Hey, this presentation is interactive! Creating a Risk-Smart Culture

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1 Hey, this presentation is interactive! Creating a risk smart culture Observations on the Evolution of Risk Management in INAC s Northern Contaminated Sites Program Download the app Socrative Student OR Go to OR Google: Socrative Student NASSO 1

2 Observations on the Evolution of Risk Management in INAC s Northern Contaminated Sites Program 2016 RPIC Real Property National Workshop Ottawa, Ontario November 15-17, 2016

3 Socrative Poll 3

4 Today we will discuss What is risk? Why is risk management important for Real Property management? The Northern Contaminated Sites Program approach to risk management Lessons learned and key takeaways 4

5 What is risk and how is it managed? Risk is the effect of uncertainty on objectives or the expression of likelihood and impact of an event How bad could it be? (impact) Uncertainty Could it happen? (likelihood) Risk Management Identifying and understanding risks Ranking risks Taking steps to prevent risk events from happening or reduce their impact if they do happen Likelihood Impact 5

6 Why is risk management important for real property? Government of Canada owns a lot of buildings and has made infrastructure a priority, focusing on risk in its real property portfolio PWGSC provides work environments for 110 federal departments and agencies, accommodating approximately 272,000 employees. the Department expected proponents of major projects to supply information about relevant environmental risks, such as climate change. We found, however, that the Department did not require its officials to analyze climate change risks systematically. The Government of Canada has made infrastructure a priority with a focus on improving performance measurement, relationship building with Indigenous Peoples, and addressing climate change impacts and risks in its real property portfolio An integrated and strategic approach to risk management improves performance and reduces costs 6

7 Socrative Poll 7

8 Northern Contaminated Sites Program (NCSP) Created in 1991 under Indigenous and Northern Affairs Canada (INAC) Over 70 contaminated sites across the Yukon, the Northwest Territories and Nunavut Faro Mine, Yukon Program objective is to reduce risks to human and environment, and reduce federal financial liabilities United Keno Hill Mines, Yukon 8

9 Evolution Of Risk Management Started with technical risk at GMRP Standards and guidelines for major projects developed Branch procedures on risk updated; Program and all sites brought in line with best practices INAC Contaminated Sites Management Policy Added program risk process Value for money audit conducted at GMRP; comprehensive IRM process implemented 9

10 Integrated Risk Management (IRM) Used by the NCSP when identifying, analyzing, evaluating, treating and communicating risks at project and program level Procedure aligns with ISO and Treasury Board guidance Risks are considered at the project, major project and program levels 10

11 Contaminated Sites in Canada Risk are considered at the project, major project and program levels Source: 2012 Spring Report of the Commissioner of the Environment and Sustainable 11 December Development 1, 2016 Presentation Title

12 Stakeholder Engagement Options Definition Workshops in Dettah held between May 2015 and February 2016 Growing expectation for inclusion of communities and other stakeholders in risk processes industry governments communities 12

13 Case Study: GMRP Risk Workshop (2015) Giant Mine Remediation Project Major project in NCSP inventory ~$1B liability Significant legacy risks and potential implementation risks Engagement with community and First Nations is crucial Innovation in Risk Management Process Include First Nation and external stakeholders in the technical risk process as part of engagement on surface design options Tailored process: dedicated training, modified design for workshop Results First Nations and stakeholders felt heard Demystified risk process for external parties Built a shared understanding of risks and trade-offs. Brought new information to the table (TK, First Nation insights on objectives) 13

14 Key take away points - Benefits Planning, allocation of resources, and communication Incorporate different program and policy priorities and a range of considerations within one framework Linking site / project risks and program risks: Better connects sites to the achievement of program objectives Provides opportunities for improved portfolio management (e.g. cross cutting processes, training, capacity building, tools) Ensures line of sight for leadership decision making Using risk information in planning and decision making makes it more likely that you will be successful in achieving your objectives, and that you will do so in a more efficient manner 14

15 Key take away points - Culture What makes a risk smart culture? Use risk concepts and language within and outside of formal risk processes Understand the balance of process (and sticking to process) with professional judgement and common sense Look to continual improve risk processes and organizational capacity Ability to tailor risk management processes to a range of projects and decisions Use risk to explore opportunities Understand it takes time to build 15

16 Key take away points Implementation Tips ü Importance of clarity of language ü Keep your eye on the prize risk treatment! ü Stay connected to objectives ü Remember it s a living tool 16

17 Questions & Comments Thank you! Jennifer Davis Director, Stratos Inc ext. 251 Stefan Reinecke Technical Lead, Stratos Inc ext