a of the total female workforce Count as a of the overall workforce Acute Services Corporate Services Diagnostics Facilities and Clinical Support Services Mental Health PCCD Women & Children Total Male Female Pay Grade Count as a Count as a Count as Count as a of the of the a of the of the Count Count total total male overall overall female workforce workforce workforce workforce Band Band Band Band Band Band Band Band 8A Band 8B Band 8C < Band 8D < Band 9 < <5 0 - Band F <5 0 - < Not AfC/Not Known Band Total Training Discipline and Grievance Cases Non-Mandatory Training Attended Male 208 Female 1510 Total 1718

7 Case Type Disciplinary Disciplinary Grievance Grievance (2014/15) (2013/14) (2014/15) (2013/14) Female Male <5 <5 Total

8 Age Recruitment Age Number of of Group Applications Applications Accepted Offered Shortlisted Total Age Group Staff in Post (2015) Staff in Post (2014) Total Note that the categories in 2014 were slightly different Age Group Job Family Administrative Services Allied Health Profession Dental Support Healthcare Sciences < Medical and Dental Medical Support <5 0 0 Nursing/Midwifery < Other Therapeutic Personal and Social Care 0 < Senior Managers <5 0 Support Services Total

9 Age Group Directorate Acute Services < Corporate Services Diagnostics < Facilities and Clinical Support Services Mental Health < PCCD < Women and Children Total Age Group Pay Grade Band Band 2 < Band 3 < Band Band Band Band 7 0 < Band 8A 0 < Band 8B 0 0 < <5 Band 8C 0 0 <5 6 <5 0 Band 8D 0 0 <5 < Band <5 <5 Band F 0 0 < Not AfC/Not Known Band Total Training Age Group Non-Mandatory Training Attended Total 1718

10 Discipline and Grievance Cases Case Type Age Disciplinary Disciplinary Grievance Grievance (2014/15) (2013/14) (2014/15) (2013/14) <5 0 < <5 <5 < <5 <5 < < <5 <5 Total

11 Ethnicity Recruitment Ethnicity Number of Applications of Applications Accepted Offered Shortlisted Any Mixed Background <5 <5 10 Asian - Bangladeshi < Asian - Other Background <5 <5 13 Asian - Indian Asian - Pakistani <5 <5 Asian - Chinese Black - African <5 <5 11 Black - Other <5 Black - Caribbean <5 Not Specified White - Other British White - Other White White - Irish White - Scottish Other Ethnic Background <5 <5 9 Prefer not to answer Total Staff in post (2015) Staff in post (2014) Ethnicity Black, Black Scottish, Black British - African <5 * Black, Black Scottish, Black British - Other <5 * - - Asian, Asian Scottish, Asian British - Bangladeshi <5 * - - Asian, Asian Scottish, Asian British - Chinese <5 * <5 * Asian, Asian Scottish, Asian British - Indian <5 * Asian, Asian Scottish, Asian British - Other Asian, Asian Scottish, Asian British - Pakistani Prefer not to answer Mixed or Multiple Ethnic Group Not Specified Other Ethnic Group - Arab <5 * - - Other Ethnic Group - Other White - Irish White - Other White - Other British White - Polish <5 * <5 * White - Scottish Total

12 Training Discipline and Grievance Cases Ethnicity Non-Mandatory Training Attended Black, Black Scottish, Black British - African <5 Black, Black Scottish, Black British - Other <5 Asian, Asian Scottish, Asian British - Bangladeshi - Asian, Asian Scottish, Asian British - Chinese <5 Asian, Asian Scottish, Asian British - Indian <5 Asian, Asian Scottish, Asian British - Other <5 Asian, Asian Scottish, Asian British - Pakistani <5 Prefer not to answer 133 Mixed or Multiple Ethnic Group <5 Not Specified 340 Other Ethnic Group - Arab <5 Other Ethnic Group - Other <5 White - Irish 17 White - Other 137 White - Other British 154 White - Polish <5 White - Scottish 920 Total 1718 Ethnicity Black, Black Scottish, Black British - African Disciplinary (2014/15) Case Type Disciplinary (2013/14) Grievance (2014/15) Grievance (2013/14) <5 Asian - Indian <5-0 - Not Specified 15 9 <5 <5 Other Ethnic group Other - <5 - - Prefer not to answer 6 7 <5 <5 White - Other 6 <5 0 <5 White - Other British 8 <5 0 <5 White - Scottish Total

13 Disability Recruitment Training Disability Type Number of Applications of Applications Accepted Offered Shortlisted LD <5 <5 22 LS Illness < MH Condition Physical Impairment Sensory Impairment <5 <5 9 Other <5 <5 17 No Condition/Disability Total Disability Staff in Post (2015) Staff in post (2014) Declared a Disability No Not specified Prefer not to answer Total Disability Non-Mandatory Training Attended Declared a Disability 23 No 688 Not specified 351 Prefer not to answer 656 Total 1718 Discipline and Grievance Cases Disability Disciplinary (2014/15) Case Type Disciplinary (2013/14) Grievance (2014/15) Grievance (2013/14) Declared a Disability <5 0 0 <5 No <5 Not Specified 15 9 <5 <5 Prefer not to answer Total

