REGIONAL INTEGRATION SUPPORT PROGRAMME (RISP II) CONTINUATION

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1 REGIONAL INTEGRATION SUPPORT PROGRAMME (RISP II) CONTINUATION TERMS OF REFERENCE CONSULTANCY TO DEVELOP A STRATEGY AND FIVE YEARS PLAN FOR THE IGAD CENTRE FOR PASTORAL AREAS AND LIVESTOCK DEVELOPMENT (ICPALD) The Intergovernmental Authority on Development (IGAD) has received funds from the European Union (10 th EDF) through the Regional Integration Support Programme (RISP II). The funding is to support IGADs integration agenda to be coherent and in line with other regional integration activities in the ESA-IO region. The Secretariat intends to use part of the funds to recruit a consultant or a firm to develop a strategy and five years plan for the IGAD centre for pastoral areas and livestock development (ICPALD) Applications are invited from suitably qualified individuals or firms from the ESA-IO region an EU and ACP region to participate in the bid. 1.0 Introduction Economic integration in the Eastern and Southern Africa-Indian Ocean (ESA-IO) region is driven by the Common Market for Eastern and Southern Africa (COMESA), the East African Community (EAC), the Inter-Governmental Authority for Development (IGAD) and the Indian Ocean Commission (IOC) through a wide array of initiatives which aim at addressing both common issues such as trade, investment and supply-side constraints and sub-regional specificities as well as specific sectors such as renewable energy, bio-diversity and marine resources. COMESA and EAC are both in the process of harmonising trade, investment and macro-economic policies with the ultimate aim of establishing a fully fledged Common Market and a Monetary Union. The two organisations are also engaged, together with the Southern African Development Community (SADC), in the Tripartite Process, which aims at establishing a single market encompassing all their twenty-six Member Countries. IGAD is championing the 1

2 Horn of Africa Initiative, which is an integrated response strategy to promote peace, security and development in the sub-region. IOC is leading on sustainable development programmes, especially aimed at island economies. Since 2002, the four Regional Organisations have decided to join-up their efforts, through the Inter-Regional Committee (IRCC) in the programming and implementation of regional programmes and projects under the European Development Fund (EDF), with a view to improve coordination in the implementation of regional integration programmes, especially in order to avoid the duplication of activities. The Regional Integration Support Programme (RISP) is one of the key regional economic integration programmes implemented under the 9 th EDF following that principle. The purpose of the RISP was to develop the capacity of the ROs and their Member/Partner States in policy formulation, implementation and monitoring of regional integration as well as multilateral and regional trade. The RISP was implemented jointly by COMESA and EAC and contributed significantly in furthering the integration road maps of the two organisations, namely by facilitating the launching of the COMESA Customs Union and the EAC Common Market in The 10 th EDF RISP Continuation aims at consolidating the achievements made through the 9 th EDF while expanding support to all four Regional Organisations in contributing to the economic integration in the ESA-IO region. The RISP continuation focuses directly upon the agreed economic integration agenda of COMESA and EAC, by assisting the ROs in fulfilling their mandates of progressing towards FTAs and CUs. Through the IOC, the inclusion of island state specificity in the COMESA agenda will be ensured, while IGAD s functional cooperation programme in support of the Regional Integration agenda of the ESA region will also be included. The programme is expected to achieve six results to attain its specific objective: - RESULT 1: Regional policies and regulations for the implementation of the regional integration mandates and agenda are designed and/or adjusted; - RESULT 2: Trade development, trade facilitation instruments and strategic, regulatory and technical preparatory works of trade related infrastructure designed and/or adjusted; - RESULT 3: Regional institutions established and strengthened to implement and monitor regional policies and regulations, including institutions that service private sector at regional level; - RESULT 4: Management capacities of the ROs improved to meet international recognised standards of governance; - RESULT 5: Member/Partner States capacity to address trade related issues and to implement their trade liberalisation and regional integration commitments is enhanced; 2

