JOB DESCRIPTION. Data Management Section of the Oceanic Fisheries Programme

Transcription

1 JOB DESCRIPTION Job Title: OBSERVER DATA AUDIT OFFICER Work Unit: Data Management Section of the Oceanic Fisheries Programme Responsible To: Principal Fisheries Scientist (Data Mgmt.) Responsible For: N/A Job Purpose: Job exists to ensure the completeness and accuracy of the regional observer data through : i. Development and implementation of audit systems to improve the quality of observer data at regional and national levels ii. Assistance with management of national observer data, including the capacity development of Pacific Island country counterparts in data quality control and conducting audits of national observer data iii. Assistance with management of the WCPFC Regional Observer Programme database which is the responsibility of the Observer Data Manager iv. Conduct systematic reviews (i.e. tests) if the new versions of the OFPdeveloped systems related to observer data entry and observer data management. Date: June 2016 Organisation Context: Director Marine Resources Division Coastal Fisheries Programme Manager Oceanic Fisheries Programme Chief Fisheries Scientist Principal Fisheries Scientist, Data Management Principal Fisheries Scientist, Stock Assessments Principal Fisheries Scientist, FEMA Observer Data Audit Officer Page 1

2 Functional Relationships External: Fisheries departments of SPC member countries FFA Secretariat WCPFC Secretariat Internal: OFP Data Management Section OFP Fisheries Monitoring and Ecosystems Assessment (FEMA) OFP Stock Assessment and Modelling Section Information Technology and Communication Section Key Result Areas The position of Observer Data Audit Officer encompasses the following major functions or Key Result Areas: Observer database management system WCPFC and FFA data management services Fishery data management support for SPC members Capacity building of SPC members The requirements in the above Key Result Areas are broadly identified overleaf. Jobholder is accountable for Jobholder is successful when 1. Observer database management system Designs and develops auditing systems for the observer databases; Develops and updates documentation of systems and procedures relating to the audit process of observer data; Assists in the development and management of the regional and WCPFC ROP observer data, particularly in respect to importing data and quality control; Auditing and Data Quality Control systems for observer databases have been defined and communicated to the OFP Data Management Section development unit in an efficient and timely manner and satisfy the requirements of the OFP Observer database systems are reliable and maintained on a regular basis through data quality control and systematic auditing processes Documentation of systems and procedures relating to the data quality control and systematic audit process of the observer database are developed and updated on a regular basis Observer database systems are maintained and made available in an efficient and timely manner and satisfy the requirements of the WCPFC, member countries and FFA; New versions of the OFP Observer data entry systems (TUFMAN 2 observer component) are reviewed through a systematic process (testing) and issues reported to the Data Management Development unit in a timely manner; Page 2

3 2. Regional oceanic fishery data management services for WCPFC and FFA Assists member countries to provide Regional Observer Programme (ROP) data to the WCPFC; Undertakes Quality Control of ROP observer data provided by member countries and FFA before import into the WCPFC database ; Provide data quality control services to FFA with respect to observer data from FFA-managed sub-regional programmes. Member countries have been provided with ROP data (mainly through access to the OFP web reporting tools) to the WCPFC before the annual deadline and according to the data provision obligations. ROP Observer data provided by member countries and FFA have been rigorously checked/audited and imported into the WCPFC databases in an efficient and timely manner Data quality control services with respect to regional observer data have been provided to FFA in an efficient and timely manner 3. Fishery monitoring and Data management support for SPC members Develops observer database auditing systems for Pacific ACP countries; Works with national counterparts to conduct audits of observer data management systems; Observer data quality control (DQC) and auditing systems have been developed for member countries and implemented to ensure reliable observer data are available to the users. At least two audits of national observer data have been conducted per annum. Assists members in the provision of observer data to SPC for processing Assists in the development of observer debriefing processes Ensure that observer data are provided by member countries to SPC on a timely basis. Observer debriefing data are accessible to the OFP FEMA and have been checked and are complete. 4. Capacity building of SPC members Trains member country staff in areas of observer data quality control during incountry visits; Covers data auditing in training attachments conducted at SPC headquarters ; Contributes to regional tuna data training workshops. Member-country staff have been trained in observer data quality control during regional workshops or at least one in-country visit per annum Relevant contributions covering observer data quality control and auditing have been provided in at least two training attachments conducted at SPC headquarters per annum Relevant contributions in observer data quality control and auditing have been made to regional tuna data training workshops, when held Page 3