14 Religion and Belief Recruitment Religion Number of Applications Percentage Accepted Offered Shortlisted Buddhism <5 8 Christianity - Church of Scotland Christianity - Other Christianity - Roman Catholic Hinduism <5 Islam <5 <5 16 Sikhism <5 Other Faith / Belief <5 <5 11 No Religion Not Specified Prefer Not to Answer Total Religion (2015) (2014) Buddhist Christian - Other Church of Scotland Hindu Jewish <5 * <5 * Muslim No Religion Not specified Other Prefer not to answer Roman Catholic Sikh <5 * <5 * Total Training Religion Non-Mandatory Training Attended Buddhist <5 Christian - Other 103 Church of Scotland 554 Hindu <5 Jewish 0 Muslim 7 No Religion 320 Not specified 356 Other 19 Prefer not to answer 268 Roman Catholic 88 Sikh 0 Total 1718

15 Discipline and Grievance Cases Religion Disciplinary (2014/15) Case Type Disciplinary (2013/14) Grievance (2014/15) Grievance (2013/14) Christian - Other <5 <5 <5 <5 Church of Scotland <5 Hindu < No Religion 10 6 <5 <5 Not specified 15 9 <5 <5 Prefer not to answer <5 5 Roman Catholic <5 <5 <5 <5 Total

16 Sexual Orientation Recruitment Sexual Orientation Number of Applications Percentage Accepted Offered Shortlisted Unknown Bisexual Gay Man Heterosexual Lesbian/Gay Woman <5 <5 12 Other <5 <5 7 Not Specified <5 <5 26 Prefer not to answer Total Training Sexual Orientation (2015) (2014) Bisexual Gay Heterosexual Lesbian Not specified Other <5 * <5 * Prefer not to answer Total Sexual Orientation Non-Mandatory Training Attended Bisexual 5 Declined 684 Gay <5 Heterosexual 674 Lesbian <5 Not specified 347 Other <5 Total 1718

17 Grievance and Discipline Cases Case Type Sexual Orientation Disciplinary (2014/15) Disciplinary (2013/14) Grievance (2014/15) Grievance (2013/14) Bisexual <5-0 - Heterosexual Not specified <5 Prefer not to answer Total

18 Marriage and Civil Partnership Recruitment We have currently not been able to collect any recruitment data by marriage and civil partnership. Training Marital Status Staff in (2015) Post (2014) Civil Partnership <5 * <5 * Divorced Married Not specified Other Single Separated Widowed Total Discipline and Grievance Cases Marital Status Non-Mandatory Training Attended Civil Partnership <5 Divorced 77 Married 865 Not specified 278 Other 29 Single 415 Separated 38 Widowed 15 Total 1718 Case Type Marital Status Disciplinary Disciplinary Grievance Grievance (2014/15) (2013/14) (2014/15) (2013/14) Divorced 5 <5 <5 <5 Married Not specified 11 6 <5 <5 Other < Single 16 8 <5 <5 Separated < Widowed - <5 - <5 Total

19 Reassignment Recruitment Number of Reassignment Applications Percentage Accepted Offered Shortlisted Yes <5 No Not specified Prefer not to say <5 <5 12 Total Staff in Staff in Reassignment Post (2015) Post (2014) No Not specified Prefer not to answer Yes <5 * - - Total Training Reassignment Non-Mandatory Training Attended No 624 Not specified 347 Prefer not to answer 746 Yes <5 Total 1718 Discipline and Grievance Case Type Reassignment Disciplinary (2014/15) Disciplinary (2013/14) Grievance (2014/15) Grievance (2013/14) No Not specified 15 9 <5 <5 Prefer not to answer Total

20 Conclusion Data on the workforce within NHS Dumfries and Galloway is robust in terms of age and gender. This accurate data can assist the board to plan the workforce of the future and attempt to make sure that our workforce reflects the population within the local community. Data on the protected characteristics of ethnicity, disability, religion and belief and sexual orientation is somewhat limited, due to staff leaving questions unanswered or stating that they would prefer not to answer. It is hoped that over time, staff will be more comfortable sharing this data, and have a greater understanding of why this is crucial in order to ensure that we are providing an equal service for all of our workforce. There is ongoing national work to support and encourage staff members to share this information with us. Natural staff turnover will continue to result in greater equality data building over time, but it could take a number of years to collect data for all staff. Current staff have the option to log into our HR system and complete their equality details at any time but this is something which we will be looking to promote once we have introduced the Electronic Employee Support System (EESS). This will hopefully allow us to report more accurately on some of the equality information, coupled with the work currently underway to derive all reports from the national workforce system. All staff will have their own access to the new system from January 2016 onwards. The data collected within this report should now be used, and compared to previous years to work out if there are any patterns emerging. For example, whether the numbers of staff in post correlates with the number of staff attending mandatory training, and the number of staff involved in grievance and disciplinary cases. The recruitment data can now be compared with other sources, such as the Census to establish where there are, if any, gaps in the numbers of people applying from particular groups for example, and if the numbers applying correspond with the numbers being shortlisted and offered a job.