3 - RESULT 6: Capacity of the region to negotiate and implement multilateral trade agreements is enhanced. As a regional institution, the proposed IGAD Centre for Pastoral Areas and Livestock Development (ICPALD), will be established under result 3. The proposed strategy and five years ( ) is required to guide the nascent institution. 2. Background Intergovernmental Authority on Development (IGAD), a regional economic community (REC) established under the auspices of the African Union (AU), is mandated to promote minimal regional economic integration (MEIP) and other political, security and socio-economic issues of importance to member states through the implementation of common policies and programmes (including the facilitation of the movement of persons). IGAD brings together Djibouti, Ethiopia, Kenya, Uganda, Somalia and Sudan. Presently IGAD is focusing on a limited number of interventions where it has comparative advantage and clout including:- a. Trade, investment and financial integration. b. Cross border infrastructure and the supporting services. c. Regional public goods in all sectors including in health and migration To more effectively implement its expanded mandate, IGAD has established several institutions and specialized Centres of excellence, including the IGAD Climate Prediction and Applications Centre (ICPAC) and Conflict Early Warning Mechanism (CEWARN). Given the social, political and economic importance of drylands and livestock to people and IGAD member states and in response to the decision of the 33 rd council of Ministers and the recommendations of the IGAD member countries ministers at the time responsible for livestock development the Secretariat is in the process of establishing an IGAD Centre for Pastoral Areas and Livestock Development (ICPALD), the IGAD Secretariat requested Member States to appoint technical experts to a select committee of experts to determine appropriateness and viability of the such a Centre. The select committee of experts consisting of representatives from the IGAD Secretariat and the Member States deliberated on the rationale for the establishment of the centre and it viability. The committee concluded that the Centre was viable and that there was a compelling case for the establishment of the Centre, on several grounds, including but not limited to the fact that:- i. The Centre would respond to the recommendations made to IGAD in 2009 by a group of IGAD parliamentarians to identify and support a pastoralist development institute/dryland training institution to promote eco- and bio-enterprises in arid and semiarid lands. 3

4 ii. The Centre would respond to the recommendations made by the (then) ministers responsible for livestock, in signing the IGAD Regional Policy Framework on Animal Health in the Context of Trade and Vulnerability (December 2009), to the Council of Ministers to instruct the Executive Secretary to establish a livestock unit under the IGAD Secretariat. iii. The Centre would respond to the growing acceptance of the need for IGAD Member States to manage regional public goods issues with regional economies of scale, some issues of knowledge management and issues that require prompt coordination and decision making, relating to the livestock and drylands sectors, at the IGAD level. iv. Newly emerging livelihoods and gender focussed policy and development agendas, the growing recognition of livestock s economic importance and experience from other RECs led the select committee to conclude that the complexity and scale of the issues under consideration would exceed the capacity of any individual and therefore warrant the establishment of a multidisciplinary team operating from within a specialised institution of IGAD. v. The IGAD region s endowment of livestock is unrivalled throughout the world and as such has become a vanguard sector in the region s moves towards regional economic integration. This is process requires further institutional capacity at the level of IGAD. The committee envisaged the Centre to be a specialised institution of IGAD mandated with technical, operational, institutional and policy coordination/support at sectoral and member state levels while the Technical Divisions at the IGAD Secretariat shall be responsible for all policy and coordination at higher levels. The Select committee proposed that the following mandate, vision, mission, objectives and functions for the Centre:- i. The Mandate of the Centre would therefore be to: Promote and facilitate sustainable and equitable drylands and livestock development in the IGAD region ii. The vision of the Centre is to: Be the premier centre of excellence for promoting drylands and livestock development policies iii. The Mission of the Centre is to: Compliment efforts of IGAD member states to sustainably generate wealth and act as regional policy institution for livestock and drylands iv. The overall objective of the Centre will be to: Promote and facilitate Regional Policy framework and advocate for people centered and gender responsive sustainable development of drylands and livestock in the IGAD region To achieve the stated objective of the Centre the Select committee proposed the following strategic objectives of the Centre:- i. Promote and facilitate the elaboration and harmonization of policies and development initiatives in livestock and drylands development in member states at regional level to integrate the region with the international standards. ii. Facilitate appropriate and applicable research and technology development, including domestication, adoption and transfer, in drylands and livestock development, 4

5 iii. Act as an interface between the extension, research, policymaking and execution through developing Regional policies frameworks and networking with likeminded institutions at regional and international level to coordinate implementation iv. Establish linkages with relevant IGAD institutions especially ICPAC and CEWARN, and member state institutions and create synergy with international, continental and regional institutions programs and projects on issues pertaining to drylands and livestock development. i. Promote and facilitate need driven capacity building including training of all actors in drylands and livestock sectors in member states through organize conferences, seminars and workshops on key developmental issues related to livestock and dryland. To realize the stated objectives the following were suggested as core functions for the Centre:- i. Undertake situational analysis including policy review and support the analysis and harmonization of regional/national policy in standard issues, legal, regulatory and institutional frameworks relating to drylands and livestock development in member states, ii. Collaborate with ICPAC, in downscaling climate prediction products, and CEWARN, in the application of conflict early warning in drylands and livestock development, iii. Promote and facilitate knowledge management services including information sharing and documentation, on issues relevant to its mandate, iv. Support member states to create an enabling environment for Public-Private Partnerships (PPPs) in drylands and livestock development and marketing, v. Establish linkages with relevant member state institutions and create synergy with international, continental and regional institutions programs and projects on issues pertaining to drylands and livestock development, vi. Support and facilitate the establishment of linkages between producers, Extension, marketing, research, policy making and execution while promoting extension and research and use of appropriate technology for drylands and livestock development, vii. Support and facilitate capacity building of all actors in drylands and livestock development, viii. Support diversification of livelihoods, employment and wealth generation options including fisheries, non-wood forest products among others. ix. Provide consultancy and advisory services to member states regarding livestock and drylands including bio and eco-enterprises, Based on the proposed core functions and the preferred programme/project and implementation strategy the committee proposed three main programme areas i.e. drylands development, livestock and fisheries development and socio-economics, gender and policy support. The Committee further proposed that the Centre be headed by a Director and four 5