4 Work Complexity Most challenging duties typically undertaken: The complexity and volume of observer data and the range of potential issues that need to be resolved. Defining a wide range of appropriate observer data quality control checks which need to be implemented in the OFP-developed observer database systems (TUFMAN 2) by the development unit Conducting systematic and extensive audits of regional and national observer database systems Training national staff on data quality control of observer data K Functional Relationship Skills Key internal and/or external contacts Nature of the contact most typical External: Internal: National Observer Coordinators, National Tuna Data Coordinators member countries WCPFC Observer Coordinator FFA Observer and Data Management staff OFP Principal Fisheries Scientist (Data Management) OFP Observer Data Manager OFP Observer Data Control Technicians OFP Database Developers (through the Development Manager) OFP Fisheries Monitoring staff (FEMA Section) Other OFP Sections Advice with respect to the implementation of data quality control Advice on the outcomes of systematic audits on national and regional observer data Requests for the provision of observer data and advice provided when there are problems with the observer data Training, advice and support for observer database systems Dissemination of observer data and database systems Respond to ad hoc requests for observer data and data summaries Performance appraisal, work planning, delegation of ad hoc requests for data and data summaries Work planning, collaboration on the design and development of observer data quality control systems and observer data auditing systems Collaboration on the definition of a wide range of observer data quality control checks and requests for observer data and observer data summaries Collaboration in developing a robust observer debriefing system Page 4

5 Level of Delegation R The position holder: Plans its own duty travels around the Pacific, according to the needs of each member country Generally works without direct supervision Person Specification This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what the current jobholder has.) This may be a combination of knowledge / experience, qualifications or equivalent level of learning through experience or key skills, attributes or job specific competencies. Qualifications Essential: Desirable: Tertiary degree in Information technology Qualification in designing and conducting training courses Knowledge / Experience Essential: At least five years experience with a relational database management system, ideally Microsoft SQL Server Demonstrated advanced level and experience with the SQL language Demonstrated experience in conducting extensive quality control of databases Good communication skills in English Ability to work and travel in a multicultural and multilingual environment Desirable: Experience with C# and the use of web development tools and platforms Experience is Microsoft ACCESS (related to the legacy observer database system) Knowledge of the concepts of auditing Experience in designing and conducting training courses Knowledge of tuna fisheries and experience with tuna fisheries database systems, particularly with observer data Experience with Geographic Information Systems, particularly QGIS Page 5

6 Key Skills / Attributes / Job Specific Competencies The following levels would typically be expected for the 100% fully effective level: Expert level Advanced level Working Knowledge Awareness MS SQL SERVER and SQL Data Quality Control and auditing experience Designing and conducting training courses Auditing concepts Tuna fisheries in the Western and Central Pacific Ocean Tuna fisheries data collection methods, in particular, observer data collection C# and web development tools and platforms GIS techniques MS Access Principles of fisheries management Tuna biology Key Behaviours All employees are measured against the following Key Behaviours as part of Performance Development: Showing personal accountability Demonstrating technical expertise Responding quickly and efficiently to problems Showing commitment Personal Attributes Ability to work effectively within a team Patience and ability to keep focused on the job Effective communicator High motivation Resilience Change to Job Description: From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment including technological requirements or statutory changes. Such change may be initiated as necessary by the Director Corporate Services. This Job Description may be reviewed as part of the preparation for performance planning for the annual performance cycle. Approved: Manager/Supervisor : Date : Employee : Date : Page 6