Operations Manager. Makati, Manila. Operations Director. Locally engaged

Transcription

1 Information for Applicants Investing in Women Position Title: Position Location: Operations Manager Makati, Manila Contract Term: To June 2019 Reporting To: Position Type: Operations Director Locally engaged Application Closing Date: 24 April 2017 Overview Thank you for your interest in the position of Operations Manager with the Investing in Women program, as managed by Abt Associates on behalf of the Australian Department of Foreign Affairs and Trade (DFAT). This document includes information on the following: Program Overview; Introduction to Abt Associates; Application process; Terms of Reference; and Key Selection Criteria. Please read this document carefully as applications that vary from the specified requirements may not be accepted. Program Overview Investing in Women (see is a dynamic and innovative gender equality initiative funded by DFAT. Investing in Women seeks to empower women economically in South East Asia with the understanding that this will contribute to continued inclusive economic growth in the region. Investing in Women aims to achieve this through catalysing greater: 1) Workplace gender equity; 2) Investments in women s small and medium enterprises; 3) Removal of policy and regulatory barriers to women s economic empowerment; and 4) Advocacy efforts in the region for women s economic empowerment. Page 1

2 About Abt Associates Abt Associates is a recognised leader in the international development sector. Working with our many partners, Abt Associates implements bold innovative solutions to improve the lives of the community and deliver valued outcomes for our clients. We provide a comprehensive range of services from policy to service delivery in the public and private sectors contributing to long term benefits for clients and communities. Operating in remote and challenging environments, we offer innovative solutions, extensive experience in the region, strong technical capacity, and a proven project management track record. We are committed to gender equity in our employment strategies and encourage applications from capable women. Abt Associates is a child safe organisation and promotes the safety, wellbeing and inclusion of all children. For more information about our company and what we do visit our website at Abt Associates Values Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Submitting your Application Abt Associates is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, gender, age or physical ability. We are especially interested in candidates who can contribute to our program s diversity and long-term outcomes. Abt Associates is responsive to the needs of working families. Job share and flexible work arrangements can be discussed and considered for the preferred candidate. It should take between minutes for you to upload the online application. Before submitting your application it is recommended that you have the following documentation prepared so that these can be readily uploaded during the application process: 1. An electronic version of your CV in MS Word or PDF format (less than 3MB); Page 2

3 2. A statement addressing the key selection criteria and salary expectation (maximum 3 pages). This document should clearly describe how your skills, experience and qualifications will enable you to meet the requirements of the position; and 3. Details of at least 3 professional referees (preferably your current supervisor and 2 previous supervisors). When ready to submit an application: 1. Visit the Abt Associates website ( and navigate to the Careers section. 2. Locate the position you are applying for and select Job Details. 3. Click on the Apply Online button and follow the prompts. If you are successful in being short-listed or are selected for this position you may be required to undertake a police check, psychometric test and/or a medical examination, and any other tests or checks deemed necessary. We welcome and thank all applications, however only shortlisted applicants will be contacted. The closing date for applications is 5pm Monday 24 th April 2017 (AEST). Terms of Reference Operations Manager Position Title: Salary Range: Location: Investing in Women Operations Manager Competitive locally engaged salary packaged Makati, Manila Contract Term: To June 2019 Reporting To: Abt Associates Values: Operations Director The incumbent must demonstrate a high level of commitment to following values of Abt Associates: Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Page 3

4 Duty Statement: Ensure the efficient, effective and timely operational capacity of the Investing in Women project through management of the day to day operations of the program office; managing the daily work of the Office and HR Manager, IT Manager and Travel, Logistics and Administration Officer; providing support to key events; and providing support to report and deliverable preparation. Specific Duties: Support delivery of strategy and work plans by implementing and effectively managing administrative and operational functions. This will require working closely with the Investing in Women technical team to understand their operational needs and deliver responsive services. Core Competencies: Be responsible for the Investing in Women s Operations Manual and supporting documents by ensuring all operational and administrative policies and procedures are consistent with DFAT, Abt and Philippines requirements, documented, continuously improved and adhered to. Work closely with Australian-based Abt offices to ensure seamless, whole of company approaches to provision of operational support to the project. Work with the Office and HR Manager, IT Manager and Travel, Logistics and Administration Officer to develop prioritised work plans, reallocate resources amongst the team as required and track and drive delivery. Support the recruitment, selection, placement, orientation and performance management of personnel across the program. Provide management support to the finance and procurement team, processes and functions as required. Oversee office and operations related procurement and contractors. Responsible for the Investing in Women s Safety and Security Manual and its implementation. Preparation of contractual deliverables, documents and other reports as required by the Operations Director. Provision of continual improvement, risk, fraud, VFM management and child protection systems and process. Responsible for the management of project audits. Ensure a customer service orientation to the unit s primary client (DFAT) and the Investing in Women components. Act in the role of Operations Director during her absence. Demonstrated Agent of Change Delivers Results Builds Internal and External Customer Satisfaction and Loyalty Develops People Communicates Sets Vision and Direction Demonstrates Sound Financial and Business-Related Practices Builds Teams and Cooperation Promotes Technical Excellence and Quality Promotes Diversity Acts as a Role Model Requirements: A degree or equivalent in experience in business management, project management, or related fields. Finance, HR, legal, procurement, event management, international development or related skills or experience may be an advantage. Track record in effective and efficient team and administrative management. Page 4

5 Key Selection Criteria For your application to be considered by the panel, interested applicants must submit a response to each of the following Key Selection Criteria, as well as salary expectations. KSC 1. Successful experience in similar role. KSC 2. KSC 3. Proven ability to develop and implement quality assured business administration strategies, systems and procedures. Proven management experience obtained in the Philippines. KSC 4. Understanding of donor funded development project cycles and implementation requirements. KSC 5. Exceptional interpersonal skills with a demonstrated ability to build effective relationships. Desirable KSC 6. Working experience in Indonesia, Myanmar and / or Vietnam. If no response to the above Key Selection Criteria is made, applications will not be considered further. Page 5