6 coordinators, one for each of the programmes. These core staff shall be supported by and equally lean programming (with M&E), procurement and logistics service units (Figure 1). Executive Secretary Advisory Committee Director Program, M & E Coordinator Admin & Fin Coordinator Socio-economic, gender and Policy Support Coordinator Drylands Development Coordinator Livestock and fisheries Development Coordinator Figure 1: The proposed initial structure of the Centre 6

7 3.0 Viability of the institution In evaluating the viability of the centre, the committee considered the following factors:- a. Political good will: This has been amply demonstrated by the decision of the 33 rd session of the Council, the decision of December 2009 by the ministers of livestock and the support provided to date by the ES, the Secretariat and member states b. Availability of support systems and structures in member states and IGAD: i. Most of the IGAD member states have departments/divisions/ministries responsible for livestock and drylands. ii. At IGAD level the Centre will work very closely with divisions of IGAD, ICPAC, IRRAP, CEWARN, ICPAT and the REFORM programme as it builds on structures and practices put in place by the IGAD LPI in form of Policy Hubs. iii. At AUC level the Centre will collaborate closely with EAC, COMESA, SADC and DREA (and its organs including AU-IBAR). c. Availability of trained, skilled and experienced human resource: The region is endowed with a pool of highly trained, skilled, experienced and seasoned technical and administrative human resource to establish and manage the Centre. To exploit this great potential, however, it is important that the positions in the Centre are competitively filled. d. Physical infrastructure: The host country, as determined by the Summit as soon as the Centre is fully operational, shall be charged with the responsibility of providing safe and secure physical infrastructure including office space and utilities (water, power and internet) and basic services. e. Financial resources: The Centre will be initially, in the first three (3) years, be funded from development partner funded project before its core budget is provided for by MS through IGAD. The proposed consultancy is aimed at developing a five years strategy and a five years ( ) plan for the Centre. 4.0 Objective of the consultancy The objective of this consultancy is to facilitate a strategic planning and priority setting workshop and to synthesize the proceedings into a strategy and a five years ( )plan for ICPALD. The strategy and the five years plan will highlight and emphasize themes of common interest to IGAD member states. 5.0 Proposed methodology and approach The first stage in the development of this strategy paper is for a two days Strategic Planning workshop. The purpose of this workshop is to review the vision and purpose for ICPALD and to develop programme goals, objectives and strategies which are in line with IGAD s global strategy. Workshop participants will comprise of ICPALD s 7

8 management team, representatives of CEWARN, ICPAC and IRAPP, IGAD technical division managers, MS line ministry representatives. ICPALD is seeking an external consultant who will develop the workshop methodology and materials and take the lead in facilitating the 5-day workshop to develop an ICAPLD five years strategy. The intention is for workshop participants to consider each strand of ICPALD s work (Drylands Development, Livestock and Fisheries Development and Socio-economic, gender and Policy Support) and to define the future direction of each theme, paying particular attention to quality and effectiveness; principles of partnership; conflict and gender sensitivity and responsiveness, complementarity; and how programmes will align to IGAD s global strategy. 6.0 Workshop objectives The overall objective of the workshop is to bring together ICPALD s management team, representatives of CEWARN, ICPAC and IRAPP, IGAD technical division managers, MS line ministry representatives and other relevant stakeholders to develop a programme strategy. 7.0 Specific objectives 1. Validate the rationale, objectives and expected outputs of ICPALD 2. Develop a five years strategic plan clearly indicating the principle partners for successful implementation of ICPALD programmes 4. Prioritize activities within the programme thematic areas Although the exact process will be finalized during the inception period ahead of the workshop in consultation with the consultant, the outline for the process is as follows:- a. General familiarization of Divisions of IGAD, ICPALD and IGAD satellite organs including review of organizational documents and meetings with key staff b. Develop workshop methodologies and materials in conjunction with ICPALD management. Workshop must be participatory and must be designed to provoke critical review and thinking amongst the participants, c. Facilitation of the 5-day Country Strategy and Planning workshop d. Compilation of workshop report (the consultant is not expected to write the final strategy document) 8.0 Reports and Schedule of Deliveries The medium of communication for the assignment shall be English. The consultant will produce the documents in both electronic and hard copy formats, as Microsoft Word documents, and submit them to the ICPALD Coordinator. Four hard copies and an electronic 8

9 version of the final reports, in colour, will be submitted at the completion of the assignment. The consultant will produce the workshop report and the strategic plan not later than Friday xxx ddd Expected outputs The expected outputs from the person awarded the consultancy are: a) Draft Strategic Plan that includes the organizational structure and revised functions for adoption by IGAD Secretariat. b) Draft organizational study, staffing needs and career paths Responsibilities of ICPALD a) The Coordinator ICPALD will be the contact person for the duration of the assignment. He will also provide relevant background documents among IGAD publications. b) Liaison and assistance in communicating with stakeholders. c) IGAD shall provide financial compensation for this assignment Expertise A lead consultant who will be experienced in strategic planning, formulation and management for agricultural and dryland programmes and institutions in the IGAD region will be hired to lead the process. The consultant will be expected to form a team to deliver on ICPALD s expectations. The successful bidder will have a minimum of a master s degree in a relevant field and at least five years of professional experience in strategic planning and management. ICPALD, therefore, invites qualified individual consultants with the required expertise and experience to bid for the consultancy described in these terms of reference Required skills and competencies: - Master s Degree or equivalent in strategic management, social sciences, public administration, agricultural or socio-economics, political sciences, or related fields - At least 5 years work experience in the development planning or policy development - A proven successful track record in writing national strategies or national policies - Proven experience in the /youth sector; particularly at the policy level - Experience in conducting and facilitating similar strategic planning processes with national, regional and international organizations - Knowledge and experience of using participatory approaches and innovative facilitation techniques 9

10 - Strong analytical skills - Good inter-personal skills and able to negotiate shared positions - Excellent communication skills and fluency in English - Strong understanding of development and humanitarian needs and issues of the IGAD region having worked in at least three of the eight IGAD Member states. - Have Practical knowledge of inter-disciplinary development - Have the ability to lead strategic planning, results-based management and reporting - Build strong relationships with clients, focuses on impact and result for the client and responds positively to feedback - Demonstrate openness to change and ability to manage complexities - Promote knowledge management in ICPALD and a learning environment in the office through leadership and personal example 13,0 Scope of work The lead consultant, in consultation with the ICPALD Coordinator, will prepare the workshop programme, facilitate the workshop and produce workshop documentation. The workshop will be in two phases, (i) five-day priority setting and strategic plan development in April 2012 and (ii) five days to craft and present the documents and three days to fine tune the document for final submission in May i) Specific tasks are: a) Design a process for facilitating the workshop to generate agreed outputs b) Work with the ICPALD Coordinator to develop a workshop program and working document(s) c) Facilitate the workshop d) Document the proceedings and prepare an edited workshop report e) Produce a five-year strategic plan for the ICPALD after the workshop f) Produce a document detailing themes and priorities of the ICPALD programmes ii) Time span The contract will take place over thirty five (35) man-days from June to July The preparation of the strategic plan will include holding a planning workshop in two phases from 10

11 The lead consultant will be expected to engage with the ICPALD Coordinator and the process steering group for at least 2 days one week prior to the workshop Evaluation of Criteria and Weight The consultant will be evaluated against a combination of technical and financial criteria. The technical evaluation will include the following: Background and Education (CVs of the consultants) - 25% Practical previous experience relevant based on the brief proposal submitted with the application - 30% Practical previous experience relevant to working with national, regional and international organizations -15% Practical previous experience relevant to working in n the IGAD region -5% English language fluency in both oral and written -5% Financial: Procedures for Submission of Expression of Interest Interested persons should submit their applications in a sealed envelope marked ICPALD strategy to contain two other envelops inside one marked technical bid and a second one marked financial bid with one original and three copies to the Procurement officer, Administration and Finance, IGAD Secretariat, BP 2653 Djibouti, A copy of the forwarding letter should be ed to: igad@igad.int with a copy to the Program Manager Trade, Industry and Tourism, joseph.rwanshote@igad.int and to IGAD RISPII Coordinator: Yufnalis.okubo@igad.int. The deadline for submissions is 2 nd June, Applications are open to all EU and ACP countries. 11